senate standing committee - research · 2020. 8. 17. · annual report to the committee,...

SENATE STANDING COMMITTEE - RESEARCH Thursday, November 14, 2019

2:00 p.m. – 4:00 p.m. Surrey Board Room

AGENDA

1. Call to Order ...............................................................................................David Burns 2:00pm

2. Confirmation of Agenda .............................................................................David Burns

3. Approval of Minutes....................................................................................David Burns

4. Items arising from the Minutes

4.1 Chair’s Report ..............................................................................................David Burns 2:15

4.2 Associate Vice President, Research Report .............................................Deepak Gupta 2:25

5. Items for Discussion 2:35

5.1 AVPR Report Format……………………………………………………………………………Deepak Gupta

5.2 Acting on recommendations from the 2018-19 TLSR Survey report………David Burns

5.3 BC’s Campus 2020 Report and the University Mandate…………………….…Deepak Gupta

5.4 Research Services Impact Assessment……………………….……………………….Deepak Gupta

5.5 Research Division Website + SharePoint Strategy…….………………….……...Deepak Gupta

6.0 Other Business 3:45

7.0 Adjournment 4:00

SENATE STANDING COMMITTEE ON RESEARCH MINUTES OF REGULAR MEETING

Thursday, October 17, 2019 2:00 p.m. – 4:00 p.m.

Surrey Campus Boardroom, Cedar 2110

Senate Standing Committee on Research Oct 17, 2019 1 / 3

Voting members present Ex-officio members present Daniel Bernstein Deepak Gupta Diane Purvey Elizabeth Worobec Mandeep Pannu Philomena Kaan Victor Martinez Sundeep Varaich

David Burns Stephanie Chu

Regrets Guests Deborah Henderson Karen Meijer-Kline

Karissa Wall Foluso Fagbimye Josephine Chan Steve Cardwell

1. Call to Order

The Chair called the meeting to order at 2:00 p.m.

2. Approval of Agenda

Addition of 5.8 Budget priorities by the Chair

Victor Martinez moved the agenda be confirmed with the addition of item 5.8 Budget Priorities.

The motion carried.

3. Approval of Minutes, September 12, 2019

Daniel Bernstein moved the minutes be accepted as circulated.

The motion carried.

4. Items Arising from the Minutes

4.1. Chair’s Report

Deferred given absence of chair.

4.2 AVPR’s Report

The AVP Research submitted his report. He highlighted information on major grants received,information on the KPU Foundation’s role in securing grants, and templates for legal agreements;these are all items that the committee has requested in past meetings.

Action item: Chair to bring information forward to Senate on successful grants

5. Items for Discussion


5.1 Graduate Studies at KPU

Deepak Gupta provided background and context on the graduate studies task force. Steve Cardwell reviewed the report of Graduate Studies for the group, highlighting the recommendation to expand mandate of SSCR to include Graduate Studies.

5.2 SSCR Mandate Revision to include graduate studies

Following debate and amendment, Diane Purvey moved that the Senate Standing Committee on Research recommends that Senate approves:

A. expansion of the Senate Standing Committee on Research to include graduate studies with representation from all Faculties;

B. change to the name of the Senate Standing Committee on Research to Senate Standing Committee on Research and Graduate Studies; and

C. insertion of the following sentences to the Mandate of the Senate Standing Committee on Research and Graduate Studies:

1. Advise Senate on the governance of, and curriculum for, graduate studies.2. Set curriculum standards for new graduate programs and courses for use by the

Senate Standing Committee on Curriculum, and other Senate Committees that may beinvolved.

3. Advise the Senate on university-wide standards for faculty instruction and studentsupervision in graduate programs, which will guide the vetting of faculty to teach atthe graduate level.

D. expansion of the Senate Standing Committee on Research membership to include the Vice Provost, Teaching & Learning as a voting member, and an ex-officio position for an Educational Developer. The position for “Representative, Research Support Staff” to become an ex-officio position.

The motion carried

5.3 SSCR Mandate Revision

The Chair provided background and context on parallel language proposed to be added to both SSCR and SSCAPP mandates.

