security classification: non-security double folded ... polyolefin shrink... · 1 (iso not...

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Not Transferable

Security Classification: Non-security

Tender for procurement of “Double Folded Polyolefin Shrink Film 250 mm”, Quantity :- 225 rolls Tender No. 150 / Express NCB / SY-16-6 ( Polyolefin )/ 2017. Date:- 09.10.2017. This Tender Document contains ……22………pages. Tender Documents is sold to:

Details of Contact person in SPMCIL regarding this tender: Name, Designation: - Shri Deepak Verma, Deputy Manager (T.O.) – Purchase. Address: India Security Press, Phone: 0253-2402219 Nashik Road-422 101 Fax : 0253-2462718 Maharashtra Email: [email protected] India Note- The word “SPMCIL” in this SBD hereinafter is referred to as “India Security Press, A unit of SPMCIL”.

Regd. Office: - Jawahar Vyapar Bhawan, Janpath, New Delhi – 110001

M/s______________________________________________________________

Address___________________________________________________________

INDIA SECURITY PRESS, (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road-422101 (Maharashtra) (ISO-9001:2008 & 14001:2004 Certified Company) Miniratna Category - I CPSE Tel . No : +91-253-2402219/2435/2321 Fax : +91-253-2462718/2466389 Email: [email protected]/[email protected] Web: http://ispnasik.spmcil.com

CIN:U22213DL2006GOI144763

mailto:[email protected]/[email protected]

http://ispnasik.spmcil.com/

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Annexure – I

Mandatory Checklist (To be submitted along with Technical Bid)

Note: 1. The above check list must be submitted along with Techno-commercial bid. 2. No price component has to be mentioned in above checklist, otherwise offer will be rejected.

Signature and Seal of bidder Regd. Office: - JawaharVyaparBhawan, Janpath, New Delhi - 110001

Sr. No.

Description Yes/No

1. Tender form fee

2. EMD

3. All pages of the tender documents (including GIT, GCC, SIT, SCC, List of requirements, Technical specification, quality requirements, etc.) duly signed and stamped by the Authorized signatory of the bidder.

4. Adherence to the Delivery Schedule as per Section VI on Bidder‟s Letter Head.

5. Adherence to the Technical Specification as per Section VII on Bidder‟s Letter Head.

6. Adherence to the Quality Control Requirements as per Section VIII on Bidder‟s Letter Head.

7. Documentary evidence as per clause 2(a) of Section IX.

8. Documentary evidence as per clause 2(b) of Section IX.

9. Documentary evidence as per clause 2(c) of Section IX.

10. Declaration of non-blacklisting as per clause 2(d) of Section –IX on bidders‟ letter head.

11. Documentary evidence as per clause 2(e) of Section IX.

12. Undertaking as per clause 4 of Important Instructions to bidder/supplier of section IX.

13. Copy of PAN /CST Registration/ VAT Registration/TIN number enclosed.

14. Tender validity 120 days given.

15. Bank details for transfer of amount through RTGS/ECS

INDIA SECURITY PRESS, (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road-422101 (Maharashtra) (ISO-9001:2008 & 14001:2004 Certified Company) Miniratna Category - I CPSE Tel. No: +91-253-2402219/2435/2321 Fax : +91-253-2462718/2466389 Email: [email protected]/[email protected] Web: http://ispnasik.spmcil.com

CIN:U22213DL2006GOI144763


http://ispnasik.spmcil.com/

3

INDIA SECURITY PRESS,

(A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road-422101 (Maharashtra) (ISO-9001:2008 & 14001:2004 Certified Company) Miniratna Category - I CPSE Tel . No : +91-253-2402219/2435/2321 Fax : +91-253-2462718/2466389

Email: [email protected]/[email protected] Web:http://ispnasik.spmcil.com CIN:U22213DL2006GOI144763

Section I: Notice Inviting Tender (NIT) Tender No. 150 / Express NCB / SY-16-6 ( Polyolefin ) / 2017. Date:- 09.10.2017.

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods:

Sl.

No.

