secretarial job functions
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TRANSCRIPT
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Secretarial Job Functions
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Functions Secretary
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• Take dictation
• Give information to callers
• Schedules appointments
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• Correspondence Secretary
• Administrative Secretary
• Executive Secretary
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Correspondence Secretary
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There are the duties of the correspondence secretary
• Handle letters, reports and even books.
• Help other secretary and typists with technical problems in their jobs.
• Train new people in the special business writing formats used in the company.
• Make sure that publications are completed accurately and on time.
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Administrative Secretary
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Administrative secretary is more of a supervisor, coordinator, and inspector than the correspondence secretary. Administrative secretary has a myriad of administrative duties and different from correspondence secretary because correspondence secretary takes information, changes, adapts, puts it into a format, and then types it.
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Administrative secretary will sometimes write her own information, and improve that of others. Administrative secretary also supervises, schedules, and coordinates the work of others.
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Administrative secretary often manage budget and doing bookkeeping .Besides, she is often responsible for preparing higher level management reports, budgets, and objectives.
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Executive Secretary
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The most of executive secretary duties are concerned with making boss’s job as easy as possible.
1.Handle all of the correspondence with enters or leaves boss’s office.
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2.Catalog and file.
3.Handle much different kind of people, by phone and in person.
4.Schedule Boss’s day.
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Education and Experience
• High school diploma or its equivalent, supplemented by courses in business practices and typing
• Three years of experience in the operation of the word processing equipment utilized in the Word Processing Center
• Any equivalent combination of experience and training
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Special Qualifications
Must pass a typing test
with a net accuracy rate of
at least 60 words per
minute.
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Thanks for your attention