september 22,2016 @ 4:30 pm, at the district office, 2 ... · district of lantzville incorporated...
TRANSCRIPT
District of LantzvilleIncorporated June 2003
Agenda for the Meeting of the Parks and Recreation Conunission to be held on Thursday,September 22,2016 @ 4:30 pm, at the District Office, 2"*^ Floor - 7192 LantzviUe Road, LantzviUe, BC
Pase No. (This meeting may be recorded)
1. AGENDA ADDITIONS AND/OR DELETIONS
1-2 2. ADOPTION OF THE AGENDA
2-5 3. APPROVAL OF THE MINUTES
THAT the Commission adopts the June 23,2016 meeting minutes.THAT the Commission adopts the July 28,2016 meeting minutes.
4. PRESENTATIONS, DELEGATIONS, PETITIONS - Nil
5. CORRESPONDENCE
6-16 (1) Dean Banman, Manager of Recreation Services, Regional District of Nanaimo, Recreationand Parks (27 Jul 2016 2 Sep 2016) - re RDN Island Health Community Wellness Grant- to be confirmed after September 27,2016 RDN Board meeting - For Information
6. STATUS OF COMMISSION RECOMMENDATIONS TO COUNCIL/
COUNCIL MOTIONS - For Information
(1) June 27,2016 Council MotionTHAT Council appoints Parks & Recreation Commission member Councillor Dot
Neary to represent the District of Lantzville Parks & Recreation Commission on thewoodlot operator's ad hoc Lantzville Woodlot Advisory Group to provide input aroundrecreation to the woodlot operator; AND FURTHER THAT Council appoints Parks &Recreation Commission member Joy Tretick to represent the District of Lantzville Parks &Recreation Commission on the woodlot operator's ad hoc Lantzville Woodlot AdvisoryGroup to provide input around recreation to the woodlot operator.
(2) July 25,2016 CouncU MotionsTHAT Council authorizes the closure to traffic of that portion of Lantzville Road
fi*om the intersection at Ware Road and Lantzville Road to Huddlestone Road, fi'om 9:45am to 11:00 am on Saturday, September 10,2016 to facilitate the Minetown Day parade.
THAT Council instructs staff to increase the budget for Minetown Day 2016 from$10,000 to $13,000 to be funded by donation revenue; AND FURTHER THAT Councildirects staff to prepare a Financial Plan amendment reflecting this change.
(3) September 12,2016 Council MotionTHAT Council authorizes staff expending an additional $3,000 (in total) for the
following 2016 projects related to the Copley Ridge Recreation Trail, as required:
DESCRIPTION CURRENT BUDGET
Interpretive Signage $4,000Trail Construction $7,500Parks & Trails Public Information (Map/Brochure) $3,118
to be funded by the $3,000 grant revenue approved in August 2016 by the Ministry ofForests, Lands and Natural Resource Operations for 2016 Copley Ridge Recreation Trailprojects.
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District of Lantzville
September 22,2016 Lantzville Parks and Recreation Commission Meeting AgendaPage 2 of 2
7, UNFINISHED BUSINESS
17 (1) Parks and Recreation Funding Process Review (incl. financial planning process, reservefunds, sponsorship/donations/tax deductible receipts) - For Information
Director of Financial Services rescheduled to attend a future meeting (October orNovember)NOTE: Special Request Forms due by October 14,2016
18-19 (2) 2016 Priority Projects Worksheet as at March 15,2016 - For Information
(3) Project Updatesa) Copley Ridge Recreation Trail - Verbal Updateb) Rotary Park Projects (Mountain Bike Skills Circuit & Playground Equipment
Replacement) - Verbal Updatec) 2016 Children's Cycling Safety Clinic - Verbal Updated) Minetown Day 2016 - Verbal Update
(4) Future Recreation Planninga) "A Parks, Trails and Recreation Plan - March 2008
Continuation of Plan Review
9. PUBLIC PARTICIPATION
10. SPECIAL BUSINESS (IN-CAMERA) MOTION TO CLOSE - Nil
11. ADJOURNMENT
Next Meeting: Thursday, October 27,2016 at 4:30 pm
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DRAFT
Minutes of the District of Lantzville Parks and Recreation Commission Meeting held on Thursday,June 23,2016 at 4:30 pm at the District Office, 2°*^ Floor - 7192 Lantzville Road, Lantzville, BC
PRESENT: Members: Dot Neary, Councillor, ChairpersonPaul Manhas, MemberLiette Masse, MemberJulia Ohly, MemberJoy Tretick, Member
Absent: John Dunn, MemberBrenda Savage, Member
Staff: Trudy Coates, Director of Corporate AdministrationFred Spears, Director of Public Works
The Chairperson called the meeting to order at 4:30 pm.
