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Unit 106Supply/Logistics Fundamentals

NAVEDTRA 43904-C

Supply/Logistics Fundamentals

• References

• NAVEDTRA 14326, Storekeeper Basic• NAVEDTRA 14233, Naval Construction Force/Seabee 1

& C• NAVSUP P 485, Afloat Supply Procedures Manual, Vol 1• OPNAVINST 5100.19D, NAVOSH • COMSECONDNCB/COMTHIRDNCBINST 4400.3, NCF

Supply Manual• NAVSUP P-485 (Rev 3.), Navy Supply Procedures, Vol 2• NAVFAC P-300, Management of CESE• NAVSUP P-485 (Rev 3.), Navy Supply Procedures, Vol 3• Army Field Manual 4-0, (FM 4-0) ch 6., Supply and Field

Services

COSAL

• PQS Question 106.1 Explain the importance of the Coordinated Shipboard/Shorebased Allowance List (COSAL) in relation to the commands mission and sustainability.

• Reference: NAVEDTRA 14326, [ch. 1]

COSAL

• Coordinated Shipboard/Shore-based Allowance List (COSAL)

• The COSAL is a supply document that lists the items required to achieve maximum, self-supporting capabilities for an extended period of time.

COSAL

• PQS Question 106.2 Describe the following processes in reference to the COSAL.

- COSAL Validation- COSAL Updates

• Reference: COMSECONDNCB 4400.3 [ch. 2]

• Validating and Updating Completed annually and during every turnover. Information on the equipment identification plate is

checked against the COSAL. Discrepancies are noted on an OPNAV 4790/CK

form and submitted to CESO.– COSAL is changed to reflect correct equipment

and the APL and Automotive Repair Parts (ARP) stock is updated as appropriate.

COSAL

• PQS Question 106.3 What are the 11 Classes of Supply?

• Reference: Army Field Manual 4-0 [ch. 6]

11 Classes of Supply

11 Classes of Supply

• I Subsistence and commercially bottled water.

II Clothing, individual equipment, tools, tool kits, tents, administrative and housekeeping typesupplies, as well as unclassified maps.

III POL includes bulk fuels and packaged products such as antifreeze.

IV Construction items, including fortification and barrier materiel.

V Ammunition of all types.

VI Personal demand items (nonmilitary sales items) and gratuitous health and comfort pack items.

VII Major end items, such as launchers, tanks, mobile maintenance shops, and vehicles.

VIII Medical supplies, including repair parts for medical equipment.

IX Repair parts and components, to include kits, assemblies, and subassemblies, both reparableand nonreparable, which are required for maintenance support of all equipment.

X Materiel to support nonmilitary programs, such as agricultural and economic development, whichare not included in supply classes I through IX.

Misc Salvage, packaged water, captured enemy supplies

Material Obligation Validation

• PQS Question 106.4 Describe the purpose of the Material Obligation Validation program.

• Reference:NAVSUP P-485, [ch. 2]

• MOV Program ensures that: The requirements for the material still exist

and the quantity requested is still required Checks that priorities assigned in the

requisition are still valid

• Cancels material no longer needed. FEX material that was not received in time

and is no longer needed.

Material Obligation Validation

• Corrects files.

Open purchase was made, but receipt was never turned in, so requisition is still open. Internal MOV requires end users to provide copies of receipt to clear the outstanding requisition on file

Material Obligation Validation

• Frequency• External MOV

Higher unit (Inventory Control Point) initiates the MOV.

Quarterly. Internal MOV Supply Officer initiates an MOV for each department.

Monthly.

Material Obligation Validation

OPTAR/BOR

• PQS Question 106.5 Discuss the following:

- OPTAR

- BOR• Reference:

NAVSUP P-485 Vol. 1 [ch. 9, par. 9002, 9125]NAVSO P-3013-2 [ch. 4, par. 4000, 4107]

OPTAR

• An OPTAR has two components Requisition/OPTAR Log (NAVCOMPT 2155) Similar to a checkbook, every grant and

requisition is recorded here. A separate log is maintained for each OPTAR

(i.e. 02 funds are kept separate from 03 funds)

• Travel Log– Tracks deployment per diem and TAD travel

BOR

• Budget Optar Report - is submitted monthly for the current fiscal year and for the first 6 months following the close of the fiscal year.

