sea bright sandy step program documents procured using opra (open public records act)`

April 3, 2013

Jylly [email protected] -8771

Re: OPRA Request - March 26, 2013STEP issues per your request

1. copies provided

2. minutes only available on disc, please make appointment to listen to each meeting

3. copies provided

4. copies provided

5. none exist

6. This request seeks information or asks questions and done not identify specific government records.As such, your request is an invalid OPRA request and is denied. A proper request under OPRA mustidentify with reasonable clarity those documents that are desired. Custodians are not required to conductresearch or create new records in response to an OPRA request.

March 28, 201308:51 AM

page No: 1Sea Bright BoroughPurchase order Inquiry

purchase No: f •Status: clsd

order Date: 03/13/13Due Date:

Description: STEP PROGRAM-INSPEC & INSTALLP.O. Total: 18,962.41void Total: 0.00

vendor:"AMERICAN PLUMBER, LLC59 MATTHEWS STREETHIGHLANDS NJ 07732

seq catalog Num Qty unitLine Item DescriptLine Item Notes

price Item Total Stat/Chk Ene Date Rcvd Date chk/void Date InvoiceCharge Acct Charge Acct Description

1 1.00STEP PROGRAM-INSPEC & INSTALL

18,962.4100 18,962.41 P 23452 03/13/13 03/14/13 03/21/13Materials & supplies-STEP program

INSPECT 80 HOMES

INSTALL 6 ELECTRIC WATER HEATERS

INSTALL 3 GAS WATER HEATERS

PLEASE SIGN VOUCHER WHERE INDICATED ANDRETURN FOR PAYMENT

18,962.41

March 27, 201303:44 PM

Sea Bright Boroughpurchase order Inquiry

page No: 1

purchase No: ,.Status: open


Description: STEP PROGRAM-FLOORINGP.O. Total: 1,021.16void Total: 0.00

vendor: ••THE HOME DEPOTSTORE 0907310 HWY 36 STE 100WEST LONG BRANCH NJ 07764 f}Oafl @[ffJfJJ}f

seq catalog Num Qty unitLine Item DescriptLine Item Notes

price Item Total stat/chk Enc Date Rcvd Date chk/void Date Invoicecharge Acct charge Acct Description

1 1.00STEP PROGRAM-FLOORINGFLOORING MATERIALS

(48) TONGUE & GROOVE FLOORING BOARDS

PLEASE SIGN VOUCHER WHERE INDICATED,ATTACH YOUR INVOICE AND RETURN FORPAYMENT TO THE ABOVE ADDRESS

1,021.1600 1,021.16 R 0 02/19/13 03/27/13 4970902Materials & supplies-STEP program

1,021.16

March 27, 201303:44 PM

Sea Bright BoroughPurchase order Inquiry

page No: 1

Purchase No: 13-00240Status: open


Description: STEP PROGRAM-WATER HEATERSP.O. Total: 10,754.99void Total: 0.00

vendor: 01523L & H SUPPLY, INC.207 COOPER ROADRED BANK NJ 07701-2222 iJUll1i{f (/jiJ/fjOJr51IV7

.~ ~:) !!J<'~/j-' (

seq catalog Num Qty unit price Item Total Stat/Chk Enc Date Rcvd Date chk/void Date InvoiceLine Item Descript charge Acct charge Acct DescriptionLine Item Notes

1 1.00 10,754.9900 10,754.99 0 o 02/25/13STEP PROGRAM-WATER HEATERS 3-01-46-890-230 Materials & supplies-STEP program

(26) WATER HEATERS


10,754.99

~-OGillW24OV1PHSIBOY WHTR------------------------------------ __------------J-~iJ! 38G4_5KW240V IPH LB WHTR IIit·~·--------------------·-----·-------·-----·--··--------.----~-.-.-- ....--------------.--------.-.-;-.--..-.-.---~i38G40MBHNATWHTRALUM I 71: I ---l

:50G40MBHNATWHTRALUM ! 3 I; ----.--- -~---'i 50G4_5KW240V IPH WHTRALUM i 1 !r----.----.-------------- ---.-.--.---.---------.-.-----.----.------.---~----.--.-.-.~i 50G40MBHNAT SIBOY WHTR J 1 i

-------------------------------------------------------------;--------150G40MBHN~T SIBOY~TR________________________________ 1J

:38G40MBHNATWHTRALUM I 3!r- -------------.--.--------.----------------.------------------ ..---------------1---------\!40G40MBHNATSIBOYWHTR IIi!9_5GPM DVNATTnS WHTR-LOWNOX------------------------------------------------!---11r-------------------------------------·---------------------------,---~1112WROTCXMADPT 'I- 261I Ir----------·-----------·------·---·------------------·.-.---.-----.---.-.-------.-.--.-.--.---- ..-.....---..,-- ..----.....-.,i 3/4 WROTCXMADPT I 261~il2wROTC-Xi ADPT-----------------------------------------i--Uil, : i

! 3/4 WROTCXFADPT 1 261;---.----------------.---.---.----------.--.-.-.-.---~-------------.-.-.---.---.-------- ..-~-.----.-.-~i 3/4X1/2 WROTCXCRED COUP I ~r----- I ::LF 3/4X1/2 PXPRED I 261: ----i

i 112X 10M HARDCOPTUBE i 100 IGi4xlo M HARDCOPTllii-----------------------------------------------------------r 100 i,-___________________________________________________ ' I

: 112MIPX 112MIPX 24 FTGGASCONN i 26 i---------------------- -----,

~~ F~ 2~5~_~_GAL~_RNDPIPE -1 20J

i426GAGALV ADJ90ELL I 301

~/2 1BAREGRNJ:)CLMPKITWI24WiRE I 26 ij 4X24TYPEB GASVENTPIPE - i 4 ir------------------------------------.----------------- 1:4 26 GAGALV ADJ90 ELL i 5 IiLF Yo PXP90ELL -------- ------------- i -14-:

, I,i 2i

!!LF Yo FTGXP90ELL,

j 3;' BRS400#WOGCOMPBVr----i y, 1BAREGRNDCLMPKIT W/24 WIRE

March 27, 201303:44 PM

Sea Bright BoroughPurchase order Inquiry

page No: 1

purchase No: 13-0011ZStatus: Clsd


Description: STEP PROGRAM-FLOORINGP.O. Total: 2,428.40void Total: 0.00

vendor: '01285THE HOME DEPOTSTORE 0907310 HWY 36 STE 100WEST LONG BRANCH NJ 07764 tFU[I] ®®~jI~{

seq catalog Num Qty UnitLine Item DescriptLine Item Notes

price Item Total stat/chk Enc Date Rcvd Date Chk/void Date Invoicecharge Acct charge Acct Description

1 1.00STEP PROGRAM-FLOORING

FLOORING MATERIALS


2,428.4000 2,428.40 P 23352 01/29/13 02/14/13 02/20/13 59739073-01-46-890-230 Materials & supplies-STEP program

2,428.40

March 27, 201303:44 PM

Sea Bright Boroughpurchase order Inquiry

page No: 1

purchase No: 13-00301Status: clsd


Description: STEP PROGRAM-INSPEC & INSTALLP.O. Total: 18,962.41void Total: 0.00

vendor: 00835AMERICAN PLUMBER, LLC59 MATTHEWS STREETHIGHLANDS NJ 07732

fflJlJ,/g rEi 01';JIVI

seq Catalog Num Qty unitLine Item DescriptLine Item Notes

price Item Total stat/chk Enc Date Rcvd Date Chk/void Date InvoiceCharge Acct Charge Acct Description

4.,' U

1 1.00STEP PROGRAM-INSPEC & INSTALL

18,962.4100 18,962.41 P 23452 03/13/13 03/14/13 03/21/133-01-46-890-230 Materials & supplies-STEP program

INSPECT 80 HOMESINSTALL 6 ELECTRIC WATER HEATERS

INSTALL 3 GAS WATER HEATERS

PLEASE SIGN VOUCHER WHERE INDICATED ANDRETURN FOR PAYMENT

18,962.41

HFERGUSON." ENTERPRISES, INC:

