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Hunicipal Hall, Cloverdal, B. C. September 5, 1961.

The Council met pursuant t o adjournment, a l l t he members being present ' w i t h t h e exception of Councillor Smith .

ADOPTION OF MINUTES:

Moved by Councillor Stagg Seconded by Councillor Kuhn That t h e minutes of t h e regular

meeting of August ast , 1961 and the special meeting of August a t h , 1961 be adopted.

.

RFS .NO - 2 n d Carried

' DELEGATIONS:

A t the request of the Council, the following Municipal employees of t h e Municipality of Surrey were present i n connection with the Municipal Administration Course which is offered by t h e University of B. C. i n conjunction with the Department of Municipal Affairs.

year course and received h i s Senior Cer t i f ica te i n Administration.

two years of t he course and received her Junior Cert i f icate .

Treasurer's Department each had completed t h e i r f i r s t year.

t o t r y and improve t h e i r qual i f icat ions f o r Municipal work and presented with pleasure the Senior Cer t i f ica te t o M r . Horne and the Junior Cer t i f ica te t o Miss Baldwin.

M r . R. C. Horne of t h e Planning Office had completed t h e four

Miss G. Baldwin of t he Treasurer 's Department had completed

M r , J, Greig of the Stockroom and M r . L. Verhooven of t he

The Reeve congratulated t h e employees on taking the course

REPORTS OF STANDING COWITTEES:

1. FINANCE: Moved by Councillor Kuhn Seconded by Councillor Ardiel That the minutes of the meeting

of August 28th, 1961, be adopted. RES .NO. 272d Carried

Councillor Stagg requested t h a t t he Council see the final d ra f t of t he specifications f o r the t i re requirements of the Municipality before any tenders were called.

2. HEALTH AND WELFARE: Moved by Councillor Patterson Seconded by Councillor Stagg That the minutes of the meeting

of August 28th, 1961 be adopted. RES .NO .273d Carried

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d

3. PZRSONNEL:

. . . . . . .

* D

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2

Municipal Hall Cloverdale, B. C. 28th August, 1961

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The Council met a t 9:30 a.m. i n Committee of t he whole f o r the purpose of interviewing two appl.icants f o r t h e posit ion of Maintenance Foreman, a matter which had been referred t o t h i s Committee a t t h e l as t meeting of t h e Council. The Reeve deferred proceedings u n t i l 9:45 a.m. t o permit a l l members t o take t h e i r seats and at t h a t time a l l members were present with t h e exception of Councillor a r d i e l Reeve Mesbitt i n t h e Chair.

The Reeve cal led the meeting t o order and i n opening the proceedings pointed out t h a t several members of t h e Municipal Employees' Association had indicated t o him t h e i r displeasure with t h e recommendation made t o Council t h a t an employee with less sen io r i ty of employment should be appointed t o the posit ion of Maintenance Foreman, contrary t o t h e provisions of t h e Working Agreement. He a l so pointed out t h a t at no time had t h e C o d t t e e responsible f o r select ing t h e person t o f i l l t h i s posit ion given any concrete reasons f o r its decision but had inferred t h a t t he senior man's services had been unsatisfactoyy and."that he talked too much". Council should discuss t h i s matter f u l l y before t h e men i n question were called i n f o r interview.

He suggested t h a t

A lengthly discussion then ensued during which it w a s pointed out t h a t t h e posit ion of Maintenance Foreman was not subject t o t h e Agreement between t h e Corporation and the Surrey Municipal Employees' Association and t h a t Council could appoint any person it wished t o the position.

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Councillor Stagg drew a t ten t ion t o a pa ra l l e l condition which had exis ted when a Foreman had been appointed t o a posit ion i n t h e southern part of t h e Municipality earlier t h i s year and a t t h a t time Council had decided t o accept t h e recommendation of t h e Administrative staff. He suggested t h a t Council should es tab l i sh firm policy as t o how appointments w e r e t o be handled i n future.

A debate arose during which Councillor Kuhn pointed out t h a t Council had not been given sa t i s fac tory reasons as t o why t he Committee had decided t o recommend the appointnent of t h e man with less seniority.

COUNCILLOR ARDIEL TOOK HIS SEAT AT THIS POINT I N THEmETING.

The debate continued. Moved by Councillor Stagg That a member of t h e Municipal Council

s i t i n with t h e Administrative staff when reviewing applications f o r appoint- rrent t o t h e Municipal service.

Th i s motion was not seconded and a debate ensued during which t h e Reeve suggested t h a t two members of Council might sit in with t h e Administrative staff when appl icat ions f o r employment were under consideration. w

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Moved by Councillor Stagg Seconded by Councillor Smith That t h i s Committee recommend t o

Council a s policy t h a t two members of Council, t o be appointed by Council from time t o time, sit i n with t he Administrative s t a f f when reviewing applications and interviewing applicants f o r a l l super- visory posit ions i n t h e service of t he Corporation.

Carried

Moved by Councillor Ardiel Seconded by Councillor smith That a l l applications received

f o r t h e posit ion of Haintenance Foreman i n response t o t h e pr ior posting of t h i s posit ion be not acted upon and t h a t same be f i l e d and fur ther t ha t t h i s position be reposted and advertised i n t h e loca l press and new applications be so l i c i t ed f o r appointment t o t h i s position.

Carried

It was then decided t o recommend t o Council t h a t i n respect t o the f i l l i n g of a l l vacancies i n Supervisory and Administrative posit ions i n t h e service of t h e Corporation, a l l vacancies be advertised i n t h e l o c a l press i n addition t o posting same pursuant t o agreement with the Municipal Employeest Association and tha t all appointments be made subject t o a probationary period of employment.

The two appl icants f o r the posit ion of Maintenance Foreman were then cal led in to the meeting and were advised of the decision reached e a r l i e r i n the meeting t o f i l e a l l applications received f o r the position and t o inv i te new applications f o r same. t o re-apwwhen-the posit ion had been posted and t h a t t h e i r applications would be given due consideration.

They were advised

ADJOURNHFBT Moved by Councillor Stagg Seconded by Councillor Johnston That t h i s meeting do now adjourn

and the Committee submit its recomendations t o Council f o r consideration at i ts next meeting. - Carried

The meeting adjourned accordingly a t 10:20 a.m.

Moved by Councillor Johnston Seconded by Councillor Ardiel That the minutes of the meeting

of t h e Council in Committee of the Whole on personnelmatters of August 28th, 1961 be adopted.

RE5 .NO. 2 n d Carried

4. PLANNING: Moved by Councillor Ardiel Seconded by Councillor Patterson That t h e minutes of t h e meeting

of August 22nd, 1961 be adopted. RES .NO .275d Carried

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I n connection with these minutes the matter of auto wrecking establishments w a s b r i e f ly discussed but no action taken a t t h i s time as ;2 fur ther report was t o come from the Planner on t h i s matter.

The Committee had recommended t h a t t h i s matter be deal t with by t h e f u l l Council because of i t s importance.

Also discussed was the matter of the farm uses i n Urban Residential zones. w

Moved by Councillor Patterson Seconded by Councillor Ardiel That t h i s I t e m 1, sub-section (1) of

the minutes dealing w i t h farm uses i n RU zones be considered by t h e Council with the Advisory Planning Commission at i t s next meeting.

RES .NO. 276d Carried The Planner i n the meantime was asked t o prepare a report on t h i s

matter f o r the Advisory Planning Commission and the Council t o study before t h i s meeting.

5. PARKS AND RECRMTIOM: Moved by Councillor Patterson

That the minutes of the meeting of

Carried

I n connection with these minutes, t he matter of t he Joint use of school

, . Seconded by Councillor Stagg

August 28th, 1961, be adopted. R S . N O .277d -

playgrounds w a s b r i e f l y discussed. Moved by Councillor Stagg Seconded by Councillor Kuhn That Councillor Patterson contact t h e

School Boarddin regard t o the jo in t use of playgrounds by the Municipality UlJ and t h e School Board.

R”s .NO e278d Carried

6. FOFNAL TENDER OPENING:

a. The Cormnittee i s t o meet a t 1:OO p.m. today t o open tenders f o r construction of the new F i re Hall a t Newton.

