SECTION: 4.0

ITEM: 4.1 APPROVAL OF MINUTES FROM MARCH 20, 2019 STANDING FINANCE MEETING

DESCRIPTION: SEE ATTACHED MINUTES

INFORMATION:

STAFF RECOMMENDATION: REVIEW AND APPROVE

FISCAL IMPACT:

Auburn Area Recreation and Park District Minutes

Meeting of the Standing Finance Committee Wednesday, March 20, 2019, 2:00 p.m.

Canyon View Community Center, Board Room 471 Maidu Drive

Auburn, California 95603 1.0 CALL TO ORDER

The meeting of the Standing Finance Committee was called to order at 2:02 p.m.

ROLL CALL

Directors Ainsleigh and Lynch were present.

2.0 AGENDA REVIEW, CHANGES AND APPROVAL

The agenda was approved by the Committee.

3.0 PUBLIC COMMENT- This is the time wherein any person may comment on any item not on the agenda within the subject matter jurisdiction of the Committee. After you are recognized by the Committee Chairperson, please state your name and address for the record (optional). There is a time limitation of three minutes.

None.

4.0 BUSINESS

4.1 Approval of Minutes from February 20, 2019 Standing Finance Meeting

The Committee reviewed and approved the Minutes from the February 20, 2019 Standing Finance Meeting.

4.2 Review of Cash Requirements for February, 2019

The Committee reviewed and approved the cash requirements for February, 2019 and forwarded them to the consent calendar for review and approval.

4.3 Review of Financials for February, 2019

The Committee reviewed and approved the financials for February, 2019 and forwarded them to the consent calendar for review and approval.

4.4 Annual Update of Obsolescence List

The Committee reviewed and approved the annual update of the Obsolescence List and forwarded it to the Board of Directors for review and approval.

4.5 Resolution Number 2019-05 — Final Budget for Fiscal Year 2019-2020

The Committee reviewed and approved Resolution Number 2019-05, Final Budget for Fiscal Year 2019-2020 and forwarded it to the Board of Directors for review and adoption.

1

4.6 Major Expenditures: None.

4.7 Discussion Items:

1. Fee Waiver Log.

2. County Mitigation Fund, current balance $487,738.

5.0 ITEMS TO BE CONSIDERED AT FUTURE STANDING FINANCE MEETINGS

6.0 PENDING ITEMS REQURING MORE DETAILED RESEARCH

None.

ADJOURNED

As there was no further business, the meeting was adjourned at 3:00 p.m.

Board Secretary Date

SECTION: 4.0

ITEM: 4.2 REVIEW OF CASH REQUIREMENTS FOR MARCH, 2019

DESCRIPTION: SEE ATTACHMENT

INFORMATION:

STAFF RECOMMENDATION: REVIEW AND APPROVE, FORWARD TO THE

BOARD OF DIRECTORS FOR REVIEW AND APPROVAL

SEE ATTACHED LISTING OF EXPENSES: $241,252.98

System: 4/11/2019 11:50:48 AM User Date: 4/11/2019

Auburn Rec & Park VENDOR CHECK REGISTER REPORT

Payables Management

Page: 1 User ID: dcarlos

Ranges: From: Check Number First Vendor ID First Vendor Name First

Sorted By: Check Date

* Voided Checks

Check Number Vendor ID

To: Last Last Last

Vendor Check Name

Check Date Checkbook ID

Check Date Checkbook ID

From: To: 3/1/2019 3/31/2019 COMM 1ST COMM 1ST

Audit Trail Code Amount

18110 1099-103 Terry Masten 3/1/2019 COMM 1ST PMCHK00002534 $52.00 18111 1099-117 Juan Aceituno 3/1/2019 COMM 1ST P11CHK00002534 $552.50 18112 1099-264 Philip Green 3/1/2019 COMM 1ST PMCHK00002534 $32.50 18113 1099-295 Juli Land-Marx 3/1/2019 COMM 1ST PMCHK00002534 $1,363.64 18114 1099-358 Natalia Roberti 3/1/2019 COMM 1ST PMCHK00002534 $168.00 18115 A0013 AT&T 3/1/2019 COMM 1ST PMCHK00002534 $60.00 18116 A0014 AT&T 3/1/2019 COMM 1ST PMCHK00002534 $319.42 18117 A0123 Astro Jump of Sacramento 3/1/2019 COMM 1ST PMCHK00002534 $175.00 18118 A1010 Advantage Martketing and Print 3/1/2019 COMM 1ST PMCHK00002534 $383.96 18119 C0072 CIT Technology Fin. Serv., Inc 3/1/2019 COMM 1ST PMCHK00002534 $599.20 18120 C0104 Campora Propane Service 3/1/2019 COMM 1ST PMCHK00002534 $134.18 18121 C0113 Cooks Portable Toilets & Septi 3/1/2019 COMM 1ST PMCHK00002534 $1,680.45 18122 C0121 Cole Huber LLP 3/1/2019 COMM 1ST PMCHK00002534 $120.00 18123 C0133 California Smog 3/1/2019 COMM 1ST PMCHK00002534 $280.00 18124 E0027 Eagle Ridge Construction & Roo 3/1/2019 COMM 1ST PMCHK00002534 $350.00 18125 F0038 Fastenal Company 3/1/2019 COMM 1ST PMC11K00002534 $361.67 18126 G0006 Gold Country Media Publication 3/1/2019 COMM 1ST PMCHK00002534 $1,398.52 18127 G0027 Giuliani & Kull - Auburn Inc. 3/1/2019 COMM 1ST PMCHK00002534 $1,000.00 18128 G0074 G & H Glass Company 3/1/2019 COMM 1ST PMCHK00002534 $64.29 18129 G0092 Green Valley Security, Inc. 3/1/2019 COMM 1ST PMCHK00002534 $1,080,00 18130 H0025 Hillyard/Sacramento 3/1/2019 COMM 1ST PMCHK00002534 $91.75 18131 H0056 Humana Dental Ins. Co 3/1/2019 COMM 151 PMCHK00002534 $2,201.55 18132 J0010 JeffCo Plumbing, Inc. 3/1/2019 COMM 1ST PMCHK00002534 $157.50 18133 N0003 Norris Electric, Inc. 3/1/2019 COMM 1ST PMCHK00002534 $13,039.21 18134 N0045 Near U CO2 3/1/2019 COMM 1ST PMCHK00002534 $454.74 18135 P0005 Placer County Water Agency 3/1/2019 COMM 1ST PMCHK00002534 $3,577.69 18136 P0007 Pacific Gas & Electric Company 3/1/2019 COMM 151 PMCHK00002534 $10,772.22 18137 P0021 Petty Cash 3/1/2019 COMM 1ST PMCHK00002534 $111.20 18138 P0023 PG&E 3/1/2019 COMM 1ST PMCHK00002534 $110.32 18139 S0067 Superfast Copy 3/1/2019 COMM 1ST PMCHK00002534 $151.44 18140 S0103 SCI Consulting Group 3/1/2019 COMM 1ST PMCHK00002534 $875.00 18141 50152 SiteOne Landscape Supply, LLC 3/1/2019 COMM 1ST PMCHK00002534 $50.00 18142 T0071 TIAA Commercial Finance, Inc. 3/1/2019 COMM 1ST P11CHK00002534 $206.34 18143 T1000 Transamerica Life Insurance 3/1/2019 COMM 1ST P1ICHK00002534 $440.00 18144 TEMPB Jovian Bernhard 3/1/2019 COMM 1ST PMCHK00002534 $20.00 18145 TEMPD Margaret Ditta 3/1/2019 COMM 1ST PMCHK00002534 $20.00 18146 TEMPS Rebecca Shotwell 3/1/2019 COMM 1ST PMCHK00002534 $25.00 18147 V0006 VFCAL 3/1/2019 COMM 1ST PMCHK00002534 $500.00 18148 W0001 Walker's Office Supplies, Inc. 3/1/2019 COMM 1ST PMCHK00002534 $2,021.19 18149 W0010 Waxie Sanitary Supply 3/1/2019 COMM 1ST PMCHK00002534 $1,757.14 18150 W0044 Wave 3/1/2019 COMM 1ST PMCHK00002534 $409.70 18155 A0001 Recology Auburn Placer 3/15/2019 COMM 1ST PMCHK00002536 $409.46 18156 A0027 Recology Auburn Placer 3/15/2019 COMM 151 PMCHK00002536 $1,244.63 18157 A0051 Anderson's Sierra Pipe Co. 3/15/2019 COMM 1ST PMCHK00002536 $164.63 18158 A0139 Auburn Ford 3/15/2019 COMM 1ST PMCHK00002536 $3,442.74 18159 B0069 Bidwell Water 3/15/2019 COMM 1ST PMCHK00002536 $175.50 18160 C0113 Cooks Portable Toilets & Septi 3/15/2019 COMM 1ST PMCHK00002536 $1,680.45 18162 D0010 Diamond Pacific 3/15/2019 COMM 1ST PMCHK00002536 $149.87 18163 00025 Dawson Oil Company 3/15/2019 COMM 1ST PMCHK00002536 $1,601.78 18164 00066 De Lege Landen Financial Servi 3/15/2019 COMM 1ST PMCHK00002536 $332.48 18165 E0027 Eagle Ridge Construction & Roo 3/15/2019 COMM 1ST PMCHK00002536 $350.00 18166 F0023 Jerry Fisher 3/15/2019 COMM 1ST PMCHK00002536 $56.93 18167 G0045 GSSA 3/15/2019 COMM 1ST PMCHK00002536 $45.00 18168 G0094 Global Equipment Company Inc. 3/15/2019 COMM 1ST PMCHK00002536 $223.21 18169 H0060 HercRentals Inc. 3/15/2019 COMM 1ST PM $1,105.75 18170 I0010 Inland Business Systems 3/15/2019 COMM 1ST PMCHK00002536 $60.25