EMAIL DUPLICATE STATEMENT

Please Contact With Questions:732-905-1000

AMOUNT DUE DATE CUSTOMER

~3,137.95 03/29/2013 185313

AMOUNT PAID IMPORTANTTO INSURE PROPER CREDIT PLEASE INDICATE

INVOICESTO WHICH PAYMENT APPLIES AND RETURN A COPY

190 N. OBERLIN AVE.LAKEWOOD, NJ 08701-0000

BOROUGH OF SEA BRIGHT1167 OCEAN AVE

SEA BRIGHT, NJ 07760FERGUSON ENTERPRISES INCPO BOX 417592BOSTON, MA 02241-7592

INVOICEINVOICE NUMBEf,

INVOICEINVOICE NUMBER J AMOUNTCUST. ORDER NO. CURRENT PAST DUEDATE DATE

Warehouse 501 Warehouse 501

02/25/13 3538903 13-00240 2,143.94 02/25/13 3538903 2,143.94

02/26/13 3540220 13-00240 3,384.58 02/26/13 3540220 3,384.58

03/22/13 CM620591 3540220 -2,436.94 03/22/13 CM620591 -2,436.94

03/31/13 SC123620 SERVCHGE 46.37 03/31/13 SC123620 46.37

SubTotals: $46.37 $3,091.58 $3,137.95

46.37 3,091.58 TOTAL AMOUNT DUE I 3,137.95

PAST DUE AMOUNTS ARE SUBJECT TO A FINANCE CHARGE AT THE MAXIMUM RATE ALLOWED BY STATE

Address4 Island View Way Unit 42 Beach Way 1st Floor2 Beach Way 2nd Floor7 Atlantic Way556 Ocean Ave12 Church Street15 Church Street1 Beach Way14 Willow WaylABeach Way376 Ocean Ave5 Center Street7 Center Street21 Church Street17 Center Street4 Church Street13 Atlantic Way216 Ocean Ave26 Center Street7 Surf Street19 New Street12 Surf Street1198 Ocean Ave Apt 11198 Ocean Ave Apt 121198 Ocean Ave Apt 31198 Ocean Ave Apt 61198 Ocean Ave Apt 81198 Ocean Ave Apt 96 Willow Way13 Church Street568 Ocean Ave8 Church Street16 New Street10 Center Street13 Beach Street1184 Ocean Ave Ai7 Beach Street29 Center Street576 Ocean Ave34 Beach Street28 Village Road164 Ocean Ave158 Ocean Ave3 South Street -Downstairs3 South Street - Upstairs748 Ocean Ave902 Ocean Ave1144 Ocean AveApt 1

Date2/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/21/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/2013

2/22/20132/22/20132/22/20132/22/20132/22/2013

1 Imbrie Place7 Shrewsbury Ave1332-9 Ocean Ave1 Osborne Place Unit 4126 Surf Street6 Mountain View Way6 Beach Street8 Beach Street2 Mt.View Way12 Beach Street32 Beach Street50 Normandie Place4 South Street30 Beach Street36 Village Road1260 Ocean Ave6 New Street11 Beach Street9 Beach Street253 Ocean Ave19 Church Street14 New Street24 NewSt9 Atlantic Way14 Surf Street11 Atlantic Way1 Beach St42 Waterview Way6 Riverview Way49 North Way786 Ocean Ave12 South St

2/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/22/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/20132/25/2013

\,Nancy Sherman

From:Sent:To:Cc:Subject:

Hesson, Beau <[email protected]>Monday, March 4,20133:31 PMNancy ShermanSnow, Steven; Sunbeam, Moses; Scolaro, BrieannaRE:Meeting

Let me know when we need to reschedule.

BEAU R. HESSONFluor Government Group, ContractorProject SpecialistFEMA Public Assistance - STEP Pilot ProgramJFO # 3N-290 (2nd FLR, Northwest corner)307 Middletown-Lincroft RoadLincroft, NJ 07738FEMA Cell: 6 0 9 . 8 64 . 2 8 4 1Email: [email protected]

From: Nancy Sherman [mailto:[email protected]]Sent: Monday, March 04, 2013 3:28 PMTo: Snow, Steven; Hesson, Beau; Sunbeam, Moses; Scolaro, BrieannaCc: Mayor Dina Long; [email protected]; [email protected]; [email protected]: Meeting

Hi All,

Sorry for the delayed notice, but due to a scheduling conflict we will have to postpone our meeting tomorrow.

Thanks,Nancy

Nancy ShermanOffice' •Fax:. •

NOTICEOFCONFIDENTIALITY ,This message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material,confidential information or privileged communications of the Borough of Sea Bright, County of Monmouth, or the State of NewJersey. Access to this message by anyone other than the sender and the intended recipient(s) is unauthorized. Ifyou are notthe intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it,without the expressed written consent of the sender, is prohibited. Ifyou have received this message in error, you should notsave, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and youshould promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you havereceived this message in error.

No virus found in this message.Checked by AVG - vvww.avg.comVersion: 2013.0.2899/ Virus Database: 264116147 - Release Date: 03/04/13

1

Nancy Sherman


Hesson, Beau <[email protected]>Monday, March 4, 2013 10:25 [email protected] Sherman ([email protected]); Snow, StevenSea Bright Contract issues and advise

Good morning Mr. Burlew,

I had talked to you around Wednesday, Feb 27th last week about some contract issues the Borough of Sea Bright mayhave with implementing the STEPprogram and between themselves and the contract awarded bid proposal. Theborough has been working hard at correcting any issues it may have had last week. Sea Bright may benefit also from anoverview of programs available to home-owners/individuals concerning elevation, demolition, possible grants in theworks, etc.

I know you are busy, and I value your time and resources in this matter. Below is contact information for both parties.

Nancy Sherman

[email protected]

Bob Burlew

[email protected]

BEAU R. HESSONFluor Government Group, ContractorProject SpecialistFEMA Public Assistance - STEP Pilot ProgramJFO # 3N-290 (2ndFLR, Northwest corner)307 Middletown-Lincroft RoadLincroft NJ 07738FEMA Cell: 60 9 . 864 . 2 841Email: [email protected]

---------------------------------_._------_._-------------

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 2641/6147 - Release Date: 03/04/13

1

Nancy Sherman

From:Sent:To:Subject:

Hesson, Beau <[email protected]>Sunday, March 3, 2013 1:16 PMNancy ShermanRE: ICC

Nancy,

A) I don't feel like you/borough will be penalized in any way if the homeowneris deceptive or decides at a later date to remove or adjust installed STEPprogram materials for whatever reason. If demolition is known or scheduledbefore work has been performed, it seems prudent to not continue wastinglabor and materials on a home. Common Sense, the Applicant/Boroughshould show attempts at not wasting resources or moneys in theimplementation of this STEPprogram.

1) STEPis a tool to get homeowners who want to be back in their homes on theright path. It's not an end all fix all solution to each individuals fullneed. This said, it's up to the applicant to decide what each individual needsand justify usage of funds. It is a max reimbursement of $10k per householdwith a 25% cost share placed upon the applicant as clearly stated. A requestfor an extension on a case-by-case basis can be sent by the applicant toFEMA for approval, but this approval is not guaranteed.

2) The water heater replacement is not strictly replace like/kind. If the tanklesswater heater is to sit approximately in the same footprint as the previouslyinstalled unit, then this is not "mitigation" and thus direct labor and materialsis covered as install. If the new WH is to be installed in another area of thehome, raised or relocated in some manner which may result in increasedcosts of install, then the applicant is responsible for covering those costs ofincreased installation. If the applicant works out an agreement for thehomeowner to make mitigation type (plumbing changes to new location)work prior to STEPinstallation of WH, then STEPhas no cause to penalize theapplicant or homeowner.

BEAU R. HESSONFluor Government Group, ContractorProject Specialist

1

FEMA Public Assistance - STEP Pilot ProgramJFO # 3N-290 (2ndFLR, Northwest corner)307 Middletown-Lincroft RoadLincroft, NJ 07738FEMA Cell: 609.864.2841Email: [email protected]

From: Nancy Sherman [mailto:[email protected]]Sent: Saturday, March 02, 2013 12:43 PMTo: Hesson, BeauSubject: RE:Ice

For clarification: if a homeowner participates in STEP and then at a later date/ let'ssay in June, learns that it is in their best interest to demo the home and start overthe Borough may not be reimbursed? How would you suggest that the Boroughtrack this once the work for the program is completed?

Also - having crunched numbers and am still working through those - how do youpropose the Borough address the following challenges:

1. Bathrooms - if the home is over the 10,000 cap and on average it looks like thehomes are running about 9,000 before bathrooms; how can it be justified thatwe have made essential repairs without a residence not having a bathroom?

2. If it is more cost effective to use a tankless water heater/furnace but was notthe original system that the homeowner had in residence, is this where thestatement that if the resident makes ready the piping for the new unit to beinstalled in a new location STEP can still provide the material and install.

From: Hesson, Beau [mailto:[email protected]]Sent: Saturday, March 2, 2013 12:22 PMTo: '[email protected]'Subject: Re: Ice

If it is scheduled in any capacity to be unlivable, demo'd etc, then that home should not be eligible for step. If work isdone under step, then demo'd after, it will likely be reviewed for reimbursement at a later date.

