Series Policy in RDAGeorge Prager and Robert Maxwell

Continuing Resources Cataloging ForumAmerican Library Association

27 January 2014

Introduction

• PCC/SCT Series Policy Task Force• Formed Nov. 2012 • Not a subgroup of associated PCC/SCT Series

Training TF or the Series Review Group• Members: Robert Maxwell, George Prager, Ed

Jones, Paul Priebe

Introduction

• Work of the Series Policy Task Force– Recommend new series policies arising from RDA

implementation: Done– Review all existing LC-PCC PS & DCM Z1 sections

on series: In process– Recommend additions and changes to existing

documentation: In process

Introduction

– Interim Report completed Jan. 17, 2014I. FRBR IssuesII. Transcription issuesIII. Access point issuesIV. Miscellaneous issuesAppendix I. Proposed Policy StatementsAppendix II. Other Series-related policy statements needing review50+ pages of discussion & recommendations

Introduction

Next Steps:• PCC decisions needed on Task Force

recommendations (SCS & PoCo)• Approved recommendations to be merged into

LC-PCC PS & series training materials• Task Force work finished: Spring 2014?• Documentation updated: Fall 2014?Highlights of a few policy recommendations follow

Series Numbering: Transcription (490)

Series numbering only in CIP data, publisher’s website, etc. – RDA allows numbering to be taken from any source

in resource (2.12.9.2)– Recommendation: Do not change current policy

(don’t allow transcription from CIP data, bibliography, etc.)

Series Numbering: Transcription (490)

Prefer Arabic numerals for Roman or other numerals (RDA 2.12.9.3, 1.8, LC-PCC PS)?– RDA: use form preferred by the agency – RDA 1st alternative (LC): record numerals in form

they appear (1.8.2)– TF Recommendation: Follow RDA 1st alternative

(LC-PCC PS at 1.8.2 should be changed to “LC/PCC practice”)

Series Numbering: AAPs (8XX)

Numbering only in CIP, publisher’s website, etc.– RDA allows information on numbering in series AAPs to

be taken from any source (24.6.1.2)– Helpful for user if numbering given in AAPs– But no expectation to look outside resource for series

information– Recommendation: Do not change current policy (Allow

series numbering in series AAPs to be taken from any source)

– Reminder: If numbering taken from outside resource, no 490 (RDA 2.12.9.2)

Series Numbering: AAPs (8XX)

• Substitute prescribed abbreviations for different found abbreviations of captions?

• No clear instructions in RDA (B5.5, 24.6)• On English language resource: “vol.” 642 field: use “vol.” or “v.”?

• On French language resource: “v.” 642 field: use “v.” or “vol.”?

Series Numbering: AAPs (8XX)

• Recommended LC-PCC PS 24.6.1.3: PCC practice: Abbreviate terms used as part of the numbering as instructed in Appendix B. Substitute one form of abbreviation with the prescribed abbreviation.

English: always use “v.” for vol., vols., etc.French: always use “vol.” for v., vols., etc.

Series Numbering: AAPs (8XX)

Substitute Arabic numerals for Roman or other numerals in series numbering of AAPs?(RDA 24.6, 1.8)On resource: tome VIIIIn AAP: use “t. VIII” or “t. 8”?

Recommended LC-PCC PS 24.6.1.3: PCC practice: Record numerals in series numbering as Arabic numerals. Abbreviate terms used as part of the numbering as instructed in Appendix B. Substitute one form of abbreviation with the prescribed abbreviation.

Series Numbering: Chronological Designations (490/8XX)

Record both series numbering & chronological designations in series statements? Use both in AAPs? (Yes, as per RDA 2.12.9.4 & 24.6.1)On piece: Band 5 (2012)490 1 $v Band 5 (2012)830 0 $v Bd. 5 (2012)Recommendation: Follow RDA as written; add an example in training materials

Series in multiple languages

• A series is an aggregate work• As such, it can exist in more than one

expression, including– Translations

• The translation can exist independently of the original; or

• Bilingual series

Bilingual Series

1. Create a work-level authority record for the series. For bilingual series, this authorized access point would probably be used only for subject access.