Elizabeth Worobec moved that the Senate Standing Committee on Research revise its mandate to include: “(7) In consultation with the SSC Academic Planning and Priorities, advise Senate on the establishment, revision or discontinuance of research centres and institutes.”

The motion carried

5.4 Senate Standing Committee mandate and membership review

The Chair provided background and context on the annual review of Senate Standing Committee membership and mandate.

No changes proposed to the mandate.

Deepak Gupta moved to revise the committee membership to include an ex-officio position for the University Librarian (or designate).

The motion carried

5.5 REB Annual Report


Foluso Fagbamiye (Research Ethics Board Coordinator) presented the Research Ethics Board’s Annual Report to the committee, highlighting the ongoing process of developing a new Research Ethics Policy (RS1), the streamlining of amendment processes, and the breakdown of research ethics applications by faculty for 2018/19. The report has been shared with the Provost and is posted online.

Action item: The Chair to inquire with President if he shares the REB Report with the Board of Governors.

5.6 Overview of TLSR survey instrument and results

Karissa Wall (Manager, Institutional Research) provided background and context on the Teaching, Learning, Scholarship & Research survey that was administered to the KPU community in Spring 2019. She highlighted key findings and the breakdown of responses by faculty. The committee will discuss how to action these findings at the next meeting of SSCR.

Action item: Discussion of the findings & how to action them to be included as an agenda item for November’s SSCR meeting.

5.7 Questions for Provost

The Provost discussed his vision for Research at KPU, his plans to consult with researchers and expressed his support of the work of this committee.

Action item: Chair to extend further invitation to Provost to attend the November meeting of SSCR.

5.8 Budget priorities

Mandeep Pannu moved that the committee resolves that KPU has not has a comprehensive funding approach for research, and needs one.

The motion carried.

Action item: AVP, Research to carry message on SSCR’s behalf to the SSC Budget meeting on October 18th.

6.0 Other Business

None.

7.0 Adjournment

Mandeep Pannu moved that the meeting be adjourned.

The motion carried.

Meeting adjourned at 4:00pm

Office of the Associate Vice President, Research November 14, 2019

Report to the Senate Standing Committee on Research

http://bit.ly/jafscd-pbfs

http://bit.ly/jafscd-pbfs

SENATE STANDING COMMITTEE ON RESEARCH Agenda Item: 5.1 Meeting Date: Nov 14, 2019 Presenter: Deepak Gupta

1 / 2

Agenda Item: AVPR Report Format

Action Requested:

Motion to Approve Discussion Information Education

Recommended Resolution:

N/A

Senate Standing Committee Report:

For Senate Office Use Only

Context & Background:

The AVP, Research presents a report to the Senate Standing Committee on Research each month, providing updates and news from the Research Division. The AVP, Research is seeking feedback from the Committee on the contents and format on the report, so that he can ensure it is relevant and provides the information that committee members are interested in hearing.

Rationale: The AVP, Research wishes to ensure that his reports are meeting the needs of the committee, and therefore invites feedback and suggested changes to the content and format.

Resource Requirements:

N/a

Implications / Risks: N/a

Consultations:

Attachments: N/a

Submitted by: Natalie Shearer

2 / 2

Date submitted: November 5, 2019

Note: Submit to [email protected] as a MS Word document

mailto:[email protected]

SENATE STANDING COMMITTEE ON RESEARCH Agenda Item: 5.2Meeting Date: November 14 2019 Presenter: David Burns

1 / 2

Agenda Item: Acting on results of the 2018-19 TLSR Survey

Action Requested: Motion to Approve Discussion Information


N/A




Together with Institutional Analysis and Planning (now the Office of Planning & Accountability), the Vice Provost Teaching and Learning and the Associate Vice President, Research collaborated on the 2019 TLSR Survey this past Spring. The Survey results present many recommendations and opportunities for SSCR to recommend action.

Key Messages:

Feedback from KPU’s educators has identified need for significant support for research and scholarship. The data informs of existing resource gaps and may also correlate with employee engagement surveys.

In accordance with its mandate, the SSCR may consider the survey analysis and make recommendations.