The Committee did m e e t at 1 o’clock and opened the tenders f o r t h e new F i r e Hall a t Newton.

The tenders were referred t o t h e Architects, Toby and Russell, f o r report and recornendation in connection with t h e three lowest tenders re- ceived.

b. I n connection with tenders t o be received on the sa le of No. 5 F i r e Hall and i ts s i t e , t h e Manager reported t h a t no tenddrs had been received.

Moved by Councillor Stagg Seconded by Councillor Patterson That t he Manager look in to get t ing t h e

appraised value of t h i s property and the poss ib i l i t y of l i s t i n g it for sa l e i n t h e multiple l i s t i n g .

RES .NO .279d Carried

REPORTS OF SPECIAL COMMITTEES:

a. The minutes of a meeting of t he Council i n Committee of the Whole -

04

held on August 24th, 1961 were submitted f o r consideration. Moved by Councillor Stagg Seconded by Councillor Kuhn That these minutes be tabled t o t h e

next Council meeting. RES.NO.2t3Od Carried

b. The minutes of a meeting of t he Council i n Committee of the Nhole held on August 28th were submitted f o r consideration. minutes deal t with the matter of receiving d e t a i l s from the Department of Municipal Affairs on the problem of t h e const i tut ional and ad- ministration problems which have ar isen in t h e Municipality with par t icu lar reference t o t h e County form of government f o r t h e Municipality of Surrey.

These

Municipal Hall Cloverdale, B. C. August 2&h, 1961.

The Council m e t a 1:30 p.m. i n Committee of the Whole pursuant t o a resolution adopted a t t h e special meeting held on t h e 24th instant f o r t he purpose of re- ceiving details of proposals by the. Department of Municipal Affairs designed t o solve const i tut ional and administration problems which have ar isen i n the Municipality. A l l members were present. Reeve Mesbitt i n t h e Chair. Mr. J. E. Brown, Deputy Minister of Municipal Affairs was present as arranged t o out l ine t h e Department's pronosals.

The Reeve cal led the meeting t o order and asked Mr. Brown t o speak and out l ine h i s Department's proposals t o t h e meeting.

The Reeve then reminded the Council. of the agreement with the Minister of Municipal Affairs which w a s reached during the meeting with him i n Victoria on the 23rd instant .

of t he Council and spoke t o some length out l in ing- the various proposals contained i n h i s report.

M r . Brown presented the following wri t ten report t o each member

"The following is a br ief ou t l ine of a suggested change i n the const i tut ion and organization of t he Municipality of Surrey. It may be considered as an up-grading of t he present urban areas as provided f o r 9n t h e r%unicipal Act1! o r a modified form of county government - e i the r description seems appropriate.

The const i tut ional setup which appears to o f f e r some advantages is a modified ward system consisting of the General Council and a number of Local Councils; t h e loca l Council looking a f t e r l oca l matters r e l a t i v e t o a par t icu lar urban area. of t he municipality would be elected a t large, while t h e members of the general Council would be elected f romthe various areas o r f romthe r u r a l par t w i t h t h e representation being i n proportion t o the assessed

The proposal i s t h a t the Reeve

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value f o r the preceeding year, and as an i l l u s t r a t i o n one might have one member f o r every ten mill ion dol la rs of assessment o r par t thereof. viduals would a l so serve as t h e Local Council f o r t h e i r par t icular area. However, i n some instances the re might not be suf f ic ien t representatives t o make a workable Local Council. l e s s than three members,. should have not l e s s than three members, nor more than the number of rep- resentat ives on the General Council wi th a fur ther proviso t h a t those ge t t ing the highest number of votes are the loca l representatives on t h e General Council up to the limit determined by t h e assessment within the area. t o remuneration, persons who are Local Council members only, would be e n t i t l e d t o one-half the amount being paid t o General Council members.

The administrative problems t h a t remain could be se t t l ed i n the following manner. The Local Council Chairman, Deputy Reeve fo r area, i n respect of loca l matters would d i r ec t t p e Municipal Manager in the same way as he is directed by Reeve and t h e Manager would i n carrying out h i s du t i e s see t h a t the S ta f f s assigned t o different areas carry out the work as requested. On ordinary maintenance it appears t h a t S t a f f s a r e deployed by areas now and a r e kni t together by radio telephonic communications. might cause some d i f f i c u l t y is where specialized machinery might be required i n various parts of the municipality and the p r i o r i t i e s of jobs as between on urban area and another would then have t o be se t t l ed a t t h e General Council level .

It would seem t h a t the following functions should be a s s igned to t h e General Council as d i s t inc t from t h e Local Council and here I r e f e r t o the P a r t s of the Municipal Act.

(a) All of Pa r t s I t o X I 1 inclusive, except i n t h e case of Pa r t V I I , a l o c a l Council should have t h e i r own l oca l funds:

(b) Part XIII(1) (2)

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The same indi- - It would seem t h a t t h e lat ter should have not One could provide therefore t h a t a Local Council

As

The only problem tha t

Restricted t o secondary highways o r a r t e r i e s as designated by a plan.

\ J / . (4) With the r e s t r i c t ion tha t sewers would be operated

as a u t i l i t y and drains would be major drains ex- cluding l a t e r a l s o r l oca l drains. Major incinerators o r disposal areas.

Part XIV - with t h e r e s t r i c t ion t h a t any u t i l i t y including water

( 5 ) ( 6 )

( c ) systems would have t o be operated as a u t i l i t y and not be paid f o r out of taxes.

Council i n an urban area. (d) Pa r t XVI - Except t h a t t h i s could not be carried out by the General

( e ) Par t XVII-.Major parks and major recreational f a c i l i t i e s . ( f ) P a r t s xVIII

P a r t s XIX Part . XX Part XXI - l a rge scale planning. P a r t XXVII-Divisions 1, 2, and 5 .

Local Council- would carry out t h e i r functions where they were adminis- t r a t i v e o r executive by d i r ec t order and where it involved adoption of by-laws by recommendation t o the General Council, which subject t o certain l imitat ions, would be mandatory upon t he General Council t o adopt as applicable t o t h e area. This would apply to such things as r a t e s by-laws, debenture issues and similar matters. chase and acquisit ion of property f o r t h e i r own purpose and would be responsible

Local Councils would have t h e r ight t o lrecommend the pur- u

06

f o r l o c a l municipal buildings. maintenance, l o c a l drainage, garbage collection, community parks and and community buildings, detai led planning, t he regulation of shopping hours and sundry works and services would a l so come under t h e control of t he Local Council f o r t h e i r area.

I n regard t o t h e f inancial and tax arrangements, it is proposed t h a t grants, l icences and permits, ren ts and concessions, f i nes and costs, interest, etc., be a l located by t h e General Council t o meet t he general costs of t h e municipality as a whole and t h a t t h e General Council t o meet t h e general cos ts of t he municipality as a whole and t h a t t h e General Council only impose real property taxes over t h e whole of the municipality suf f ic ien t t o make up any differences. General Council could also impse a frontage tax i n connection with i t s u t i l i t i e s o r f o r the snecial benefi t of non-urban areas while . Local Council w i l l impose r e a l property taxes required t o provide services fo r i t s own area together with frontage tax i n conjunction wi th l oca l improvement projects.

sui table changes would govern the establishment of an urban area by whatever name it is called.n

He pointed out t h a t Local Government w a s a f i a r l y recent in- novation or iginat ing i n Great Bri ta in as late as 1839 and was a process of continuous innovation. Problems which arise from t i m e t o time have t o be solved and t h e evolution of Municipal Government involved continuous innovation t o meet the problems as they arose.