Definitions

• PQS Question 106.6 Define the following:

- Departmental Budget- Defense Reutilization Marketing Office

Reference:NAVSUP P-485 Vol. II [ch. 4] NAVSUP P-485 Vol. I [ch. 9, par. 9002, 9125]

Operating Target

Departmental Budgets All OM&N money is allocated in categorized funds

(02, 03, etc.), which are centrally controlled by supply.

• The unit supply officer can choose to divide these funds into departmental budgets. i.e. $40,000 budgeted to A Co for all parts,

maintenance, and consumables.• Separate funds cannot be mixed.

Administrative money can’t be used to buy parts

Defense Reutilization Marketing Office

• Materials in one of the following three categories may be turned into DRMO: Items that need inventory manager disposal authority. Items that do not need inventory manager disposal authority. Scrap or waste.

• All items turned in must have a completed DD Form 1348-1 with S-4’s signature.

• Excess material that has been turned into DRMO may be drawn out by any Navy unit which has an allowance or mission requirement for the material. Requires screening and authorization by the supply officer.

Requisition Cancellation

• PQS Question 106.7 State the criteria for which a requisition cancellation request is warranted.

• Reference:NAVSUP P-485 Vol. I [ch. 3, par. 3565]

Requisition Cancellation

Navy Stock System Purchases:When materials are ordered wrong or the received material is the wrong part, then the parts may be returned to supply.

The refund money goes to the TYCOM (NCB).

The only way the unit (NMCB) may get the money back is by requesting additional funds from the TYCOM (NCB) at the end of the fiscal quarter/year, using the return as justification.

Definitions

• PQS Question 106.8 Define the following:

- Plant Property

- Minor Property

• Reference:

NAVSUP P-485 Vol. I [ch. 5, par. 5125]

Definitions

• Navy-owned property that costs $5000 or more is referred to as Plant Property. Two categories:

Class 3- useful life expectancy of two or more years

Class 4- industrial plant equipment.

•Minor Property: All Navy-owned property bought for immediate use on shore establishments that Costs between $300-$5000 or Costs more than $5000 but has a useful life expectancy less than 2 years.

• Also, regardless of cost, all classified, sensitive, or highly-pilferable equipment is considered Minor Property

Definitions

• PQS Question 106.9 Discuss what qualifies as a controlled item:

• Reference:

NAVSUP P-485 Vol. II [app. 9d]

Controlled Items

• The Controlled Inventory Item Code (CIIC) is a single digit alpha or numeric code found in card column (cc) 52 of the change notice. The CIIC designates the degree of physical security assigned to an item of supply. The CIIC was formerly known as Security/Pilferage/Arms, Ammunition And Explosives Security Risk Code.

Codes

Code DefinitionA Confidential - formerly restricted dataB Confidential - restricted dataC ConfidentialD Confidential - cryptologicE Secret - cryptologicF Top secret - cryptologicG Secret - formerly restricted dataH Secret - restricted dataI Aircraft engine equipment and partsJ Pilferage controls may be designated by the coding activity to

items coded U (unclassified) by recording the item to J.K Top secret - formerly restricted dataL Top secret - restricted dataM Hand tools and shop equipment

More Codes

N Firearm piece parts and non-lethal firearm end items. It is more appropriate to useCodes 1 thru 8 (less 7) for AA&E end items.

O Item contains naval nuclear propulsion information; disposal and access limitations areidentified in NAVSEAINST C5511.32. Store and handle in a manner which will precludeunauthorized access to this material.

P Ammunition and explosives. This code should not appear on Navy material records. It ismore appropriate to use Security Risk Codes 1 thru 8 (less 7) for AA&E items.

Q A drug or substance determined by the Drug Enforcement Administration (DEA),Department of Justice to be designated Schedule Symbol III, IV or V as defined inControlled Substance Act of 1970. Other selected items requiring storage in a vault orsafe.

R Precious metals, a drug or other controlled substance designated as a Schedule SymbolI or II item, in accordance with the Controlled Substance Act of 1970. Other selecteditems requiring storage in a vault or safe.

S SecretT Top secretU UnclassifiedV Individual clothing and equipmentW Office machinesX Photographic equipment and suppliesY Communication/electronic equipment and partsZ Vehicular equipment and parts

Category Codes

1 Highest Sensitivity (Category I) - Non-nuclear missiles and rockets in a ready to fire configuration (e.g., Hamlet, Redeye, Stinger, Dragon, LAW, Viper) and explosive rounds for non-nuclear missiles and rockets. This also applies in situations where the launchers (tube) and explosive rounds, though not in a ready to fire configuration, are jointly stored or transported.