From: Nancy Sherman [mailto:[email protected]]Sent: Friday, March 01, 2013 04:47 PMTo: Hesson, BeauSubject: Re: Ice

If later on they do demo the home due to unforeseen circumstances what are the repercussions for the applicant?

On Mar 1, 2013, at 5:42 PM, "Hesson, Beau" <[email protected]>wrote:

That is correct. It is the applicants responsibility to assure an individual does not demo a step aidedhome.

2

Nancy Sherman


Hesson, Beau < [email protected]>Saturday, March 2, 2013 12:22 PM'[email protected]'Re: ICC

If it is scheduled in any capacity to be unlivable, demo'd etc, then that home should not be eligible for step. If work isdone under step, then demo'd after, it will likely be reviewed for reimbursement at a later date.

From: Nancy Sherman [mailto:[email protected]]Sent: Friday, March 01, 2013 04:47 PMTo: Hesson, BeauSubject: Re: lee

If later on they do demo the home due to unforeseen circumstances what are the repercussions for the applicant?

On Mar 1, 2013, at 5:42 PM, "Hesson, Beau" <[email protected]> wrote:


From: Nancy Sherman [mailto:[email protected]]Sent: Friday, March 01, 2013 05:24 PMTo: Hesson, BeauSubject: lee

Hi Beau,

As per our phone conversation, please confirm the following:If a homeowner has filed an Ice for assistance in elevating the property, they are still eligible for the STEP program.If the home has been declared substantially damaged and the homeowner has filed an Ice for assistance withdemolition - the homeowner is no longer eligible for STEP.

Thanks,Nancy

NOTICE OF CONFIDENTIALITYThis message, including any prior messages and attachments, may contain advisory, consultative and/ordeliberative material, confidential information or privileged communications of the Borough of Sea Bright,County of Monmouth, or the State of New Jersey. Access to this message by anyone other than the sender andthe intended recipient( s) is unauthorized. If you are not the intended recipient of this message, anydisclosure, copying, distribution or action taken or not taken in reliance on it, without the expressed writtenconsent of the sender, is prohibited. If you have received this message in error, you should not save, scan,transmit, print, use or disseminate this message or any information contained in this message in any way andyou should promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you have received this message in error.

1

From: Nancy Sherman [mailto:[email protected]]Sent: Friday, March 01, 2013 05:24 PMTo: Hesson, BeauSubject: ICC

Hi Beau,

As per our phone conversation, please confirm the following:If a homeowner has filed an Ice for assistance in elevating the property, they are still eligible for the STEP program.If the home has been declared substantially damaged and the homeowner has filed an Ice for assistance withdemolition - the homeowner is no longer eligible for STEP.

Thanks,Nancy

Nancy Sherman

Officc~e.:::::~Fax~


No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.2899/ Virus Database: 264116141 - Release Date: 03/01113

---_._---------------

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.2899/ Virus Database: 264116144 - Release Date: 03/03/13

Nancy Sherman


Hesson, Beau < [email protected]>Saturday, March 2, 2013 12:17 PM'[email protected]'Re: ICC

Deadline for step work is as previously described. Other assistance programs may have other policies aboit elevation.

From: Nancy Sherman [mailto:[email protected]]Sent: Friday, March 01, 2013 04:48 PMTo: Hesson, BeauSubject: Re: lee

Also, is there a deadline for this?

On Mar 1, 2013, at 5:42 PM, "Hesson, Beau" <[email protected]> wrote:



Hi Beau,

As per our phone conversation, please confirm the following:If a homeowner has filed an lee for assistance in elevating the property, they are still eligible for the STEP program.If the horne has been declared substantially damaged and the homeowner has filed an lee for assistance withdemolition - the homeowner is no longer eligible for STEP.

Thanks,Nancy

Nancy ShermanOffice~Fax:~


1

Nancy Sherman


Hesson, Beau <[email protected]>Friday, March 1, 2013 5:43 PM'[email protected]'Re: lee

That is correct. It is the applicants responsibility to assure an individual does not demo a step aided home.


BiBeau,

Asper our phone conversation, please confirm the following:If a homeowner has filed an Ice for assistance in elevating the property, they are still eligiblefor the STEPprogram. If the home hasbeen declared substantially damaged and the homeowner has filed an Ice for assistance with demolition - the homeowner is nolonger eligible for STEP.

Thanks,Nancy

Nancy Sherman

Offic:ee::,:====-Fax:";

NOTICEOFCONFIDENTIALITYThis message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material,confidential information or privileged communications of the Borough of Sea Bright, County of Monmouth, or the State of NewJersey. Access to this message by anyone other than the sender and the intended recipient( s) is unauthorized. Ifyou are notthe intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it,without the expressed written consent of the sender, is prohibited. If you have received this message in error, you should notsave, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and youshould promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you havereceived this message in error .

.if

No virus found in this message.Checked by AVG - www.avg.C0111Version: 2013.0.28991 Virus Database: 264116138 - Release Date: 02/28113

1

Nancy Sherman


Hesson, Beau <[email protected]>Friday, March 1, 2013 9:43 AMNancy ShermanRE:raw data

I putting together a very rough spreadsheet now to aid you with these numbers.

You/Borough need to print and DOCUMENT not just place/date of where you got these numbers but proof for materialscosts.

Call me thanks.

BEAU R. HESSONFluor Government Group, ContractorProject SpecialistFEMA Public Assistance -- STEP Pilot ProgramJFO # 3N-290 (2ndFLR, Northwest corner)307 Middletown-Lincroft RoadLincroft, NJ 07738FEMA Cell: 60 9 . 864 . 284 1Email: [email protected]

From: Nancy Sherman [mailto:[email protected]]Sent: Friday, March 01, 2013 9:38 AMTo: Hesson, BeauSubject: raw data

Rough estimates

Baseboard:4ft ~$31.00 each x $628 ft ~$73.00 each x 3 $219Thermostat $13each

$333 per house for 32 ftAverage labor price $125 per baseboard unit (60~90 minute install)$625

Missing expenses - 1020 amp breakers, romex, panel informationAverage price for panel ~$9 per amp

Prices for items from home depot on 3.1.13

Nancy Sherman

OfficcEe~:===::~Fax~

NOTICE OF CONFIDENTIALITYThis message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material,

1

confidential information or privileged communications of the Borough of Sea Bright, County of Monmouth, or the State of NewJersey. Access to this message by anyone other than the sender and the intended recipient(s) is unauthorized. If you are notthe intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it,without the expressed written consent of the sender, is prohibited. If you have received this message in error, you should notsave, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and youshould promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you havereceived this message in error .

. ..__.. ._. .__. .~. . . t~,LJLrr.:--.<-::-,.'.~--=-;;_----_-----.--Ij ~-;} t ...) I~·.."'!t(l '"Ik"'t/-~

. ':-J .;~!'.2; '-..[r i f /t /! .:J \ ~)I

No virus found in this message. - '--'Lj UChecked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 264116138 - Release Date: 02/28/13

2

Nancy Sherman

To:Subject:

Hesson, BeauRE:Cost Comparison

From: Hesson, Beau [mailto:[email protected]]Sent: Friday, March 1,2013 9:32 AMTo: Nancy ShermanSubject: RE:Cost Comparison

I'm available untill1am today, so whatever we need to discuss and any assistance I can provide let me know.

BEAU R. HESSONFluor Government Group, ContractorProject SpecialistFEMA Public Assistance - STEP Pilot ProgramJFO # 3N-290 (2nd FLR, Northwest corner)307 Middletown-Lincroft RoadLincroft, NJ 07738FEMA Cell: 609. 864 . 2841Email: [email protected]

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 28,2013 11:36 AMTo: Hesson, BeauSubject: Cost Comparison

Hi Andy,

We need to do a cost comparison for the water heaters and heat.

The estimates for the water heaters should include materials and labor and be a general estimate for a general home. This is anestimate and not what the contractor will be using as rates or will necessarily be followed by the contractor.

The comparison for baseboard heat should be fairly detailed but not scrutinized and would have prices for the following:3 - 8ft sections of baseboard2- 4ft sections of baseboard

Examples of materials needed -100 ft romex from A (meter box) to B (baseboard) etc120 ft from A (meter box) to C (baseboard)

Baseline for labor should be an independent person with construction background.