A l l s t ree ts , both construction and

The

The provisions of sections 750, 751, 752, 753, 754, 756, 757 with

He pointed out t h a t the problem i n Surrey was not peculiar t o the Municipality i t s e l f but was caused by overflow of population from t h e metropolitan centres and t h i s was a condition which applied generally throughout t he country. e f fo r t had been made i n 1957 to meet t h i s condition by including the urban areas section i n t h e new *Municipal Actn. It had now been found t h a t the provisions in question were qui te inadequate and the proposals of t h e Department which he had outlined i n h i s report were an e f fo r t t o correct t h i s deficiency i n t h e Act. He then proceeded t o d e t a i l division of responsibi l i ty proposed by the Department following the various headings outlined i n the several divisions of t h e fWunicipal Actft.

which he repl ied t o numerous questions which had been raised by various members of Council. give him some indication of t h e i r opinion on t h e proposals which he had outained and the members indicated t h e i r views as follows.

The Reeve - t h a t t h e proposals were sa t i s fac tory and pending fur ther study f e l t t h a t it would provide a solution of t h e problem i n Surrey.

sat isfactory.

some reservations which muld require fur ther study.

worth a t r ia l but he was not i n a posit ion t o express a def in i te opinion as there w a s a number of matters on which he was not qu i te c lear and as far as he was concerned the proposals would require fur ther study.

He a l so pointed out t h a t an

Following M r . Brown's address, a general discussion ensued during

M r . Brown then requested t h a t t h e members present

Councillor Smith expressed the opinion tha t t h e proposals were

Councillor Stagg - t he proposals in main were sa t i s fac tory with

Councillor Ardiel expressed the opinion t h a t t he proposals were

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A t t h i s point a discussion ensued regarding t h e methods t o be followed i n s e t t i n g up proposed urban areas and M r . Brown agreed t h a t there should be some l imi ta t ion incorporated in to the Act which would l i m i t t he s i ze of an urban d i s t r i c t and it was suggested t h a t density of population i n any part- i c u l a r portion of t he Municipality might be used as a guide, with t h e suggest- ion being t h a t no urban area could be created unless and u n t i l population density had reached a minimum of three persons t o the acre. t o give t h i s proposal fur ther study.

on the Central Council and it was t h e opinion of several members of t h e Council t h a t t h e urban areas might eas i ly dominate the setup of t h e Central Council and t h a t t h i s would create fur ther problems. Members then continued t o express

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Mr, Brown agreed

A discussion continued with regard t o the representation of urban areas

t h e i r individual opinions. Councillor Kuhn s ta ted t h a t he w a s not prepared t o give a def in i te

answer i n respect t o the proposals out l ined by M r . Brown and t h a t t he matter would require much more study. Agricultural areas and t h e representation which t h e areas in question would have on the Central Council. heavily taxed, par t icu lar ly i n t he matter of school costs, and t h a t unless they were assured of adequate representation on t h e Central Council he f e l t t h a t t he scheme would not solve t h e problem.

A t t h i s point a fur ther general discussion ensued regarding problem of t h e Agricultural areas which included the impact of school taxation. M r . Brown pointed out t h a t t h i s matter w a s outside of h i s terms of reference and t h a t he could not discuss the matter in re la t ion t o t h e present problem.

Cormcillor Patterson then spoke and s ta ted t h a t he was prepared t o accept t h e proposals i n pr inciple but t h a t he would have several questions t o ask a t a la ter da te after he had had an o p p r t u n i t y t o study t h e pro- posals . t o give t h e Department's proposals fur ther consideration and t h a t he would submit t o Council as soon as possible a second d r a f t of t h e proposals out- l i n ing i n greater d e t a i l t h e varkous matters discussed a t t h i s meeting and taking in to consideration.various suggestions which had been made during t h e progress of t h e meeting. t o the Council as soon as possible so t h a t t h e matter could be proceeded w i t h without unnecessary delay. agreement on t h e matter i n order that necessary l eg i s l a t ion could be draf ted and presented t o t h e Provincial House at i t s next session.

f: discussion then ensued regarding poss ib i l i ty of increasing membership of the Municipal Council and i n t h i s way help t o re l ieve t h e problem pending t h e bringing down of more adequate leg is la t ion . It w a s pointed out t h a t when the census f igures indicat ing t h e present population of Surrey were available t h e Municipality undoubtedly would be en t i t l ed t o increase member- ship of Council t o e ight members and t h e Reeve.

Discussion then ensued regarding arrangements f o r the meeting which had been convened by Council t o acquaint representatives of t h e various rate- payers organizations and other in te res ted groups with t h e Departmentts proposals and it was agreed t h a t t h e Reeve would a c t as Chairman of t h i s meeting, t h a t M r , Brown would be t h e only speaker and t h a t he would out l ine the Department's proposals t o t h e ratepayers present. Questions would be invi ted from the delegates representing the various groups and an e f fo r t made t o obtain views of the various interested bodies, meeting t o be held

He then referred t o the problem of t h e

He pointed out t h a t t he farmers were very

m M r . Brown then s ta ted t h a t he would assume t h a t t h e Council was prepared

He s ta ted he would endeavour t o get t h i s information

H e pointed t o t h e need f o r haste i n reaching

U i n the Lord Tweedsmuir Junior High School. Auditorium, commencing a t 8 otclock p.m.

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RXS .NO .28ld

Moved by Councillor Ardiel Seconded by Councillor Smith That a vote of thanks be extended t o

M r . Brown f o r h i s attendance a t t h i s meeting and Council express i t s appreciation of h i s e f f o r t s in t h i s connection.

Carried

ADJOUFWENT: Moved by Councillor Johnston Seconded by Councillor Stagg That the meeting do now adjourn. Carried

The meeting adjourned accordingly at 3:15 p.m.

Moved by Councillor Stagg Seconded by Councillor Patterson That these minutes be adopted. Carried

Councillor Kuhn a t t h i s point introduced the following motion t o t h e Council.

Moved by Councillor Kuhn Seconded by Councillor Stagg

WHJCREAS it is encumbent on t h i s Municipal COUNCIL t o deal w i t h t he proposaP of a County form of government as presented t o Council by t h e Deputy Minister of Municipal Affairs - And whereas t h e proposal does not unify the urban and rural i n t e r e s t s any more than the present form of government And whereas it is not i n t h e best i n t e r e s t s of the Municipality of. Surrey t o be made the subject of an experiment i n government without adequate study And whereas it i s f e l t t h a t thorough study of these proposals should be made by a selected group of t h e Union of B. C. Municipalities And whereas these s tudies may involve a lengthy period of time BE I T THE;REFORE RESOLVE3 t h a t t h e County Form of government not be consid- ered by t h i s Council. a t t h i s time and t h a t $he Deputy Minister of Municipal Affairs be informed t h a t t b i s Council does not wish t o deal any fur ther with these proposals u n t i l & t a i l e d s tudies have been made by h i s department in co-operation with the U.B.C.M. executive.

Before the motion was put there w a s some discussion on the proposed

Both Councillor K u h n and Councillor Stagg s ta ted t h a t they f e l t motion which was read by the Clerk.

t ha t it was too ear ly f o r the County form of government i n Surrey and it required more study.

want under t h e present rgMunicipal Act" through co-operation with t h e present Council.

of B. C. Municipalities on t h e proposal.

given t o ge t t ing the Provincial Government t o r e i n s t i t u t e t he Ward system on a more elaborate basis.

Councillor Ardiel f e l t t h a t t h e groups concerned can get what they

Councillor Patterson fe l t t h a t study w a s required by the Union

Councillor Johnston thought t h a t consideration perhaps should be

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Councillor Ardiel a l so f e l t t h a t t h e Council should consider going t o eight members in order t o give all. areas more representation.

The Reeve s ta ted t h a t t h e problem seems to be one of representation from a l l areas. He a l so understood t h a t t he Deputy Minister w a s t o make a fur ther report on t h i s matter of t h e County form of government f o r t he Council's consideration. Surrey secedes, t h e matter of secession w i l l be on t h i s Council.

Johnston voting against the motion.

WJ He s ta ted t h a t i f t h i s motion i s passed and North

The motion was then put and Carried with the Reeve and Councillor

c. Minutes of a meeting of t he Council and representatives of various ratepayers organizations held on August 28th, 1961 i n t h e Lord Tweedsmuir High School Auditorium a t which the County form of government was discussed were received f o r consideration.

Lord Tweedsmuir Jr. High School Auditorium, Cloverdale, B. C. August 28th, 1961.