System: 4/11/2019 User Date: 4/11/2019

* Voided Checks

11:50:48 AM Auburn Rec & Park VENDOR CHECK REGISTER REPORT

Payables Management

Page: 2 User ID: dcarlos

Check Number Vendor ID Vendor Check Name Check Date Checkbook ID Audit Trail Code Amount

18171 J0010 JeffCo Plumbing, Inc. 3/15/2019 COMM 1ST PMCHK00002536 $150.00 18172 K0011 Kaiser Foundation Health Plan, 3/15/2019 COMM 1ST PMCHK00002536 $18,440.09 18173 L0027 Pat Larson 3/15/2019 COMM 1ST PMCHK00002536 $42.78 18174 L0033 Les Schwab 3/15/2019 COMM 1ST PMCHK00002536 $557.44 18175 M0013 Meadow Vista Hardware 3/15/2019 COMM 1ST PMCHK00002536 $61.66 18176 M0019 Kahl Muscott 3/15/2019 COMM 1ST PMCHK00002536 $108.10 18177 M0098 Meadow Vista County Water Dist 3/15/2019 COMM 1ST PMCHK00002536 $553.38 18179 P0001 Placer Farm Supply 3/15/2019 COMM 1ST PMCHK00002536 $955.80 18180 P0005 Placer County Water Agency 3/15/2019 COMM 1ST PMCHK00002536 $79.65 18181 P0007 Pacific Gas & Electric Company 3/15/2019 COMM 1ST PMCHK00002536 $172.90 18182 P0056 Placer Union High School Distr 3/15/2019 COMM 1ST PMCHK00002536 $5,665.70 18183 80073 Riebes Auto Parts 3/15/2019 COMM 1ST PMCHK00002536 $57.95 18184 50009 Sierra Saw Sales And Service 3/15/2019 COMM 1ST PMCHK00002536 $166.19 18185 S0054 Souza's Tire Service 3/15/2019 COMM 1ST PMCHK00002536 $844.35 18186 S0067 Superfast Copy 3/15/2019 COMM 1ST PMCHK00002536 $147.60 18187 $0094 Manouch Shirvanioun 3/15/2019 COMM 1ST PMCHK00002536 $34.50 18188 $0145 SCP Pool Distributors LLC 3/15/2019 COMM 1ST PMCHK00002536 $569.30 18189 S0154 Mike Scheele 3/15/2019 COMM 1ST PMCHK00002536 $50.60 18190 $1000 State Of California/DOJ 3/15/2019 COMM 1ST PMCHK00002536 $64.00 18191 S1003 Sutter Medical Foundation 3/15/2019 COMM 1ST P11CHK00002536 $420.00 18192 T0009 Stanley Convergent Security So 3/15/2019 COMM 1ST PMCHK00002536 $394.89 18193 TEMPB Jovian Bernhard 3/15/2019 COMM 1ST PMCHK00002536 $20.00 18194 TEMPL Andrew Lukkonen 3/15/2019 COMM 1ST PMCHK00002536 $20.00 18195 TEMPM Brooke McAllister 3/15/2019 COMM 1ST PMCHK00002536 $15.00 18196 V0007 Verizon Wireless 3/15/2019 COMM 151 PMCHK00002536 $830.36 18197 W0001 Walker's Office Supplies, Inc. 3/15/2019 COMM 1ST PMCHK00002536 $688.36 18198 W0044 Wave 3/15/2019 COMM 1ST PMCHK00002536 $1,485.08 18199 Y0002 Yuba Safe & Lock, Inc. 3/15/2019 COMM 1ST PMCHK00002536 $723.73 18200 1099-271 Kelpro Security 3/15/2019 COMM 1ST P11CHK00002536 $1,008.00 18201 C0041 CPRS 3/15/2019 