section 2 - hazard assessment, analysis and control 2 - hazard assessm… · section 2 hazard...

Hazard Assessment, Analysis and

Control

Section 2 Hazard Assessment, Analysis and Control

HAZARD ASSESSMENT POLICY Hazard Assessment Policy - Sample 1.................................................................................4 Hazard Assessment Policy Sample 2...................................................................................5 HAZARD ASSESSMENT FORMS Comprehensive Hazard Assessment "Work Detail - Form 1" - Blank Form .................. 7-8 Comprehensive Hazard Assessment "Controls - Forms 2" - Blank Form...........................9 Comprehensive Hazard Assessment "Annual Review" - Blank Form ..............................10 Task Hazard Assessment Form - Blank Form ...................................................................11 Completed Samples Comprehensive Hazard Assessment - Completed Sample 1 ....................................... 13-16 Comprehensive Hazard Assessment - Completed Sample 2 ....................................... 17-19 INVENTORY FORMS Critical Task Inventory - Blank Form................................................................................21 Controlled Product Inventory - Blank Form......................................................................22 Tool and Equipment Inventory - Blank Form....................................................................23 CONSTRUCTINGYOUR CRITICAL TASK INVENTORY Defining a "critical task".............................................................................................. 25-28 SUB-CONTRACTOR POLICY Sub-Contractor Policy - Sample 1 .....................................................................................30 Sub-Contractor Policy - Sample 2 .....................................................................................31 Project Safety Plan - Sample........................................................................................ 32-41 RECORD KEEPING Record Books Available at NSCSA ..................................................................................43

Hazard Assessment Policy

Hazard Assessment Policy It is the policy of Company Name/Organization, to implement a systematic process for the identification and control of hazards. At minimum, Company Name/Organization, will:

1. Perform a comprehensive hazard assessment for all activities; equipment; processes and property under our control.

2. Review the comprehensive hazard assessment annually to ensure its ongoing suitability

for our operational needs.

3. Perform task hazard assessments prior to the start of any job requiring activities which are new or unusual.

Signed: Date:

Hazard Assessment Policy Goal: to implement a systematic process for the identification and control of hazards. At minimum, we will:

1. Perform a comprehensive hazard assessment for all activities; equipment; processes and property under our control.

2. Review the comprehensive assessment annually to ensure it ongoing suitability for our

operational needs.

3. Prior to the start of any job or activities which are new or unusual, we will perform a task hazard assessment.

4. Prior to the start of any project activity with a duration of 30 days or more, conduct a

formal Project Hazard Assessment. Project Hazard Assessments

Project Hazard Assessments will be reviewed on an ongoing basis to ensure all necessary controls are in place and appropriate to the need. Project supervisor will advise Project Management of any revisions during monthly Project Joint Occupational Health and Safety Committee meetings. Records will be forwarded to the office for retention.

Signed: Date:

Hazard Assessment Forms

Ranking Hazards by Risk (Consequences and Probability) Once a hazard has been identified, hazard ranking provides us with a gauge to determine where to start as with most elements in a safety program, our priorities will be determined by addressing the worst first. Hazard consequence category: I. Catastrophic - may cause death, injury, or company shutdown II. Critical - may cause severe injury, severe occupational illness or major

property damage III. Marginal - may cause minor injury or minor occupational illness resulting in

workday(s) lost, or minor property damage. IV. Negligible - probably would not affect personnel safety or health. Could result

in a lost workday, and is still in violation of specific criteria. Hazard Probability Category (a) Likely to occur immediately or within a short period of time when exposed to the hazard. (b) Probably will occur in time. (c) Possible to occur in time. (d) Unlikely to occur. During the implementation of the safety program, you will want to focus on hazards that fall in the 1(a), 1(b), 2(a) and 2(b) rating. As time permits, all potential hazards should have controls identified and implemented.

Remember -- regulatory requirements may dictate priorities.

Tools for Comprehensive Hazard Assessment Form - 1 - Work Detail

Area of Activity: (describe function or division)

Supervisor (for area of activity):

Trades/Occupations (within Area of Activity):

1.

2.

3.

4.

5.

6.

Tasks/hazardous conditions (within area of activity):

Accident History yes or no

Regulatory Compliance Issue

Priority Ranking

1.