A meeting of representatives of t he various ratepayers organizations and various other interested bodies i n the Nunicipality w a s convened by the Municipal Council and was held on the above mentioned date, commencing at 8:OO o'clock p.m., a l l members of t h e Council being present. Reeve Nesbitt i n t h e Chair.

Sixty-eight representative delegates of t h e various organizations were i n attendance and i n addition approximately 230 interested taxpayers

m were a l so i n attendance. The meeting was cal led t o order and the Reeve introduced M r .

Brown t o the audience. M r , Brown then spoke t o some length out l ining the proposals of

t h e Department f o r s e t t i ng up of a second l eve l of Municipal Government in t h e Municipality t o dea l with urban development, d e t a i l s of which he had discussed earlier i n the day with t h e Municipal Council in Committee.

Brown answered numerous questions put t o him by various delegates.

t a i l e d suwnary of t h e proposals taking i n t o consideration matters which had been discussed a t t h e meeting and proposals made i n connection with same and t h a t a report on t h i s would be submitted t o t he Municipal Council i n t h e near future. interested groups and t h e various organizations and they would be given an opportunity t o study t h e proposals and suggested t h a t a fur ther meeting be held t o discuss these proposals i n greater d e t a i l ' a f t e r the study had taken place and t h a t he would be pleased t o be i n attendance t o par t ic ipa te i n t h e discussion.

meeting f o r h i s attendance and on a motion f romthe f loo r t he ,meeting was adjourned.

A question and answer period then took place during which M r .

M r . Brown then s ta ted t h a t h i s Department would prepare more de-

The Council would then c i rcu lar ize t h i s report t o the various

The Reeve then expressed t o M r . Brown t h e appreciation of t h e

The meeting adjourned a,t 1O:lO p.m. Noved by Councillor Ardiel Seconded by Councillor Patterson That these minutes be received, - Carried

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RES .NO. 283d

REPORTS OF R J ~ P R ~ S X N T A T I V E S ON VARIOUS BOARDS:

1. BOUNDARY HEALTH UNIT:

Councillor Ardiel reported t h a t t h e t i l i n g of t h e d i tch i n f ront of the Health Unit has not yet been done which was t o be done some time ago i n connection with t h e in s t a l l a t ion of a Laundromat on the Pacif ic Highway.

Hoved by Councillor Ardiel Seconded by Councillor Kuhn That t h e Manager proceed t o have the

t i l i n g of t he d i tch on Broadway i n f ront of the Health Centre done immediately .

RES. NO . 28kd - Carried

2. SURRZY MEXORIAL HOSPITAL BOARD:

D r . J. C. Rife, Chairman of t h e Hospital Board, and I4r. J. A. M c M i l l a n , Administrator, were present l a t e r i n the meeting and presented a report on the matter of emergency services a t the Surrey Memorial Hospital.

In the report the Administrator s ta ted t h a t no hospi ta l of t h e i r size, o r smaller, o r even twice as large, has found it econ- omically feasible t o provide complete emergency services on an around- the-clock basis. H e s ta ted t h a t no hospi ta l under 400 beds a re able t o provide medical services around t h e clock by the provision of internes or res ident medical staff.

an on-call basis. I n the case of t he Surrey Memorial Hospital, they a re close t o t h e Royal Columbian Hospital which has complete twenty- four hour emergency services and, therefore, it i s quicker f o r t h e patient t o be taken d i r ec t ly t o t h a t hospital rather than t o w a i t a t t he Surrey Memorial Hospital while t h e emergency s t a f f are cal led t o the hospital.

large number of pa t ien ts at t h e Ibergency Department. handled 3,337 cases and so far i n 1961they averaged 14 v i s i t s a day on emergency cases. service a t t he hospi ta l at present is subject t o an intensive, study by t h e Board.

knowledge there w a s no emergency service turned away f romthe Surrey Memorial Hospital.

The a l te rna t ive is t o have emergency services provided on

However, t he Administrator s ta ted t h a t they do treat a In 1960 they

He a l so s ta ted t h a t the matter of emergency

He a l so repl ied t o a question t h a t t o t h e best of h i s

3. GREATFJi VANCOUVER WATER BOARD:

Hoved by Councillor Ardiel Seconded by Councillor K u h n That t h e minutes of the meeting of

August 25th, 1961, be received. RXS .NO .285d Carried

I n connection wi th the Water Board minutes, t he Clerk w a s asked t o supply the Council with copies of these minutes in which matters af fec t ing Surrey were dea l t with.

4. mittee of the Canadian Legion concerning the unveiling of t he Cenotaph f e l t t h a t the Council should assist f inanc ia l ly in t h i s ceremony,

Councillor Ardiel - as a representative of the Council on t h e Corn-

Moved by Councillor Ardiel

That the Council assist f inanc ia l ly i n t h i s U Seconded by Councillor Kuhn

unveiling of the Cenotaph ceremony. RES .NO . 286d Carried

Councillor Ardiel s ta ted tha t he would report fur ther on the possible amount of funds required.

MANAGER'S REPORT:

The Manager submitted h i s general report under date of August 3lst, 1961, which was dea l t w i t h as follows:

1. been advised by W. M. McLeannan, MOP,, t h a t a new model was being prepared at the University of B. C. on t h i s r i ve r and would be available f o r study by the Municipality.

I n regard t o the t r i fu rca t ion scheme f o r the Fraser River, he had

Moved by Councillor Ardiel. Seconded by Councillor Kuhn That the whole Council view t h i s model

when it is possible t o do SO. RiB .NO. 287d Carried

2. Stephens of 14882 - 64A Avenue f o r t h e l o s s of 27 turkeys k i l led by dogs. He recornended the f u l l meat value be paid f o r t h e turkeys destroyed.

The Manager reported t h a t he had received a claim from W. A.

n Noved by Councillor Ardiel Seconded by Councillor Johnston That t h i s claim be allowed i n t h e amount

Carried of $66.08 being the f u l l meat value of the turkeys l o s t ,

RES. NO . 288d - 3. of 1 - 14tt Photo-Copy machine and 1 - l4 x 17 Exposing Frame a t a cost of $260.00 plus tax.

The Manager s ta ted t h a t t he Planner had requested the purchase

Moved by Councillor Johnston Seconded by Councillor Patterson That these purchases a t t h e above mentioned

Carried cost be approved,

R G NO 289d -

RES. NO. 29Od

CLE3K'S REPORT

Moved by Councillor Stagg Seconded by Councillor Patterson That t h e Manager' s report be received. Carried

1. l25A Stree t and 1 2 6 ~ Stree t had been received. not had an opportunity t o check t o see i f t he pet i t ion w a s suff ic ient .

A pet i t ion f o r Local Improvement paving of 113th Avenue between The Clerk s ta ted he had

U

,% 2 w

RES .NO. 29ld

Noved by Councillor Patterson Seconded by Councillor Stagg That t h i s matter be tabled. Carried .

2. 122nd St ree t from 92nd t o 96th Avenue was received as follows:

The Engineer's report on the Local Improvement paving of

Project: L.I.-61-70

Pursuant t o Section 600 (1) of the Municipal Act, I wish t o advise i n regard t o the following work resolved t o be undertaken as a Local Improvement, being i n accordance with Section 581 (1) widening, expanding, grading, paving, a l t e r ing t h e grade of, diverting o r improving the s t r e e t or s t r ee t s , including retaining w a l l s incidental thereto, as follows:

(b) Opening,

Reconstruction and paving of 122 St ree t from 92nd Avenue t o 96th Avenue

(a) (b) (e )

(d)

The l i fe t ime of the work i s estimated t o be 10 years. Cost of t he work is estirmted t o be $9,900.00 The share o r proportion of the cost which should be borne by t h e parcels of land which abut, or which are deemed t o abut on the work, and t h e Corporation, respectively 3s 50%. The number of installments by which t h e special charges should be made payable i s f i v e (5).

