september digital signatures - apegnb · 2017-09-13 · and manages trustworthy digital...
TRANSCRIPT
Digital Signatures: Inevitable Digital Transformation
September2017
Why the Need?
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Background
Today we are in the Information Age
— With the increasing use of computers, there is a stronger need than ever to be able to authorize or sign documents quickly and securely so that anyone can have confidence in the identity and qualifications of the person who authorized them.
— This is where Notarius comes in.
Who is Notarius?
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Background
Created by Quebec Board of Notaries in 1996
— The primary goal was to help notaries undertake a digital transformation of their work environment from paper to digital document management.
— This included putting together one of the first Canadian PKI Certificate Authority.
— Today, through its Public Key Infrastructure (PKI), recognized by various government agencies, Notarius issues and manages trustworthy digital signatures. This cyber security initiative is designed to protect the public and enable professionals to sign electronic documents with the same legal value as a paper document signed by hand.
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Key FactsSolutions allow the signing, authentication, sealing, and validation of:— Electronic documents
Clients and partners— More than 25 professional associations
— More than 16,000 professionals in Canada
Certifications— ISO 27001, information security management
— ISO 9001, quality management
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Trusted Third Party
Notarius is the only private trusted third party in Canada that can guarantee the
identity and the status of more than 16,000 professionals
Notarius is a trusted third party for the signing, authentication, and validation of
documents.
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Our Partners
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Clients
Engineering
Governments
Cities
Crown Corporations
Other
What is a signature?
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What is a Signature?
SIGNATURE
Permanent marks bonded to static documents that
are traceable, exclusive and personal to individuals.
They constitute evidence of implicit or explicit intent.
Permanent – Binding –Static Traceable –Exclusive – Intent
ELECTRONIC SIGNATURE
Signatures in the electronicmedium. They cover a vast array of use cases and are
of varying reliability.
DlGITAL SIGNATURE
Electronic signatures in which reliability
characteristics have been reinforced with
cryptography to augment document reliability.
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The Truth About Digital SignaturesMyths
A digital signature is complicated
My client does not accept electronic originals
A digital signature requires a major change in corporate or organizational processes
A digital signature belongs to Notarius
Facts
Notarius provides a complete solution that can be used by professionals and technicians to streamline preparation and authentication of large sets of documents. Just remember your password!
Most customers already accept electronic files.
The method of authenticating documents may change. However, the process of printing, binding, scanning, archiving, and shipping of paper documents is replaced with just a few clicks of the mouse. It’s easy to generate a PDF file, sign it digitally, save it, and send it by email.
99% of digital signatures are issued by our partner associations or the companies that use the CertifiO digital signature platform. (ex. Visa)
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The Truth About Digital Signatures
FACT
Overall, using a digital signature is less expensive than using a handwritten signature because it greatly reduces printing, management, handling, archival and shipping costs. Pays for itself if you sign more than 25 drawings per year.
MYTH
A digital signature is expensiveDID YOU KNOW?
A firm with 10 engineers that sign 100 documents per year will save $8000 a year in time and resources.
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The Digital Signature: Overview
What:
— Part of the electronic signatures’ family — Based on robust cryptographic processes— Allows an airtight, secure, and non-refutable link between:
the person signing the document and, if needed, his or her professional or business affiliation; and
the electronic document
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The Digital Signature: Technical Flow
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The Digital Signature: Guarantees
Origin: the identity of the signatory is reliable
Integrity:the document may not be altered without invalidating the signature
Authenticity :the proofs of the origin and integrity are contained within the document
Sustainability:the document may be read and authenticated in the future
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What is PDF/A
PDF/A is a recognized international ISO standard for Archiving Documents Long-Term
The industry ensures that a document that is saved in PDF\A format will always be readable in the future.
Huge advantage of PDF/A-3 b format.
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Why a digital signature for engineers?
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The Engineering Landscape
GovernmentsAgencies and MunicipalitiesGeneral Public
Partner Associations Key Users
A sustainable digital ecosystemconsists of 3 key participants:1) Trusted issuer: Association2) Users: Industry Professionals3) Recognition: Government and
Public acceptance
What software do I need?
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Solutions
ConsignO is the PDF processing/signing solution. Available:• Desktop• Server Automation
Verifio is the server based batch validation service of PDF documents and digital signatures.
Certifio is the digital certificate issuance service.Available:• Professionals• Employees• Departments• Organizations
CertifiO Cloud is a digital signing chamber free for signers.
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Notarius’ offer
Easy to use productivity tool that allows the efficient digital signing of documents. • Multiple signatures on the same
document
• Batch signing
• Stamping
• PDF/A conversion and validation
• Validation of signatures
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Document Life Cycle
BIMDWG
Municipality Drafters Engineer Legally Reliable Document
Demo
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Signing as Simple as a Right-Click of Mouse
MouseRight-Click
Send to
How to sign up?