AGENDA ADDITIGNS AND/OR DELETIONS
ADOPTION OF THE AGENDA
J. Ohly MOVED and L. Masse SECONDED, THAT the Commission adopts the June 23,2016 meetingagenda, as presented.CARRIED
APPROVAL OF THE MINUTES
J. Ohly MOVED and J. Tretick SECONDED, THAT the Commission adopts the May 26,2016 meetingminutes, as presented.CARRIED
The Commission welcomed the new member, Paul Manhas.
PRESENTATIONS, DELEGATIONS, PETITIONS - Nil
CORRESPONDENCE - Nil
STATUS OF COMMISSION RECOMMENDATIONS TO COUNCIL/COUNCIL MOTIONS - For
Information
(1) June 13,2016 Council MotionsTHAT Council refers consideration of appointments of Parks & Recreation Commission members
as representative, and alternate, on the Lantzville Woodlot Advisory Group (LWAG), to the June 27,2016 meeting for staff to provide information on the LWAG Terms of Reference.
THAT Council appoints Paul Manhas to the Parks and Recreation Commission for a termbeginning June 14,2016, and expiring December 31,2018.
UNFINISHED BUSINESS
(1) 2016 Priority Projects Worksheet as at March 15,2016 - For Information(2) Project Updates
a) Copley Ridge TrailF. Spears provided an update on the work on the Copley Ridge Trail, on Crown Land, licensed forthe District to develop and maintain a perimeter trail
b) Rotary Park Projects (Mountain Bike Skills Circuit & Playground Equipment Replacement)F. Spears reported he has been in touch with three suppliers for playground equipment for 2-5year olds, will order soon, and schedule for installation on receipt.
c) 2016 ChUdren's Cycling Safety ClinicT. Coates reported on the registration for the first 2016 Children's Cycling Safety Clinic (age 5-7)
d) Minetown Day 2016The members provided updates on Minetown Day 2016, scheduled for September 10,2016, anddiscussed options for volunteer t-shirts damaged by water in storage. Staff to ask for the Directorof Financial Services to also speak about sponsorship, donations and tax deductible receipts, when P3
District of Lantzville
June 23,2016 Lantzville Parks and Recreation Conunission Meeting Minutes - DRAFTPage 2 of2
attending the next Commission meeting to review Parks and Recreation funding, reserve funds,and financial planning process.
(3) Future Recreation Planninga) "A Parks, Trails and Recreation Plan - March 2008
Continuation of Plan Review
The Commission and staff discussed:
• the Doumont Marsh has a covenant and Ducks Unlimited has long term authority over the area- no opportunity for parking (reference page 4, item 3)
• Sywash Ridge - Normarel Near Hydro Tower Parking (reference 2016 Priority ProjectsWorksheet)
• Tennis Court last painted five years ago, based on parks inspection, new net installed,popularity of pickleball and option to paint tennis lines in white and pickleball in blue, tenniscourt useage, and future and intent to add it to the project list
The Commission and staff continued the review of Table 3-1 of the Plan, including:end of Clark Drive, confirmed it is a park (reference #16 on the map)Copley Park, regular maintenance includes replace tires and gravel as needed, had two hockeynets, replace basketball net as needed, and replaced sign with the same designElm Park, located adjacent to strata sewer, no current recreation plansHuddlestone Park, outdoor toilet installed, memorial trees, current booking process, staff toreview bookings for the past year and report on level of useageJenna Park, for future consideration when development in the area occurs (reference #7 on themap)Rotary Park, drainage improvement completed, new play equipment underwaySebastion Park, small green space with bench and sign, along Lantzville Road, Girl Guidesclean it once per yearSouthwind Park, undeveloped, dependent on future developmentStevens Park, adjacent to Lynn Drive and Stevens Place, a comer lot/parkTennis Court - discussed previouslyWare Road Park, steep slope, dependent on future development
The Commission concluded that Table 3-2 review not required.
NEW BUSINESS
(1) July Meeting Schedule - No change required.
PUBLIC PARTICIPATION - Nil
SPECIAL BUSINESS (IN-CAMERA) MOTION TO CLOSE - Nil
ADJOURNMENT
J. Ohly MOVED and J. Tretick SECONDED, THAT the Commission adjourns the meeting.CARRIED
MEETING ADJOURNED: 6:25 pm
Certified Correct:
Tmdy Coates, Director of Corporate Administration
Confirmed this ^ day of , 2016.