Nancy Sherman

Office: ill=Fax:CW

NOTICE OF CONFIDENTIALITYThis message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material,confidential information or privileged communications of the Borough of Sea Bright, County of Monmouth, or the State of New

1

Jersey. Access to this message by anyone other than the sender and the intended recipient(s) is unauthorized. If you are notthe intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it,without the expressed written consent of the sender, is prohibited. Ifyou have received this message in error, you should notsave, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and youshould promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you havereceived this message in error.

------.---

No virus found in this message.Checked by AVO - www.avg.comVersion: 2013.0.28991 Virus Database: 2641/6138 - Release Date: 02/28/13

• ,I

2

Nancy Sherman

From:Sent:To:Subject:Attachments:

Hesson, Beau <[email protected]>Thursday, February 28,2013 8:33 AMNancy ShermanRE:STEP2.27.13NJSA - 19-44, SEA BRIGHT.docx

For your information. Not sure how this was intended to be utilized by Joseph Verruni. See Attached.

BEAU R. HESSONFluor Government Group, ContractorProject SpecialistFEM,I.\ Public Assistance - STEP Pilot Prog amFEMAJFORoom 3L-242 (2ndFLR, Northwest corner)307 Middletown-Lincroft RoadLincroft, NJ 07738FEMA Cell: 609-864-2841Email: [email protected]

From: Nancy Sherman [mailto:[email protected]]Sent: Wednesday, February 27, 2013 7:03 PMTo: Snow, Steven; Hesson, Beau; Scolaro, Brieanna; Sunbeam, MosesCc: Mayor Dina Long; [email protected]; [email protected]; [email protected]: STEP 2.27.13

Hi All,

I have attached the chart with updates. I have also included a memo on the current status of STEP in Sea Bright. Many of the itemsdiscussed in that memo are the direct result of our meeting yesterday. I have also included project notes for 1198Ocean Ave which areour most complete properties to date. I have additional information regarding price quotes for items like the water heaters, etc, butdid not feel this was the best place for them to be listed. I am going to be working on the cost comparison this week and haverequested assistance with this. We will also be filing for an extension for the STEP program tomorrow.

You will see that we only have one outstanding house now - having spoken with 6 Center Street today and visited the property andspoke with the current residents. A majority of the repairs have been made and they have been issued a CO.

Thanks,Nancy

NOTICE OF CONFIDENTIALITYThis message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material,confidential information or privileged communications of the Borough of Sea Bright, County of Monmouth, or the State of NewJersey. Access to this message by anyone other than the sender and the intended recipient(s) is unauthorized. If you are notthe intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it,without the expressed written consent of the sender, is prohibited. If you have received this message in error, you should notsave, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and youshould promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you havereceived this message in error.

1


2

f-:nr! r-:, .

Nancy Sherman


Hesson, Beau <[email protected]>Tuesday, February 26, 2013 8:34 AMNancy ShermanSunbeam, Moses; Snow, StevenRE:STEPUpdates Sea Bright

Nancy,

We need any documentation that is proof of due diligence to obtain lowest prices, work orders, purchase orders, hours,permits, per home scope of work, etc.Every piece of paper has to tie into which sites they are specifically pertaining to, so a Purchase Order for 40 waterheaters needs to be tied to 40 sites. Etc.UNTIL the Borough can tie paperwork to particular sites, it may not be most prudent to hand us a large stack ofinformation today.

If you need further guidance, we can discuss at the meeting in an hour.

Thanks,

BEAU R. HESSONFluor Government Group, ContractorProject SpecialistFEMA Public Assistance .- STEP Pilot ProgramFEMAJFORoom 3L-242 (2nd FLR, Northwest corner)307 Middletown-Lincroft RoadLincroft, NJ 07738FEMA Cell: 609-864-2841Email: [email protected]

From: Nancy Sherman [mailto:[email protected]]Sent: Tuesday, February 26, 2013 8:26 AMTo: Sunbeam, MosesCc: Snow, Steven; Scolaro, Brieanna; Hesson, Beau; [email protected]: RE: STEP Updates Sea Bright

Hi Moses,

You will have the pictures later this week. r understand that those are things you will need, is it possible for you to make up a list ofthe other things you will need so I can just make duplicates instead of having to find them at a later time?

Thanks,Nancy

From: Sunbeam, Moses [mailto:[email protected]]Sent: Tuesday, February 26,2013 8:16 AMTo: Nancy ShermanSubject: RE: STEP Updates Sea Bright

1

Other than the pictures we are stili missing, there is no specific piece of paperwork we need from you rightnow. However, copies of all the purchase orders, permits, and the rest are things you mentioned are all things we willneed.

From: Nancy Sherman [mailto:[email protected]]Sent: Monday, February 25, 2013 6:00 PMTo: Snow, Steven; Sunbeam, Moses; Scolaro, Brieanna; Hesson, BeauCc: Mayor Dina Long; [email protected]; [email protected]; [email protected]: STEP Updates Sea Bright

Hello Steve,

I have attached the current chart as well some additional documentation about the current progress in Sea Bright for the STEPprogram. At tomorrow's meeting, I would like to discuss the documentation process for the work, materials, and labor. It would alsobe appreciated if you could provide a list of the materials that you will be requesting copies of: permits, purchase orders, price quotes,etc. I look forward to seeing you tomorrow at 9:30AM.

Best,Nancy

Nancy Sherman•.)NOTICE OF CONFIDENTIALITYThis message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material,confidential information or privileged communications of the Borough of Sea Bright, County of Monmouth, or the State of NewJersey. Access to this message by anyone other than the sender and the intended recipient(s) is unauthorized. If you are notthe intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it,without the expressed written consent of the sender, is prohibited. If you have received this message in error, you should notsave, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and youshould promptly delete or destroy this message and all copies of it. Please notify the sender by return e-rnail if you havereceived this message in error.

------------_._----_._--- ----_._--------_ .._._----



2

Nancy Sherman

Subject:

Hughes, Colin <[email protected]>Wednesday, February 20, 2013 5:06 PMAJ; Hesson, Beau; Nancy Sherman; Privette, Dale; Rick Butler; Scolaro, Brieanna; Snow,Steven; Sunbeam, MosesSTEPProgran

From:Sent:To:

Nancy,

In response to your question earlier about STEP,the STEPprogram is a pilot (emergency) program designed to provideessential power to storm affected residences, thereby reducing the demand for other shelter options and allowingindividuals to return to or remain in their home. The program is designed to provide emergency repairs until such timemore permanent repairs can be made by the homeowner. These aforementioned repairs are categorized as"Emergency Protective Measures" and are not intended to provide for mitigation relief. Should you have any additionalquestions, please do not hesitate to call.

Regards,Colin

Colin HughesFEMA Public Assistance GroupSTEP Pilot Program Task ForceDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738

Ie.-._---_._------------


1

Nancy Sherman


Hughes, Colin <[email protected]>Saturday, February 16, 2013 10:27 PM'[email protected]'Re: Fwd: Furnace/water heater ;:i~:~~lr

L! ; j ~.¥:-_:~.~J

- '.- -\,~],:L iY' ;~i

Hi Nancy,I have not heard of this, but I will look into this on Tuesday when I return to work. I'll have an answer for you when wemeet Tuesday. Have a nice weekend!

Colin

From: Nancy Sherman [mailto:[email protected]]Sent: Saturday, February 16, 2013 04:52 PMTo: Hughes, Colin; Hesson, Beau; Andy Janes <[email protected]>Subject: Fwd: Furnace/water heater

Hi All,

Have you heard about this? Any idea who would have more information?

Thanks,Nancy

Begin forwarded message:

From: Sea Bright Volunteer <seabrightvolunteer@,gmail.com>Date; February 15,2013,5:07:12 PM ESTTo: Nancy <[email protected]>Subject: Fwd: Furnace/water heater

not sure how this relates to STEP ...

---------- Forwarded message ----------From: Tara Maffei <TMaffei@,uwmonmouth.org>Date: Fri, Feb 15,2013 at 3:23 PMSubject: Furnace/water heaterTo: "rcbuildcauwmclistscrv.ora'' <rebuild@,uwmclistserv.org>, "MCL TRG@,uwmclistserv.org"<MCL [email protected]>

I was just on a call with DCA and FEMA, and was advised that FEMA is now able to pay theactual cost for the furnace and water heaters in damaged homes. If you become aware ofresidents who may be living in homes with no heatlhot water, please advise them to reach out totheir Disaster Resource Center for more information.