Brief Description of

Goods

Quantity

(with

unit)

Earnest Money Remarks

1. Double Folded Polyolefin Shrink film 250 mm.

225 Rolls

Rs. 17,500 /- ( Rupees Seventeen

Thousand Five Hundred Only ) in the form of

DD/Bankers Cheque/FDR drawn on any scheduled

commercial bank in India in favor of SPMCIL, Unit ISP,

Nasik Road payable at Nashik.

The subject item

falls under the

reserved /

exclusive list of

items for purchase

from MSEs/SSI

units.

Type of Tender (Two Bid/ PQB/ EOI/

RC/Development/ Indigenization/

Disposal of Scrap/ Security Item etc)

Two Bid (Single Stage i.e. Technical Bid and Price

Bid are to be submitted separately)

(National Competitive Bidding)

Date of sale of tender documents From 11/ 10 / 2017 to 26 / 10 / 2017

during office hours

Price of the tender document Rs. 112/-

Place of sale of tender documents Purchase section,

India Security Press,

Nashik Road-422 101.

Closing date and time for receipt of

tenders 27 / 10 / 2017 At 1430 Hrs.

Place of receipt of tenders Green Gate, ISP

Time and date of opening of tenders At 1500 Hours on 27 / 10 / 2017

Place of opening of tenders Purchase Section,

Nominated Person/ Designation to

Receive Bulky Tenders ( Clause 21.21.1

of GIT )

Manager(HR),

India Security Press,

Nashik Road-422 101,

Maharashtra, India.


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2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. The supplier has to submit non-refundable fee of Rs. 112/- ( Rupees One Hundred Twelve Only ) along with Technical Bid in the form of Account Payee Demand Draft/Bankers Cheque/Cashiers Cheque drawn from any “Scheduled Commercial Bank” in India, in favour of

SPMCIL, Unit ISP, Nasik Road payable at Nashik. 4. Tenderer may also download the tender documents from the web site www.spmcil.com / https://ispnasik.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 6. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 7. The subject item to be procured falls under the reserved/exclusive list of items for purchase from MSEs/SSI units. Hence, only MSEs/SSI units can participate in this tender which is registered with NSIC/Any other body specified by Ministry of MSME for the respective item mentioned in NIT. MSEs are also requested to indicate clearly in their offer if their company is owned by SC/ST proprietorship. 8. The tender documents are not transferable.

Sd/- Deputy Manager ( T.O.) - Purchase

For General Manager Address for dropping the tender documents: Green Gate, India Security Press, Nashik Road-422 101, Maharashtra, India. Regd. Office: - Jawahar Vyapar Bhawan, Janpath, New Delhi – 110001

http://www.spmcil.com/

https://ispnasik.spmcil.com/

5

Section II: General Instructions to Tenderers (GIT)

Part I& II: General Instructions Applicable to all Types of Tenders

Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf for further details.

GIT (Total pages 32)

BIDDERS ARE REQUESTED TO DOWNLOAD 32 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DOCUMENT. PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE.


http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf

http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf

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Section III: Special Instructions to Tenderers (SIT)

The following special instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail.

Sl No

GIT Clause No

Topic SIT Provision

1 4 Eligible Goods/ Services (Origin of Goods/ Services

SIT-1 (Mentioned below)

2 8 Pre-bid Conference Not Applicable

3 9 Time Limit for receiving request for clarification of Tender Document


4 11.2 Tender Currency SIT-3 (Mentioned below)

5 12.11 Applicability of GST SIT-4 (Mentioned below)

6 14 PVC Clause & Formula

Not Applicable

7 18.4 Earnest Money Deposit

EMD to be submitted only in the form of Account Payee Demand Draft / Banker‟s Cheque / FDR and shall be drawn from any „Scheduled Commercial Bank‟ in India in favour of SPMCIL unit ISP, Nasik Road payable at Nashik. EMD should remain valid for a period of 45 days beyond the final tender validity period (mentioned in Section I: NIT)

8 19 Tender validity SIT-5 (Mentioned below)

9 20.4 Number of copies of Tenders to be submitted


10 21 Submission of tender


11 24.4 Opening of Tender The Technical bids are to be opened in the first instance, at the prescribed time and date. These bids shall be scrutinized and evaluated by the competent committee/ authority with reference to the parameters prescribed in the Eligibility criteria. Subsequently, in the second stage the financial bids of only the technically acceptable offers (as decided in the first stage) shall be opened for further scrutiny and evaluation. Intimation regarding opening of Financial bids shall be given to acceptable Tenderers to enable them to attend the financial bid opening, if they so

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desire, with an authority letter as per Section XVII of the tender document.