Xoved by Councillor Stagg Seconded by Councillor Patterson That t h e above report be accepted. Carried

BY-LAWS:

1. Itsurrey Cemeteries Regulation By-law, 1960, No. 1773" Tabled pending necessary advertising and approval of P.U.C. .

2. "Surrey Waterworks Regulation By-law, 1960, No. 1820, Amendment By-law, 1961, No. 1881" was introduced and read I

f o r t he first time. Moved by Councillor Stagg Seconded by Councillor Ardiel That "Surrey Waterworks Regulation By-

l aw, 1960, No. 1820, Amendment By-law, 1961, No. 1881" pass i t s first reading.

RS.NO.293d Carried

The said By-law was then read f o r t he second time. Moved by Councillor Johnston Seconded by Councillor Patterson That Wurrey Waterworks Regulation

By-law, 1960, No. 1820, Amendment By-law, 1961, No. 1881'' pass i t s second reading.

RES .NO . 29kd Carried

1

U

RES .NO. 295d

RES.NO .296d

1111

The said By-law was then read f o r t h e t h i r d t i m e . Moved by Councillor Ardiel Seconded by Councillor Johnston That nSurrey Mat erworks Regulation By-

l a w , 1960, No. 1820, Amendment By-law, 1961, No. 1881" be passed, subject t o reconsiderat ion.

Carried

In connection w i t h water matters, t h e matter of l i f t i n g t h e sprinkling ban was br ie f ly discussed at t h i s point.

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h e Manager look in to the matter of

Carried l i f t i n g sprinkling r e s t r i c t ions i n Surrey.

HATTERS RZFEFBED FROK PREVIOUS bEETINGS FOR REPORT OR RECOMI4E3?DATION WZRE CONSIDERED AND DEALT NITH AS FOLLOWS:

1. Semiahmoo Indian Reserve.

2. In regard t o t h e complaint of t h e Whalley Ratepayers' Association concerning a boat building operation being conducted a t 10738 - 138th S t ree t , a fur ther report f romthe Public Safety Administrator was received s ta t ing t h a t it did not appear t h a t t h i s operation had changed and it s t i l l appeared t o be a hobby rather than a business being carried on.

Moved by Councillor Patterson Seconded by Councillor Johnston That t h i s matter be r e f e r r e d t o t h e Manager

J. E. Dick: Request f o r approval of lease f o r tent ing s i te i n Laid over a t request of M r . Dick.

fo r a report a f t e r a discussion with the Sol ic i tor on t h e matter. RES.NC,. 297d Carried

3. property, t h i s matter had been dea l t with under t h e Parks Committee minutes.

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h i s matter be dropped f romthe Agenda.

In regard t o Our Lady of Good Counsel Church and development of

RES .NO .298d Carried

4. Sol ic i tor t o report.

Pet i t ion re adjustments t o Bridgeview Street Lighting Area -

5 . by Volunteer Firemen.

Mutual Aid Agreement Ci.ty of White Rock - Tabled pending reply

6, 13514 Nordson Road.

No report had been received concerning t h e drainage complaint a t

Yioved by Councillor Stagg Seconded by Councillor Kuhn That t h i s matter be referred t o t h e Board

Carried Rs*N0*299d of Works Committee.

GXNE;RAL CORBXSPONDFl4CE:

1. concerning Management Training Course Conferences t o be held during September and October a t t h e B. C. Vocational School i n Burnaby. courses of one week’s duration a r e being given by the Department i n conjunction wi th the Federal Department of Labour.

A l e t t e r from t h e B. C. Department of Education w a s received

Various

Moved by Councillor Stagg Seconded by Councillor Ardiel That t he Manager report as to whether

anyone should at tend any course from the Municipality o r not. RES .NO ,300d Carried

2. A l e t t e r from the Secretary of School D i s t r i c t No, 36 was received requesting approval t o t r ans fe r cer ta in surplus funds from Referendum No. 3 surplus. They wished t o equip f i v e classrooms as follows:

Riverdale (2rooms) $2,5OO.00

Newton (1 room) $1,250.00 T. E. Scot t (1 room)

Simon Cunningham (1 room) $iY 250.00

TOTAL

There are surplus funds from the Shannon Junior High School addition in the amount of $19,367.74,

Hoved by Councillor Johnston Seconded by Councillor krd ie l That t he Council approve the t ransfer

of $b6,250.00 from the Shannon Junior High School addition surplus t o

Carried the equipping of t he above mentioned classrooms. - RES.NO .301d

3. notice of changes i n schedule effect ive September 22nd. changes a f f ec t t r i p s between Vancouver and Langley and parts of Surrey.

A l e t t e r from the Pacif ic Stage Lines w a s received giving The proposed

Service w a s being curtai led on cer ta in of t h e t r i p s . Moved by Councillor Kuhn Seconded by Councillor Johnston That the Council send a l e t t e r of

protest t o t h i s cut t ing of service as many old people r e l y on the service and use it.

RES .NO .302d Carried

4.. giving a detai led explanation on t h e Rate Base Area f o r t he Woodland exchange and also the mileage charge tha t is made f o r cer ta in telephones beyond t h e Base Rate Area. council.

A l e t t e r from the B. C. Telephone Company w a s received

This i s a matter f o r t he information of the

Moved by Councillor Stagg Seconded by Councillor Kuhn That a copy of t h i s l e t t e r be supplied

Carried t o each member of the Council. - RES .NO .303d

I-

d

5. A l e t te r from t h e Chairman of t h e Fa l l Fair Parade w a s received requesting permission t o close Maine Street between 58th Avenue and No. 10 Highway and also part of Bond St ree t i f necessary from 11:30 a.m. t o 1:30 p.m. on September 16th i n connection with t h e F a l l Fa i r parade.

Seconded by Councillor Johnston That t h i s closure be granted.

m Moved by Councillor Ardiel

RES .NO .304d Carried

6. Society was received advising tha t t h e Fa i r Grounds would be closed t o the public September lkth, 15th, and 16th f o r t he purposes of t h e annual Fair and requesting t h a t other arrangements be made i n connection with holding of Court in t h e Museum Building.

The Manager reported t h a t t h e Magistrates had been contacted i n regard t o holding Court other than i n the PIuseum Building.

Moved by Councillor ArdieL Seconded by Councillor Stagg That t he Council approve of t h e dates f g r

Carried

A l e t t e r from the Secretary of t he Lower Fraser Valley m i b i t i o n

t h e fair and the closing of t h e Museum f o r Court purposes. RES.EJO.305d -

7. so l i c i t i ng an entry i n t h e i r parade i n connection with the Langley F a l l Fa i r on September 9th. Surrey Community Band could take part and represent t h e Municipality.

A l e t t e r from the Langley Junior Chamber of Commerce was received

The k n i c i p a l i t y has no f l o a t but it was f e l t t h a t the

Moved by Councillor Patterson Seconded by Councillor Stagg That t h e Reeve be given power t o ac t i n

U t h i s matter. RES .NO .306d Carried

8. ciation, Branch I'D", Surrey, was received suggesting t h a t Surrey do more i n the future t o a t t r a c t t ou r i s t s .

and dis t r ibut ion of brochures had been done already by t h e Co-ordinating Committee of t h e Boards of Trade i n Surrey.

A l e t t e r from the Secretary of t h e Auto Courts and Resorts Asso-

The Reeve pointed out t ha t a considerable amount of .advert is ing

Moved by Councillor Patterson . Seconded by Councillor Ardiel

That a copy of t h i s l e t te r be sent t o the Co-ordinating Committee of t h e Boards of Trade f o r any suggestions they may have .

Carried - RES. NO . 307d

9. A l e t t e r from the Chairman of St. Euphrasia's School w a s received dealing with t h e following matters:

a. That they were proceeding with the construction of t he new school buildings immediately and hoped t o occupy them by March lst, 1962. wish an extension of water supnly t o t h e school on the Johnston Road.

They

b. Advising t h a t t h e i r taxes f o r t h e current year had been paid and requesting a grant i n l i e u of these taxes as t h i s i s school property.

m

6

C. Requesting t h a t t he water service extension be ins ta l led and made avai lable a t t h e e a r l i e s t possible date,

Moved by Councillor Stagg Seconded by Councillor Patterson That Items (a) and (c) above be referred

t o the Util i t ies Committee and Item (b) be referred t o the Finance Committee .