1

Tara Maffei, MSW

Tara L. Maffei, MSW

United Way of Monmouth County

Vice President, Community Outreach

Director, Volunteer Center

1415 Wyckoff Road

Farmingdale, NJ 07727

Fax:

[email protected]

-~' ,GIVE. IADVOCATE. IVOLUNTEER. ILIVE UNITED"www.uwmonmouth.org

Volunteer Center Corporate Sponsor:

www.jiKiely.com

Frank Lawrence

2

Nancy Sherman


Sunbeam, Moses <[email protected]>Tuesday, February 26,2013 8:16 AMNancy ShermanRE:STEPUpdates Sea Bright

}! f~)'0i, I , !; 1,;'-'.".• f :,.:'if .'1/,: u i! il·...,- -'("!' '_'! ,J

".,!.) if'.~

Other than the pictures we are still missing, there is no specific piece of paperwork we need from you rightnow. However, copies of all the purchase orders, permits, and the rest are things you mentioned are all things we willneed.

From: Nancy Sherman [mailto:[email protected]]Sent: Monday, February 25,2013 6:00 PMTo: Snow, Steven; Sunbeam, Moses; Scolaro, Brieanna; Hesson, BeauCc: Mayor Dina Long; [email protected]; [email protected]; [email protected]: STEP Updates Sea Bright

Hello Steve,

I have attached the current chart as well some additional documentation about the current progress in Sea Bright for the STEPprogram. At tomorrow's meeting, I would like to discuss the documentation process for the work, materials, and labor. It would alsobe appreciated if you could provide a list of the materials that you will be requesting copies of: permits, purchase orders, price quotes,etc. I look forward to seeing you tomorrow at 9:30AM.

Best,Nancy

Nancy Sherman'====(OffiCe)•• (fax)

NOTICE OF CONFIDENTIALITYThis message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material,confidential information or privileged communications of the Borough of Sea Bright, County of Monmouth, or the State of NewJersey. Access to this message by anyone other than the sender and the intended recipient( s) is unauthorized. If you are notthe intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it,without the expressed written consent of the sender, is prohibited. If you have received this message in error, you should notsave, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and youshould promptly delete or destroy this message and all copies of it. Please notify the sender by return e-rnail if you havereceived this message in error.

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.2899/ Virus Database: 264116132 - Release Date: 02125113

1

Nancy Sherman


Hughes, Colin <[email protected]>Thursday, February 21, 2013 1:42 PMNancy ShermanSunbeam, Moses; Scolaro, Brieanna; Privette, DaleRE:Missing Documentation

Nancy,

Please add Brie Scolaro and Moses Sunbeam to your daily spreadsheet update. They will be assuming the daily FEMAreporting responsibility from Dale. Their emails are as follows:

• [email protected]" [email protected]

Thanks,Colin

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 21, 2013 11:33 AMTo: Hughes, Colin; 'AJ'; Hesson, Beau; Privette, Dale; 'Rick Butler'; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: RE: Missing Documentation

Hi Colin,

I will follow up on these.

Thanks,Nancy

From: Hughes, Colin [mailto:[email protected]]Sent: Thursday, February 21, 2013 11:22 AMTo: AJ; Hesson, Beau; Nancy Sherman; Privette, Dale; Rick Butler; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: Missing Documentation

FYI-

Hi Nancy,

We went through our forms again today and found a handful of stuff we are still missing copies of.We are missing 4 ROE's

Scott HaydenLisa LantzPatrick QuinnWilliam and Stacey Romanello

We are also missing 6 inspection forms. Two of those have yet to be inspected, but the other four we are simply missingpaperwork.

Re and Jo Van HoltScott Hayden

Pamela Amsbaugh

1

Vivek BajajPatrick QuinnWilliam and Stacey Romanello

We are also missing photos for a fair number of homes.Carol Brady Kathleen Costigan Howard and Dianne Dunn

Jyll JakesSean and Kevin McGinley

Nott (downstairs and upstairs)Richard O'Reilly Toni Pecoraro Patrick Quinn

Romanello Rosemary SorrentinoTom Viggiano Mohammad Younesi

Margaret Gatto PhilHeinle

Laurence and Kathy Morris••.... :

Scott Mulholland /: i" ,I ~_o~~rt and Sandra, ;-4 "~I'~'"..";' /:,:-:1>'/ ir;)"""

William and Stacey '-::::./(2{;~)J .;,)'u

It seems that the Quinn and Romanello families came into the program after the last time we got copies from you sincewe don't have any of the paperwork for those residences.

Moses SunbeamAmericorps NCCC-- FEMA CorpsClass 19: Pine 4Public Assistance Project Specialist TraineeMedia Rep.-Colin HughesFEMA Public Assistance GroupSTEP Pilot Program Task ForceDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738,===~mobileI .fax

No virus found in this message.Checked by AVG - w\vw.avg.comVersion: 2013.0.28991 Virus Database: 2639/6118 - Release Date: 02120/13

---------_._---_.

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 2639/6121 - Release Date: 02/21113

2

Nancy Sherman


Privette, Dale <[email protected]>Thursday, February 21,2013 11:34 AMNancy ShermanRE:Missing Documentation

That's all you got? Come on!

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 21, 2013 11:33 AMTo: Hughes, Colin; 'AJ'; Hesson, Beau; Privette, Dale; 'Rick Butler'; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: RE: Missing Documentation

Hi Colin,

I will follow up on these.

Thanks,Nancy

From: Hughes, Colin [mailto:[email protected]]Sent: Thursday, February 21, 2013 11:22 AMTo: AJ; Hesson, Beau; Nancy Sherman; Privette, Dale; Rick Butler; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: Missing Documentation

FYI-

Hi Nancy,

We went through our forms again today and found a handful of stuff we are still missing copies of.We are missing 4 ROE's., Scott Hayden

Lisa LantzPatrick QuinnWilliam and Stacey Romanello



Pamela AmsbaughVivek BajajPatrick QuinnWilliam and Stacey Romanello

We are also missing photos for a fair number of homes.Carol Brady Kathleen Costigan Howard and Dianne Dunn Margaret Gatto Phil

Heinle Jyll JakesSean and Kevin McGinley Laurence and Kathy Morris Scott Mulholland Robert and Sandra

Nott (downstairs and upstairs)

1

Richard O'Reilly Toni Pecoraro Patrick QuinnRomanello Rosemary Sorrentino

Tom Viggiano Mohammad Younesi

William and Stacey

~'f'~,;';~~j .". .J (-·1i-7", { :,'·;'\r"i

It seems that the Quinn and Romanello families came into the program after the last time wie~g6tcopi~sliQrji YdJ,.i 'since~.~ :~.j • .J;~;. "~ .i

we don't have any of the paperwork for those residences.·c~"", , .• ,~/., u

Moses SunbeamAmericorps NCCC-- FEMA CorpsClass 19: Pine 4Public Assistance Project Specialist TraineeMedia Rep.

Colin HughesFEMA Public Assistance GroupSTEP Pilot Program Task ForceDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738~:===mobile.II fax

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.028991 Virus Database: 2639/6118 - Release Date: 02/20113

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.2899/ Virus Database: 2639/6118 - Release Date: 02/20113

2

Nancy Sherman

Subject:

Hughes, Colin <[email protected]>Thursday, February 21,2013 11:22 AMAJ; Hesson, Beau; Nancy Sherman; Privette, Dale; Rick Butler; Scolaro, Brieanna; Snow,Steven; Sunbeam, MosesMissing Documentation

From:Sent:To:

FYI-

Hi Nancy,

We went through our forms again today and found a handful of stuff we are still missing copies of.We are missing 4 ROE's

Scott HaydenLisa LantzPatrick QuinnWilliam and Stacey Romanello



Pamela AmsbaughVivek BajajPatrick QuinnWilliam and Stacey Romanello

We are also missing photos for a fair number of homes.Carol Brady Kathleen Costigan Howard and Dianne Dunn Margaret Gatto Phil

Heinle Jyll JakesSean and Kevin McGinley Laurence and Kathy Morris Scott Mulholland Robert and Sandra

Nott (downstairs and upstairs)Richard O'Reilly Toni Pecoraro Patrick Quinn William and Stacey

Romanello Rosemary SorrentinoTom Viggiano Mohammad Younesi

It seems that the Quinn and Romanello families came into the program after the last time we got copies from you sincewe don't have any of the paperwork for those residences.

Moses SunbeamAmericorps NCCC-- FEMA CorpsClass 19: Pine 4Public Assistance Project Specialist TraineeMedia Rep.

1


~==::~mobile.: fax

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.2899 1Virus Database: 2639/6118 - Release Date: 02120/13

2

Nancy Sherman

Subject:

Privette, Dale <[email protected]>Thursday, February 21,2013 9:31 AMNancy Sherman; Hughes, Colin; 'AJ'; Hesson, Beau; 'Rick Butler'; Scolaro, Brieanna; Snow,Steven; Sunbeam, MosesRE:STEPProgran

From:Sent:To:

Good morning Nancy,

Any homeowner wishing to move fixtures, appliances, etc .. to alternate locations within their home to mitigate for thepotential of future damage may do so at their own cost. This includes all labor and materials necessary to do themitigation. The STEPprogram will not pay for any labor or materials necessary for mitigation, as Colin stated below.