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Process
Step 1 Step 3
Project Manager opens a Corporate
Billing Account*
Step 5Step 4Step 2
User fills out personal subscription form for
authorized association
Notarius IVA
Applicant ApplicantProject Manager
User plans Face to Face ID verification for a
CertifiO for Professionals digital signature
Corporate IT Support
Company IT Support installs CertifiO Suite
Software for Applicant
Applicant
After approval, Applicant must activate CertifiO for
Professionals Digital Signature
APEGNB Approval
*For accounts with 5 or more subscriptions
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Process – Step 1: Open Account
Step 1
Project Manager opens a Corporate
Billing Account*
Project Manager
*For accounts with 5 or more subscriptions
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Process – Step 1: Open Account
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Process – Step 2: Fill Out Form
Step 1
Project Manager opens a Corporate
Billing Account*
Step 2
User fills out personal subscription form for
authorized association
ApplicantProject Manager
*For accounts with 5 or more subscriptions
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Process – Step 2: Fill Out Formnotarius.com
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Process – Step 3: Face to Face ID Verification
Step 1 Step 3Project Manager
opens a Corporate Billing Account*
Step 2
User fills out personal subscription form for
authorized association
Notarius IVA
Applicant ApplicantProject Manager
User plans Face to Face ID verification for a CertifiOfor Professionals digital
signature
*For accounts with 5 or more subscriptions
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Process – Step 3: Face to Face ID Verification
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Process – Step 4: Install CertifiO Suite
Step 1 Step 3
Project Manager opens a Corporate
Billing Account*
Step 4Step 2
User fills out personal subscription form for
authorized association
Notarius IVA
Applicant ApplicantProject Manager
User plans Face to Face ID verification for a
CertifiO for Professionals digital signature
Corporate IT Support
Company IT Support installs CertifiO Suite
Software for Applicant
*For accounts with 5 or more subscriptions
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Process – Step 4: Install CertifiO Suite
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Process – Step 5: Approval & Activation
Step 1 Step 3
Project Manager opens a Corporate
Billing Account*
Step 5Step 4Step 2
User fills out personal subscription form for
authorized association
Notarius IVA
Applicant ApplicantProject Manager
User plans Face to Face ID verification for a
CertifiO for Professionals digital signature
Corporate IT Support
Company IT Support installs CertifiO Suite
Software for Applicant
Applicant
After approval, Applicant must activate CertifiO for
Professionals Digital Signature
APEGNB Approval
*For accounts with 5 or more subscriptions
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Process – Step 5: Approval & Activation
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Congratulations, You Now Have A Digital Signature!
How long does it take to get?
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Process To Get A Digital Signature
Step 1 Step 3
Project Manager opens a Corporate
Billing Account*
Step 5Step 4Step 2
User fills out personal subscription form for
authorized association
Notarius IVA
Applicant ApplicantProject Manager
User plans Face to Face ID verification for a
CertifiO for Professionals digital signature
Corporate IT Support
Company IT Support installs CertifiO Suite
Software for Applicant
Applicant
After approval, Applicant must activate CertifiO for
Professionals Digital Signature
APEGNB Approval
*For accounts with 5 or more subscriptions
5 MIN 5 MIN 10 MIN 15 MIN 10 MIN 5 MIN
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Process To Get A Digital Signature
Step 1 Step 3 Step 5Step 4Step 2
5 MIN 5 MIN 10 MIN 15 MIN 10 MIN 5 MIN
+- 45 minutes over 2-3 business days!
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Need Help?
Notarius presently services a large community of users from coast to coast. As such, our digital signature services include a variety of training tools and assistance, free of charge.• Help/FAQ Section: https://notarius.com/help• ConsignO Desktop Training Videos: https://notarius.com/videos• ConsignO Desktop User Guide: https://notarius.com/guide• Live Webinar every Wednesday at 11AM Mountain Time:
https://notarius.com/webinars• Support via Email: [email protected]• Support via Phone: 1-855-505-7272• Online Chat Service. https://notarius.com
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Evaluate the certifiO Suite
• Request a test digital signature
• https://notarius.com/en/evaluate-certifio-suite/
• TEST Digital identity is linked to a person
• Download certifiO Suite: CertifiO and ConsignO
• Evaluate free: 60 days
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Pricing
Sign Up (One-Time)
$140
$95
$0
FREE W/SUBSCRIPTION
$0
FREE FOR SIGNERS
Subscription (Yearly)
$185
$125
$229/$299
FREE W/SUBSCRIPTION
$120*Promo
FREE FOR SIGNERS