Dot Neary, Councillor, Chairperson
DRAFT
Minutes of the District of Lantzville Parks and Recreation Commission Meeting held on Thursday,July 28,2016 at 4:30 pm at the District Office, 2"'' Floor — 7192 Lantzville Road, Lantzville, BC
PRESENT: Members: Dot Neary, Councillor, ChairpersonJulia Ohly, MemberPaul Manhas, Member
Absent: John Dunn, MemberLiette Masse, Member
Brenda Savage, MemberJoy Tretick, Member
Staff: Brad McRae, Chief Administrative OfficerTrudy Coates, Director of Corporate Administration
Also: Dean Banman, Manager of Recreation Service, Regional District ofNanaimo
At 5:00 pm, a quorum was not in attendance and the Director of Corporate Administration adjoumed themeeting until the next scheduled meeting.
MEETING ADJOURNED: 5:00 pm
Certified Correct:
Trudy Coates, Director of Corporate Administration
Confirmed this ^ day of , 2016.
Dot Neary, Councillor, Chairperson
P5
Trudv Coates
Banman, Dean <DBanman@rdabcca>
July-27-16 11:06 AM
Trudy CoatesRDN Island Health Community Wellness GrantS_ADMIN_16022609020.pdf
HI Trudy, as discussed here is some information related to my attendance at the July 28'" District of Lantzvllle Parks andRecreation Commission meeting.
In the Spring the Regional District of Nanaimo accepted a Community Wellness Grant from Island Health in the amountof $154,933.61. The purpose of the funding is to develop population level interventions that address the five modifiablerisk factors; unhealthy eating, overweight/obesity, physical inactivity, tobacco use and harmful alcohol use that affecthealth. A staff report will be going to the August 23'" regular RDN Board meeting recommending the use of anddistribution of the funding throughout the RDN.
My hope is to attend tomorrow's meeting and receive some feedback on some potential initiatives in Lantzville thatmay be eligible for the grant funding and an amount of grant funding that may be of use to Lantzville. It is anticipatedthat the RDN Board will want to distribute the grant funding over the entire RDN. With that the funding available forLantzville is anticipated to be in the range of $2,500 to $5,000, but again subject to RDN Board approval.
i have attached a copy of the Island Health grant criteria for circulation at your discretion.
Please let me know if you require anything else from me prior to tomorrow's meeting.
Regards,
Dean Banman
Manager of Recreation ServicesRegional District of Nanaimo, Recreation and Parks830 West Island HighwayParksvllle, BCV9P 2X4
P: 250.248.3252 orl.888.828.2069
F: 250.248.3159 www.rdn.bc.ca
at RegionaliSK District
OF Nanaimo
The contents of this electronic mail transmission a re pWiuTcgcd, intended lobe confideniial and for the sole use of thedesignated recipient. If this message has been misdirected, or if a resend is desired, please conliicl the sender as soon aspossible.
Excellent health and care for everyone,everywhere, every time. island health
February 19,2016 RCnoaD'SOFFICPCAO GMRP
GMSCD GM-rew6MRCU OFDCS CPC AGENDA
FEB 2 5 201S
BOARD t COW AGENDABOARD CnRRf:^P0NDeMr.pCHAIR
Mr. Dennis Trudeau
Interim Chief Administrative Officer
Regional District of Nanalmo6300 Hammond Bay RoadNanalmo, BC V9T6N2
Dear Mr. Trudeau,
Re: Communltv Wellness Grants
I am very pleased to advise you that Island Health Is In the process of developing a Draft Engagement toExperience Framework. You will be hearing more about this In the spring as we embark on aconsultation process with key stakeholders.
Included In the Draft Framework Is the establishment of a Community Wellness Granting Program thatwill allow Island Health to be a value added partner with our communities so that we can work togetherto address the health, well-being and social development of communities and Individuals. Weanticipate moving forward with a new Community Wellness Granting Program In September/ October2016 which will include an application and review process. You will hear more about this, and have anopportunity to provide feedback, as part of our consultation process regarding the overall Engagementto Experience Framework.
In the Interim, Island Health Is pleased to provide a Grant In the amount of $154,933.61 to be used forthe purpose of developing population level interventions that address the five modifiable risk factors(unhealthy weight-overweight/obesity; physical Inactivity; unhealthy eating; tobacco use; and harmfulalcohol use), as well as frail seniors, and mental health and substance use, either directly or Inpartnership with other local community organizations. Including Community Health Networks.