COMM 1ST PMCHK00002536 $170.00 18202 C0117 SupplyWorks 3/15/2019 COMM 1ST PMCHK00002536 $19.89 18203 N0012 Nevada Irrigation District 3/15/2019 COMM 1ST PMCHK00002537 $5,869.70 18204 C0120 Capture Technologies 3/15/2019 COMM 1ST PMCHK00002538 $15,598.44 18205 1099-103 Terry Masten 3/18/2019 COMM 1ST P11CHK00002539 $65.00 18206 1099-104 Thomas Seibel 3/18/2019 COMM 1ST PMCHK00002539 $97.50 18207 1099-193 Celena Polena 3/18/2019 COMM 1S1 PMCHK00002539 $286.00 18208 1099-216 Gerald Harris 3/18/2019 COMM 1ST PMCHK00002539 $156.00 18209 1099-218 Auburn Gymnastics Center 3/18/2019 COMM 1ST PMCHK00002539 $630.50 18210 1099-243 Phillip Dallas 3/18/2019 COMM 1ST PMCHK00002539 $260.00 18211 1099-269 Deborah Lynn 3/18/2019 COMM 1ST PMCHK00002539 $156.00 18212 1099-291 Isaac Humber 3/18/2019 COMM 1ST PMCHK00002539 $234.00 18213 1099-313 Alison Lloyd 3/18/2019 COMM 1ST PMCHK00002539 $951.00 18214 1099-332 Danielle Herreid 3/18/2019 COMM 1ST PMCHK00002539 $567.00 18215 1099-341 Twardis, Bryan 3/18/2019 COMM 1ST PMCHK00002539 $432.00 18216 1099-364 Davison, Chris 3/18/2019 COMM 1ST PMCHK00002539 $60.00 16018 D0084 Dead Winter Carpenters, LLC 3/21/2019 COMM 1ST PMCHK00002540 $1,500.00 ACH 110032 UnityFIsolutions 3/21/2019 COMM 1ST PMCHK00002542 $64.70 18217 51007 Stationary Engineers, Local 39 3/22/2019 COMM 1ST P11CHK00002541 $424.68 18218 1099-103 Terry Masten 3/29/2019 COMM 1ST P11CHK00002543 $195.00 18219 1099-117 Juan Aceituno 3/29/2019 COMM 1ST PMCHK00002543 $227.50 18220 1099-295 Juli Land-Marx 3/29/2019 COMM 151 PMCHK00002543 $1,363.64 18221 1099-342 Susie Bell 3/29/2019 COMM 1S1 P11CHK00002543 $84.00 18222 1099-358 Natalia Roberti 3/29/2019 COMM 1ST PMCHK00002543 $120.00 18223 1099-363 Cheyenne Little 3/29/2019 COMM 1ST PMCHK00002543 $961.20 18224 A0013 AT&T 3/29/2019 COMM 1ST P11CHK00002543 $60.00 18225 A0014 AT&T 3/29/2019 COMM 1ST PMCHK00002543 $319.20 18226 A0091 Altera 3/29/2019 COMM 1ST PMCHK00002543 $1,050.00 18227 A0111 ALLGood Driving School, Inc 3/29/2019 COMM 1ST PMCHK00002543 $30.00 18228 A0134 Advanced Intregrated Pest Mane 3/29/2019 COMM 1ST PMCHK00002543 $677.00 18229 A0167 Auburn Chrysler Dodge 3/29/2019 COMM 1ST PMCHK00002543 $1,152.25 18230 A1010 Advantage Martketing and Print 3/29/2019 COMM 1ST PMCHK00002543 $259.55 18231 C0061 California Computer Services 3/29/2019 COMM 1ST PMCHK00002543 $449.00 18232 C0072 CIT Technology Fin. Serv., Inc 3/29/2019 COMM 1ST P11CHK00002543 $604.20