12 33 Evaluation Criteria SIT-8 (Mentioned below)

13 34 Comparison on FOR destination basis.

Supplement with the following: Price bid evaluation: In case of indigenous offer, the prices quoted shall be compared on a total price basis (FOR ISP Nashik), including all taxes, duties, packing and forwarding charges, freight, insurance, installation, training etc. as per the price schedule.

14 35.2 Additional Factors for Evaluation of offers

Not Applicable

15 40 Purchaser‟s right to accept tender

Supplement with the following: SPMCIL reserves the right to accept in part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process and reject all tenders at any time prior to award of contract, without incurring liability, what so ever to the affected Tenderer or Tenderers.

16 43 Parallel Contract Not Applicable

17 50.1, 50.3 Tender for Rate Contract

Not Applicable

18 51.1, 51.2 Eligibility Criteria As Mentioned in section IX

19 52.1, 52.3, 52.5

Tender involving pre-production samples

Not Applicable

20 53.4, 53.5, 53.7

EOI Tenders Not Applicable

21 54.3.1, 54.5.2

Tenders for Disposal of Scrap

Not Applicable

22 55.2, 55.3, 55.7, 55.8

Development/ Indigenization Tenders

Not Applicable

23 21.1, 24.1 Correction in GIT Clause


SIT 1: Eligible Goods/ Services: All goods and related services to be supplied under the contract shall have their origin in India. The terms “origin” used in this clause means the place where the goods are mined, grown, produced, or manufactured or from where the related services are arranged and supplied. SIT 2: Clarification of Tender Documents: A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with ISP Nashik in writing or by fax/ e-mail/ post. ISP Nashik will respond in writing to such request provided the same is received by ISP Nashik not later than 07 days prior to the prescribed date of submission of tender. In case the clarifications are not given by ISP Nashik in stipulated time frame then the bidder must strictly follow the tender terms and conditions. Copies of the query and clarification, if any, shall be sent to all prospective bidders who have purchased the bidding documents.

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SIT 3: Tender Currencies: The Tenderer shall quote only in Indian Rupees. Supplier is requested to quote price within 2 decimal place. Quotation with price quote beyond 2 decimal place will be ignored. SIT 4: Wherever GST is applicable, the following may be noted:

The Tenderer should quote the exact percentage of GST that they will be charging extra.

SIT 5: Tender Validity

(i) The tenders shall remain valid for acceptance for a period of 120 days after the date of tender opening prescribed in the tender document. Any tender valid for a shorter period shall be treated as unresponsive and rejected. (ii) In exceptional cases, the Tenderers may be requested by ISP Nashik to extend the validity of their tenders‟ upto a specified period. Such request(s) and response thereto shall be conveyed by surface mail or by fax/ e-mail followed by surface mail. The Tenderers who agree to extend the tender validity, are to extend the same without any change or modification of their original tender and they are also to extend its tender validity period of the EMD (if applicable) accordingly. A Tenderer, however, may not agree to extend its tender validity without forfeiting its EMD.

(iii) In case the day upto which the tenders are to remain valid falls on/ subsequently declared a holiday or closed day for ISP Nashik, the tender valid shall automatically be extended upto the next working day. (iv) Compliance with the Clauses of this Tender Document: Tenderer must comply with all the clauses of this Tender Document. In case there are any deviations, these should be listed in a chart form without any ambiguity along with justification.

SIT 6 : Number of Copies of Tenders to be submitted: Tenderer shall submit a single copy of their tender i.e. in “Original” only. SIT 7 : Submission of Tender:

Techno-commercial bid and the Price Bid are to be submitted in Two Separate double sealed Envelopes on or before the due date of the submission of the tender as stated below otherwise tender/bid/quotation shall be liable for rejection.

