september 23 2014 town council packet

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AGENDA

TOLLAND TOWN COUNCILHICKS MEMORIAL MUNICIPAL CENTER

6 th FLOOR COUNCIL ROOM

SEPTEMBER 23, 2014 7:30 P.M.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF SILENCE

4. PROCLAMATIONS: None.

5. PUBLIC PETITIONS, COMMUNICATIONS, AND PUBLIC PARTICIPATION (on anysubject within the jurisdiction of the Town Council) (2 minute limit)

6. PUBLIC HEARING ITEMS: None.

7a. REPORTS OF BOARDS AND COMMITTEES RESPONSIBLE TO THE COUNCIL: None.

7b. REPORTS OF TOWN COUNCIL LIAISONS: None.

8. NEW BUSINESS (ACTION/DISCUSSION ITEMS):

8.1 Approval of Campbell Property Agricultural Services Lease to Ellen Bender of Edens Natives Nursery.

8.2 Approval of the Hazard Mitigation Goals in Tollands Section of the 2014-2019 CapitolRegion Natural Hazards Mitigation Update.

8.3 Appointments to vacancies on various municipal boards/commissions.

9. OLD BUSINESS (ACTION/DISCUSSION ITEMS): None.

10. REPORT OF THE TOWN MANAGER (A WRITTEN REPORT SHALL BE PROVIDEDTHE 1 ST MEETING OF THE MONTH ONLY)

11. ADOPTION OF MINUTES

11.1 September 9, 2014 Regular Meeting Minutes

12. CORRESPONDENCE TO COUNCIL

13. COMMUNICATIONS AND PETITIONS FROM COUNCILPERSONS

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14. PUBLIC LISTED PARTICIPATION (on any subject within the jurisdiction of the Town Council)

(3 minute limit)

15. EXECUTIVE SESSION

15.1 Discuss Personnel Matter.

16. ADJOURNMENT

________________________________Jack Scavone, Council Chair

To view agenda item attachments, you may visit:www.tolland.org/government/agendas/town-council-agendas

Any party needing an accommodation may contact the Town Managers Office at (860) 871-3600

The Town of Tolland is an Affirmative Action/Equal Opportunity Employer

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http://www.tolland.org/government/agendas/town-council-agendas/http://www.tolland.org/government/agendas/town-council-agendas/


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Agenda Item #8.1

AGENDA ITEM BACKGROUND

ITEM: Approval of Campbell Property Agricultural Services Lease to Ellen Bender of Edens Natives Nursery.

ITEM SUBMITTED BY: Steven R. Werbner, Town Manager

FOR COUNCIL MEETING OF: September 23, 2014

TOWN MANAGER APPROVAL: __________________________________

ITEM SUMMARY: The Agriculture Commission received one response to their Request ForProposals and approved the proposal put forth by Ellen Bender of Edens Natives Nursery. Adescription of the proposed use is specified in the attached documentation.

FINANCIAL SUMMARY: Rent of $200 per year.

TOWN ATTORNEY REVIEW: Town Attorney will approve a final lease with Ms. Bender ifthe Town Council approves this item.

COUNCIL ACTION DESIRED: Consideration of the resolution.

SUPPORTING MATERIALS:o 09/16/14 Email from Linda Palmer, Chair,

Agriculture Commissiono Campbell Farm Proposal from Ellen Bendero Draft Resolution

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Agenda Item #8.1

Approval of Campbell Property Agricultural Services Lease to Ellen Bender ofEdens Natives Nursery.

DRAFT RESOLUTION

NOW, THEREFORE, BE IT RESOLVED by the Tolland Town Council that itapproves the proposal from Ellen Bender of Edens Natives Nursery for an AgriculturalServices Lease for the Campbell Property at 215 Hunter Road. The AgricultureCommission voted for a rent of $200 per year for the first 5 years.

Approved by the Tolland Town Council on , 2014.

