section-1 - general equipment...

CITY AND COUNTY OF SAN FRANCISCO

EQUIPMENT SPECIFICATIONFOR TRACK EXCAVATION EQUIPMENT

AND TRAILER08/25/2017

SECTION-1 - GENERAL EQUIPMENT SPECIFICATIONS:

SPECIFICATION OUTLINE:The following specifications for a Compact Excavator, Compact Skid Steer Loader and accompanying Trailers are divided into six complete sections. The first section outlines the overall specification requirement. The second details the Skid Steer Loader unit itself. The third section details the trailer that will be used to transport the Skid Steer Loader. The fourth section details separately priced options that the City may or may not elect to purchase. The fifth section details the Compact Excavator unit itself. The sixth section details the trailer that will be used to transport the Compact Excavator. The skid steer loader, excavator, and accompanying trailers shall be delivered complete with all equipment and accessories necessary for safe and efficient operation, ready for immediate job site operation within the City and County of San Francisco. The units shall comply with the manufacturer’s current model, with additions and deletions as contained herein.

MANUFACTURING, MATERIAL AND DESIGN PRACTICES:It is intended that the manufacturer, in the selection of components will use material and design practices that are the best available in the industry for the type of operating conditions to which the selected to address the performance requirements of this specification. All parts, equipment and accessories shall conform in strength, quality of material and workmanship to recognized industry standards.

HEAVY DUTY TERMINOLOGY DEFINED:The term “heavy duty” as used in these specifications shall mean that the item to which the term is applied shall exceed the usual quantity, quality or capacity supplied with standard production unit(s) and it shall be able to withstand unusual strain, exposure, temperature, wear and use.

ALTERNATES:When the specific name of a manufacturer, brand or make, with or without model number, is used in describing any item in this specification, bids for similar articles will be considered unless otherwise stated. Bidders may also propose items of equivalent features or manufacturer’s updated part or part number. Purchasing shall be the sole judge as to whether such alternate articles are acceptable. Unless bidder states to the contrary, articles offered will be assumed to be the specific article named in this specification. If not offering the specific article named, bidder must enclose with its bid full information, specifications and descriptive data on alternate items offered. Purchasing reserves the right to permit deviations from the specifications if any article offered is substantially in accord with Purchasing specifications and is deemed by Purchasing to be of as good quality and as fully satisfactory for its intended use, Bidder is responsible for identifying any deviations from Purchasing’s specifications. Bidders should not assume an alternate offered is an approved equal. Purchasing will evaluate the alternate and inform the bidder if the alternate is acceptable. Purchasing must approve all alternates.

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CONDITIONAL MODIFICATIONS:Potential variances of a specific manufacturer’s compact skid steer loader, excavator and trailer may require variances in the overall design to some degree. Therefore, bidders shall clearly and completely outline all areas needing such modifications.

GENERALITIES:To allow for manufacturer’s specific designs, and ensure a level of competitiveness, we have left certain areas of our specifications general by design. In such cases, the items being referred to may be general, but adherence to the requested end product and /or result must be met. This is especially important in areas where critical dimensions, capacities, grades of steel, etc. are specified. In the cases were the word SHALL is used, no substitution will be allowed.

MANUFACTURER’S SPECIFICATION:Complete manufacturer’s specification, published literature and photos or illustrations of unit proposed, should be furnished with bid. Only new models in current production that are catalogued by the manufacturer and for which printed literature and specifications are available will be accepted. Bidders shall prepare and submit their own proposals addressing each section, item or component of these specifications, indicating full compliance without exception, or explaining in detail any exception, deviation or non-compliance. Bidders should not simply submit a copy of these specifications as their proposal nor should they submit copies of manufacturer or third party quotations as a response to the City’s bid solicitation.

MANUFACTURER'S STANDARD EQUIPMENT:All equipment and components listed as standard by the manufacturer for model quoted shall be furnished whether or not such items are detailed herein, e.g., special wrenches, tool kits, etc. Optional equipment as necessary to meet the following requirements of this specification shall also be supplied. Should the requirements as specified not comply, the manufacturer is required to re-figure and revise the specifications to meet all laws, rules and regulations where it applies to items such as the ratings of axles, tires, rims, brakes, batteries, cooling capacity, etc. and the City is to be notified thereof.