2 High Sensitivity (Category II) - Arms, Ammunition and Explosives.

3 Moderate Sensitivity (Category III) - Arms, Ammunition and Explosives.

4 Low Sensitivity (Category IV) - Arms, Ammunition and Explosives.

5 Highest Sensitivity (Category I) - Arms, Ammunition, and Explosives with a security classification of Secret. Items will be stored and transported in accordance with the provisions of DOD 5100.76-M or DOD 5200.1-R, whichever is more stringent.

6 Highest Sensitivity (Category I) - Arms, Ammunition, and Explosives with a security classification of Confidential. Items will be stored and transported in accordance with the provisions of DOD 5100.76-M or DOD 5200.1-R, whichever is more stringent.

7 Item assigned a Demilitarization Code other than A, B, or Q for which another CIIC is inappropriate. The loss, theft, unlawful disposition, and/or recovery of an item in this category will be investigated in accordance with DOD 4000.25-2-M and DOD 7000.14R Volume 12, Chapter7.

8 High Sensitivity (Category II) - Arms, Ammunition and Explosives with a security classification of Confidential. Items will be stored and transported in accordance with the provisions of DOD 5100.76-M or DOD 5200.1-R, whichever is more stringent.

9 This code identifies an item as a Controlled Cryptographic Item (CCI). CCI is described as secure telecommunications or information handling equipment, associated cryptographic component, or other hardware item which performs a critical COMSEC function. Items so designated are unclassified but controlled and will bear the designation “Controlled Cryptographic Item” or “CCI”.

Allowance Change Request

• PQS Question 106.10 Explain the purpose of the Allowance Change Request (ACR)

• Reference: NAVFAC P-300 [ch. 5]

Allowance Change Request

• An ACR (NAVSUP 1220-2) is used to change the quantity on an allowance list. – Typical reasons for an ACR include:

Material failure rates other than expected. New operating areas or conditions. Mission assignments require additional support. Technical improvements in equipment, systems

or repair parts that can provide additional capabilities.

• An ACR is submitted through TYCOM (NCB) to Navy Inventory Control Point (NAVICP)

• An ACR regarding CESE must go through TYCOM (NCB) to CESO.

• Before submitting an ACR, ensure that a similar request has not been previously denied.

Allowance Change Request

Forms

• PQS Question 106.10. State the purpose of the following forms:

-NAVSUP 1250-1/1250-2 -DD1348-NAVSUP 1149 -DD 200

• Reference: NAVSUP P-485 Vol. I[ch. 3, par. 3021, 3027, ch. 4, par. 4114, 4119ch. 5, par. 5128]

Forms

• NAVSUP 1250-1: Requisition/consumption reporting document used by submarine force and non-automated units.

• NAVSUP 1250-2: Requisition/consumption reporting document for procuring non-NSN material.

• DD 1348: Requisition form that can serve as a requisition follow-up, modifier, or cancellation request.

• NAVSUP 1149: Requisition invoice/ shipping document used for open purchase items or services. Example: Prior to a battalion movement, an 1149 is used to

request a cruise box shipment.• DD 200: Survey form as well as a report for lost, stolen, or

damaged items

Functional Outlets

• PQS Question 106.11 Define the following acronyms and state the responsibilities for the functional outlets.

-ARP -CTR -CSR-MLO

-Organizational Clothing Issue

• Reference: COMSECONDNCB 4400.3

Functional Outlets

• Automotive Repair Parts (ARP) Receives, stores and issues repair parts for

CESE and material handling equipment. Validates and updates CESE COSAL. Typically located in Alpha Company spaces. Financial records, reports, and requisition files

are normally maintained in Supply.

Functional Outlets

• Central Tool Room (CTR) Manages all hand tools, power tools, tradesman’s

tool kits, and other special tools. Assets are kept under strict security because

items are highly pilferable and can be easily converted to personal use.

Inventory management measures include maintenance of separate records for individual items, scheduled physical inventories, and scheduled preventive maintenance.

Functional Outlets

• Central Storeroom (CSR)Central shipping and receiving outlet in the battalion. Receives all shipments that are not

project related (ARP, consumables, etc.). Manages and issues administrative and

consumable items in the TOA. Typically located in Supply spaces.