_____________________________Town Clerk

_____________________________Date

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Agenda Item #8.2

AGENDA ITEM BACKGROUND

ITEM: Approval of the Hazard Mitigation Goals in Tollands Section of the 2014-2019 CapitolRegion Natural Hazards Mitigation Update.

ITEM SUBMITTED BY: Steven R. Werbner, Town ManagerJohn Littell, Fire Chief/Public Safety Director

FOR COUNCIL MEETING OF: September 23, 2014

TOWN MANAGER APPROVAL: __________________________________

ITEM SUMMARY: On a voluntary 5-year cycle, the Hazard Mitigation Plan is updatedworking through the Capital Region Council of Governments (CRCOG). CRCOG staff workedwith each community to update and revise their plan and goals. The purpose of this plan is tohighlight the natural hazards in the region and develop mitigation goals. Approval of this planwill foster improvement of natural disaster planning as well as allow Tolland to access FEMAHazard Mitigation Assistance Grants. Attached is the Tolland Section of the overall plan thatyou are approving for the region and the Executive Summary of the overall plan. The goalshighlighted in the plan are just that, goals, and not mandated to be completed in the 5-year

period.

FINANCIAL SUMMARY: N/A.

TOWN ATTORNEY REVIEW: N/A.

COUNCIL ACTION DESIRED: Consideration of the resolution.

SUPPORTING MATERIALS:o Hazard Mitigation Goals outlined for Town of Tollando Executive Summaryo Draft Resolution

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M E M O

TO: Town Council

ATTN: Steven R. Werbner, Town Manager

FROM : Lynn Bielawiec, Executive Assistant

DATE: September 23, 2014

RE: Current Board & Commission Vacancies Agenda Item #8.3

The attached table illustrates all vacancies as of September 18, 2014 on Town boards andcommissions appointed by the Town Council:

Office Person Appointed/Term

Board of AssessmentAppeals - Alternate

TWO VACANCIES two alternates to fulfill terms from 11/06/13 to 11/04/15. Membership currently includes 2 Republicans, 1 Unaffiliated and 2alternate vacancies.

Board of Building Appeals TWO VACANCIES two to fulfill a term from 11/09/11 to 11/04/15. Membershipcurrently includes 2 Republicans, 1 Democrat and 2 vacancies.

Non-Profit Housing Corp. ONE VACANCY to fulfill a term from 07/01/10 to 07/01/15. Membership currentlyincludes 5 Democrats, 1 Unaffiliated and 1 vacancy.

Ordinance 60 Committee ONE VACANCY to fulfill a term from 10/25/05 indefinitely. Membership currentlyincludes 1 Republican, 3 Democrats and 1 vacancy.

Permanent CelebrationCommittee

ONE VACANCY one to fulfill a term from 11/07/12 to 11/04/15. Membershipcurrently includes 2 Republicans, 3 Democrats, 2 Unaffiliated and 1vacancy.

Planning & ZoningCommission - Alternate

ONE VACANCY one alternate to fulfill a term from 11/06/13 to 11/04/15.Membership currently includes 3 Democrats, 3 Republicans and 1alternate vacancy.

TOWN of TOLLAND/ 21 tolland green tolland connecticut 06084

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Agenda Item #8.3 Current Board and Commission VacanciesPage 2

Tolland Economic &Community DevelopmentCorp.

TWO VACANCIES one to fulfill a term from 02/28/14 to 02/28/19 and one to fulfill aterm from 02/28/11 to 02/28/16. Membership currently includes 3Republicans, 1 Democrat, 1 Unaffiliated and 2 vacancies.

Tolland TechnologyAdvisory Board

ONE VACANCY one to fulfill a term from 05/28/13 to 05/28/15. Membershipcurrently includes 1 Republican, 3 Democrats, 1 Unaffiliated, 1 ITand 1 vacancy.