2.

3.

4.

5.

6.

7.

8.

Date: Assessment Team:

Pg.

Tools for Comprehensive Hazard Assessment Form - 2 - Controls

Hazard Category

Tasks / Issues Priority Ranking Control(s) Person Responsible

Target Completion

Date

Completed Date

Date: Assessment Team

Pg. of

Comprehensive Hazard Assessment Annual Review

My hazards and controls have not changed “ Signed: Dated:

I have new hazards. They are as follows “ Signed: Dated:

Hazard Category Tasks / Issues Priority Ranking Control(s) Person

Responsible Target

Completion DateCompleted

Date

Date: Assessment Team: Page: of

Task Hazard Assessment

Location: Date:

Supervisor: Page of Equipment, Tools Materials, Conditions

Potential Health and Injury Hazards

Priority Required Action Responsibility Date Completed

Other Considerations/Comments

A A condition or practice likely to cause permanent disability, loss of life, or extensive property loss; e.g. an unguarded saw B A condition or practice likely to cause serious injury or illness, resulting in temporary disability or moderate property damage; e.g.

slippery walkways C A condition or practice likely to cause minor, non-disabling injury or illness or non-disruptive property damage; e.g. handling common

solvents without proper protective gloves.

Comprehensive

Hazard Assessment

Completed Samples

Tools for Comprehensive Hazard Assessment Form - 1 - Work Detail

Area of Activity: (describe function or division)

Shop and Yard - Mechanical repairs, parts storage, fuel depot and material storage

Supervisor (for area of activity): Phil MacKay

Trades/Occupations within area of activity:

1. Mechanic/Welder

2. Labourer

3.

4.

5.

6.

Tasks/Hazardous Conditions Accident History yes or no


Priority Ranking

1. Disposal of antifreeze No Environmental 3

2. Disposal of petroleum No Environmental 3

3. Fueling Yes * OSGR’s 1

4. Mechanical and electrical lockout No * OSGR’s 2

5. Topping off battery acid No * OSGR’s 1

6. Boosting vehicle No * OSGR’s 1

7. Welding Yes * OSGR’s 1

8. Spill response and remediation No Environmental 2

Date: Dec. 10/02 Assessment Team: Phil MacKay, Brenda Smith and Billy Bob Murphy

Pg. 1 of 1


Hazard Category Tasks Priority

Ranking Control(s) Person

Responsible Target

Completion Date

Completed Date

Hazardous Substances Controlled Products

(WHMIS) 2 Training (generic, site specific & refresher)

PPE Controlled Product Inventory MSDS Safe work practices Equipment (eye wash station)

BS March 03 3/10/03

Contamination (Environmental)

3 Policy, Safe work practice Engineering

PM, BS external source

April 03 4/15/03

Disposal 3 Policy, Safe Job Procedure Engineering(dyking, spill kit & barriers)


April 03 4/15/03

Storage 3 Policy, Safe Job Procedure Engineering(dyking, spill kit & barriers)


April 03 4/15/03

Fueling 1 Procedure PM February 03 2/25/03

Transport 3 TDG Training Safe job procedures

External (NSCSA)

March 03 3/17/03

Emergency Response 2 Safe job procedure Training

BS, PM March 03 3/13/03

Battery Service 3 PPE Engineering (ventilation)

PM, external December 03 12/15/03

Boosting 12V 1 PPE, Safe job procedure PM, external December 03 5/03

Date January 2003 Assessment Team Phil MacKay, Brenda Smith and Billy Bob Murphy

Pg 1 of 3

15




Responsible Target

Completion Date

Completed Date

Lock out Mechanical 1 Safe job procedure

Competency verified (designated) BS, PM January 03 1/9/03

Electrical 1 Safe job procedure Competency verified (designated)

BS, PM January 03 7/9/03

Fluid 1 Safe job procedure Competency verified (designated)

