session 105 the enrich project: linking awards with output and impact valerie mccutcheon and william...
TRANSCRIPT
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Session 105
The Enrich Project: linking awards with output and impact
Valerie McCutcheon and William J NixonUniversity of Glasgow
Association of Research Managers and Administrators8th June 2010
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Disclaimer
We won’t tell you:
• We have the best or the only way• All the answers
We will tell you:
• A story about our systems and processes
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The Enrich Project (April 2009 – March 2010)
• Establish repository as core publications database
• Staff profiles using data from core systems • Compliance with open access • Improve publicity for research activity and
outputs• Improved workflows for collecting data • Linked Research awards and Output
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Role in Impact and Output Agenda
• Assist with impact plans• Identify users of research• Articulate benefits • Get beneficiaries to testify• Capture the benefits• Capture outputs and associate v funders
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Background
• Data rich systems– Enlighten Repository since 2001– Research System since 1994
• Senior Management support• Publication policy 2008
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The Research LifecyclePre-Award Award Post-Award
Stage 1:
Pre-Project
Stage 2:
Create Project /
Application
Stage 3:
Award Receipt
Stage 4:
Finance Project
Initiation
Stage 5:
ProjectManagement
Stage 6:
Project Completion
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R & E Home Page Screenshot
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Overview of Research Systems
StudentSystem
Research Mapping System & Web
Pages
Research System
Enlighten - Institutional Repository
FinanceSystem
Human Resources
System
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Research System
Research System
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Research System [Screenshot]
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App Costing Model [Screenshot]
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Update Project Person [Screenshot]
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App Costing Model [Screenshot]
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Finance System Linkage
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Funders Reference
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Enlighten [Screenshot]
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Our Publications Policy
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State of Enlighten - May 2010
• 12,500 User records• 25,000 Publication records• 1,435 Records from 2009 onwards (227 FT)• 2,400+ Full text papers
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Scaling up – Graph of Enlighten’s Growth
Source: ROAR
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Browsing by Glasgow Author
• New Glasgow Author view• Replaced “All author view”• Uses staff names in the Staff A to Z• Independent of name cited in the publication• Publications linked to author with GUID• Glasgow author autocomplete field now
available which includes e-mail and GUID• No need to add or use Staff Number
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Adding Funder Data
• New Funding option in the deposit workflow
• Award data from Research System where "publicity flag = “yes“
• Staff will check.• Data added with a new autocomplete field
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Linking Outputs to Awards
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Browse by Research Funder Name
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Browse by Glasgow Author [Screenshot]
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Staff A to Z with Publications
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Enquire March – August 2010
• Extend type of outputs in our repository • Avoid direct entry to third party systems• Test Research Council’s UK files• Mini-Research Excellence Framework• Listen to users• Improve Higher Education Business and
Community Interaction Survey reporting• Share our experiences and ePrints screen
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Why?
• Fulfil funders requirements• Facilitate publicity• Make it easy for staff• Share problem solving with the sector• Feedback to RCUK, REF, HESA, HEFCE,
EuroCRIS • Inform Research Management and
Administrative System (404 Wed AM)
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Research Outputs and Impact
• Specify Output type - including impact • Review MRC e-VAL data• Map to HEBCIS• Test new outputs on GU Systems• Test files • ePrints screens and reports• Explore CERIF and include in mapping
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Impact and Output
Research System
REF System/ Impact
LicencesCollaborations
ConferencesConsultations
IP ManagerInstitutional Repository
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RCUK Outputs – Draft v0.10
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Enlighten and Content Types
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Reviewing Research Support
• Obtain feedback• Review links between awards and outputs• Procedures for managing publicity flags
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Dissemination
• Announcements/JISC web entry/adverts• Project website and blog• Internal training• Research staff conference• Repository Event – Leeds May 2010• EuroCRIS June 2010• ARMA June 2010• UCISA June 2010• Open Repository July 2010• Research Systems User Groups• Workshops• Reports
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Evaluation
• Ease of data capture• Defined entities• Feedback given to RCUK• Shared experiences• Delivered objectives• Useful findings
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Exit and Sustainability
• Screens and reports• Useable system • Increased data set• Template for RCUK file transfer• Blog
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Research Outcomes
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The Future
• Full text download statistics and reports• Auto e-mail depositor and author when
the record made public• Additional project data• “Find More” full text search• Publications embedded in the Staff A to Z• Politics and Change
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An Institutional Exemplar – 3 P’s
People PoliciesProcesses
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Questions
For you:
• Who checks open access compliance?• Does anyone have links between awards and
outputs?• Do you have publicity flags on awards?• Do you have a system for capturing Higher
Education Business and Community Interaction Survey information?
Questions for us?
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Find out More
Project Web and Blogs• http://www.gla.ac.uk/enrich• http://researchoutcomes.wordpress.com/• http://enlightenrepository.wordpress.com/
RCUK Project website• http://www.rcuk.ac.uk/aboutrcuk/efficiency/Researchoutcom
es/default.htm
Contact us• Valerie McCutcheon
[email protected]@mccutchv
• William [email protected]@williamjnixon