Carried RES .NO .308d c

10. i n connection with brush extending onto h i s property frorn127th S t r ee t at 97th Avenue.

A l e t te r from T, E. Dodridge was received requesting assis tance

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h i s matter be referred t o the

Manager and Engineer f o r report . RES .NO .309d Carried

11 0 A l e t t e r had been received from Mr. Thompson regarding sani tary conditions exist.ing on premises adjacent t o h i s property on Nichol Road.

Reports from the Public Safety Administrator and the Medical Health Officer were received on h i s complaint. ported t h a t t he re was no ef f luent from t h e s e p t i c tank at 2051 - 140t,h . Stree t but they would look into t he matter fur ther after the w e t weather came.

had been taken t o reduce t h e odours coming from the chicken barn.

The Health Unit re-

I n regard t o the complaint at 2173 - 140th S t ree t act ion

Moved by Councillor Stagg Seconded by Councillor Patterson That a copy of t h i s report of t h e

Health Unit be sent t o M r , Thompson f o r h i s information. RES .NO .310d Carried

12. paving of 98th Avenue between 123rd S t ree t and 120th S t ree t as a Local Improvement .

A l e t t e r w a s received from Mrs, H. Dilley requesting t h e

Moved by Councillor Stagg Seconded by Councillor Ardiel That t he Clerk not i fy he r t h a t they

Carried can pe t i t ion fo r it as a Local Improvement. - RES .NO .311d

13 paving of

may p e t i t RES.NO.312d

14. .

A l e t t e r was received fromMrs. Lacey and others requesting 134A S t ree t between 92A Avenue and 93rd Avenue.

Moved by Councillor A r d i e l Seconded by Councillor Stagg That t h e Clerk no t i fy her t h a t she

Carried on f o r t he paving as a Local Improvement.

A pe t i t ion was received from M r . Reid and others s ta t ing t h a t t h e water supply w a s inadequate on 1 7 A Avenue between 1 5 h d S t r ee t and 156th S t ree t and requesting t h e laying of a 4 inch pipe t o serve t h e i r s t r ee t .

1111

7 Moved by Councillor Stagg Seconded by Councillor Patterson That t h i s matter be r e f e r r e d t o the Elanager

RES .NO .313d

and Ehgineer f o r report t o t h e Uti l i t ies Committee. m Carried

The pet i t ioners a l so request t h a t work i n connection with water- works be given t o ratepayers of Surrey who are presently unemployed.

Moved by Councillor Stagg Seconded by Councillor Ardiel That t he pet i t ioners be advised tha t w e

do employ unemployed ratepayers on our Minter Works projects. IiES .EO .314d Carried.

15. A request w a s received fromMr. R. A. Stewart regarding t h e paving of 129th S t ree t between 104th and 102nd Avenues.

Moved by Councillor Ardiel, Seconded by Councillor Patterson That M r . Stewart be advised tha t they can

pet i t ion f o r it as a Local Improvement. RES .NO .315d Carried

16. construction of a culvert on t h e boulevard fronting h i s premises.

neighbour.

A lengthly l e t t e r from :E. A , Gates was received concerning the

The Nanager s ta ted tha t t h i s culvert had been ins ta l led by h i s

Moved by Councillor Kuhn Seconded by Councillor Johnston That Councillors krdiel and Patterson look

m in to t h i s matter with the Engineer and report. RES .NO ,316d Carried

17 operations of a tar machine on premises adjoining his.

matter and s t a t ing t h a t there w a s no violat ion of the By-law taking place and there was no action t h e Council could take.

A l e t t e r from M r . Benjamin had been received complaining about t h e

A report from the Public Safety Administrator w a s received on t h i s

Moved by Councillor Patterson Seconded by Councillor Kuhn That Mr. Benjamin be advised of t he Public

Carried Safety Administrator' s report. - RFS.NO.317d

18. recreational faci l i t ies f o r young people i n Surrey.

A l e t t e r from Mrs. Doiron was received concerning t h e need f o r

Moved by Councillor Patterson Seconded by Councillor Sta.gg That t h i s l e t t e r be referred t o t h e Council

i n Committee. RES .NO .318 Carried

19. a t ion Act" t o cancel Lots 8, 9 and 10 of Lots 2 and 3, Block 2, N$ of the S i of Section 18, Township 2, Plan 21009, w a s recaived,

A pet i t ion from C. H. Weston and others under the nPlans Cancel- -

A report from t h e Planning Officer and t h e Engineer on t h i s application w a s received s t a t ing they were opposed t o it unless the nec- essary lane was provided t o continue the lane t h a t already exists i n t h a t area. They f e l t t h a t t h e pa r t i e s concerned should be approached t o see i f they would provide t h i s lane and i f they would not the Municipality would have t o oppose t h e application a t t h e Hearing.

Moved by Councillor Stagg Seconded by Councillor Patterson That t he report of t he Engineer and

Planner be confirmed i n t h i s matter. RES .NO .319d Carried

20 . A l e t t e r f romthe So l i c i to r s of R. C. Parker was received re- questing t h e Municipality's consent t o t h e sub-leasing of t h e East lo5 feet of Lot 2, Parcel "At* of Lot ttB", D. L. 387A, Group 2, Plan 16079. M r . McKerlich wishes t o e rec t a sawmill on t h e East 105 feet of this property presently under lease t o Mr. Parker.

Moved by Councillor Kuhn Seconded by Councillor Ardiel That t he So l i c i to r s be advised t h a t t he

Carried Municipality has no objection to t h i s sub-lease of t h e Zast 105 feet.

R ~ E .NO .320d - 21. each t o purchase Lots 1 and 2, Block 19, Section 31, Township 2, Plan a 3 5

. A l e t t e r from Charles E. Clemas w a s received offering $b&OO.OO

Moved by Councillor Johnston Seconded by Councillor Kuhn That Hr . Clemas be advised the property

i s not f o r sale. RES .NO J21d Carried

ADJOURNMENT FOR LUNCH:

lfoved by Councillor Stagg Seconded by Councillor Kuhn That t h e Council do now adjourn f o r

lunch t o reconvene a t 1:30 p.m. RES ,KO .322d Carried

22 . A pe t i t ion was received from W. F.. Hoffman and others opposing t h e proposed Local Improvement water service t o properties in Cloverdale E a s t .

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h e Clerk prepare a statement of the

assessment and a map showing t h e people objecting t o t h i s project f o r consideration by t h e Ut i l i t i es Committee.

RES .NO .?23d Carried

I n connection with t h e water extension i n Surrey Centre, a request had been received t o de le te 171A St ree t f r o m t h e project from t h e property owners concerned.

&bed by Councillor Stagg Seconded by Councillor Patterson

That t h e Ehgineer report t o t he Utilities

- Carried RG,N0.32Ltd Committee i f t h i s s t r ee t can be deleted f romthe project o r not.

w 23 report from i t s Board of Administration on the matter of sprinkling regulations. This was circulated t o t h e various Municipalities f o r t h e i r information. The reported outlined t h e e f fec t of sprinkling regulations on t h e public and t h e e f fec t of sprinkling regulations on lawns and gardens when it is imposed together with t h e cost fac tor involved i n sprinkling.

A l e t t e r from the City Clerk of Vancouver was received enclosing a

Moved by Councillor Stagg Seconded by Councillor Johnston T h a t a copy of t h i s report be made av l i l -

able t o each Council member. RES .NO .325d Carried

24. cer tain deficiencies i n t he new Subdivision By-law No. 1870. there seems t o be a discrepancy i n connection with water supply when a person i s more o r less than 2,000 f ee t from the nearest main.

A l e t t e r from M r . A. C, Brown was received drawing at tent ion t o He s ta ted t h a t

Noved by Councillor Stagg Seconded by Councillor Patterson That the l e t t e r be received and f i l e d and

M r , Brown'be advised t h a t t h e matter of water extensions are covered i n t he By-law pursuant t o the provisions.of t he Municipal Acttt and a l so under the Water €&tension By-law of t he Municipality.

RES .NO .326d Carried I '

25 requesting assistance of t h e i r taxes on Lots 11 t o 14, Block 26, Port Mann Townsite, Map 2546. Cornunity Centre.