BS, PM January 03 1/9/03

Hoists and Mobile Equipment

2 Safe job procedure Training (rigging) Inventory Inspection Operator competency Certification

Mechanical Safety Split rim tire repairs and mounting

1 Safe job procedure Engineering (cage) Training

PM, BS and external

January 03 2/21/03

Welding, Cutting, Burning and Soldering

2 Engineering (flash back arrester, light screens, ventilation) Safe work practice MSDS PPE

PM, BS and external

January 03 1/15/03


Pg 2 of 3

16




Responsible Target

Completion Date

Completed Date

General Storage Gas cylinder storage 1 Safe job procedure PM December 03 12/15/03

Pipe storage 3 Safe work practice PM December 03 12/15/03

Bulk material 3 Policy Safe job procedure

PM, BS December 03 12/15/03

Facility Access & exit 3 Engineering design PM June 04

Housekeeping 3 Safe work practice Inspections

PM ongoing ongoing

Sanitation & accommodation

3 Safe work practice Inspections

PM ongoing ongoing

Ventilation 3 Safe work practice Engineering

PM December 03 12/20/03

Fire Medical Explosion Evacuation

1 Equipment Training Safe job procedures

BS, PM December 03 12/19/03


Pg 3 of 3

17

Owner Operator Tools for Hazard Assessment

Form - 1 - Work Detail

Name: JR’s Trucking

Area of Activity: Shop

Types of Activity

1. Mechanical

2. Cutting and Burning

3. Welding

4.

5.

6.

Tasks/Hazardous Conditions Accident History

yes or no


Priority Ranking

1. Disposal of waste (antifreeze, oil) No Environmental 3

2. Changing Tires (installation) No HSA 1

3. Repairing tires, split rims Yes * OSGR’s 1

4. Mechanical lockout (box&hoist) No * OSGR’s 2

5. Welding, Torches Yes * OSGR’s 1

Date: Dec. 10/02

Completed by: Jason Riley

Pg. 1 of 2

Owner Operator Tools for Hazard Assessment

Form - 1 - Work Detail

Name: JR’s Trucking

Area of Activity: Driving Truck

Types of Activity

1. Driving

2. Plowing

3.

4.

5.

6.

Tasks/Hazardous Conditions Accident History

yes or no


Priority Ranking

1. Dumping load No Environmental 3

2. Hauling Asphalt No Environmental 3

3. Tarping Load Yes * OSGR’s 1

4. Hooking up one way blade No * OSGR’s 2

Yes * OSGR’s 1

Date: Dec. 10/02

Completed by: Jason Riley

Pg. 2 of 2

Tools for Hazard Assessment Form - 2 - Controls Hazard Category Tasks Priority

Ranking Control Person

Responsible Target

Completion Date

Completed Date

Shop & Mechanical stuff

Cutting & Burning 1 Engineering - flash back arrestor on torches

JR 12/02/02

Mounting Tires 1 Training certification Outside Source 1/31/03

Disposal of waste 3 Training - WHMIS & safe work practices

JR 12/2/02

Repairing tires, split rim 1 Training - Tire cage Outside Source 4/25/01

working under box 1 Lock out procedure JR 1/1/03

Driving Daily Inspection 3 Inspection form JR 1/15/03

Dumping 2 Safe Work practice or checklist JR 1/15/03

Hauling Asphalt 3 WHMIS & Training if Anti Stripping

Outside Source 5/08/02

Tarping Load 3 Safe Work Practice (fall protection) JR 12/02/02

Hooking up Blade 2 Manufacturer’s procedure JR 12/02/02

Fueling at Yard 1 Fueling procedure JR 1/15/03

Date 12/02/02 Assessment Team Jason Riley

Pg 1 of 1

INVENTORY FORMS

Critical Task Inventory

Task / Equipment / Tool Hazards Controls

Pa

Controlled Product Inventory

Supervisor: _________________________________Area:___________________Date:_______________

Product Name: Properly Labelled?

MSD Sheet Expiry Date:

Located:

Pa

Tool & Equipment Inventory Supervisor: _________________________________Area:___________________Date:_______________

Pag

CONSTRUCTING YOUR CRITICAL

TASK INVENTORY

CRITICAL TASK INVENTORY Critical Task : “If the task is not identified or if the procedure is incorrectly performed or absent, has a significant potential for loss to people, product, process or profit”. Using frequency, severity and probability, a task performed by the company can be identified as being “critical”. Keep in mind: $ that if an incident/injury has occurred in the past performing the task, it should

be automatically considered a critical task. $ if O H & S Regulations require a detailed procedure, that task is a critical. Utilize this table and the following formulas to construct your critical task inventory; any task with a total of (7) or more is a critical task and should have a job procedure and/or safe work practice in place to control it.