APPLICABLE DOCUMENTS AND CERTIFICATIONS: Specifications on the following pages are written with the intent to comply with all applicable documents and certifications, but the final responsibility to comply shall rest with the vendor and not the City of San Francisco. The successful bidder shall adhere to the standards set forth by the following agencies:

Federal Motor Vehicle Safety Standard, Department of Transportation. State of California Motor Vehicle Code. State of California General Industrial Safety Orders.

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State of California Health and Safety Code, Motor Vehicle Pollution Control. California Occupational Safety and Health Act (OSHA) and the EPA Society of Automotive Engineering Standards. American Society of Mechanical Engineers (ASME). American National Safety Institute (ANSI) An MSDS (Material Safety Data Sheet) shall be supplied for all fluids used. All emergency warning light provided and/or installed for the City and County of San

Francisco shall meet the California State Vehicle Code, Title 13 for the appropriate application.

The vendor shall provide a copy of the manufacturer's certification to theCalifornia Code of Regulations, Title 13, "Motor Vehicles" rules andregulations if requested by the City and County of San Francisco

DEMONSTRATIONSThe City reserves the option to request, and the bidder shall agree to provide, an “on the job demonstration and evaluation” for the City’s Fleet Management personnel before acceptance of contract in the event performance of unit proposed is not familiar to the City. If requested by the City, a demonstrator unit shall be made available prior to award and provided at no additional cost to the City. Time and amount of hours required for such evaluation shall be as determined by the City. Only units meeting the intent of these specifications will be considered. Time and amount of hours required for such evaluation shall be as determined by the City.

OPERATIONAL NOISE STANDARD:Noise level shall be in conformance with standards established by Local, State and Federal Agencies. City personnel for noise requirements may test each unit delivered before the unit is accepted.

HOSE AND WIRING ROUTING, HARDWARE REQUIREMENTS:All hoses and wiring shall have adequate protective covers wherever there is a possibility of contact with any other components. Separators shall be used where applicable. No tape or adhesive fasteners will be accepted. All hoses, wiring and pipes shall be routed to be clear of all heat sources and shall be protected from any present or potential source of snags, abrasions or sharp edges. If any wiring is routed through a tool compartment or canopy, these wires shall be protected by a metal covering. All fasteners (nuts, bolts, rivets & etc.) shall be grade 5 or better with a rust inhibiting coating. Several applications may require grade 8 fasteners. All hydraulic hoses, fittings and piping shall be manufactured specifically for high pressure hydraulic systems. All hoses, electrical wiring and other components shall be specifically designed for that designated application.

WELDING:

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All welding shall be continuous where applicable. All welding shall be performed in accordance with the applicable requirements of the latest codes, rules or specifications of the American Welding Society, (AWS), and the requirements of these specifications and special provisions, and shall be subject to the test and examinations therein specified.

SWITCHES, LABELS:All toggle and push button switches mounted outside of the passenger compartment shall be marine type with additional rubber boots. All controls, warning gauges and valves shall be marked as to function with stamped or engraved stainless steel, aluminum, and/or UV and weather-resistant acrylic plastic labels. These labels should be attached by aluminum and/or stainless steel rivets. Paper or vinyl adhesive backed labels are not acceptable. All auxiliary lighting shall be labeled as to function and illuminate a pilot light when activated.

PRE-BID CONFERENCE:

A Pre-bid Conference will be held as follows:

DATE: September 19, 2017TIME: 10:00AM PTPLACE: SFMTA 1 South Van Ness Ave.,

Candlestick Conference Room (Rm 6053) San Francisco, California 94103

Though not mandatory, attendance at the conference is strongly urged for all prospective bidders of this contract.It is requested that bidder’s questions concerning this Contract Proposal be submitted v ia e m a il at least 72 hours prior to the date and time of thePre-bid Conference and directed to:

Sheila LaytonEmail: Sheila.Layton @ s f m t a . c o m SFMTA Contracts & Procurement Office

Please reference Bid Proposal No. SFMTA 2018-14

The Pre-bid Conference will begin at the time specified, and company representatives are urged to arrive on time. Topics already covered will not be repeated for the benefit of late

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arrivals. Failure to attend the Pre-bid Conference shall not excuse the successful bidder from any obligations of the contract. Any change or addition to the requirements contained in this Contract Proposal as a result of the Pre-Bid Conference will be executed by written Change Notice.