A l e t t e r from the Port lviann Community Association was received

It is understood t h a t t h i s i s the property of t h e i r I

Noved by Councillor Stagg Seconded by Councillor Kuhn That t h i s matter be referred t o the Finance

Committee f o r report. RES .NO .327d Carried

26. Higham t o rezone 660 feet of Lot 11, Block 5, Section 27, Range 1 \?est, Plan 1057.

An application f o r Commercial zoning was received from C. A.

Moved by Councillor Stagg Seconded by Councillor Patterson That t h i s matter be referred t o the

Advisory Planning Commission fo r report. RES .NO J28d Carried

27 Road North of t h e T r a n s Canada Highway.

A pet i t ion had been received f o r improvements and paving of Render

Moved by Councillor Stagg Seconded by Councillor Patterson That the Clerk write the pe t i t ioners t o RES .NO 329d

see if they w i l l approve of a Local Improvement project f o r t h i s paving and the matter be referred t o the Board of \forks Committee.

Carried m

2

28. of payments on behalf of t h e i r 1961 levy f o r school purposes. schedule i s as follows:

A l e t t e r from t h e School Board w a s received suggesting a schedule The

1961 Requisition Paid t o Aug. 28/61

August 31, 1961 September 30, 1961 October 31, 1961 November 30, 1961

Balance

approved by the Municipality. RGS .NO .330d

ANY OTHER COMPETENT BUSINESS:

- $ 2,194,712.00 - 407,036 .47 # 1,787.675.53

- 850,000.00 - 3 75,000 -00 - 2t30,000.00 - 282,675 53

Moved by Councillor Ardiel Seconded by Councillor Johnston That t h e above schedule of payments be

. . Carried

1. Elunicipality of Langley was laying pavement a t an approximate cost of $3,700.00 a m i l e as~compared t o our cost of $7,500.00 t o $8,000.00 a mile .

Councillor Ardiel reported t h a t he understood t h a t t he

Moved by Councillor Ardiel Seconded by Councillor Kuhn That t h e matter of laying a cheaper type

of pavement be discussed a t the next Board of Works Committee and t h e Committee look in to the matter of t h e paving being done by t h e Municipality of Langley.

R B .NO .331d Carried

2. Board, t he matter of teachers' salaries and possible increase i n t h e nonshareable cost of t h i s i t e m w a s discussed.

Moved by Councillor Patterson Seconded by Councillor Ardiel That the Clerk write t he School Board

I n connection with t h e amount of money being paid t o t h e School

requesting t h e amount of non-shareable teachers' salaries i n t h e budget. RES .NO .332d Carried

3. l a t ed concerning a meeting being held i n Cloverdale on September 7th t o form an organization t o speak f o r t h e taxpayers of t he ru ra l areas of Surrey. He f e l t t h a t with a group already formed i n North Surrey and t h i s proposed group being formed i n South Surrey t h a t Surrey w a s being s p l i t in to two halves. He s ta ted t h a t he had a resolution t o present t o the Council f o r t h e i r consideration.

Moved by Councillor Kuhn ,

Seconded by Councillor Stagg

Councillor Kuhn a t t h i s point referred t o a notice being circu-

The Deputy Minister has wri t ten two le t ters addressed t o the Reeve of t h i s Municipality in which he was c r i t i c a l of Councills apparent u n w i l l - ingness t o meet with t h e groups of taxpayers who were voicing unrest and d issa t i s fac t ion with t h e administration.

W

The Reeve has given no leadership on such a meeting and i n view of fur ther unrest as evidenced by t h i s meeting arranged f o r Thursday, I move t h a t th ree representatives from the North Surrey Municipal Improve- ment Society, t he Ocean Park Crescent Beach Associations and the South &st Surrey Association be invi ted t o a t tend a Council meeting nex$ Monday a t 1O:OO a.m. t o present t h e i r proposals fo r b e t t e r municipal government i n Surrey

m

R S .NO .333d Carried

In regard t o the c r i t i c i sm i n t h e motion of the Reeve, t h e Reeve s ta ted t h a t no meeting had been cal led as he had waited u n t i l t he f u l l Council was present t o hear t h e l e t t e r received from the Deputy Minister as it was h i s understanding t h a t these matters were t o be discussed when t h e f u l l Council w a s present.

4. M r . MacDonald concerning the B. C. E lec t r ic pole l i n e on 68th Avenue Nest of Latimer Road. located i n t h e i r proper location.

Councillor Stagg s ta ted t h a t he had received a complaint from

He s ta ted tha t they were being replaced and should be re-

Moved by Councillor Stagg Seconded by Councillor Patterson That t h i s matter be referred t o t h e Engineer

fo r report . RES .NO .334d Carried

5. h i l l on 168th Street , South of 32nd Avenue.

Councillor Stagg brought up the matter of t h e condition of the

Koved by Councillor Stagg , Seconded b57 Councillor Kuhn tmm That t h i s matter be referred t o the Board

of Norks Committee. RS.NO.335d Carried

6. Engineer concerning the drainage d i tch a t t h e rear of the properties on the West s ide of Maine S t ree t immediately North of No. 10 Highway. The di tch requires 1$*' t i l e and they can be ins ta l led by the Municipality a t a cost of $3.50 per foot.

Councillor Stagg s ta ted t h a t he had received a report from t h e

I Moved by Councillor Stagg Seconded by Councillor Patterson That t h e Council aut%horize payment by t h e

Carried

property owners over a year if necessary and the Nanager take the matter up with the owner o r owners concerned.

_1 U S .NO .336d

7. Road t h a t had been to rn up during t h e construction of t h e bridge last year had s t i l l not been paved and it was creating a dust nuisance a t t he school.

Councillor Kuhn s ta ted tha t t h e section of the Campbell River

Moved by Councillor Kuhn Seconded by Councillor Stagg That the Engineer be asked t o pave t h a t

Rs*N0*337d section of the Campbell River Road at the bridge immediately. Carried -

2

BILLS AND PAYROLL:

Committee as follows:

Accounts Payable - 9421 - 9425 9426 - 9451' 9452 - 9490 9491 - 9507 9508 - 9526- 9527 - 9545 9546 - 9558 9559 - 9561 9562 - 9570 9571 - 9746 9747 - 9758 9759 - 9762 9763 - 9778 9799 - 9821

9827 - 9845 9846 - 9853 9854 - 9871 9872 - 9880

9822 - 9826

Payroll f13 Parks Public Util i t ies Public Works Office

Payroll #14 Parks Public U t i l i t i e s Public Works Off i c e Office Retro Parks Retro Public Works Retro Public U t i l i t i e s Retro

Payroll #15 Parks

Public Works Office

. Public U t i l i t i e s

Noved by Councillor Johnston Seconded by Councillor Patterson That accounts submitted by the Finance

10,150.00 +-. 18,995.56 E\

1,336.04 9 17,575-08 2

8,874.50 9 613 . 23

5,177.40 fi

18,101.89

34,692.5'7 r\

1,631. $8 \ 250.00 h

4,607.35 \ 158 , 3 9 7. O l h

831.23~

222,319.11

984 43n . 50y153*14h

7,53%09\ 339 *48\

4,610.082

31,157 .682

Uy818.592 279493 e o %

8,330 44r\ 740 09

11,179.45 3 , 942.78

4,307.302 15 , 800 . 28\ 28,070.6\ 28,450.64~

9881 - 9888 9889 - 9898 9899 - 0903 9904 - 9921 9922 - 9927 9928 - 9953 9954 - 9958 9959 - 9961 9962 - 9984 . 9985 -loo01 9964A 10002-1003 2 10033 -1023 2 10233 - 10235 10236 - 10272 and

10274 10273 10275 - 10289 10290 - 10304

832 . 892

13 , 379.11h 462.312

13 , 797.672

48,278.62 h 2,074. LA

20,983.55h 7,628.94~

122,994.02"- 4,929 . 02.q

26,621.4~~ 1,3oO.851

162,599 . 77h 231,297 . 20\

3 y 8379 5 0 ~

15yU3*90/\ by43 2 57

8,108.28.2

a l l as ident i f ied by the signature\of t he Reeve be passed f o r payment and cheques issued f o r same.