To be determined

Implications / Risks: To be determined

Consultations: 1. Presentation of results by Karissa Wall (Manager, Institutional Research)

at October SSC R meeting

2 / 2

Attachments: 1. TLSR Survey Presentation (October 17 meeting)


Date submitted: October 21 2019



Where thought meets action

2019 Teaching, Learning, Scholarship, & Research Survey

October 17, 2019

Teaching, Learning, Scholarship, & Research Survey

Overview2019 TLSRS summary

• Deployment and sample characteristics• Key research-related findings

Deployment• Summer 2019 semester• N = 232 of 899

• Arts: 59• Business: 50• Science & Hort.: 41• Others: ≤ 13 each


Deployment and Sample

Deployment• Summer 2019 semester• N = 232 of 899

Sample characteristics• Regular, instructional faculty• Experienced• Surrey-based• 58% do research or scholarship

• Arts: 78%• Business: 58%• Science & Hort.: 44%


Deployment and Sample

Barriers to Research• Insufficient time (64%)

• Science & Hort.: 70%• Business: 65%• Arts: 54%


Key Findings

Barriers to Research• Insufficient time (64%)

• Science & Hort.: 70%• Business: 65%• Arts: 54%

• Not part of job description (44%)• Arts: 69%• Science & Hort.: 48%• Business: 20%


Key Findings

Barriers to Research• Insufficient funding (35%)

• Business: 55%• Arts: 46%• Science & Hort.: 26%


Key Findings

Barriers to Research• Insufficient funding (35%)

• Business: 55%• Arts: 46%• Science & Hort.: 26%

• Limited experience (33%)• Business: 55%• Arts: 31%• Science & Hort.: 26%


Key Findings

Student Experience• Experiential learning opportunities (76%)

• Business: 88%• Science & Hort.: 85%• Arts: 67%


Key Findings

Student Experience• Experiential learning opportunities (76%)

• Business: 88%• Science & Hort.: 85%• Arts: 67%

• Should gain research experience (69%)• Arts: 78%• Science & Hort.: 66%• Business: 65%


Key Findings

Student Experience• Should gain research experience (69%)

• Arts: 78%• Science & Hort.: 66%• Business: 65%

• Important to involve students in research (47%)• Arts: 62%• Science & Hort.: 39%• Business: 34%


Key Findings

Faculty Experience• Adequate training as a researcher (23%)



Key Findings

Faculty Experience• Adequate training as a researcher (23%)


• Opportunities to share scholarship (36%)• Arts: 43%• Business: 38%• Science & Hort.: 34%


Key Findings

Faculty Experience• Satisfaction with support for research (18%)



Key Findings

Faculty Experience• Satisfaction with support for research (18%)


• Open-ended comments:• Time release and workload• Precarious work• Resources for new researchers• KPU’s vision


Key Findings


1 / 2

Agenda Item: BC’s Campus 2020 Report

Action Requested:



N/A




The province’s Campus 2020 report was released more than a decade ago, and led to the transformation of BC’s public post-secondary system into its current state. This influential report includes language that is reflected in the current University Act. The University Act mandates specific functions and duties of universities and differentiates those from a special purpose, teaching university.

Rationale:

The AVP, Research is bringing this forward as an informational item to the committee, and invites discussion on the report and the University Act Mandate. A link to the report is attached here, as well as a document comparing BC’s University Act Mandates on Research (functions and duties of research-intensive university vs functions and duties of special purpose, teaching university).


N/a


Consultations:

2 / 2

Attachments:

Comparison of BC’s University Act Mandate on Research (word document)

Campus 2020 | Thinking Ahead: The Report (April 2007)




https://kpuemp-my.sharepoint.com/:b:/g/personal/natalie_shearer_kpu_ca/ETUUdgB7ZthCn65i4ahB-lEBZg5xF2CFEi7GqA6V4H0Gdw?e=pzwL4z


Comparison of BC’s University Act Mandate on Research Ref: http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/00_96468_01

Functions and duties of university named in section 3 Functions and duties of special purpose, teaching university

47 (1) In this section, "university" means a university named in section 3(1). (2) A university must, so far as and to the full extent that its resources from time to time permit, do all of the following: (a) establish and maintain colleges, schools, institutes, faculties,

departments, chairs and courses of instruction; (b) provide instruction in all branches of knowledge; (c) establish facilities for the pursuit of original research in all branches

of knowledge; (d) establish fellowships, scholarships, exhibitions, bursaries, prizes,

rewards and pecuniary and other aids to facilitate or encourage proficiency in the subjects taught in the university and original research in all branches of knowledge;

(e) provide a program of continuing education in all academic and cultural fields throughout British Columbia;

(f) generally, promote and carry on the work of a university in all its branches, through the cooperative effort of the board, senate and other constituent parts of the university.