System: 4/11/2019 User Date: 4/11/2019

* Voided Checks

11:50:48 AM Auburn Rec & Park VENDOR CHECK REGISTER REPORT

Payables Management

Page: 3 User ID: dcarlos

Check Number Vendor ID Vendor Check Name Check Date Checkbook ID Audit Trail Code Amount

18233 C0111 Cal.net 3/29/2019 COMM 1ST PMCHK00002543 $66.90 18234 C0130 Cirrus Group LLC 3/29/2019 COMM 1ST PMCHK00002543 $498.00 18235 D0077 Dudek 3/29/2019 COMM 1ST PMCHK00002543 $5,001.25 18236 E0028 E-Z-GO A TEXTRON COMPANY 3/29/2019 COMM 1ST PMCHK00002543 $149.75 18237 F0038 Fastenal Company 3/29/2019 COMM 1ST PMCHK00002543 $170.15 18238 G0006 Gold Country Media Publication 3/29/2019 COMM 1ST PMCHK00002543 $680.99 18239 G0027 Giuliani & Kull - Auburn Inc. 3/29/2019 COMM 1ST PMCHK00002543 $4,300.00 18240 G0092 Green Valley Security, Inc. 3/29/2019 COMM 1ST PMCHK00002543 $1,080.00 18241 H0060 HercRentals Inc. 3/29/2019 COMM 1ST PMCHK00002543 $445.12 18242 10010 Inland Business Systems 3/29/2019 COMM 1ST PMCHK00002543 $11.12 18243 K0028 Kim Art Graphics 3/29/2019 COMM 1ST PMCHK00002543 $250.00 18244 M0099 George Eric Menig 3/29/2019 COMM 1ST PMCHK00002543 $5,375.00 18245 N0003 Norris Electric, Inc. 3/29/2019 COMM 1ST PMCHK00002543 $420.79 18246 N0012 Nevada Irrigation District 3/29/2019 COMM 1ST PMCHK00002543 $700.83 18247 NO045 Near U CO2 3/29/2019 COMM 1ST PMCHK00002543 $256.95 18248 00004 Office Depot 3/29/2019 COMM 1ST PMCHK00002543 $150.85 18249 P0007 Pacific Gas & Electric Company 3/29/2019 COMM 1ST PMCHK00002543 $15,055.70 18250 P0021 Petty Cash 3/29/2019 COMM 151 PMCHK00002543 $170.00 18251 R0073 Riebes Auto Parts 3/29/2019 COMM 1ST PMCHK00002543 $150.41 18252 50008 Sherwin-Williams 3/29/2019 COMM 1ST PMCHK00002543 $133.42 18253 S0016 Sam's Club 3/29/2019 COMM 151 PMCHK00002543 $828.90 18254 S0025 Sierra Pacific Turf Supply, In 3/29/2019 COMM 1ST PMCHK00002543 $596.31 18255 50034 Thatcher Company 3/29/2019 COMM 1ST PMCHK00002543 $922.49 18256 S0067 Superfast Copy 3/29/2019 COMM 1ST PMCHK00002543 $256.43 18257 S0143 SMOA 3/29/2019 COMM 1ST PMCHK00002543 $7,810.00 18258 50145 SCP Pool Distributors LLC 3/29/2019 COMM 1ST PMCHK00002543 $3,554.57 18259 50152 SiteOne Landscape Supply, LLC 3/29/2019 COMM 1ST PMCHK00002543 $4,187.92 18260 V0007 Verizon Wireless 3/29/2019 COMM 1ST PMCHK00002543 $986.89 18261 W0001 Walker's Office Supplies, Inc. 3/29/2019 COMM 1ST PMCHK00002543 $1,534.34 18262 W0003 Warehouse Paint Incorporated 