Carried - RES .NO .338d

RES .NO .339d Moved by Councillor Patterson Seconded by Councillor Ardiel That t h e Council do now adjourn i n t o

Council i n C o d t t e e of t h e Whole t o discuss various matters. rJ Carried

The Council adjourned in to Committee of t he Whole at 2:15 p.m.

Municipal Hall, Cloverdale, B. C. September 5, 1961.

The Council m e t i n Committee of t h e Whole a t 2:l5 p.m., a l l members of t he Council being present with the exception of Councillor Smith.

1. Municipali t ies Convention a t Vernon w a s discussed,

The matter of expenses of delegates t o the forthcoming Union of B, C.

Noved. by Councillor Patterson Seconded by Councillor Johnston That t h e Councillors and the Reeve each

receive $290.00 f o r expenses t o a t tend the U.B.C.M. Convention and t h a t an addi t ional sum of $50.00 be voted f o r t h e Reeve and t h a t the Manager and Clerk receive expenses while attending the Convention.

Carried

2. August 3lst, 1961, was discussed.

The Hanager's report on property and personnel matters under date of

W a, In regard t o the acquis i t ion of t h e right-of-way f o r t h e proposed Manson Road Sewer Trunk, the Manager reported t h a t these properties had been appraised and t h e cost would be in t h e neighbourhood of $16,000.00 t o acquire property fo r t h i s right-of-way.

Moved by Councillor Ardiel Seconded by Councillor Patterson That t h i s matter be referred t o the

Carried Manager for further report t o the U t i l i t i e s Committee,

b. The Manager reported t h a t negotiations had been completed f o r t h e purchase of t h e property fromMr. Stone and t h e matter was now i n t h e hands of t h e So l i c i to r and he recommended t h a t the purchase pr ice of $6,500.00 be paid t o the Sol ic i tor t o be held i n t r u s t pending aatual transfer of t h e property.

Noved by Councillor Stagg Seconded by Councillor Kuhn That t he recommendation i n regard t o t h e

Carried purchase of t h i s property be approved by the Council.

C. The Manager submitted a l e t t e r f romthe Surrey Municipal Employees' Association concerning the wages of truck dr ivers and machine operators. He understood t h a t they would be paid overtime f o r t h e one-half hour worked pr ior t o 8:OO a.m. from the first of the year un t i l June 5th. s ta ted tha t t h i s had been agreed upon during negotiations a t the time of t h e recent strike.

The Council w

Moved by Councillor Stagg Seconded by Councillor Ardiel That t he Association be advised t h a t

Carried these monies would be paid t o the truck dr ivers and machine operators.

. d. I n regard t o the membership f e e i n the International North- west Parks Association, the Manager reported t h a t he had taken t h i s up w i t h the Parks Administrator and it would be i n order i n t h i s case t o pay the f ees i n question.

Moved by Councillor.Stagg Seconded by Councillor Patterson That t h e Municipality pay t h i s

Carried membership fee of $20.00.

e. The Manager s ta ted he had received from t h e Planner a mem- orandum concerning personnel i n t h e Planning Department and h i s mileage account f o r April, May and June.

Moved by Councillor Stagg Seconded by Councillor Johnston That t he matter of personnel be

included in the review previously authorized f o r the Engineering Department. Carried

Moved by Councillor Stagg Seconded by Councillor Ardiel That. the matter of the mileage

Carried account be referred t o t h i s review as w e l l .

f . .The Manager s ta ted he had received an application from D. M. This was in par t icu lar Matheson f o r emplopent w i t h t h e Municipality.

reference t o policing Municipal regulations. Moved by Councillor Stagg Seconded by Councillor Kuhn That Ilr. Matheson be advised t h a t

Carried the Municipality is not h i r ing anyone at present.

g. The Manager s ta ted he had received a report from the Parks Administrator concerning d i f f i c u l t i e s which a r e being encountered i n regard t o t h e in s t a l l a t ion of cement work, monuments and stones i n Nunicipal cemeteries.

Moved by Councillor Stagg Seconded by Councillor Patterson That t h i s matter be referred t o the

U t i l i t i e s Committee and t h a t a l l i n s t a l l a t ions be suspended in the mean- time.

Carried

. h. The Manager s ta ted he had received a complaint through t h e Public Safety Administrator of t he operations of t he W i l l i a m s Night Patrol i n Surrey.

U

Moved by Councillor Patterson Seconded by Councillor Kuhn That t he operator of t h e W i l l i a m s

Night Patrol be asked t o appear before the Traf f ic and Police Committee. rrJ Carried

i. A report by the Municipal Constable regarding an a r t i c l e i n the August 3lst issue of t h e ItBritish Columbiantl wits read f o r the information of t he council.

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h e report be received and f i led . Carried

* . Mr. D. J. McGugan who had been our Engineer f o r many years under t h e "Ditches and Watercourses Act". t h e Council for t h e l e t t e r and thoughts expressed therein,

j. The Manager s ta ted t h a t he had sent a l e t t e r of appreciation t o

A reply had been received from M r . McGugan thanking

Moved by Councillor Kuhn Seconded by Councillor Patterson That t h e Manager's action in t h i s regard

Carried be endorsed and the l e t t e r be f i l ed . -

k. A l e t te r from the So l i c i to r was received i n regard t o the matter of t he t rans i t ion period i n connection with t h e new Subdivision By-law. s ta ted t h a t i n the case of a ten ta t ive approval under t h e old Subdivision By- l a w which had expired pr ior t o t h e passing of t h e new By-law and the ten ta t ive approval had not been renewed then they should be required t o comply with the new By-law. the time of t h e passing of t he new Subdivision By-law they should present t h e i r plans and make applications f o r subdivision under the old By-law. No person should be allowed t o have a subdivision approved par t ly under t h e old By-law and par t ly under t h e new By-law.

H e

1 If t h e person had a ten ta t ive aFproval t h a t had not expired a t

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h e Manager advise t h e Engineer of

t h i s report and the Council endorse t h e So l i c i to r ' s report on t h i s matter of t rans i t ion on subdivisions.

Carried 7

1. The Manager s ta ted he had received a request from Mrs. Tomkulak t o pay a water connection fee i.fi four monthly installments with t h e balance being paid by December 31st, 1961..

Moved by Councillor Ardiel Seconded by Councillor Patterson That t he Council approve the payment

Carried of t h i s connection fee in stallments.

m. The Manager s ta ted tha t we should proceed with t h e Court of Revision on the water frontage tax in t h e Municipality which had been authorized earlier i n t he year by the Council.

Moved by Councillor Patterson Seconded by Councillor Kuhn mw

226 That t h e Manager be asked t o have

the Assessor prepare the necessary water frontage ro3ls and not ices f o r t h e Court of Revision.

Carried

n. A l e t t e r fromMayor Hewitt of North Bay was received i n reply t o our l e t t e r of August 28th. He stated tha t it was a pleasure t o meet with M r . Idler of Cloverdale who had been elected Grand Exalted Ruler at the recent Elks Convention held i n North Bay.

Moved by Councillor Ardiel Seconded by Councillor Kuhn That the l e t te r be received and f i l e d . Carried

0 . The matter of t he l e t t e r from Mrs. Diron regarding recreation i n Surrey had been referred t o t h e Council i n Committee for consideration.

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h i s matter be referred t o the

Carried

Moved by Councillor Patterson Seconded by Councillor Ardiel That t h e Council. do now adjourn in to

Parks Committee f o r consideration. - open Council meeting.

Carried

Moved by Councillor Patterson Seconded by Councillor Kuhn That the Council adopt the proceed-

ings of Council in Cormnittee of Today's date. RES.NO.34Od Carried

ADJOU€i.NMkNT:

Moved by Councillor Stagg Seconded by Councillor Ardiel That t h e Council do now adjourn t o

meet again a t the Nunicipal Hall, Cloverdale, B. C. on Monday, September l l t h , 1961, a t 9:30 a.m.

Carried

The meeting adjourned at 3 : l O p.m.