Let me know if you have any questions.

Thanks,

Dale

Dale W PrivetteFEMA Public Assistance GroupSTEP Pilot Program Task Force LeadDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738

,====~mObile• fax

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 21,2013 9:18 AMTo: Hughes, Colin; 'AJ'; Hesson, Beau; Privette, Dale; 'Rick Butler'; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: RE: STEP Progran

Colin,

I appreciate your assistance with this matter. Could you please confirm that the materials are not included in the mitigation costs thehomeowner is responsible for?

Please let me know when YOLl will be in the area today.

Best,Nancy

From: Hughes, Colin [mailto:[email protected]]Sent: Wednesday, February 20, 2013 5:06 PMTo: AJ; Hesson, Beau; Nancy Sherman; Privette, Dale; Rick Butler; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: STEP Progran

1

Nancy,

In response to your question earlier about STEP,the STEPprogram is a pilot (emergency) program designed to provideessential power to storm affected residences, thereby reducing the demand for other shelter options and allowingindividuals to return to or remain in their home. The program is designed to provide emergency repairs until such timemore permanent repairs can be made by the homeowner. These aforementioned repairs are categorized as"Emergency Protective Measures" and are not intended to provide for mitigation relief. Should you have any additionalquestions, please do not hesitate to call.

Regards,Colin

Colin HughesFEMA Public Assistance GroupSTEP Pilot Program Task ForceDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738~===~mobile• fax


-------------------------


2

Nancy Sherman.,

f ~J')N i i~g r;'~)rn!!'rj' ~\~i/7

Subject:

Hughes, Colin <[email protected]>Wednesday, February 20, 2013 5:36 PMNancy Sherman; 'AJ'; Hesson, Beau; Privette, Dale; 'Rick Butler'; Scolaro, Brieanna; Snow,Steven; Sunbeam, MosesRE:STEPProgran

From:Sent:To:

Nancy,

Yes, the homeowner is still eligible for the STEPProgram. However, just to be clear, the homeowner is responsible forcovering all costs associated with mitigation of their HVAC system/water heater.

Colin

From: Nancy Sherman [mailto:[email protected]]Sent: Wednesday, February 20, 2013 5: 13 PMTo: Hughes, Colin; 'AJ'; Hesson, Beau; Privette, Dale; 'Rick Butler'; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: RE: STEP Progran

Hi Colin,

Thank you for this information, For clarification purposes, if a homeowner who is participating in STEP does pay for mitigation ofitems such as a water heater or furnace, are they still eugible for the materials under this pilot program?

Thank you again.

Nancy

From: Hughes, Colin [mailto:[email protected]]Sent: Wednesday, February 20,2013 5:06 PMTo: AJ; Hesson, Beau; Nancy Sherman; Privette, Dale; Rick Butler; Scolaro, Brieanna; Snow, Steven; Sunbeam, MosesSubject: STEP Progran

Nancy,

In response to your question earlier about STEP,the STEPprogram is a pilot (emergency) program designed to provideessential power to storm affected residences, thereby reducing the demand for other shelter options and allowingindividuals to return to or remain in their home. The program is designed to provide emergency repairs until such timemore permanent repairs can be made by the homeowner. These aforementioned repairs are categorized as

."Emergency Protective Measures" and are not intended to provide for mitigation relief. Should you have any additionalquestions, please do not hesitate to call.

Regards,Colin

Colin HughesFEMA Public Assistance GroupSTEP Pilot Program Task ForceDR-4086-NJ - Lincroft NJ Joint Field Office

1

307 Middletown - Lincroft RoadLincroft, NJ 07738

~===~mobile; fax

--------...--.---------.---...--.--------------------..--- -----J;:~!l1{,3JJf}JjV-----No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 2639/6118 - Release Date: 02/20/13


2

Nancy Sherman


Hughes, Colin <[email protected]>Thursday, February 14, 2013 10:11 AMAJ; Hesson, Beau; Nancy Sherman; Privette, Dale; Rick Butler; Snow, StevenNew Team Member

Hi Nancy,

As per our conversation, Gary Berner has been recalled back to his region and will not be returning. His replacement isSteve Snow and his contact information is as follows:

• Name: Steve Snow• Email: [email protected]• BlackBerry:

Please include him on your distribution list for all matters involving the STEPProgram.

Thanks,Colin

Colin HughesFEMA Public Assistance GroupSTEP Pilot Program Task ForceDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738,==::mobileI ·fax


1

Nancy Sherman


Hughes, Colin <[email protected]>Thursday, February 7, 2013 8:03 PM'nesherma@gmail,com'Re: STEP2.7.13

Thanks Nancy!

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 07,2013 05:13 PMTo: Hughes, Colin; Berner, Gary; Skalitzky, Ken; Stewart, Sheri; Privette, DaleCc: Mayor Dina Long <[email protected]>; [email protected] <[email protected]>;[email protected] <[email protected]>; [email protected] <[email protected]>; [email protected]<[email protected]>Subject: STEP 2.7.13

Hi Colin,

Attached is the updated STEP chart. I will let you know how the meeting with the electrician goes tomorrow.

Thanks!Nancy


1

Nancy Sherman


Hughes, Colin <[email protected]>Thursday, February 7, 2013 9:52 AMNancy ShermanRE:STEP2.6.13

Thanks

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 07, 2013 9:29 AMTo: Hughes, Colin; Berner, Gary; Skalitzky, Ken; Stewart, Sheri; Privette, DaleCc: Mayor Dina Long; [email protected]; [email protected]; [email protected];[email protected]: STEP 2.6.13

Hi Colin,

Here is the update. We have 2 inspections today and I will see if I can follow up on the remaining inspections. Feel free to share mynumber with your contact in Union Beach. I will gladly assist her when possible.

Thanks,Nancy

No virus found in tills message.Checked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 2641/6130 - Release Date: 02125/13

1

Nancy Sherman


Hughes, Colin <[email protected]>Thursday, February 7,2013 9:15 AMAJ; Berner, Gary; Nancy Sherman; Privette, Dale; Rick ButlerRE:STEP- Sea Bright

Hi Nancy,

Just wanted to let you know, I saw your" Public Notice" for Sea Bright in the Asbury Park Press this morning. FYI

Thanks,Colin

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 07, 2013 8:57 AMTo: Privette, DaleCc: Hughes, Colin; [email protected]: Re: STEP - Sea Bright

Hi Dale,

I apologize, I had a town hall meeting last night. I have no new updates beyond notes from calls. I did give Colin a briefoverview last night when he came in. I will get the update to you later today.

Thanks,Nancy

On Feb 7, 2013, at 7:44 AM, "Privette, Dale" <[email protected]> wrote:

Good morning Nancy,

Is there an update from yesterday's activities? Can we get an updated spreadsheet?

Many thanks,

Dale

Dale W PrivetteFEMA Public Assistance GroupSTEP Pi/at Program Task Force LeadDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738~===~mobile, fax

1

Nancy Sherman


Privette, Dale < [email protected]>Thursday, February 7, 2013 9:01 AMNancy ShermanHughes, Colin; [email protected]:STEP- Sea Bright

No apology needed Nancy. Thanks for all the great work you are doing for the citizens of Sea Bright.

Dale

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, February 07, 2013 8:57 AMTo: Privette, DaleCc: Hughes, Colin; [email protected]: Re: STEP - Sea Bright

Hi Dale,

I apologize, I had a town hall meeting last night. I have no new updates beyond notes from calls. I did give Colin a briefoverview last night when he came in. I will get the update to you later today.