Functional Outlets

• Material Liaison Office (MLO)

– Manages all project funds and materials in accordance with NAVSUP P-48. Receives, issues, and inventories project materials. Maintains records and accounting. Submits reports of expenditures for project

materials at the mainbody site. Details manage their own materials. Supply Officer is overall responsible for project

materials at all sites, including main body.

Functional Outlets

• Organizational clothing. - CUU Issue, commonly known as greens issue is where CUU uniforms are ordered and issued from, as well as organizational clothing, such as Gortex rain gear and polypropylene (Polypros). They also issue Infantry gear.

Abbreviations and Acronyms

• PQS Question 106.12 Define the following abbreviations and acronyms.

NSN COG APL AEL NC NIS SIM

• Reference: COMSECONDNCB 4400.3 [app. G]

Abbreviations and Acronyms

• National Stock Number (NSN)

A 13 digit stock number used to identify an item of material in the Federal Supply System.

Assigned by the Defense Logistics Service Center, Battle Creek, Michigan.

Abbreviations and Acronyms

• Cognizance Symbol (COG) Two position alpha-numeric code. Identifies the Navy inventory manager, or

cognizant authority, of the specific category of material that item falls under.

Example: The COG for all CESE is 2C. • All CESE falls into the same category of material,

which means all CESE has the same cognizant inventory manager.

Abbreviations and Acronyms

• Allowance Parts List (APL) Lists all the repair parts installed in the equipment

or component to which it applies. Also lists the equipment or component’s operating

parameters and capabilities. Each piece of equipment or component has a

separate APL. APLs are filed in Part II of the COSAL.

Abbreviations and Acronyms

• Allowance Equipage List (AEL) Lists all the equipment a specific unit or platform is

supposed to have.– Examples:

• Camp Maintenance Builder Shop would have an AEL.

• Possible entry on a ship AEL would be life rings.

Abbreviations and Acronyms

• Not Carried (NC)

Material the supply department does not stock.

• Not in Stock (NIS)

Material the supply department carries, but is out of when requested.

Abbreviations and Acronyms

• Selected Item Management (SIM) Inventory control. If a part is requested two or more times in a

six month period, it is identified for SIM.

• All SIM items are inventoried quarterly.

• Non-SIM items are inventoried semi-annually.

ROD versus QDR

• PQS Question 106.14 Describe the purpose of a Report of Deficiency (ROD) (SF 364) and the Quality Deficiency Report (QDR) (SF 368), including the situation requiring its submission.

• Reference: NAVSUP P-485 Vol. I [ch. 4, para. 4270, 4274]

ROD

• Report of Deficiency (ROD) - SF 364• Used to record shipping or packaging discrepancies.

Material shipped to a wrong activity. Erroneous material or unacceptable substitutes. Items not received or are received in damaged

condition (at least $100 per line item). Wrong quantity shipped (at least $100 per line

item). Technical data markings are missing or

incomplete.

QDR

• Quality Deficiency Report (QDR) - SF 368– Documents deficiencies with the quality of the product

due to design flaws. Two categories: Category I: Quality deficiency which will cause

death or serious injury or illness; would cause loss or major damage to weapon system; directly restricts combat readiness of a unit; or causes production line stoppage.

Category II: All other quality deficiencies.

S4 Organization

• PQS Question 106.15 Describe the functions of a supply department organization.

• Reference: NAVSUP P-485 Vol I [ch. 1, par. 1050]

Supply Organization

D isb u rs in g

F o o d S e rv ice

B ille t in g

S E R V IC E SS 4A

M a te ria l L ia iso n O fficeM LO

A R P

C T R

C S R

G R E E N S IS S U E

O U T L E T SS 4 C

S u p p ly O ff ice rS 4

Supply Organization

• The S4 is the Supply Officer, a member of the Supply Corps. He or she is over-all responsible for all functions of the supply department. All officers and enlisted assigned to the supply department are subject to his or her orders.

• The S4A is the Assistant Supply Officer and is normally the Services Division Officer. He or she assumed the duties of the Supply officer in his or her absence.

• Supply Department Military Division Officer. Usually the senior enlisted member of the Supply Department, commonly referred to as the “Supply Chief”. Serves as the military, personnel, and departmental administration manager.

• The Disbursing Officer is a Supply Corps Officer and is personally responsible for all monies in their custody, as well as operation of the disbursing office and the Battalion Post Office.

Supply Organization

• The Food Services Officer is often a collateral duty of the Assist Supply Officer. He or she is responsible for the operation of the galley, the wardroom mess/ officers quarters, and the CPO mess and quarters.