Attached please find a Grant Funding Agreement for your review and signature. Please return anoriginal copy of the signed agreement by March 8, 2016 to: Janet Shute, Manager, Partnerships aridExternal Engagement, Island Health, #201-6551 Aulds Road, Nanaimo, BC V9T6K2.
If you have any questions please contact Janet Shute at 250-755-7691 Local 56149.
Sincerely,
Antoinette (Toni) O'KeeffeVP Communications & Public Relations
Communications & Public Relations
#203 - 6551 Aulds Road | Nanaimo, BC VST 6K2 Canada Tel: 250-755-7691 Fax: 250-740-2669
vihosco
R^7
VANCOUVER ISLAND Grant#: OlOO.OO-GNT-26146
heaithrT'*'^®^authorityGrant Funding Agreement
Between: Vancouver Island Health Authority ("Island Health")1952 Bay StreetVictoria BC VSR 1J8
OF THE FIRST PART
And: Regional District of Nanaimo6300 Hammond Bay RoadNanaimo BC V9T6N2
OF THE SECOND PART
WHEREAS:
Island Health wishes to provide a grant to the Recipient, based on the terms and conditions hereinafterset forth.
The Recipient Is eligible for the grant as determined by Island Health.
The Recipient is a Regional District in the province of British Columbia
NOW THEREFORE in consideration of the premises and covenants and agreements set out In thisAgreement and for other good and valuable consideration (the receipt and sufficiency of which Is herebyacknowledged by the parties), the parties agree as follows:
PAYMENT OF FUNDS
Island Health will disburse $154,933.61 (the "Grant") in one-time funding to the Recipient upon signing ofthis Agreement, on or before March 15,2016.
No^ithstanding any other provision of this Agreement, in no event will island Health be or becomeobligated to the Recipient pursuant to this Agreement for an amount exceeding, in the aggregate,$154,933.61.
The provision of the Grant pursuant to this Agreement is for the purposes outlined below.
PURPOSE
Island H^lth will provide funding to the Recipient for the purpose of developing population levelInterventions that address the five modifiable risk factors (Unhealthy weight - overweight/obesity: Physicalinactivity; Unhealthy eating; Tobacco use; and Harmful alcohol use), as well as frail seniors and mentalhealth and substance use either directly or in partnership wHh other local community organizationsIncluding Community Health Networks, (the ̂ Purpose").
The Recipient acknowledges that It is solely liable for the carrying out of the Purpose and will indemnifyand save harmless Island Health from and against all claims, demands, losses, damages, costs of anykind based upon any injury or death of a person or damage to or loss of properly arising from any willfulor negligent a^ omission or delay on the part of the Recipient or any of its employees, directors, officers,agents or parties with whom it has contracted, in carrying out the Purpose.
The Recipient acknowledges that, except as expressly set out herein, nothing in this Agreement willoblige Island Health to provide any future funding for ̂ e Purpose.
259744.00004/90676484^
fF!8
PUBUCITY
The Recipient will not make a public announcenrient concerning the Purpose without the prior consent ofIsland Health. Island Health may make a public announcement concerning the giving of the grant for thePurpose with or without the prior consent of the Recipient
TERMINATION/REFUNDING
If the Grant is to be paid in more than one installment Island Health reserves the right to cancel futureinstallment payments upon [60] days' prior written notice to the Recipient In the event that In the opinionof Island Heath, canceilation of future installment payments are necessary due to: (a) a material breach ofthis Agreement by the Recipient; (b) any Ministerial directive or change to funding availabte to islandHealth which necessitates termination of future payieents.
if the Recipient determines that it does not requite the entire amount of the Grant in order to carry out thePurpose, the Recipient shall notify Island Health with 14 days of such determination and the parties willnegotiate In good faith to determine how the remaining balance of the Grant shall be deployed, if theRecipient and Island Health are unable to reach such agreement within 60 days of the date the Recipientnotifies Island Health of its determination, the Recipient will deliver the remaining balance of the Grant toIsland Health and Island Health shall have no further lted>illty to the Recipient in respect thereof.
NOTICE
Any notice contemplated by this agreement, to be effective, must be in writing and be:(a) sent by fax to the addressee's fax number specified in this Agreement,(b) delivered by hand to the addressee's address specified in this Agreement, or(c) mailed by prepaid registered mail to the addressee's address sp^ed in this Agreement
If there Is no postal strike either pending or in existence at the time of mailing any notice mailed inaccordance with sub-paragraph (c) is deemed to be received 48 hours after mailing. Either of theparties may give notice to the other of a substitute address of fax number from time to time.