Thanks,Nancy

On Feb 7, 2013, at 7:44 AM, "Privette, Dale" <[email protected]> wrote:

Good morning Nancy,


Many thanks,

Dale

Dale W. PrivetteFEMA Public Assistance GroupSTEP Pilot Program Task Force LeadDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738~:==l~fmobileI fax

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 264116130 - Release Date: 02/25/13

1

Nancy Sherman


Privette, Dale < [email protected]>Thursday, February 7, 2013 7:44 AMNancy ShermanSTEP- Sea Bright

1 i . "-{-., »r--; <

1(·: .~ :f .}

Importance: High

Good morning Nancy,


Many thanks,

Dale

Dale W PrivetteFEMA Public Assistance GroupSTEP Pilot Program Task Force LeadDR-4086-NJ - Lincroft NJ Joint Field Office307 MIddletown - Lincroft RoadLincroft, NJ 07738-=:::7: mobileI fax

No virus found in this message.Checked by AVG - \vww.avg.comVersion: 2013.0.28991 Virus Database: 2641/6130 - Release Date: 02/25/13

1

Nancy Sherman


Sunbeam, Moses < [email protected]>Wednesday, February 6,2013 10:59 AM'[email protected]'Re: STEP2.5.13

Thanks for the clarification

From: Nancy Sherman [mailto:[email protected]]Sent: Wednesday, February 06, 2013 10:54 AMTo: Sunbeam, Moses; Hughes, Colin; Berner, Gary; Skalitzky, Ken; Privette, Dale; Stewart, SheriCc: 'Mayor Dina Long' <[email protected]>; [email protected] <[email protected]>;[email protected] <[email protected]>; aja [email protected] <[email protected]>; [email protected]<[email protected]>; Scolaro, BrieannaSubject: RE: STEP 2.5.13

Hi Moses,

They understood they were ineligible because they were commercial properties hence why they were not entered into the property. Iapologize for not shredding them and giving you a copy.

Thanks,Nancy

From: Sunbeam, Moses [mailto:[email protected]]Sent: Wednesday, February 6, 2013 10:27 AMTo: Hughes, Colin; Nancy Sherman; Berner, Gary; Skalitzky, Ken; Privette, Dale; Stewart, SheriCc: Mayor Dina Long; [email protected]; [email protected]; [email protected];[email protected]; Scolaro, BrieannaSubject: RE: STEP 2.5.13

I have here two ROE's for Kathleen and William Cherry for 1142 and 1146 ocean avenue. the spreadsheet only has oneentry from that couple at 1144 ocean aptl, which we already had a copy of.

So you received the other two forms from the Cherry couple's shops and forgot to add them into the spreadsheet Ithink. Am I right?

From: Hughes, ColinSent: Wednesday, February 06, 2013 8:53 AMTo: Nancy Sherman; Berner, Gary; Skalitzky, Ken; Privette, Dale; Stewart, Sheri; Sunbeam, MosesCc: Mayor Dina Long; [email protected]; [email protected]; [email protected];[email protected]; Scolaro, BrieannaSubject: RE: STEP 2.5.13

Good Morning Nancy,

As a follow-up to our meeting yesterday, I have attached the STEPforms that we discussed. I think the form named"Field Site Work Order" will suffice for capturing the bulk purchase of water heaters, furnaces, boilers and electricalpanels etc. If you have any concerns about the forms please let me know and we'll find a work around. As for the issuewith the natural gas rebate program, the only guidance we can offer is that you follow the guidelines set forth in FEMA

1

Recovery Program Guidance dated November 16,2012. If you have any additional questions or concerns, please do nothesitate to call.

Thanks,Colin

;j t/ i <:":

.' : r- Ii- -; ,.J';~ '.' t • /

From: Nancy Sherman [mailto:[email protected]]Sent: Tuesday, February OS, 2013 4:02 PMTo: Hughes, Colin; Berner, Gary; Skalitzky, Ken; Privette, Dale; Stewart, Sheri; Sunbeam, MosesCc: Mayor Dina Long; [email protected]; [email protected]; [email protected];[email protected]: STEP 2.5.13

Hi Colin,

Thanks for your help today. I have attached the chart and will follow up on 356 Ocean Ave.

Best,Nancy

-----------.-------------.-----------------.-.------

No virus found in tills message.Checked by AVG - wvvw.avg.comVersion: 2013.0.28991 Virus Database: 2641/6130 - Release Date: 02/25/13

2

Nancy Sherman

From:Sent:To:

Hughes, Colin <[email protected]> f ,.~. i, " 7

Wednesday, February 6,2013 8:53 AM.' -1" it f~:=1"" ,Nancy Sherman; Berner, Gary; Skalitzky, Ken; Privette.Dale:' SteJ~it~ !~hdri; '~(mbeam,MosesMayor Dina Long; councilmanmurphy@gmail,com; verruni@gmail,com;[email protected]; [email protected]; Scolaro, BrieannaRE:STEP2.5.13STEPforms final version (3).xlsx

Cc:

Subject:Attachments:

Good Morning Nancy,

As a follow-up to our meeting yesterday, I have attached the STEPforms that we discussed. I think the form named"Field Site Work Order" will suffice for capturing the bulk purchase of water heaters, furnaces, boilers and electricalpanels etc. If you have any concerns about the forms please let me know and we'll find a work around. As for the issuewith the natural gas rebate program, the only guidance we can offer is that you follow the guidelines set forth in FEMARecovery Program Guidance dated November 16, 2012. If you have any additional questions or concerns, please do nothesitate to caII.

Thanks,Colin

From: Nancy Sherman [mailto:[email protected]]Sent: Tuesday, February 05, 2013 4:02 PMTo: Hughes, Colin; Berner, Gary; Skalitzky, Ken; Privette, Dale; Stewart, Sheri; Sunbeam, MosesCc: Mayor Dina Long; [email protected]; [email protected]; [email protected];[email protected]: STEP 2.5.13

Hi Colin,

Thanks for your help today. I have attached the chart and will follow up on 356 Ocean Ave.

Best,Nancy

No virus found in this message.Checked by AVG - w\vw.avg.comVersion: 2013.0.2899/ Virus Database: 264116130 - Release Date: 02/25113

1

Nancy Sherman

From:Sent:To:Cc:

Subject:

Hughes, Colin <[email protected]>Sunday, February 3, 2013 4:26 PM'nesherma@gmaiLcom'; Berner, Gary; Skalitzky, Ken; Privette, Dale; Stewart, Sheri'mayordinalong@gmaiLcom'; 'councilmanmurphy@gmaiLcom'; 'verruni@gmaiLcom';'[email protected]'; '[email protected]'Re: STEP2.3.13

Thank you Nancy ...

From: Nancy Sherman [mailto:[email protected]]Sent: Sunday, February 03, 2013 04:01 PMTo: Hughes, Colin; Berner, Gary; Skalitzky, Ken; Privette, Dale; Stewart, SheriCc: Mayor Dina Long <[email protected]>; [email protected] <[email protected]>;[email protected] <[email protected]>; [email protected] <[email protected]>; [email protected]<rbutlercnstaff.tlwitt.corn>Subject: STEP 2.3.13

Hi Colin,

Here is the chart with the newest updates. I will be finishing the updates to the inspections and the volunteer work tomorrow.

Thanks!Nancy


1

Nancy Sherman

From:Sent:To:Cc:

Subject:

Berner, Gary <[email protected]>Saturday, February 2, 2013 8:24 AMPrivette, Dale; Nancy Sherman; Hughes, Colin; Stewart, SheriMayor Dina Long; [email protected]; [email protected];[email protected]; [email protected] Bright

All,

During the course of disaster recovery, it becomes apparent that as several people added to the project, there is apossibility that one or another may seem to get left out some communications. Rest assured, although not intentional,some will get omitted from emails or other communication and that will cause questions to be raised about the chain ofcommand. Good news; when it comes to chain of command for the Sea Bright project, we really have none. We dohowever, have points of contacts and therefore, is the reason for this email.

Unless further instructed, the point of contact for Sea Bright is Nancy Sherman and all communication should go throughher concerning the Sub-grant application (SGA) and its process. Nancy has the best handle on the many facets of thework being done and has the most information on the process of the SGA from the Sea Bright perspective. The effortthat this lady has put in goes above and beyond the measures of her wage.

Concerning contractors in this declaration, the representatives from JL Witt ( Andy Janes and Rick Butler) are acting onbehalf of the State of New Jersey (State Police) and have been designated to act as official representatives for the Stateof New Jersey (grantee) or a Sub-grantee and are to be treated as such. If the State or sub-grantee asks someone fromFEMA to directly contact a contractor or consultant regarding all FEMA matters, we are to do so at their request. Thisincludes sharing of all FEMA/applicant information such as kick-off meetings, exit briefings, site visits, project worksheetformulation, information requests, etc.

From a FEMA perspective, Colin Hughes is the Project Specialist for Sea Bright and should be the main point ofcontact. Although Colin is new to FEMA, he has a respectable command of the process and has shown to be a goodasset to our team. Please let him be the first point of contact, especially should you have any program questionsconcerning the SGA. With Colin being the first contact and all questions going through him, Colin learns either wherethe answers are in the various FEMA documents or the correct people to ask and either way he learns theprogram. Dale and I remain here to help at any time, however our stay in New Jersey grows shorter by the day andeventually we will depart. Therefore it is best to keep Colin in the loop as the first point of contact.