TASK FREQUENCY SEVERITY PROBABILITY TOTAL

CRITICAL TASK ANALYSIS FREQUENCY

NUMBER OF TIMES TASK IS PERFORMED BY EACH PERSON

NUMBER OF PERSONS PERFORMING TASKS

LESS THAN DAILY

FEW TIMES PER DAY

MANY TIMES PER DAY

FEW 1 1 2 MODERATE NUMBER 1 2 3 MANY 2 3 3

CRITICAL TASK ANALYSIS SEVERITY

A SCALE OF 0 - 6 0 - NO INJURY OR ILLNESS, OR A QUALITY, PRODUCTION OR OTHER LOSS OF LESS THAN $100. 2 - MINOR INJURY OR ILLNESS, WITHOUT LOSS TIME, OR-DISRUPTIVE PROPERTY DAMAGE OR A

QUALITY, PRODUCTION OR OTHER LOSS OF $100 - $1,000. 4 - A LOSS TIME OR ILLNESS WITHOUT PERMANENT DISABILITY, OR DISRUPTIVE PROPERTY

DAMAGE, A QUALITY, PRODUCTION OR OTHER LOSS OF MORE THAN $1,000 BUT NOT EXCEEDING $5,000.

6 - PERMANENT DISABILITY OR A LOSS OF LIFE OR BODY PART, AND/OR EXTENSIVE LOSS OF

STRUCTURE, EQUIPMENT OR MATERIAL, QUALITY, PRODUCTION OR OTHER LOSSES EXCEEDING $5,000.

CRITICAL TASK ANALYSIS PROBABILITY

I. HAZARDOUS - IE: HOW INHERENTLY DANGEROUS IS THE TASK? II. DIFFICULTY - IE: HOW PRONE TO QUALITY, PRODUCTION OR OTHER PROBLEMS IS THE

TASK? III. COMPLEXITY OF THE TASK? IV. CHANCE OF LOSS IF TASK IMPROPERLY PERFORMED?

A SCALE OF FROM - 1 TO + 1 IS USED AS FOLLOWS:

-1 = LESS THAN AVERAGE PROBABILITY OF LOSS. 0 = AVERAGE PROBABILITY OF LOSS. +1 = GREATER THAN AVERAGE PROBABILITY OF LOSS.

SUB-CONTRACTOR POLICY

Sub-Contractor Policy

Prior to starting work on (insert company name) sites, the subcontractor shall submit the following policies to (insert company name): Safety Policy, PPE Policy, Rules, Inspection Policy and Training Policy. Subcontractors working at any (insert company name) sites shall, prior to starting work, complete a hazard assessment, critical task inventory with controls, emergency plan, communications information with regular contact numbers as well as emergency contact numbers. Subcontractors shall have a Certificate of Recognition or be in receipt of a Letter of Good Standing from the Nova Scotia Construction Safety Association. While working on (insert company name) projects, the subcontractor shall participate in all work site safety meetings and play an active role as a member of the work site safety committee (when applicable). A copy of all safety-related activity on the site will be submitted to (insert company name). Subcontractors will provide documentation to (insert company name) to verify compliance with this policy.

Acknowledged by: _________________________________ Subcontractor Company Name Date

Sub Contractor Policy All Sub Contractors utilized on <INSERT NAME> projects will submit documentation verifying: C Good Standing with the NS Workers’ Compensation Board (clearance letter) C Safety Certification, NSCSA Letter of Good Standing or equivalent C Current General Liability insurance coverage In addition, Sub Contractors working at any <INSERT NAME> work sites, prior to starting work, shall complete a pre job hazard assessment which identifies all hazards and potential hazards and the actions taken to control them.<INSERT NAME> may require the submission of a formal “Safety Plan” (outline attached) for any major project. This requirement will be outlined in the appropriate bid specification. While working on <INSERT NAME> projects, the Sub Contractor shall provide a management and worker representative to participate in all work site safety meetings and play active roles as members of the work site JOHS committee(if such committee is mandated by the number of workers). This does not relieve the sub contractor of any duty to maintain an employer JOHS committee if mandated by the OH&S Act. Confirmation of ongoing review of the sub contractors hazard assessment will be tabled at each meeting. Sub Contractors shall conform to all <INSERT NAME>’s policies including, but not limited to, PPE, Drugs and Alcohol, and General Rules & Discipline. <INSERT NAME>’s project representative will be provided with documentation to verify the ongoing activity related to health and safety as dictated by corporate policy and the nature and complexity of the project. Acknowledged by: Subcontractor Company Name Date