3/29/2019 COMM 1ST PMCHK00002543 $173.26 18263 Y0002 Yuba Safe & Lock, Inc. 3/29/2019 COMM 1ST PMCHK00002543 $393.33 18267 U0019 US Bank 3/29/2019 COMM 1ST PMCHK00002545 $7,654.40 18272 1099-103 Terry Masten 3/31/2019 COMM 1ST PMCHK00002547 $26.00 18273 1099-104 Thomas Seibel 3/31/2019 COMM 1ST PMCHK00002547 $97.50 18274 1099-193 Celena Polena 3/31/2019 COMM 1ST PMCHK00002547 $208.00 18275 1099-218 Auburn Gymnastics Center 3/31/2019 COMM 1ST PMCHK00002547 $659.75 18276 1099-269 Deborah Lynn 3/31/2019 COMM 1ST PMCHK00002547 $253.50 18277 1099-291 Isaac Humber 3/31/2019 COMM 1ST PMCHK00002547 $214.50 18278 1099-295 Juli Land-Marx 3/31/2019 COMM 1ST PMCHK00002547 $1,363.64 18279 1099-313 Alison Lloyd 3/31/2019 COMM 1ST PMCHK00002547 $1,306.80 18280 1099-332 Danielle Herreid 3/31/2019 COMM 1ST PMCHK00002547 $587.40 18281 1099-342 Susie Belt 3/31/2019 COMM 151 PMCHK00002547 $192.00 18282 1099-343 Faith Petersen 3/31/2019 COMM 1ST PMCHK00002547 $198.00 18283 1099-364 Davison, Chris 3/31/2019 COMM 1ST PMCHK00002547 $30.00 18284 A0001 Recology Auburn Placer 3/31/2019 COMM 1ST PMCHK00002547 $409.46 18285 A0051 Anderson's Sierra Pipe Co. 3/31/2019 COMM 1ST PMCHK00002547 $237.66 18286 A0111 AUGood Driving School, Inc 3/31/2019 COMM 1ST PMCHK00002547 $30.00 18287 80062 BareBones WorkWear 3/31/2019 COMM 1ST PMCHK00002547 $119.02 18288 C0120 Capture Technologies 3/31/2019 COMM 1ST PMCHK00002547 $8,824.99 18289 C0129 Cornerstone Environmental Cant 3/31/2019 COMM 1ST PMCHK00002547 $7,995.00 18290 D0005 Discount School Supply 3/31/2019 COMM 1ST PMCHK00002547 $33.70 18291 G0021 Veona Galbraith 3/31/2019 COMM 1ST PMCHK00002547 $34.50 18292 10010 Inland Business Systems 3/31/2019 COMM 1ST PMCHK00002547 $5.63 18293 L0027 Pat Larson 3/31/2019 COMM 1ST PMCHK00002547 $35.65 18294 M0013 Meadow Vista Hardware 3/31/2019 COMM 1ST PMCHK00002547 $41.37 18295 M0019 Kahl Muscott 3/31/2019 COMM 1ST PMCHK00002547 $171.35 18296 M0098 Meadow Vista County Water Dist 3/31/2019 COMM 1ST PMCHK00002547 $488.63 18297 P0072 Sheryl Petersen 3/31/2019 COMM 1ST PMCHK00002547 $62.68 18298 R0065 River City Rentals 3/31/2019 COMM 1ST PMCHK00002547 $1,045.00 18299 50016 Sam's Club 3/31/2019 COMM 1ST PMCHK00002547 $755.78 18300 S0094 Manouch Shirvanioun 3/31/2019 COMM 1ST PMCHK00002547 $46.00 18301 S0154 Mike Scheele 3/31/2019 COMM 1ST PMCHK00002547 $69.58 18302 T0031 Turf Star, Inc. 3/31/2019 COMM 1ST PMCHK00002547 $8,889.74