PART I : TECHNO-COMMERCIAL BID (First Envelope)

(i) Tender Fee: Tender fee of Rs.112/- should be submitted along with the

Techno- commercial bid in the form of DD/ Bankers Cheque drawn from any Scheduled Commercial Bank in India, in favour of SPMCIL, unit ISP, Nasik Road payable at Nasik.

(ii) Earnest Money Deposit of Rs.17,500/-.

9

EMD must be submitted along with the tender in the form of DD/ Bankers cheque/FDR drawn from any Scheduled Commercial Bank in India only in favour of SPMCIL, unit ISP, Nasik Road payable at Nashik, failing which the offer will be ignored. The tenderer who are currently registered and, also, will continue to remain registered during the tender validity period with Directorate General of Supplies & Disposals or with National Small Industries Corporation, New delhi are exempted from payment of earnest money. In case the tenderer falls in these categories, it should furnish certified copy of its valid registration details (with DGS&D or NSIC, as the case may be).

(iii) Power of Attorney/ Authorization with the seal of company indicating that

authorized signatory is competent and legally authorized to submit the tender and/ or to enter into legally binding contract.

(iv) The eligibility criteria for the tender are given in Section IX- Qualification/

Eligibility Criteria. The bidders have to submit all the desired documents and relevant documentary proof in support of relevant clauses mentioned in Section IX: Qualification/ Eligibility Criteria. The Qualifying Criteria should be submitted in original.

(v) The Tenderer shall submit detailed techno-commercial offer as per

Technical Specifications as per Section-VII and List of Requirement as per Section-VI of the tender document.

(vi) The tender has to submit sealed and signed tender document by authorized signatory of the Tenderer as a token of acceptance of all section/ terms and conditions of this tender document (GIT, SIT, GCC & SCC, List of Requirement, Technical Specification, Quality Control Requirement and Tender Form etc.)

(vii) A copy of price bid proforma shall be submitted along with Techno-

commercial Bid leaving blank the price portion (i.e. showing the unit, currency and total price of the material offered as XXXX) so as to ensure and indicate the goods/ service being offered as per the price bid format. It may be noted that the price is NOT to be quoted with the Techno-commercial Bid otherwise the tender shall be liable for rejection.

PART-II: PRICE BID (Second Envelope)

The tenderer shall quote their prices strictly as per the proforma given in Section-XI of the Tender document. No additional/ extra item with price shall be included other than that of Section XI.

NOTE:-

i. The envelopes containing bids shall be super scribed as Techno-commercial Bid and

Price Bid separately for ““Double Folded Polyolefin Shrink Film 250 mm”. The sealed envelope shall be again put in another envelope and superscribed as Tender for procurement of ““Double Folded Polyolefin Shrink Film 250 mm”, due on 27 / 10 / 2017 upto 14.30 Hrs.

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ii. If the tender is not submitted as per above format, offer/bid/tender will be liable for rejection.

iii. Late Tender shall not be accepted. Tenderer shall submit their offer only on

prescribed form. Tenders by fax/ email shall not be accepted. Tender by Post/hand/courier received on or before the due date and time shall be accepted. Postal delay/delay by courier services etc. shall not be condoned, what so ever reason may be.

SIT 8: Evaluation Criteria: Tender Evaluation Process: 8.1 In the first instance, the Techno-commercial part will be considered for the

evaluation. These offers/bids will be scrutinized and evaluated by the committee/authority with reference to the parameters prescribed in the eligibility criteria (Section IX). The technical acceptance of the bids is on the basis of Technical Specifications offered by the bidders as per Section –VII Technical Specification, Section-VI List of Requirement of the tender document and acceptance of the terms and conditions as per Section-VI, GIT, SIT, GCC, SCC, other conditions of tender. Conditional offers will be liable for rejection.

8.2 In the second stage, the Price Bid of only the technical acceptable offers will be

opened for further scrutiny and evaluation. The evaluation criteria for awarding the contract shall be to L1 bidder as per Section-XI Price Bid of Tender documents. The L-1 bidder will be decided based on the total financial implication calculated to ISP, Nasik considering all the taxes, duties etc.