DELIVERY REQUIREMENTS:Taking into consideration the possibility of build schedule delays. For this skid steer loader, excavator, and trailers we are setting the delivery schedule at not more than 140 calendar days. This unit should be delivered and be ready for service within the stated time range. If a unit being bid meets all other requirements of the specification, but cannot meet the specified time allotted for delivery, this discrepancy shall be stated upon the bid return.

CONTRACT AMENDMENT:Any changes made to the specifications after the order is issued shall be approved by the Purchaser prior to the incorporation of the changes. Any work performed prior to the City’s issuance of a written amendment to the order will be done at the risk of the vendor with the possibility of delayed acceptance and payment of the vehicle.

BIDDER’S COMPLIANCE AND EXCEPTIONS:All exceptions shall be stated no matter how seemingly minor. Bidders shall indicate compliance with each section and line item specifications as required, in the line spaces provided by marking with a “Y” for yes. If the bidder is offering an alternate of equal or superior status to the line item specification, bidder will indicate by marking with an “E” for exception on each line item. The bidder must then reference each item exception and explain the exception taken and the proposed alternate on the Bid Exception Sheets.

**Bids, which do not include confirmation of each section and line item, as required, will be deemed to take exception to such bid requirements, which may result in the bid being deemed non-responsive. If exceptions are taken, Bid Exception Sheets must be returned with the submitted bids.

IMPORTANT: If a single vendor is submitting multiple bids, the vendor shall submit a completed set of specs for each individual bid. Multiple bids that are submitted as one bid package will not be acceptable.

DELIVERY SCHEDULE REQUIREMENTS AND LIQUIDATED DAMAGES:

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_____For this excavation and hauling equipment, we are setting the delivery schedule at not more than 140 calendar days. This unit shall be delivered and be ready for service within the stated time range.

SECTION 2 - COMPACT SKID STEER LOADER:The Compact Skid Steer Loader to be furnished under these specifications shall be a basic fleet model and be listed as the manufacturer’s current model. The unit must be new and unused and comply with standard specifications for the model offered with exceptions and additions as contained herein.

GENERAL SERVICE:_____Bobcat S-750 Compact Skid Steer Loader or City approved equal

ENGINE:_____Turbocharged diesel, 85 horsepower minimum or City approved equal_____Engine must conform to 2017 or current CARB/ARB emission standards for engine model

and vehicle type. _____Engine to be Tier 4 final_____Engines to be capable of full rated operation and be fully warranted using diesel fuel that

meets the current ASTM D975 standard. FUEL TANK:_____Minimum Capacity of 23 gallons Note: Must be delivered with fuel tank full.

PERFORMANCE:_____Rated Operating Capacity (SAE) - 3200 lbs. minimum_____Tipping Load - 6400 lbs. minimum_____Operating Weight - 9000 lbs. maximum_____Travel Speed - 6 mph minimum

STANDARD EQUIPMENT:_____Lights front and rear_____Horn_____Backup alarm_____Front auxiliary hydraulics (minimum 23 GPM)_____Auxiliary Hydraulics_____Work Tool Attachment quick disconnect/coupling _____Interlock Control System or City approved equal_____Instrumentation - Engine Temperature & Fuel

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_____Gauges - Hour meter, RPM and Warning Lights_____Lift Arm Support_____Vertical Lift_____Roll Over Protective Structure (ROPS), Must meet requirements of SAE-J1040 & ISO 3471_____Falling Object Protective Structure (FOPS), Must meet requirements of SAE-J1043 & ISO

3449

REQUIRED OPTIONS:_____Enclosed cab_____In-cab heater and air conditioning_____Suspension operator’s seat_____One (1) Bobcat combination bucket attachment, 68” smooth or City approved equal_____One (1) Bobcat heavy duty pallet fork attachment, 48” teeth or City approved equal_____One (1) Bobcat breaker or City approved equal, including hoses, with the following breaker

bits:_____Three (3) Moil Point attachments for Breaker, 500 ft/lb impact energy class_____Three (3) Inline asphalt cutter tools for Breaker_____One (1) Bobcat Sweeper attachment, 72” or City approved equal_____High flow auxiliary hydraulics (minimum 32 GPM)_____200 lb. counterweight or higher

TIRES:_____Solid cushion tires_____Matching spare tire and wheel

PAINT:_____Before painting, cab and body shall be cleaned of all mill scales, rust, dirt, oil, and grease._____Unit to be primed before painting_____Finish paint to be stock OEM colors.