If to the Recipient
Regional District of Nanaimo6300 Hammond Bay Road, Nanaimo, BC V9T 6N2Fax number. 250-390-4163Attention: Dennis Trudeau, Interim Chief Administrative Officer
If to Island Health:
Vancouver Island Health Authority1952 Bay StreetVictoria. BC V6R1J8Fax number. 250-740-2669Attention: Antoinette O'Keeffe
REPORTING
At any time and from time to time, within 14 days of a request by Island Health, the Recipient vdll provideto Island Health, a report In the form and manner prescribed by Island Health, showing the expendituresmade to date and the estimated future expenditures, from the Grant
The Recipient will:(a) permit Island Health or its nominee, at all reasonable times and upon reasonable prior
notice, to Inspect the records and accounts of the Recipient required to be maintainedpursuant to this Agreement;
259744J00004/90676484.2
3-
(b) permit Island Health or Its nominee, at any reasonable time, to have access to the site ofany woric undertaken pursuant to the Purpose; and
(c) ensure that proper and accurate accounts and records are maintained In respect of theGrant. Including the ability to account for all such funds separately from the Recipient'sother revenue and spending, and, upon reasonable notice, will make such accounts andrecords available for Inspection by Island Health, or Its nominee, at all reasonable times.
Island Health may, at its own expense, appoint an auditor to undertake an audit of the Recipient'saccounts, records, documents and other relevant Information, to prepare, to determine If Recipient's useof the Grant Is for the Purpose and In accordance with the requirements of this Agreement The Recipient •must make available to the auditors all relevant accounts, records, documents and other information theauditors request from time to time for the completion of such audits within 7 days of receMng a request
If an audit reveals an error in documenting the expenditures, the Recipient must repay any portion of theGrant which was not used for the Purpose or In accordance with the requirements of this Agreement
COMPUANCe WITH LAWS
The Recipient will comply with the lavrs of British Columbia and the federal laws of Canada applicabletherein. Including, without limitation, all statutes and regulations relating to or concerning environmental orhuman rights matters.
SIGNED AND DEUVERED by VANCOUVERISLAND HEALTH AUTHORITY by Its authorizedelgnatorv:
SIGNED AND DEUVERED by [RECIPIENT] by Ksauthorized signatory:
Name: Antoinette O'Keeffe Name:
Date: February 19.2016 Date:
2S9744.00004^0fi76484.2
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I Regional! Districti OF NANAIMO
RDN REPORT
CAP APPROVAL Iv^
SEP 0 2 201B
NOTE; RON CQTW Recomendationwill go to RON Board on Sept 27thfor Final Approval. RON will updateafter the Sept 27, 2016 meeting.
STAFF REPORT
FROM:
Tom Osborne
General Manager of Recreation and Parks
Dean Banman
Manager of Recreation Services
^ptember 1,2016
MEETING: committee of the Whole Meeting-September 13.2016
SUBJECT: Utilization of island Health 2016 Community Weilness Grant
RECOMMENDATIONS
That the Board direct staff to utilize the Island Health 2016 Community Weilness Grant as outlined;
1} Regional District of Nanaimo - District 69
2} Regional District of Nanaimo - District 68 (Electoral Area 'A')3} Regional District of Nanaimo - District 68 (Electoral Area 'B')
4) Regional District of Nanaimo - District 68 (Electoral Area 'C')
5) District of Lantzville
6) City of Nanaimo
$47,260$7,290
$4,500
$2,950$3,900
$89,000
PURPOSE
To obtain Board approval for the distribution and use of a $154,933.61 received from Island Healthin February of 2016.
BACKGROUND
At the March 22, 2016 regular meeting the Board passed the following motion:
"That staff be directed to process the agreement with Island Health for funding related to the
purpose of developing population level interventions that address the five modifiable risk factors and
that staff provide a report Identifying options for regional allocation of the funds."
The 2016 Community Weilness Grant Agreement with Island Health is to provide funding to develop
population level interventions that address the five modifiable risk factors; unhealthy eating,
overweight/obesity, physical Inactivity, tobacco use and harmful alcohol use affecting well-being. Aswell funding can be used in the aid of frail seniors and mental health and substance abuse.
