secrets to project management for the creative studio
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TRANSCRIPT
Secrets to Project Management for the Creative Studio
daniel schutzsmith
Presentation Slides & Worksheets:
http://how.graphicdefine.org
Who Am I?
www.graphicdefine.org
School of VISUAL ARTS
209 East 23 Street, New York, NY 10010-3994 Tel 212.XXX.XXXX Fax 212.XXX.XXXX www.schoolofvisualarts.edu
Who Are You?
Designers?
Project Managers?
Student or Teacher?
Other Design Professional?
What is Project Management?
Project Managementorganizing and managing resources so they deliver all the work required to complete a project within a defined scope, time, and cost constraints
Scope
Project Management Defined
Time
Project Management Defined
Cost
Project Management Defined
Scope
Project Management Defined
Time
Project Management Defined
Cost
Project Management Defined
Why Do We Use Project
Management?
Why Project Management?
saves money
Why Project Management?
less stress
Why Project Management?
better organization
Why Project Management?
confirms work ethic
Why Project Management?
makes repeat clients
So, How Could It Possibly Fail?
How Can It Fail?
incomplete plan
How Can It Fail?
poor organization
How Can It Fail?
lack of defined roles
How Can It Fail?
dependency on one person
How Can It Fail?
scope creep
How Can It Fail?
unclear objectives
How Can It Fail?
unstable project funding
Project Phases
4 D’s
Project Phases
1. DiscoveryProject Phases
Discovery• Kick-off Meeting• Research• Gather Requirements• Technical Specs• Project Planning
Project Phases
WORKSHEET:Project Scope
Project Phases
1. Discovery2. Design
Project Phases
www.graphicdefine.org
Design• Wireframes / IA• Design Comps• Revisions
Project Phases
Project Management Apps
Studiometry
Microsoft Project
WORKSHEET:Scheduling
Project Phases
1. Discovery2. Design3. Develop
Project Phases
Develop• Programming• Send to Printer• Vendor Integration• Alpha & Beta Launch• Testing
Project Phases
1. Discovery2. Design3. Develop4. Deploy
Project Phases
Deploy• Project Launch• Style Guide / Manual• Wrap-up Meeting• Possible Additions• Track Success
Project Phases
Project Methods
Agile vs.
Waterfall
Project Methods
Waterfallbased on a fixed length of time. clear project end. traditional project plan.
Project Methods
Waterfallgreat for projects with absolutely define objectives
Project Methods
Project Methods
Start Finish
Agilebased on short, task oriented periods of time. project end is harder to define.
Project Methods
Agilegreat for open-ended, long term projects where the end result is unclear
Project Methods
Project Methods
Start Start
Start
Start
Leadinga Team
Assign Tasks + Objectives
Leading Talent
Get Out of the Way
Leading Talent
Check in Regularly
Leading Talent
Let People Screw Up
Leading Talent
Preach Time Management
Leading Talent
Weekly Status Meetings
Leading Talent
Managing the Client
Set Expectations +
Define Objectives
Managing the Managers
Keep Consistent Communication
Managing the Managers
One Channel of Communication
Managing the Managers
Building Trust is Important
Managing the Managers
Show the ROI
Managing the Managers
Under Promise
Managing the Managers Super Important!
Managing the Managers
Over Deliver
Like for Realz!
When Shit Goes Wrong
Stay Focused
When Shit Goes Wrong
Remain Calm
When Shit Goes Wrong
Don’t Act Too Quickly
When Shit Goes Wrong
Rely on Your Team
When Shit Goes Wrong
Make a Calculated
Decision
When Shit Goes Wrong
Realize that Something Will
Have to be Sacrificed
When Shit Goes Wrong
Don’t Play the Blame Game
When Shit Goes Wrong
Learn From It
When Shit Goes Wrong
Staying Organized
Organize All Papers
and Files
Staying Organized
Use Paper Folders
Staying Organized
Standardize File Structure
Staying Organized
WORKSHEET:Ways to
Standardize
Staying Organized
Organize Tasks
Staying Organized
WORKSHEET:Personal Organizing
Systems
Staying Organized
RetainingIdeas
Staying Organized
WORKSHEET:Idea Tools
Staying Organized
Change Order
Make It Official
Change Order
Get it in Writing
Change Order
Should Contain:• specific change to be made
Change Order
Should Contain:• specific change to be made• cost to make the change
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change• signatures of approval (client and you)
Change Order
Should Contain:• specific change to be made• cost to make the change• additional time needed for the change• signatures of approval (client and you)• date
Change Order
One Final Tip
Keep a PlaybookFor every project log the total hours, players, profit/loss, things learned, strengths, weaknesses, and so on. This will help you and your employees understand what projects you like and why.
One Final Tip
Presentation Slides & Worksheets:
http://how.graphicdefine.org