THE SAFETY PLAN HEALTH AND SAFETY PLAN For a project manager, a “Safety Plan” provides a blue print or check list to ensure that appropriate controls exist to ensure against loss and also ensure compliance with OH&S legislation. The role of a project manager is to communicate, co-ordinate and control information and activities that may impact on a successful project Contents may vary from project to project; however the following elements should be contained in all safety plans. Policies - All policies relevant to OH&S and related legislation. These will include Safety Policy, PPE Policy, Inspection Policy, Investigation Policy, OH&S Meetings and the Site Safety Rules and applicable Enforcement Policy (discipline). Hazard assessment(s) - A Project Hazard Assessment should be undertaken by the constructor responsible for the actual work activity and all major sub trades. Hazards and Critical Tasks are identified. Control measures will be identified and all applicable safe work practices and safe job procedures will be submitted as part of the plan. Communications - A strategy to address the necessary information flow on the work site must exist. All parties on the work site must participate and the project manager should ensure that he/she receives verification that OH&S requirements are being met. Emergency Plan - An emergency plan must take into consideration all potential problems or situations which might arise during the life of the project. An effective plan will promote a timely response in the event of disaster. Consideration must be given to: C medical emergencies C fire or explosions C flooding C environmental disasters Specific procedures and contact names and numbers should be clearly identified.

Project Safety Plan

Project Name: Project Address: Submission of (Firm Name): Scope of Application: For the time period: This submission includes the Safety Plan’s of (sub contractors, list as required): 1) 2) 3) 4) 5) 6) Prepared by: Contact Phone # Preparation date:

Table of Contents

Policies Section 1 Pg. Hazard Assessment Section 2 Pg. Critical Task List Section 3 Pg. Controls Section 4 Pg. Communication Section 5 Pg. Emergency Preparedness Section 6 Pg.

Section 1 Policy Statements

List All applicable Policies for this project: 1.

2.

3.

4.

5.

6.

7.

This page is intended to identify the policies which will govern site activity. The highest authority on the site will provide this list.

Section 2

Hazard Assessment Performed by: Date: Scope of Application:

Section 3 Critical Task

Produced by: Firm Name Task Name: 1. 2. 3. 4. 5. 6. A general Contractor will list all applicable Critical tasks in their submission and

identify their source. A sub-trade will list only tasks applicable to their scope of application.

Section 4 Controls

Index of all Critical Task Procedures: 1. 2. 3. 4. 5. 6. 7.

All Critical task Procedures will accompany the index and form this section.

Depending on the complexity of the project, this may be substantial.

The industry uses many different names for critical task procedures. They may be called Standard Operating Procedures, Job Procedures or Task Procedures.

Formats will vary depending on the training source.

Section 5 Communication

(Internal) This section will define communication strategies for project activity. This is not intended for emergency purposes. At a minimum the following information shall be provided. Contact Numbers

Posting Posting will address: C Project bulletin board C Relevant Legislation C Policies C Rules C Notices and/or Orders C Emergency Communication Chart C JOSH Committee C Project Meeting Schedule C Other Information (as suitable)

Responsibilities will be defined and delegated to specific individuals or positions.

Section 6 Emergency Preparedness

This section deals with the various aspects of emergency consideration and will address: C Identification of probabilities What can go wrong - medical -

environmental crisis C Notification Who do we call or notify - legislative

requirements C Activation Communication & Responsibilities C Deployment Action Plan C Operations Specific Responsibilities and

Authorities C Recovery Procedures How do we put the project back up on

its’ feet

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