SIT9: Corrections in GIT Clauses:

GIT CLAUSE WRITTEN AS IN GIT CORRECTED AS IN SIT

21.1 In 3rd line of procurement manual the words “para 11 of NIT”

“Para 1 of NIT”

21.1 In 6th line of procurement manual the words “Clause 11 of NIT”

“Clause 1 of NIT”

24.1 In 2nd line of procurement manual the words” Clause 11 of NIT”


18.4 In third line of last para of procurement manual the words “Clause 33 of NIT”


10.1 10.1(a) second line “clause no.19.19” “Clause 19.4 of GIT” Regd. Office: - Jawahar Vyapar Bhawan, Janpath, New Delhi – 110001

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Section IV: General Conditions of Contract (GCC) Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details

GCC (Total pages: 28) BIDDERS ARE REQUESTED TO DOWNLOAD 28 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DOCUMENT. PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE.


http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf

http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf

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Section –V Special Condition of Contracts

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail.

Sl. No.

GCC Clause No.

Topics SCC Provision

1 8.2 Packing and Marking As applicable 2 9 Inspection and Quality Control As applicable 3 11.2 Transportation of Domestic goods SCC-1 (Mentioned Below) 4 12.2 Insurance As Applicable 5 14.1 Incidental Services As applicable 6 15 Distribution of dispatch

document for clearance/ Receipt of Goods

SCC-2 (Mentioned Below)

7 16.2, 16.4 Warrantee Clause The tenderer shall provide the warranty for a period of one year from the date of award of purchase Order/LoI for the item.

8 19.3 Option Clause The Purchaser reserves the right to increase the ordered quantity by 25% at any time, till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of delivery period.

9 20.1 Price Adjustment Clause Not applicable 10 21.2 Taxes and Duties SCC-3 (Mentioned Below) 11 22.22.1, 22.2,

22.4, 22.3, 22.6 Terms and mode of payments SCC-4 (Mentioned Below)

12 24.1 Quantum of LD SCC-5 (Mentioned Below) 13 25.1 Bank Guarantee and Insurance

for Material Loaned to Contractor

Not applicable

14 33.1 Resolution of Disputes SCC-6 (Mentioned Below) 15 36.3.2,36.3.9 Disposal/ Sale of Scrap by Tender Not applicable 16 Arbitration Clause SCC-7 (Mentioned Below)

17 Failure & Termination SCC-8 (Mentioned Below)

SCC-1: Transportation of Domestic Goods: The transportation of goods to be procured will be

done by the supplier on FOR ISP Basis. The total cost of the transportation should also be indicated in the price bid of the item to be procured.

SCC-2: Distribution of Dispatch Documents for Clearance/ Receipt of Goods: The supplier shall

send all the relevant dispatch documents well in time to ISP Nashik to enable ISP Nashik to clear or receive (as the case may be) the goods in terms of the contract.

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SCC-3: Taxes and Duties: If the Tenderer fails to include taxes and duties in the tender, no claim

thereof will be considered by purchaser afterwards. SCC-4: Terms and Mode of Payment: The terms of payment would be as follows:

The payment terms are 100% within 30 days after receipt and acceptance of goods by the Purchaser and on production of all required documents by the supplier. The payment will be done through RTGS only. Therefore, the suppliers have to produce all the Bank details such as Name of Bank, Account No., IFSC Code No., MICR No. along with the Tender document.

SCC-5: Quantum of Liquidated damages: If the supplier fails to deliver any or all the goods or

fails to perform the services within the time frame(s) incorporated in the contract, ISP Nashik shall, without prejudice to other rights and remedies available to ISP Nashik under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to the ½% (0.5%) (or any other percentage prescribed in the SCC) of the delivered price of the delayed goods and/ or services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10% (or any other percentage if prescribed in the SCC) of the delayed goods‟ or services‟ contract price(s). During the above mentioned delayed period of supply and / or performance, the conditions incorporated under GCC sub-clause 23.4 shall also apply.