SAFETY:_____Furnish and install one (1) LED amber strobe light, Whelen model #L32LAF, mounted, on

top of overhead guard._____Strobe light to be controlled by dash mounted switch, and have a pilot lamp when activated

with a legend reading “Beacon”._____Furnish and install fire extinguisher, Amerex model #500 with mounting bracket #861H.

Fire extinguisher to have signed inspection tag upon delivery.

WARRANTY:

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_____Basic warranty to be for a minimum period of 1 year with unlimited hours, 100% parts and labor.

_____Attachment warranty to be for a minimum period of 1 year, 100 % parts and labor._____All warranties shall commence when the City accepts the vehicle. Delivering the vehicle does not constitute acceptance by the City. MANUALS:_____One complete set of operator’s manuals in print form for the skid loader shall be provided.

Manuals to be delivered with the unit.

SECTION 3 - COMPACT SKID STEER LOADER TRAILER:

GENERAL:_____Towmaster TC-16 foot deck-over trailer or City approved equal_____Tandem 8,000 lb capacity axles, minimum_____Electric trailer brakes_____3” Lunette eye (pintle ring) height adjustable_____16,000 lbs. capacity rated minimum_____GVWR 21,900 lbs. minimum_____Safety chains, must include safety latches conforming to California towing regulations _____Parking jack 12K_____Deck 2” white oak_____”D” ring tie downs, four on each side_____LED lights_____Trailer plug shall be a 6 pole round pin type_____Battery Breakaway kit with tow charger and test light

FRAME:_____3” I-beam crossmembers_____10” x17” I-beam main frame DIMENSIONS:_____Deck length - 20 feet_____Load width - 102”_____Deck height - 34” (empty)

TIRES:_____Tires, four 215/75R17.5, 16 ply_____Matching spare tire and wheel

OPTIONS:

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_____Galvanized trailer frame_____”D” ring tie downs_____LED lights_____E-Z lube hubs_____Spare tire/wheel trailer mount, lockable

FINISH:_____Trailer frame to be galvanized, all parts not galvanized to be painted black_____Before painting, parts shall be cleaned of all mill scales, rust, dirt, oil, and grease.

WARRANTY:_____Basic trailer warranty to be for a minimum period of 1 year, unlimited miles_____Trailer suspension warranty to be for a minimum period of 2 years, unlimited

miles__________All warranties shall commence when the City accepts the vehicle.

Delivering the vehicle does not constitute acceptance by the City.

MANUALS:_____One complete set of owner’s manuals for the trailer shall be provided. Manuals shall

be delivered with the unit. SECTION 4 – COMPACT SKID STEER LOADER - SEPARATELY PRICED OPTIONS : All bidders are to submit one bid price that shall not include the options listed below.However, Bidders must indicate individual prices of optional items listed below. The City reserves the right to purchase the compact skid steer loader with or without any of the options listed below. For evaluation purposes only, the bid price of the basic unit will be used in determining the low responsive bid.Any of the optional items that the City elects to purchase shall be reflected in a corresponding increase in the total actual purchase price. Cost of the options shall be submitted with the bid.

_____Bobcat 68” Industrial grapple bucket or City approved equal Price $_______________

_____Bobcat 24” Planner with 24” drum or City approved equal Price $_______________

_____Bobcat Wheel saw WS-18 with 3” wheel/drum or City approved equal Price $_______________

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SECTION 5 - COMPACT EXCAVATOR:The Compact Excavator to be furnished under these specifications shall be a basic fleet model and be listed as the manufacturer’s current model. The unit must be new and unused and comply with standard specifications for the model offered with exceptions and additions as contained herein.

GENERAL:_____Bobcat E-35i Compact Excavator or City approved equal

ENGINE:_____Turbocharged diesel, 23 horsepower minimum or City approved equal_____Engine must conform to 2017 or current CARB/ARB emission standards for engine model

and vehicle type. _____Engine to be Tier 4 final_____Engines to be capable of full rated operation and be fully warranted using diesel fuel that

meets the current ASTM D975 standard.