47.1 A special purpose, teaching university must do all of the following: (a) in the case of a special purpose, teaching university that serves a

geographic area or region of the province, provide adult basic education, career, technical, trade and academic programs leading to certificates, diplomas and baccalaureate and masters degrees, subject to and in accordance with regulations under section 71 (3) (c) (i);

(b) in the case of a special purpose, teaching university that serves the whole province, provide applied and professional programs leading to baccalaureate and masters degrees, subject to and in accordance with regulations under section 71 (3) (c) (ii);

(c) provide, in addition to post-secondary programs referred to in paragraph (a) or (b), post-secondary programs specified in regulations under section 71 (3) (c) (iii);

(d) so far as and to the extent that its resources from time to time permit, undertake and maintain applied research and scholarly activities to support the programs of the special purpose, teaching university.

My notes: The above applies to UBC, UVic, SFU, and UNBC. Key language bolded or underlined for emphasis.

My notes: The above applies to KPU. Key language bolded for emphasis.

http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/00_96468_01


1 / 2

Agenda Item: Research Services Assessment Process in Program Development and Change

Action Requested:



N/A




The Senate and its Committees use several forms to evaluate the impact of new or changing programs to various areas of the University (see: Committee Submission Forms for Curriculum Development > Program Development and Change). An example of this impact review process is the “Library Impact Assessment Form” (attached). The current policy/procedure for Establishment, Revision, Suspension and/or Discontinuance of Programs does not include an assessment of the impact a new or revised program would have on research services. This is particularly important as bachelor’s and graduate programs call for research competencies.

Rationale:

The AVP, Research invites discussion on what the process of incorporating such an impact assessment process would look like, with a possible motion to initiate the development of a research services impact assessment form in collaboration with the Senate Standing Committee on Curriculum and the approval of the Senate.


N/a


https://www.kpu.ca/senate/committees/submission-forms

https://www.kpu.ca/sites/default/files/Policies/AC10%20Establishment%2C%20Revision%2C%20Suspension%20andor%20Discontinuance%20of%20Programs%20Policy.pdf

2 / 2

Consultations:

Attachments: D-2 Library Impact Assessment Form





Please attach this form to the concept paper.

Kwantlen Polytechnic University

Library Impact Assessment Support for Program Proposal/Change

Name of Program Date

Summary of Start-up and Subsequent Costs:

Total Estimated Start-up Costs (one time): Reference Materials Monographs Audio-visual Materials Subtotal: ______________________________

Total Estimated Annual Costs (on-going): Periodicals Databases and Indexes Subtotal: _______________________________

TOTAL: ________________________________

Assessment Prepared by:

SSCC Liaison Librarian Date

Assessment Reviewed by:

University Librarian Date

I support this collection assessment: Yes No *

Program Developer:

Name/Title Date

*Please provide reasons for non-support of assessment

SENATE STANDING COMMITTEE ON RESEARCH Agenda Item: 5.5 Meeting Date: Presenter:

Nov 14, 2019 Deepak Gupta

1 / 2

Agenda Item: Research Division Website & SharePoint Strategy

Action Requested:



N/A




The Research Division is in the process of updating both its public-facing web page and its internal SharePoint site. This process will include migrating administrative and operational information for researcher to an internal SharePoint site with access restricted to KPU employees. The public-facing web page will become a showcase opportunity for success stories and researcher profiles. The research division has not examined its web presence in several years, and currently kpu.ca/research holds all research-related information (administrative and otherwise)

Rationale:

The attached proposed webpage + SharePoint strategy has been developed by the ORS team with input from Marketing. Marketing will be supporting the build-out of a new kpu.ca/research page, and IT is supporting the re-structuring of the SharePoint page. Feedback on the structure and contents is welcome.