SCC-6: Resolution of disputes: If dispute or difference of any kind shall arise between ISP Nashik

and the supplier in connection with or relating to the contract, the parties shall make every effort to resolve the same amicably by mutual consultations. If the parties fail to resolve their dispute or difference by such mutual consultation within twenty one days of its occurrence, then, unless otherwise provided in the SCC, either ISP Nashik or the supplier may seek recourse to settlement of disputes through arbitration as per The Arbitration and conciliation Act 1996 as per following clause.

SCC-7: Arbitration Clause: All disputes & differences arising out of or in any way touching or

concerning this agreement (except those for which specific provision has been made therein) shall be referred to Sole Arbitrator to be appointed by CMD, SPMCIL. This contract has to be interpreted in accordance with the laws of the Union of India and arbitration proceedings shall be conducted in India under the Arbitration and conciliation Act 1996. The Arbitrator so appointed shall be an SPMCIL Officer who had not dealt with matters to which this agreement relates and in course of his duties and not expressed views on all or any of the matter in dispute or differences. The Award of the Sole Arbitrator shall be final and binding on the parties.

SCC-8: FAILURE & TERMINATION:

(A) Cancellation of contract for Default: Without prejudice to any other remedy for breach of contract, like removal from the list of registered Vendors, by written notice of default sent to the Vendor, the contract may be terminated in whole or in part:

(i) If the Vendor fails to provide any or all the material within the time period(s) specified in the contract, or any extension thereof granted.

(ii) If the Vendor fails to perform any other obligation under the contract within the period(s) specified in the contract or any extension thereof granted.

(B) Termination of Contract for convenience: India Security Press, Nashik may at any time terminate the Contract by giving you month‟s prior notice in writing to that effect and shall have the liberty to appoint any other agency to carry out your obligation under this contract. Regd. Office: - Jawahar Vyapar Bhawan, Janpath, New Delhi – 110001

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Section VI: List of Requirements

Sl.

No.

Brief description of goods

and services (Related

Specifications etc are in

Section-VII)

Accounting

Unit

Quantity Amount of Earnest

Money


Rolls 225 Rs. 17,500/-

( Rupees Seventeen Thousand Five

Hundred only )

in the form of DD/FDR/Bankers

Cheque drawn on any Scheduled

Commercial Bank in India, in favour

of SPMCIL, Unit ISP Nasik Road,

payable at Nashik.

1. Required terms of Delivery:

(a) Required Delivery Schedule

: Pre-production Sample :- The Supplier has to supply 01 Roll as “Pre-production Sample” within 15 days from the issue of “Purchase Order/Letter of Intent”. The Supplier has to supply remaining quantity after getting “Suitability Report” of Pre-production sample by ISP through e-mail / Letter/ Fax. Bulk Supply :- The Supplier has to supply total balance quantity within 15 days from the date of receipt of the “Suitability Report” of Pre-production sample.

(b) Required Terms of Delivery

: FOR ISP Nashik Road

(c)

Destination

:

India Security Press, Nashik Road–422 101. Maharashtra, India

(d)

Preferred Mode of Transportation

:

By Road

2. All the copies of Tenders shall be complete in all respects with all their attachments / enclosures duly numbered and signed on each and every page.

3. The total cost inclusive of all elements as cited above on FOR India Security Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the Price Bid.

15

4. RISK PURCHASE:

(a) If the Supplier after submission of tender and due acceptance of the same, i.e. after placement of Notification of Award of Contract fails to abide by the Terms and Conditions of these Tender documents, or fails to supply the material as per Delivery Schedule given or at any time repudiates the Contract, the Purchaser shall have the right to :

(i) Forfeiture of the EMD and

(ii) Invoke the Security-cum-Performance Guarantee if deposited by the Supplier and

procure stores from other Agencies at the risk and consequence of the Supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the Supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc. (b) For all the purpose the Notification of award of Contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender. (c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. (d) If the contract holder reduces its price or sells or even offers to sell the contracted good, following condition of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of contract, the contract price will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract amended accordingly. Any violation of the fall clause would be considered a serious misdemeanor under clause of the GIT and action, as appropriate, would be taken as per provision of that clause.