100 1# $a Curtis, Jennifer Keats. $t Animal helpers

2. Create expression-level authority records for the language expressions containing authorized access points created by appending the language (including the original language) to the authorized access point for the series expression

100 1# $a Curtis, Jennifer Keats. $t Animal helpers. $l English100 1# $a Curtis, Jennifer Keats. $t Animal helpers. $l Spanish

Bilingual Series

3. Use the authorized access points for the language expressions in bibliographic records, as appropriate.

800 1# $a Curtis, Jennifer Keats. $t Animal helpers. $l English800 1# $a Curtis, Jennifer Keats. $t Animal helpers. $l Spanish

4. For bilingual series, since the visual clue “language & language” will no longer exist in the authorized access point, we recommend including a 655 field in the bibliographic record for the resource:

655 #0 Bilingual books.

Series vs. “Name” authority record

OCLC 856191298 (collected set)

100 0 Sallust, ǂd 86 B.C.-34 B.C., ǂe author.245 10 Sallust / ǂc translated by J.C. Rolfe ; revised by John T. Ramsey.264 1 Cambridge, Massachusetts ; ǂa London, England : ǂb Harvard University Press, ǂc 2013-300 volumes : ǂb maps ; ǂc 17 cm.490 1 Loeb classical library ; ǂv 116505 1 Volume 1. The war with Cataline ; The war with Jugurtha

Series vs. “Name” authority record

OCLC 865167030 (analytic)

100 0 Sallust, ǂd 86 B.C.-34 B.C., ǂe author.245 10 The war with Catiline ; ǂb The war with Jugurtha / ǂc Sallust ; translated by J.C. Rolfe ; revised by John T. Ramsey.264 1 Cambridge, Massachusetts ; ǂa London, England : ǂb Harvard University Press, ǂc 2013.300 lxxxviii, 440 pages : ǂb maps ; ǂc 17 cm.490 1 Loeb classical library ; ǂv 116

Series vs. “Name” authority record

PCC policy under AACR2:Cancel the name authority recordCreate a new series authority record

Or

Revise the name authority record to become a series authority record.

Series vs. “Name” authority record

This policy more or less forced PCC catalogers to go the “analytic” route (with series authorized access points) rather than catalog using a collected set record.

Series vs. “Name” authority record

3 options:1. Always revise or amend the existing name

authority record to treat as a series (continue existing policy)

2. Create an additional authority record, perhaps qualified by “Series”

3. Revise PCC policy to allow a single authority record to authorize either “name” authorized access points or series authorized access points

Series vs. “Name” authority record

The policy group recommends option 3.

This would only require a policy and practice change, not a MARC change, since series authority records are already coded as valid for “name” use.

In cases where an authorized access point might be needed either as a series or a “name” access point, we recommend not using the term “Series” as a qualifier if a qualifier is needed.

Series vs. “Name” authority recordOCLC 865167030 (analytic)

100 0 Sallust, ǂd 86 B.C.-34 B.C., ǂe author.245 10 The war with Catiline : ǂb The war with Jugurtha / ǂc Sallust ; translated by J.C. Rolfe ; revised by John T. Ramsey.264 1 Cambridge, Massachusetts ; ǂa London, England : ǂb Harvard University Press, ǂc 2013.300 lxxxviii, 440 pages : ǂb maps ; ǂc 17 cm.490 1 Sallust ; ǂv I490 1 Loeb classical library ; ǂv 116655 0 Bilingual books.800 0 Sallust, ǂd 86 B.C.-34 B.C. ǂt Works. ǂl English ǂs (Rolfe and Ramsey) ; ǂv 1.800 0 Sallust, ǂd 86 B.C.-34 B.C. ǂt Works. ǂl Latin ǂs (Rolfe and Ramsey) ; ǂv 1.

Series vs. “Name” authority recordOCLC 856191298 (collected set)

100 0 Sallust, ǂd 86 B.C.-34 B.C., ǂe author.245 10 Sallust / ǂc translated by J.C. Rolfe ; revised by John T. Ramsey.264 1 Cambridge, Massachusetts ; ǂa London, England : ǂb Harvard University Press, ǂc 2013-300 volumes : ǂb maps ; ǂc 17 cm.490 1 Loeb classical library ; ǂv 116505 1 Volume 1. The war with Cataline ; The war with Jugurtha655 0 Bilingual books.700 02 Sallust, ǂd 86 B.C.-34 B.C. ǂt Works. ǂl English ǂs (Rolfe and Ramsey)700 02 Sallust, ǂd 86 B.C.-34 B.C. ǂt Works. ǂl Latin ǂs (Rolfe and Ramsey)