System: 4/11/2019 11:50:48 AM User Date: 4/11/2019

* Voided Checks

Auburn Rec & Park VENDOR CHECK REGISTER REPORT

PayabLes Management

Page: 4 User ID: dcarlos

Check Number Vendor ID Vendor Check Name Check Date Checkbook ID Audit Trail Code Amount

18303 W0046 West Coast Sand & Gravel, Inc. 3/31/2019 COMM 1ST P11CHK00002547 $4,574.94 18340 U0019 US Bank 3/31/2019 COMM 1ST P11CHK00002549 $10,646.78

Total Checks: 184

Total Amount of Checks: $241,252.98

Item 4.3 Cover Sheet: Resolution #2019-8: Transfer of City Trust Funds

Auburn Area Recreation and Park District April, 2019 Finance committee meeting

The Issue: Shall the Auburn Area Recreation and Park District approve and adopt Resolution #2019-

08, a resolution authorizing the transfer of funds from the City Trust Fund to reimburse the General Fund for the purchase of and improvement to Recreation Park Video Surveillance Cameras?

Background: At the September 27, 2018 Board meeting, the Board of Directors authorized the revised Project List which included the Recreation Park Security Cameras instillation at an estimated cost of $37,000. The budgeted funds for this project came from the City Trust Fund ($19,000) and Placer County Mitigation ($18,000).

The District spent $39,277 to purchase the Video Surveillance Cameras and monitors and handle all necessary installation requirements. All expenses were paid out of the general fund.

Recommendation: Staff recommends that the Finance Committee reviews and recommends approval of Resolution #2019-08, a resolution approving the transfer of the City Trust fund to the General Fund in the amount of $19,000 as this is an appropriate use of these reserves. Forward to the Board of Directors for review and adoption.

Attachment: Resolution Number 2019-08

RESOLUTION NUMBER 2019 - 08

A RESOLUTION OF THE GOVERNING BOARD OF DIRECTORS OF THE AUBURN AREA RECREATION AND PARK DISTRICT APPROVING THE

TRANSFER OF FUNDS IN THE AMOUNT OF $19,000 FROM THE CITY TRUST FUND TO THE GENERAL FUND

WHEREAS, in September of 2018, the Auburn Area Recreation & Park District Board of Directors approved the project list for Fiscal Year 2018/2019, and;

WHEREAS, one of the approved projects, the Recreation Park Video Surveillance Cameras have been completed and reserve funds need to be transferred, and;

THEREFORE, the Auburn Area Recreation and Park District Board of Directors does hereby resolve the following:

That the Auburn Area Recreation and Park District Board of Directors hereby transfers $19,000 from the City Trust Fund Account for completion of the Recreation Park Video Surveillance Camera Project to the General Fund.

APPROVED, PASSED, AND ADOPTED ON April 25, 2019 by the following roll call vote:

Ayes:

Noes:

Absent:

Abstain:

James S. Ferris Chairman of the Governing Board

ATTEST:

Clerk to the Governing Board

Item 4.4 Cover sheet — District Administrator contract amendment — COLA

Auburn Area Recreation and Park District (ARD) Finance Committee meeting April, 2019

The Issue

Shall the Auburn Area Recreation and Park District (ARD) Board of Directors approve an amendment (Amendment # 7) to the District Administrator's contract for a Cost of Living Adjustment (COLA)?