5. Bidders are requested to submit the following Bank details along with tender documents: a) Beneficiary Name:

b) Bank Account Number: c) Bank Name: d) Branch and Address: e) IFS Code:


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Section VII: Technical Specifications

SPECIFICATIONS OF “DOUBLE FOLDED POLYOLEFIN SHRINK FILM”.

1. Width : Double folded- 250 mm. Total Width- 500 mm 2. Thickness : 19 micron (± 1 micron ) 3. Transparency : 100% 4. Length of the Roll : 1000 Meters. 5. Core Dimension : Standard 6. Shrink Temperature : 200 – 3000 C 7. Total Weight of One Roll : 9.7 Kgs. ± 100 gms.

(Inclusive of inner core, Weight of inner core = 500 gms. ± 50 gms.)

8. The firm should submit test certificate along with supply and evidence of

Polyolefin film. The samples provided by the firm should pass all the Practical Tests.

Note: Tenderer‟s attention is drawn to GIT clause 17 and GIT sub-clause 10.1. The

tenderer is to provide the required details, information, confirmations etc accordingly,

failing which it‟s tender is liable to be ignored.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi – 110001

17

Section VIII: Quality Control Requirements

The material supplied by the successful bidder will be accepted on all parameters as per specification as stated in Section-VII. The purchaser reserves the right to get the material supplied tested from in-house laboratory or any other laboratory of repute and in case the material is found not meeting the specification, the purchaser shall be entitled to cancel the contract, and if so desired, purchase or otherwise the purchase of the stores at the risk and cost of the contractor.

After receipt of goods, the goods will be inspected / tested at ISP. If any defect/variation is noticed then the same will be replaced free of cost by the supplier/seller up to India Security Press, Nashik Road, failing which equivalent amount of defective material will be deducted in the subsequent bills or from any amount due to them.


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Section IX: Qualification/Eligibility Criteria

1. The following shall be the minimum eligibility criteria for selection of bidders technically. (a) Legal Valid Entity: The Bidders shall necessarily be a Legally Valid Entity. A proof for

supporting the legal validity of the Bidder shall be submitted.

(b) PAN: The Bidder should be registered with the Income Tax and GST. Relevant proof in support shall be submitted.

(c) Experience: The bidder should have experience in supplying “Polyolefin Shrink Films” in any one year during last five years ending with 31st March 2017. Relevant proof in support shall be submitted.

(d) The firm should give a declaration that they have not been Black-listed/Debarred for dealing by Government of India in the past.

(e) The firm shall have a valid registration certificate as MSE issued by NSIC, DGS&D or any authorized body by Ministry of MSME for manufacturing of the tendered item.

2. Documents supporting the Minimum Eligibility Criteria:

(a) In proof of having fully adhered to the minimum eligibility criteria at 1(a),

Attested copy of Sales Tax Registration/ VAT Registration/Company Registration.

(b) In proof of having fully adhered to minimum eligibility criteria at 1(b), attested copy of PAN and GST Registration Certificate.

(c) In proof of having fully adhered to minimum eligibility criteria at 1(c), attested copy of experience certificate/supply order/purchase order issued by the parties for which the material/item has been supplied.

(d) The firm should give a declaration that they have not been Black-listed / Debarred for dealing by Government of India in the past.

(e) In proof of having fully adhered to minimum eligibility criteria at 1(e), the firm shall submit an attested copy of valid registration certificate as a proof of being an MSE issued by NSIC, DGS&D and any authorized body by Ministry of MSME for manufacturing of the tendered item.

Important Instructions to bidder/supplier: 1) Interested firms are requested to submit the above required documents sealed and

signed on all pages along with ISP tender.

2) No further correspondence will be made with the bidders for shortfall of documents, if any, such offers with partial submission of documents will be summarily rejected.

3) Bidders have to submit GIT and GCC documents after downloading from the link provided at Section II and IV of this tender documents, duly signed and stamped by authorized person along with the tender document, failing which its tender may be liable for rejection.

4) The Bidder shall give following undertaking on their Letter Head regarding this requirement. “We agree to withdraw all the deviations, if any, unconditionally and accept all the Terms & conditions of the Tender document including the Technical Specifications.”