With the likelihood the Island Health Community Weilness Grant (IHCWG) will be provided this one
time, staff recommend support using the limited amount of funds into established programs thathelp with reducing any of the five modifiable risk factors. This would help eliminate the need of anygrant funding going towards administrative or organizational readiness costs associated with settingup a new program or support service.
Utilization of island Health 2016 Community Wellness GrantSeptember 1,2016
Page 2
Since the March 2016 resolution staff have contacted Island Health with inquiries around
expectations to the distribution of funding throughout the Regional District and whether anydistribution per capita or other funding distribution formulas should be applied. Island Health does
not have any expectations or funding formulas they require to be followed in the distribution of thisgrant funding.
RON recreation staff also met with City of Nanaimo peers and requested input on partnership
opportunities and independent utilization the City of Nanaimo may wish to pursue with fundingfrom the Island Health 2016 Community Wellness Grant (IHCWG). RDN recreation staff have alsomet informally with District of Lantzville Parks and Recreation Commission as well as with Districtstaff.
Programs and initiatives that meet grant funding criteria have been provided by City of Nanaimodepartment of Parks, Recreation and Environment staff along with a funding amount request of$26,500. Regional District of Nanaimo staff have identified just under $74,000 of potential fundingwithin District 69 that could be utilized as per grant criteria in addressing the modifiable risk factors.Details of the types of programs to be supported by grant funding in District 69 and City of Nanaimoare provided in Appendix I. As shown in the appendix the majority of funding would go towardsreducing the registration fees of existing programs that address any of the five modifiable riskfactors.
Although the City of Nanaimo has only requested an amount of $26,500 and RDN staff haveidentified up to $74,000 in eligible District 69 programs, it is recommended that the distribution offunds be based on population as per the 2011 Census for equality. In addition, it is anticipated theCity of Nanaimo will be able to utilize the funding allocation should they choose you broaden theirscope on how the funding will be used, similar to what will be done in District 69.
All organizations recommended for funding (IHCWG recipients) provide in various degrees servicesthat consistently address three of the modifiable risk factors (unhealthy eating, overweight/obesity,physical inactivity). It is anticipated that the majority of funding would go to help offset costs ofexisting recreation/active living programs that directly impact the above three modifiable riskfactors. Each organization would be given the flexibility in programming to reduce the modifiablerisk factors as long as IHCWG criteria are met. It is anticipated that the types of programs offered by
all funding recipients would be similar to those shown in Appendix I.
The amount of support programs and initiatives focusing on the reduction of tobacco use andharmful alcohol use may be somewhat limited. In addition to the formal funding agreementproposed by staff the Board may wish to include that each funding recipient utilize a specificamount of funding equally on each modifiable risk factor or in a specified percentage (i.e. 80%funding to modifiable risk factors 1-3,20% to modifiable risk factors 4-5). Similar conditions could beapplied in respect to support toward aiding of frail seniors and mental health and substance abuse.
As the distribution on funds is being based on equality rather than need, areas may be under servedor over served. It is possible that not ail recommended IHCWG recipients have the capacity,established delivery systems or community programs currently in place that the funding could beapplied to. In these cases they likely will require time and effort to establish eligible grant programsand/or outreach to groups within their communities that may benefit and be eligible for funding.IHCWG recipients would be given one year to use the funds with any funds not used by that timereturned to the RDN and distributed proportionally to other IHCWG recipients. No deadline wasestablished by Island Health for the grant funding to be used by.
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Utilization of island Health 2016 Community Wellness GrantSeptember 1,2016
Page 4
2. That the Board not utilize the Island Health 2016 Community Wellness Grant as outlined andprovide alternative direction.
FINANCIAL IMPLICATIONS
Only funds provided by the Island Health Community Wellness Grant ($154,933.61) would bedistributed to the six recipients identified in the recommendation. With rounding there will be$33.61 of grant funds left that would be utilized as per grant criteria.
The administration of the Island Health grant and delivery of content as per the recommendationwould be done within existing RON staff resources. No changes to the existing 2016 approvedbudget or five year financial plan are required.
STRATEGIC PLAN IMPLICATIONS
The recommendation within this report aligns with strategic priorities of the Regional District ofNanaimo. The recommended use of the island Health grant funding allows relationship building andstrengthening through partnerships and direct support to residents.