Background

ARD will be implementing a 3% COLA increase for employees per the tentative agreement with Local 39, which was approved April, 2017.

Per the existing ARD District Administrator's contract:

3. Salary

a. District Administrator's annual salary shall be one hundred twelve thousand, four hundred seven dollars ($112,407) per year for the term of this contract for performance of the duties of the District Administrator. Said salary shall be payable in twenty-six (26) equal by-weekly payments. When only a portion of any year or month is served, the District Administrator's salary shall be prorated to reflect such service. (amended April, 2018)

b. In lieu of annual step increases, on September Pt of each year, the District Administrator's salary shall be increased by the percentage increase found in CPI-Urban with the consent of the District Administrator, provided the District Administrator's most recent performance evaluation, as required by Section 7, is "satisfactory" or better for the preceding year. Should the District Administrator's evaluation not be "satisfactory" or better, his salary shall not be adjusted.

c. Further, the Board reserves the right to increase the annual salary of the District Administrator at any time by any amount, with the consent of the District Administrator. Any adjustment in salary made during the life of this contract shall be in the form of a written amendment, and shall become a part of this contract. It is provided, however, that by so amending this contract it shall not be considered that the District has entered into a new contract with the District Administrator.

A proposed amendment (Amendment #7) is attached. This proposed amendment would raise the District Administrator's yearly salary to $115,779.

Recommendation for the Finance Committee

Review and provide a recommendation for the Board of Directors.

Alternatives Available to the Finance Committee

1. Do not recommend amending the District Administrator's contract 2. Request more information and bring back to a subsequent meeting

Fiscal Impact

The Fiscal Impact of a 3% increase in the District Administrator's annual salary is $3,372 per year. There is approximately $759 in "roll-up" costs, broken out as such:

FICA 6.2% MED 1.45% W. Comp 2.29% (*94% exp mod) 457 match 2.5% CalPERS 9.64%

The total fiscal impact is as follows:

Salary $3,372 Roll-ups $759 Total fiscal impact $4,131

This amount was included in the FY 19/20 budget.

Attachments

Proposed Amendment #7 to the October 30, 2012 contract between ARD Board of Directors and District Administrator Kahl Muscott.

Amendment #7 to the contract signed August 30, 2012, between the Auburn Area Recreation and Park District Board of Directors and District Administrator Kahl Muscott:

Section 3a will be deleted in its entirety and replaced with the following:

3. Salary

a. District Administrator's annual salary shall be one hundred fifteen thousand, seven hundred seventy-nine dollars ($115,779) per year for the term of this contract for performance of the duties of the District Administrator. Said salary shall be payable in twenty-six (26) equal by-weekly payments. When only a portion of any year or month is served, the District Administrator's salary shall be prorated to reflect such service.

ITEM: 4.6

DISCUSSION ITEMS:

1. Fee Waiver Log.

2. County Mitigation Fund, current balance $487,738.

FEE WAIVER LOG

DATE NAME ORGANIZATION RENTAL FEES

CUSTODIAL AND PEF1MIT FEES

WAIVED FEES CO-SPONORED

EVENT MONTHLY TOTAL YTD TOTAL

Apr-19 Jean Nixon Western States Trail- Sierra Room $225.00 $30.00 $255.00 No

Apr-19 Thomas Eckert Bureau of Reclamation-Sunset Room $540.00 $60.00 $600.00 No

Apr-19 Allison Harvey Placer Hills Education Foundation-MV Pincic sites $225.00 $90 cstd $30 alcohol $112.50 No

Apr-19 Diana Boyer FATRAC- Conference Room at Rec. Park $75.00 $30.00 $105.00 No

Apr-19 Mike Mason Kids First- Regional Picnic Sites $198.00 $30.00 $99.00 No

Apr-19 Linda Loflue Sight Word Busters- Lakeside Room

Celeberating K. 1st & 2nd students from Rock Creek School

$176.00 $30.00 $158.40 No

$1,329.90 $1.329.90