Tolland WaterCommission

TWO VACANCIES one to fulfill a term from 01/31/13 to 01/31/17 and one to fulfill aterm from 01/31/14 to 01/31/18. Membership currently includes 2Republicans, 1 Democrat, 2 Unaffiliated and 2 vacancies.

Water Pollution ControlAuthority - Alternate

ONE VACANCY one alternate to fulfill a term from 08/26/13 to 08/26/15.Membership currently includes 1 Democrat, 4 Republicans, 1Unaffiliated and 1 alternate vacancy.

Reappointments:

Board of Assessment AppealsKimberly Ravalese, new term 11/06/13 11/04/15

Water Pollution Control AuthorityBruce W. Allen, new term 8/26/14 - 8/26/17Matthew D. Rood, new term 8/26/14 - 8/26/17

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Agenda Item #8.3

Appointments to vacancies on various municipal boards/commissions and Town Councilappointed committees.

DRAFT RESOLUTION

BE IT RESOLVED by the Tolland Town Council that per Section C5-1 of the Town Charterit hereby makes the following appointments:

BOARD/COMMISSION NEW TERM

Board of Assessment Appeals(Alternate)

11/06/13 to 11/04/15

Board of Assessment Appeals(Alternate)

11/06/13 to 11/04/15

Board of Building Appeals 11/09/11 to 11/04/15Board of Building Appeals 11/09/11 to 11/04/15 Non-Profit Housing Corp. 07/01/10 to 07/01/15Ordinance 60 Committee 10/25/05 indefinitely

Permanent Celebration Committee 11/07/12 to 11/04/15Planning & Zoning Commission

(Alternate)11/06/13 to 11/04/15

Tolland Economic & CommunityDevelopment Corp.

02/28/14 to 02/28/19

Tolland Economic & CommunityDevelopment Corp.

02/28/11 to 02/28/16

Tolland Technology Advisory Board 05/28/13 to 05/28/15Tolland Water Commission 01/31/13 to 01/31/17Tolland Water Commission 01/31/14 to 01/31/18

Water Pollution Control Authority(Alternate)

08/26/13 to 08/26/15

Approved by the Tolland Town Council on , 2014.

_____________________________Town Clerk

_____________________________Date

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MEETING MINUTES

TOLLAND TOWN COUNCILHICKS MEMORIAL MUNICIPAL CENTER

6th FLOOR COUNCIL ROOMSEPTEMBER 9, 2014 7:30 P.M.

MEMBERS PRESENT: Jack Scavone, Chairman; George Baker, Vice-Chair; William Eccles; RichardField; Paul Krasusky; Jan Rubino and Ben Stanford

MEMBERS ABSENT: None.

OTHERS PRESENT: Steven Werbner, Town Manager; Lisa Hancock, Director of Finance and Records;Doug Racicot, Asst. Director of Public Safety/Asst. Fire Chief

1. CALL TO ORDER: Jack Scavone called the meeting to order at 7:30 p.m.

2. PLEDGE OF ALLEGIANCE: Recited.

3. MOMENT OF SILENCE: Observed.

4. PROCLAMATIONS: None.

5. PUBLIC PETITIONS, COMMUNICATIONS, AND PUBLIC PARTICIPATION (on anysubject within the jurisdiction of the Town Council) (2 minute limit): None.

6. PUBLIC HEARING ITEMS: None.

7a. REPORTS OF BOARDS AND COMMITTEES RESPONSIBLE TO THE COUNCIL: None.