N/a


Consultations:

2 / 2

Attachments:

1. Web + SharePoint Strategy2. Current SharePoint page (screenshot)

3. Current Research webpage




https://kpuemp-my.sharepoint.com/:w:/g/personal/natalie_shearer_kpu_ca/EfyT87WuUUlDhI1yzTTz03gBOVpTVgDQYavMxYqfmerpCw?e=kEEk1c

http://www.kpu.ca/research


1

KPU: RESEARCH DIVISION WEBPAGE / SHAREPOINT STRATEGY

OVERVIEW

Each of KPU ORS’s two pages (Public-facing Webpage & Internal SharePoint Site) have distinct purposes & goals. While both aim to engage audiences with research at KPU, the distinct goals and audiences of each page are defined below.

Research Project Lifecycle Along the research project lifecycle, users will engage with ORS in different ways. Early lifecycle stages will require resources from the Public-facing Webpage. Once a user is engaged in the proposal development process, their interface will move to the Internal SharePoint Site.

Goals/Purpose

Public-facing Webpage Internal SharePoint Site

• Showcase research success stories • Provide access to sensitive or confidentialinformation for researchers

• Provide public acknowledgement of RSFfunding, EDI policies

• Provide guidance and resources from ORSteam

• Entry point into understanding/engaging withresearch at KPU (welcome message from AVPR, RSF)

• Virtual connection to ORS team throughoutproject lifecycle

• Access to individual institute pages (not linkedcurrently)

• House policies compendium

• Provide information for early in lifecycle • Secure location for all confidential information(rates, account codes)

• Workshop/event promotion & registration • Reporting resources

Planning Proposal Development Implementation Reporting/Completion


2

Audience


• Prospective KPU students • KPU administration

• Prospective research partners • KPU researchers (current)

• Supporters (i.e. funders, network partners) • KPU faculty & staff (prospective researchers)

3

Proposed Content Layout

Public-facing Webpage Microsite, set up in Drupal Blue: Content exists

Green: New content required

4

*Engage laid out as such:

For students For partners

Student Research Opportunities (Internal Funding) Student testimonials (feed from success stories pg)

Contact form for partners Testimonials (feed from success stories pg) Researcher Profiles

**Facilities and Equipment

Content to be defined further, but organized by strategic theme area:

Healthy Communities Society

Sustainable Thinking Technologies Design Thinking

Internal SharePoint Site ORS SharePoint site

Office of the AVPR

o Roles & Responsibilities o Blog

KPU’s Office of Research Services

o Contact information o Role of the Office of Research Services

Administrative Support

Pre-award resources

o Pre-approved legal templates • MCA, MTA (in- and out-bound), Grants-in-aid, course project agreement (+

more as they are completed)

o Funding Resources o Links to external funding websites o Checklist for Research Planning & Reporting (flow chart) o Data Gathering form

Post-award resources

o Pre-approved legal templates

5

• Master Collaboration Agreement, Standard NSERC Engage agreement, volunteer agreement, term sheet, invention disclosure form (+ more as they are completed)

o Account codes & Casual Service Contract rates / benefits o KPU Key Policies related to Research (Itemized list with the code preceding the tile

e.g RS2 - Integrity in Research) o How to Guide to complete forms o Romeo o Budgets o Finance o Budgeting o Procurement o Research Ethics

• Policy and Procedure • Resources • Research Ethics Board (Meetings will be a sub-heading) • Research Ethics Updates • Reports

Education / Professional Development • Upcoming opportunities (can link out to public page registration forms) • Research FAQ Videos:

1) Grant applications and how to apply 2) Does your Research require Ethics Review? 3) Research Planning – What you need to know 4) Research Completion (including progress reports) 5) Non compliance in Research 6) Knowledge sharing 7) ROMEO – for all researchers 8) Multi-jurisdictional research 9) KPU Policies guiding all research – Research compendium 10) Research Procurement and disposal of equipment and Assets

senate standing committee - research · 2020. 8. 17. · annual report to the committee,...

Documents