Note :- Vendors empanelled with India Security Press need not submit the copy of PAN, VAT, Non-Blacklisting, copy of GIT, GCC. They should enclose copy of Vendor Registration.

19

Section X: Tender Form Acceptance of Terms & Conditions

Date………. To The General Manager, India Security Press, (A unit of Security Printing and Minting Corporation of India Limited) Nashik (Maharashtra) – INDIA Ref: Your Tender document No. …………………………dated ………… We, the undersigned have examined the above mentioned tender enquiry document, including amendment No. --------, dated --------- (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver………. (Description of goods and services) in conformity with your above referred document for the sum of XXXXX (total tender amount in figures and words), to be mentioned only in the price schedule(s), attached herewith and made part of this tender (Do Not Mention Price component here). If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V – “Special Conditions of Contract”, for due performance of the contract. We agree to keep our tender valid for acceptance for a period upto -------, as required in the GIT clause 19, read with modification, if any in Section-III – “Special Instructions to Tenderers” or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry. …………………….. (Signature with date) ……………………….. (Name and designation) Duly authorized to sign tender for and on behalf of ……………………………………….

Regd. Office: - Jawahar Vyapar Bhawan, Janpath, New Delhi - 110001

20

Section XI: Price Schedule

SUMMARY OF PRICE SCHEDULE: PRICES SHOULD BE ON FOR, ISP, NASHIK ROAD BASIS.

Tender No. 150 / Express NCB / SY-16-6 ( Polyolefin )/ 2017. Date:- 09.10.2017. Sr.

No.

Item description HSN

number* of

the item

( to be

provided by

the Bidder

)

UOM Basic

price/

unit

(Rs)

Packing

and

forwarding

charges

(Rs), if any

Applicable

GST @ ___ %

( Rs.), if any.

Freight,

Insurance

and other

charges, if

any,

including

delivery at

works (Rs)

Total rate per unit (Rs)

(FOR ISP, Nashik Road)

inclusive of all Taxes,

Duties, Freight and

Insurance charges

Offered

Quantity

Total Price for

required quantity

(Rs) (FOR ISP,

Nashik Road)

inclusive of all

Taxes, Duties,

Freight and

Insurance charges

1 2 3 4 5 6 7 8 9 10 11


Rolls. 225

Grand Total price in figures

FOR ISP Nashik Road price in words……………… 1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions 3. Price bids with conditions/ counter conditions are liable to be rejected. 4. GST Registration Number of the Firm, as applicable.

(Name and Signature with date)

Office Seal/Stamp


21

Section XV: Bank Guarantee Form for Performance Security

_____________________ [insert: Bank‟s Name, and Address of Issuing Branch or Office] Beneficiary: _____________ [insert: Name and Address of ISP] Date:_______________ PERFORMANCE GUARANTEE No.: _________________

WHEREAS ………………………………………………………………………………. (name and address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of Contract No.……………………………. dated …………. to supply (description of goods and services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ……………… …… ……… …… …………………. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.

We undertake to pay up to the above amount upon receipt of its first written demand, without ISP having to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date. (Signature of the authorized officer of the Bank) …………………………………………………………. Name and designation of the officer Seal, name & address of the Bank and address of the Branch ……………………………………………………….. Name and designation of the officer …………………………………………………………

Seal, name & address of the Bank and address of the Branch ……………………………………………………………….

Regd. Office: - Jawahar Vyapar Bhawan, Janpath, New Delhi - 110001

22

SECTION XII: QUESTIONNAIRE

SECTION XIII: BANK GUARANTEE FORM OF EMD (Not Applicable)

SECTION XIV: MANUFACTURER‟S AUTHORIZATION FORM, IF APPLICABLE

SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY

SECTION XVI: CONTRACT FORM

SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING

SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES (Not Applicable)

SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS

For section XII to XIX please refer the link click here or

http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af60-4ed6-8309-

f6b5d8510288.pdf

Regd. Office:- Jawahar Vyapar Bhawan, Janpath, New Delhi - 110001

http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af60-4ed6-8309-f6b5d8510288.pdf