7b. REPORTS OF TOWN COUNCIL LIAISONS: Mr. Baker commented on the PZC: They closed

the public hearing on the Gottier matter, although they were not able to act on it. They are waiting forWetlands to act on it first. They are very pleased with the activity with regard to permits, and they arelooking forward to getting the new engineer on board. Mr. Field updated on the 300 th AnniversaryCommittee: the Gala is going to be a big party, which is being advertised as a black tie affair, althoughdress up attire would be sufficient too. Tickets for the Gala are being sold at the Farmers Market, theLibrary and the Town Managers office. The Committee is getting ready for a parade on September 15 th.Mr. Rubino said the Shared Services Committee is working on getting a date to reconvene. She alsoupdated that someone has made an application for the property, which is before the AG Commission. Mr.Krasusky updated on the BOE: the high school Assistant Principal position is still open. All-daykindergarten is going very well, with 174 kids attending. The Committee is still working on thesuperintendent search. They have made recommendations, and interviews with the recommendedcandidates will be occurring. They are hoping to seat the new superintendent by the first of the year.

8. NEW BUSINESS (ACTION/DISCUSSION ITEMS):

8.1 Discussion of where we are with the Fiber Project.

The Council was provided a report for their review. Mr. Racicot said the project is moving along, and hereviewed the three components to the project:

1. The CEN connection is currently located at the Tolland Middle School. The Tolland Middle Schoolwas viewed as an undesirable location of the demarc, because there is no backup power generator at thefacility. Town staff and Board of Education staff worked with the CEN and Fibertech to relocate the

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Town of Tolland September 9, 2014 Page 2 of 2 Town Council Meeting

CEN demarc from Tolland Middle School to Tolland High School. The Board of Education enteredinto an agreement with Fibertech to relocate the demarc. Work should be commencing shortly.

2. The Capital Region Council of Governments has just concluded a competitive bidding process for theinstallation of dark fiber. They have been monitoring this process. CRCOG has entered into agreementwith Sertex. It is the recommendation of the Assistant Director of Public Safety and the TechnologyAdvisory Board to work with Sertex to generate a scope of work and budget for the project.

a. They would approach this project in two phases simultaneously. The main fiber ring would be installed first and networked first. This would include the Town Hall, all BOE facilitiesand the EOC. Other municipal buildings will be completed once the fiber has beenterminated at each building. This approach will maximize efficiency and redundancy. Also,completing the main fiber ring first should prepare us for the new VOIP phone system thatwould ideally be installed during the summer of 2015.

3. The last component of the project is purchasing new network switches to run the network. SouthWindsor has almost completed an as-built design of our network. That information along with whatfacilities will have fiber terminated at them is necessary to bid the purchasing of switches, installationand engineering. Town staff has been working with the Board of Education staff to design a resilientand disparate network for municipal government. This portion of the project is very critical to thesuccess of this overall improvement. Town staff, Board of Education staff and South Windsor IT will

play a critical role in the creation of the bid spec and the execution of the contract.

The Council expressed their thanks to Mr. Racicot, and said he has done a great job.

8.2 Appointments to vacancies on various municipal boards/commissions: No appointments.

9. OLD BUSINESS (ACTION/DISCUSSION ITEMS): None.

10. REPORT OF THE TOWN MANAGER (A WRITTEN REPORT SHALL BE PROVIDEDTHE 1 ST MEETING OF THE MONTH ONLY): Mr. Werbner reminded that Celebrate Tolland isSeptember 20, 2014 from 11:00 a.m. 3:00 p.m. He advised that the new building inspector has beendoing a great job, and that the new engineer will start on September 15, 2014.

11. ADOPTION OF MINUTES

11.1 August 26, 2014 Regular Meeting Minutes: Rick Field moved to adopt the minutes;Seconded by George Baker. All in favor. None opposed. Jan Rubino and Ben Stanfordabstained.

12. CORRESPONDENCE TO COUNCIL: None.

13. COMMUNICATIONS AND PETITIONS FROM COUNCILPERSONS: None.

14. PUBLIC LISTED PARTICIPATION (on any subject within the jurisdiction of the Town Council)(3 minute limit): None.

15. ADJOURNMENT: George Baker moved to adjourn the meeting; Seconded by Ben Stanford at 7:53 p.m. All were in favor.

september 23 2014 town council packet

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