SUMMARY
in March of 2016 the RON Board accepted a grant in the amount of $154,933.61 from Island Health.The purpose of funding is for population level interventions that address the five public healthmodifiable risk factors; 1) unhealthy eating, 2) overweight/obesity, 3) physical inactivity, 4) tobaccouse and 5) harmful alcohol use. Presented is a recommended distribution of these funds throughoutthe RON service area. Staff recommend the majority of funding provided to the RON by IslandHealth subsidize program costs thus reducing the registration fees of existing programs that addressany of the five modifiable risk factors.
Island Health 2016 Community Wellness Grant would be distributed as listed below with thedelivery of programs and initiatives scheduled to be completed by June 30, 2017.
1) Regional District of Nanaimo - District 69 $47,2602) Regional District of Nanaimo - District 68 (Electoral Area 'A'). $7,2903) Regional District of Nanaimo - District 68 (Electoral Area 'B'). $4,5004) Regional District of Nanaimo - District 68 (Electoral Area X'). $2,9505) District of Lantzville $3,9006) City of Nanaimo $89,000
Report Writer General Manager Concurrence
C.'«.0. Concurrence
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utilization of Island Health 2016 Community Wellness Grant
September 1,2016
Pages
APPENDIX I
UTILIZATION OF ISLAND HEALTH 2016 COMMUNITY WELLNESS GRANT
Objective:
To develop population level Interventions that address the five modifiable risk factors; unhealthyeating, overweight/obesity, physical inactivity, tobacco use and harmful alcohol use.
I) StrateElc Use of Grant Funding from Island Health. RON District 69 portion IS46.900L
Focus areas:
• Unhealthy weight-overweight/obesity
• Physical inactivity
• Frail seniors
• Unhealthy eating
Intended Outcomes:
• Reduce costs for participants
• Build program awareness
• Increase programming opportunities
Programming Opportunities
Support to current programs within focus areas:
1. Seated Fitness, Gentle Fit, Gentle Cardio: increase participation of frail and inactive adults
and seniors by; reducing participant costs, increasing awareness and building in a social
component.
o Reduce cost to participant to $4.00 per service hour $4,800
o Facility Rentals $8,000
o Providing a social component and healthy snacks monthly $1,500
o Promote the programs to targeted populations $2,000
2. Drop In Gym: Four days a week targeting Inactive children, youth and families; former
Parksville Elementary School and Qualicum Commons
o Subsidy to facility rental and instructor wages $8,000
Support to new programs within focus areas:
3. Rx for Health Program: partnership with area doctors allowing for funded referrals to
Recreation Programs and facilities.
o Provide $40 vouchers for participation $12,000
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utilization of Island Health 2016 Community Wellness GrantSeptember 1,2016
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4. Healthy Walk and Talk with the Doc: Short talk on healthy living, 30 minute walk and
healthy refreshments monthly in various locations through the region for children, families
and older adults.
o Facility rentals and healthy refreshments $1,000
5. Work with RON program instructors to build relationships with elementary school students
in SD69. Promoting healthy eating and physical activity with weekly lunchtime
activities $5,600
Community Development
Work with RDM program instructors to build awareness and relationships with the communityorganizations on the opportunities with the RDN. Where possible, collaborate to increaseopportunities for those community members who are unhealthy eating, overweight/obesity,physical inactivity, tobacco use and harmful alcohol use.
$4,000
II) Strategic Use of Grant Funding from Island Health. Citv of Nanalmo portion.
Target areas:
Chronic illness
Unhealthy weight-overweight/obesity
Physical inactivity
Unhealthy eating
Frail elderly
Intended Outcomes:
Create a central communication and marketing plan to build program awareness
Build a brand using symbols and pricing
Create more partnership programs
Share existing programs that target groups listed above - specialty
Include social aspect to programs to encourage community connections, education and
accountability
Create communication and marketing links with Island Health, Division of Family Practice and
Nanaimo Parks and Recreation in order to promote health and recreation programs. Marketing
collateral will help generate awareness of health opportunities for the medical community and their
patients.
Create a marketing plan for the dissemination of information
Produce print materials, that coincide with existing Activity Guide timelines
Create distribution channels
Update information on a regular basis
Use health symbols to guide physicians and clients for easy interpretation of information
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Utilization of Island Health 2016 Community Wellness GrantSeptember 1,2016
Page?
Project Cost:
• Marketing plan and vision planning(l time fee) $700.00
• Design $200.00
• Printing (9,000 copies) x 2 per year $2.800.00
Total costs $3,500.00
Partnership programs
• Lifestyle Choices. Improving your Heaith: increase participation of frail inactive adults and
those with chronic illness. Educational, low cost workshops with drop-in options. Add 15
minute 5-2-1-0 educational/social component to end of each class e.g. Lose weight for life
(Beg. int. Adv.), quit smoking by Christmas and Healthy Seniors for Good
o facility rental; includes; set up, take down with a
15 minute 5-2-1-0 educational/social component. There are 4 classes each session.