FUEL TANK:_____14 gallons minimum (approximately) Note: Must be delivered with a full fuel tank

PERFORMANCE:_____Minimum Travel Speed – High 2.5 mph, Low 1.3 mph_____Boom Swing – Left - 70 degrees minimum_____Boom Swing - Right - 50 degrees minimum_____Bucket Digging Force – 6000 lbf minimum_____Arm Digging Force – 4000 lbf minimum_____Lift Capacity – 2000 lbs minimum

STANDARD EQUIPMENT:_____Auto-Idle _____Auxiliary Hydraulics with quick coupling system _____Retractable Seat Belt_____Roll Over Protective Structure (ROPS), Must meet requirements of SAE-J1040C & ISO

3471 _____Tip Over Protective Structure (TOPS), Must meet requirements of ISO 12117 _____Pattern Changer _____Hydraulic Joystick Controls, with integrated Auxiliary and Boom Swing controls_____Spark Arrestor Muffler _____Zero Tail Swing _____Horn

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_____Two-Speed Travel with Auto-Shift or City approved equal_____Rubber Tracks, 60” wide _____Auxiliary hydraulics_____Control panel selector valve (ISO/STD)_____Dozer blade with float_____Work Lights

REQUIRED OPTIONS:_____Enclosed cab_____In-cab heater and air conditioning_____Suspension operator’s seat_____Keyless ignition_____Secondary auxiliary hydraulics_____Hydraulic clamp/thumb bucket attachment

PAINT:_____Before painting, cab and body shall be cleaned of all mill scales, rust, dirt, oil, and grease._____Unit to be primed before painting_____Finish paint shall be stock OEM colors.

SAFETY:_____Furnish and install a back-up alarm to activate when in reverse mode._____Furnish and install one (1) LED amber strobe light, Whelen model #L32LAF, mounted, on

top of overhead guard._____Strobe light to be controlled by dash mounted switch, and have a pilot lamp when activated

with a legend reading “Beacon”._____Furnish and install fire extinguisher, Amerex model #500 with mounting bracket #861H.

Fire extinguisher to have signed inspection tag upon delivery.

WARRANTY:_____Basic warranty to be for a minimum period of 1 year with unlimited hours, 100% parts

and labor._____Attachment warranty to be for a minimum period of 1 year, 100 % parts and labor._____All warranties shall commence when the City accepts the vehicle. Delivering the vehicle does not constitute acceptance by the City.

MANUALS:_____One complete set of operator’s manuals in print form for the excavator to be provided.

Manuals to be delivered with the unit.

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SECTION 6 - COMPACT EXCAVATOR TRAILER:

GENERAL:_____Towmaster T-12TD drop-deck tilt trailer or City approved equal_____Tandem 7,000 lb capacity axles, minimum_____Electric trailer brakes_____3” Lunette eye (pintle ring) height adjustable_____12,000 lbs. capacity rated, minimum_____GVWR 15,000 lbs. minimum_____Safety chains, must include safety latches conforming to California towing

regulations _____Parking jack 12K_____Deck 2” white oak_____LED lights_____Trailer plug shall be a 6 pole round pin type _____Battery Breakaway kit with tow charger and test light_____DOT approved conspicuity tape

FRAME:_____3” channel cross-members_____High-tensile W6” x 12” main beam DIMENSIONS:_____Deck length - 18 feet minimum_____Load width - 80” minimum_____Deck height - 22.5” minimum (empty)

TIRES:_____Tires, four, 215/75R17.5/H_____Matching spare tire and wheel assembly

REQUIRED OPTIONS:_____Galvanized trailer frame_____”D” ring tie downs_____LED lights_____E-Z lube hubs_____Spare tire/wheel trailer mount, lockable

FINISH:_____Trailer frame to be galvanized, all parts not galvanized to be painted black_____Before painting, parts shall be cleaned of all mill scales, rust, dirt, oil, and

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grease.

WARRANTY:_____Basic trailer warranty to be for a minimum period of 1 year, unlimited miles_____Trailer suspension warranty to be for a minimum period of 2 years, unlimited

miles__________All warranties shall commence when the City accepts the vehicle.

Delivering the vehicle does not constitute acceptance by the City. MANUALS:_____One complete set of owner’s manuals for the trailer to be provided. Manuals

to be delivered with the unit.

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BID EXCEPTION SHEETSReturn with Bid if any exceptions are taken

Please Note: All exceptions to the City’s bid requirements must be listed on the sheets provided. Only those exceptions that are listed on the sheets provided will be evaluated. Any material exceptions may result in the rejection of the bid and the bidder will not receive further consideration.

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