Ultimately it boils down to doing what is right for the State of New Jersey and the people of Sea Bright. Let us not forgetwhat our mission is and that these recovery efforts should not get tangled up in personality conflicts nor should anyoneget mixed messages of our desire to help. I thank you all for your efforts to this point and I trust we will all do the rightthing for the citizens of Sea Bright.

Respectfully,

[iary L: :BernerDHS/FEMASUPERSTORM SANDY DR-4086STEP PAC /TECHNICAL GROUP-UTILITIESLINCROFT JFO

1

This communication, along with any attachments, is covered by federal and state law governing electronic communications and may contain confidentialand legally privileged information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution,use, or copying of this message or portion thereof is strictly prohibited. If you have received this message in error, please reply immediately to thesender and delete this message. Thank you.

____. ... . .. . . .. . . ._.__} /'J~:lL;-{=~i·i:.~~.':· _~-' "" -~' <


2

Nancy Sherman

Subject:

Privette, Dale < [email protected]>Friday, February 1, 2013 4:16 PMNancy Sherman; Berner, Gary; Hughes, Colin; Skalitzky, Ken; Stewart, SheriMayor Dina Long; councilmanmurphy@gmail,com; verruni@gr:nall,com;[email protected]; [email protected] ._:: i';- r::-,RE:STEPChart 2.1.13

From:Sent:To:Cc:

Thanks Nancy,

I appreciate your continued reporting on a daily basis. There is a large audience here at the JFOthat is very interested inmonitoring Sea Bright's success with this Pilot program. Feel free to contact Colin or me if you have any questions orneed assistance in any way.

Best regards,

Dale

Dale W PrivetteFEMA Public Assistance GroupSTEP Pilot Program Task Force LeadDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738; ~3 •••

From: Nancy Sherman [mailto:[email protected]]Sent: Friday, February 01, 2013 4:09 PMTo: Privette, Dale; Berner, Gary; Hughes, Colin; Skalitzky, Ken; Stewart, SheriCc: Mayor Dina Long; [email protected]; [email protected]; [email protected];[email protected]: STEP Chart 2.1.13

Hi Dale,

Attached is the current STEP chart, I am currently compiling the notes from today's inspections and will have those updates intomorrow's chart, I just have to clarify a few of the items before I list them.

Thank you,Nancy

No virus found in this message.Checked by AVG - www.avg.C0111Version: 2013.0.28991 Virus Database: 264116130 - Release Date: 02125/13

1

Nancy Sherman


Privette, Dale < [email protected]>Friday, February 1, 2013 10:23 AMNancy Sherman; Hughes, Colin; [email protected]:Estimated PW

Colin is on his way over to the Borough now with the original for the Mayor's signature. You can make a copy of theoriginal once he gets there.

Thanks,

Dale

From: Nancy Sherman [mailto:[email protected]]Sent: Friday, February 01, 2013 10: 18 AMTo: Hughes, Colin; [email protected]: Privette, DaleSubject: FW: Estimated PW

Hello Colin,

\Nill you please send a copy of the PW to Andy and me as soon as possible as Andy is leaving on rotation this afternoon.

Thank you,Nancy

From: Hughes, Colin [mailto:[email protected]]Sent: Friday, February 1, 2013 9:51 AMTo: Nancy Sherman ([email protected])Subject: Estimated PW

Nancy,

Dale has completed the estimated PW for your borough and he would like to know if the Mayor would be availabletoday to sign it.

Colin


~::::mobile, & fax

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 264116130 - Release Date: 02/25113

1

Nancy Sherman


Hughes, Colin <[email protected]>Friday, February 1, 2013 9:51 AMNancy Sherman ([email protected])Estimated PW

~-_.f , .••

_.. rr:l c •.••'1-.' ~

;,: '"./,

Nancy,

Dale has completed the estimated PW for your borough and he would like to know if the Mayor would be availabletoday to sign it.

Colin

Colin HughesFEMA Public Assistance GroupSTEP Pilot Program Task ForceDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738-:::::.mobile~ fax


1

Nancy Sherman


Hughes, Colin <[email protected]>Thursday, January 31,2013 11:21 AMNancy [email protected]; Privette, DaleRE:STEP

Nancy,

How about 2 pm?

Colin

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, January 31, 2013 11:00 AMTo: Hughes, ColinCc: [email protected]; Privette, DaleSubject: FW: STEP

Hi Colin,, . .

Please see below

From: Andy Janes [mailto:[email protected]]Sent: Thursday, January 31, 2013 10:28 AMTo: Privette, DaleCc: Nancy; [email protected]: STEP

I would like to have a meeting this afternoon at Sea Bright Borough Hall with all to discuss the reporting requirements forthe borough and the information request being made to the borough. Please let me know of a time you will be availablethis afternoon.

Thank you,Andy Janes

No virus found in this message.Checked by AVO - www.avg.comVersion: 2013.0.28991 Virus Database: 264116130 - Release Date: 02/25/13

1

Nancy Sherman


Andy Janes <[email protected]>Thursday, January 31, 2013 10:28 AMPrivette, DaleNancy; [email protected]

:i.t ,:,: .' / !. '-; ..~,~.•....•\

, .~. ~-'-r... -: ' c, ~; .'.: .• ,,:

" .i

I would like to have a meeting this afternoon at Sea Bright Borough Hall with all to discuss the reporting requirements forthe borough and the information request being made to the borough. Please let me know of a time you will be availablethis afternoon.

Thank you,Andy Janes

---------------------- ------------------------ ------_._-----

No virus found in this message.Checked by AVG - www.avg.comVersion: 2013.0.28991 Virus Database: 264116130 - Release Date: 02/25113

1

Nancy Sherman


Privette, Dale <[email protected]>Thursday, January 31, 2013 9:48 AMNancy ShermanRE:1198 Ocean Ave - Sea Bright

I think if you look at the ownership info you will figure that out

From: Nancy Sherman [mailto:[email protected]]Sent: Thursday, January 31, 2013 9:46 AMTo: Privette, DaleSubject: RE: 1198 Ocean Ave - Sea Bright

Hi Dale,

Quick question, why is Andy not included all this?

Nancy

From: Privette, Dale [mailto:[email protected]]Sent: Thursday, January 31, 2013 9:44 AMTo: Nancy ShermanCc: Hughes, Colin; Stewart, Sheri; Berner, GarySubject: 1198 Ocean Ave - Sea BrightImportance: High

Nancy - please let me know if you are available for a conference call today re: subject properties.

Thanks,

Dale

Dale W PrivetteFEMA Public Assistance GroupSTEP Pilot Program Task Force LeadDR-4086-NJ - Lincroft NJ Joint Field Office307 Middletown - Lincroft RoadLincroft, NJ 07738

~::==moblle• fax

._-------------------_._----------------


1

Nancy Sherman


Privette, Dale <[email protected]>Wednesday, January 30, 2013 2:09 PMNancy ShermanRE:Estimated PW

_ t : ,r.·.~·'" r:-,~'.:.~t r~ J. ~~, - .•••.

it' , t -: ,.:....: '.' r.'. '.. '. /:

Perfect - Thanks!!

From: Nancy Sherman [mailto:[email protected]]Sent: Wednesday, January 30, 2013 2:07 PMTo: Privette, Dale; Hughes, ColinCc: Berner, Gary; [email protected]; [email protected]: RE: Estimated PW

DALE,

10 hours per day70 hours a week6 weeks$10 per hour

Thanks,Nancy

From: Privette, Dale [mailto:[email protected]]Sent: Wednesday, January 30, 2013 2:02 PMTo: Nancy Sherman; Hughes, ColinCc: Berner, Gary; [email protected]; [email protected]: RE: Estimated PW

NANCY,

I just need a real rough estimate today - 10 hours per day x 50 hours per week x 6 weeks x $80 per hour (for example).

Thanks,

Dale

From: Nancy Sherman [mailto:[email protected]]Sent: Wednesday, January 30, 2013 2:00 PMTo: Hughes, ColinCc: Privette, Dale; Berner, Gary; [email protected]; [email protected]: RE: Estimated PW

Hi Colin,

You mentioned that you are trying to get this pushed through quicker and want my direct admin costs. I will calculate that for you,but does this mean that I don't need to show the cost breakdown for the $6000 estimate per house? Please clarify.

Thanks,Nancy

1

sea bright sandy step program documents procured using opra (open public records act)`

Documents

mayor dina long

expressed written consent

lincroft road lincroft

declared substantially damaged

emergency protective measures

provide essential power

town hall meeting

storm affected residences