Some classes run 2 times/year $450.00
Other classes run 1 time/year $150.00
Healthy snacks and refreshments SlOO.OO
Total cost: $700.00
Specialty Fitness. A supervised weight room program for people living with physical disabilities.
Receive assistance getting onto machines and learn weight training exercises suited to your needs.
Program runs 2 times/week for 88 weeks.
o Make class fee $52.10 to strengthen &. promote the 5-2-1-0 initiative
o Reduce cost to participant to $4.50 service hour $2,640.00
Osteofit. This unique exercise program is designed for people with osteoporosis who are a high riskof falls and fractures. It offers education and activities to strengthen muscles and improve balance
and posture through the introduction of safe exercise. It will improve participants' functional ability,
quality of life and will reduce the risk of falls. Program runs 2 times/week for 88 weeks,
o Make class fee $52.10 to strengthen & promote the 5-2-1-0 initiative
o Reduce cost to participant to $4.50 service hour $660.00
Mobility and Stability for Active Aging. Build confidence and overcome the fear of failing using avariety of positions. This program focuses on mobility/stability exercises to improve functionality,reaction, fall prevention, coordination, range of motion and overall self-efficacy. Adult class.
Program runs 1 time/week for 36 classes.
o Make class fee $52.10 to strengthen & promote the 5-2-1-0 initiative
o Add 15 minute 5-2-1-0 educational/social component to end of each class
o Reduce cost to participant to $4.50 service hour $500.00
Fitness for Balance & Mobility. Balance, movement and mobility...the three steps you need tomaintain a healthy lifestyle. This fitness class will improve your balance through easy exercises to
81 P16
utilization of Island Health 2016 Community Wellness GrantSeptember 1,2016
Pages
help with stability and fall prevention. Improve posture, muscle strength, sharpen reflexes, increase
flexibility and firm your core. Learn tips for fall-proofing your home. 60 years+ class.
o Make class fee $52.10 to strengthen & promote the 5-2-1-0 initiative
o Add 15 minute 5-2-1-0 educational/social component to end of each class
o Reduce cost to participant to $4.50 service hour $1,650.00
New Program Ideas
5-2-1-0 Program Ambassadors' - train 4 contract instructors about the 5-2-1-0 program. Provide
them with kits that Include; demonstration materials, resource materials and educational tips so
they can guide groups toward the program; therefore strengthening the 5-2-1-0 message In this
community. All ages.
o Demos /training opportunities to Include; attend 1 monthly recreation coordinator
meeting, P & R monthly preschools, summer staff training, LIT/QUEST, Jr lifeguard club,
skate Instructors, weight room and fitness staff as well as attending community events such
as; Healthamongus Days, Canada Day, Soccer Jamboree and Tim Mortons minor hockey
o Instructor Costs $6,400.00
o Start up kits $300.00
o Instructor unlform-shirt & vest $200.00
$6,900.00
Activity Aides - Many people with physical and mental challenges have barriers to accessing public
facilities. Most of these people need support from careglvers In order to participate. They require
assistance with transportation as well as placement onto equipment or entry into the pool. Activity
Aides Is a program designed that allow people with disabilities to bring an assistant Into the public
space free of charge. The client pays the drop In fee and their assistant enters for free. Free entry
for the activity aide Is only permitted when the aide assists with the person with physical or mental
disability.
o Wristbands to Identify Activity Aides in our facilities $400.00
o Offset free admission for Activity Aides $5000.00
$5,400.00
Active Morning Start - A group fitness class designed for people 60 years +. Class combines entry
level fitness elements such as; stretching, cardio, strength and balance In a fun, social environment.
All abilities are welcome. Program runs 2 times/week for 44 weeks or 88 classes.
o Make class fee $22.00/11 to Introduce paying for a regular fitness class
o Add 15 minute 5-2-1-0 educational/social component to end of each class
o **lncrease cost to participant to $2.00 service hour $4,400.00
Total Costs $26,350.00
82 P17
DISTRICT OF LANTZVILLE
FINANCIAL PLAN SPECIAL REQUEST FORM
Item Requested
Requested By
Department
Budget Type
2017 2018 2019 2020 2021Total Capital Budget
Total Operating Budget
Funding Sources
Details (attach additional pages if required)
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