3-1

Session 3: Original Cataloging

• How are fixed fields coded for serials?

• What is the chief source for a serial?

• How do I determine the main entry for serials?

• What title information should be included in the record?

3-2

Background information:CONSER Standard Record

• CONSER Standard Record Documentation and LC Rule Interpretations:• http://www.loc.gov/catdir/cpso/conser.html

• Background:• http://www.loc.gov/acq/conser/access-level.html

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Philosophy behind the CONSER Standard Record

• Meet user tasks for access

• Reduce redundancies in cataloging

• Help with decision-making process

• Work for better utilization of MARC 21 for storage, retrieval and display

3-4

“CSR” and “AACR2”: Two Practice Labels

• CONSER standard record cataloging is an application of AACR2 cataloging

• Examples labeled “CSR” show CONSER standard record application of AACR2

• Examples labeled “AACR2” show elements beyond the requirements of “CSR”

3-5

Cover

Vol. 14, No. 3 Dec., 1998

Serial example:

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Table of ContentsTable of ContentsPage 201 (first page)Page 201 (first page)

DECEMBER 1998 VOL. 14, NO. 3

Serial example:

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Verso of Table of ContentsVerso of Table of Contents Page ( P. 202)Page ( P. 202)

East Tennessee Historical SocietyP.O.Box 1629, Knoxville, TN

Tennessee Ancestors (ISSN 0882-0635) is published triannually by the East Tennessee Historical Society ...

Serial example:

3-8

Key Elements in the Fixed Field

• Publication status = currently published, ceased (“dead”), or unknown

• Beginning/ending dates = base this on year(s) in 362; when there are multiple years, use later year (e.g., 1994 for 1993/1994)

• Frequency = how often the serial is published

• Regularity = is the frequency regular or not

(Coding for frequency and regularity optional in CSR)

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Fixed Field

Type a ELvl I Srce d GPub Ctrl Lang engBLvl s Form Conf ■ Freq ■ MRec Ctry tnu S/L _ Orig ■ EntW Regl ■ Alph Desc a SrTp _ Cont DtSt c Dates 19uu,9999

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More Elements in the Fixed Field

• Type of continuing = monographic series,resource newspaper, periodical,

or none of the above

• Entry convention = all current serial records are coded as “0” for successive entry

3-11

Sample Record Fixed Field Coding

• Publication status c (current)

• Beginning/ending dates 19uu, 9999

• Frequency ■ (CSR = optional)

• Regularity ■ (CSR = optional)

• Type of continuing p (periodical) resource

• Entry convention 0 (successive)

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Fixed Field

Type a ELvl I Srce d GPub Ctrl Lang engBLvl s Form Conf ■ Freq ■ MRec Ctry tnu S/L 0 Orig ■ EntW Regl ■ Alph Desc a SrTp p Cont DtSt c Dates 19uu,9999

3-13

Basis of the Description: Which Issue?

• The first issue (if available) 362 1- $a Began with: v. 1, no. 1 (May 2002).

362 1- $a Began with: 2007.

• The earliest available issue• Always state source of description (CSR)

588 -- $a Description based on: Vol. 14, no. 3

(Dec. 1998).

588 -- $a Description based on: Vol. 1, no. 1

(May 2002).

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Basis of the Description: Which Issue?

• The first issue (if available) 362 1- $a Began with: v. 1, no. 1 (May 2002). [CSR]

362 0- $a Vol. 1, no. 1 (May 2002)- [AACR2]• The earliest available issue• CSR: Always state source of description

588 -- $a Description based on: Vol. 14, no. 3 (Dec. 1998); title from title page.588 -- $a Description based on: Vol. 1, no. 1 (May 2002); title from cover.

• AACR2: State source of description if not first issue588 -- $a Description based on v. 14, no. 3 (Dec. 1998).

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AACR2• If cataloging from first issue:

362 0- Formatted numbering statement

No 588 “Description based on” note

• If not cataloging from first issue:No 362 0- Formatted numbering statement

588 “Description based on” note

• If not cataloging from first issue, but have information about it:

362 1- Unformatted numbering statement (note)

588 “Description based on” note

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For Example …

Have first issue: 362 0- $a Vol. 1, no. 1 (Jan. 2001)-

Don’t have first issue: 588 -- $a Description based on: Vol. 1, no. 2

(Apr. 2001).

Don’t have first issue, but have information about it: 362 1- $a Began with: v. 1, no. 1 (Jan. 2001).

588 -- $a Description based on: Vol. 1, no. 2

(Apr. 2001).

3-17

Chief Source: What Source Within the Issue?

• Title page

• Title page substitutes (preferred order):analytical title page (for series)covercaptionmastheadeditorial pagescolophonother pages

3-18

Noting Chief Source

• Note chief source, even if title page [CSR]– Combine with “Description based on” note:Description based on: Vol. 1, no. 1 (Jan. 2001); title

from cover.Description based on: Jan. 2003; title from title page.

• Note chief source only if not title page [AACR2]Title from cover.Description based on: Jan. 2003.

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Main Entry

Decision process:

– Does it fit one of the categories in AACR2

21.1B2?

– If not, what is the title?

– Does this record need a uniform title?

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AACR2 Chapter 21.1B2Categories Most Often Used for Serials

Works of an administrative nature (Category A)

-- e.g., annual reports and directories

Collective thought of a body (Category C)

-- e.g., Reports of commissions

Collective activity of a body (Category D)

-- e.g., Conference proceedings

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Main Entry

• Entry under corporate body:110 2- $a International Centre for Settlement of

Investment Disputes.

245 10 $a Annual report / $c ICSID.

• Entry under title (most common):245 00 $a Look Japan.

245 00 $a Adobe magazine.

3-22

Uniform Title Main Entry (LCRI 25.5B)

• Optional (CSR):

130 0- $a Network (Bristol, England)

245 10 $a Network.

130 0- $a Network (Friends of the Earth)

245 10 $a Network.

• Required (even for CSR):130 0- $a Bulletin (Florida Orange Growers)

245 10 $a Bulletin.

130 0- $a Bulletin (Friends of the Earth)

245 10 $a Bulletin.

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Main Entry

• Entry under personal author (rare): 100 1- $a Gresham, Don.

245 14 $a The country music newsletter.

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Title Proper: 245 $a, $n, $p

• Title proper includes subfields $a (title), $n (numbering of section), and $p (name of section)

• Importance of the title proper:– used to determine major changes– used in links

245 00 $a OAH newsletter.

245 04 $a The bookman. $n Part B.

245 00 $a Journal of physics. $n E,

$p Scientific instruments.

245 00 $a Country profile. $p China,

Mongolia.

3-25

Title Proper

• Omit variable dataOn piece: In record:

5th Annual report Annual report

The 1994 Directory The … directory

• In our example:245 00 $a Tennessee ancestors.

588 -- $a Description based on: Vol. 14, no. 3 (Dec. 1998); title from cover.

3-26

Title Transcription Challenges

How would you transcribe these titles?

MIT’s

Technology Report

Government of Canada

Publicationsdu Gouvernement du Canada

ARL

Newsletter

3-27

Other Title Information

• Transcribe when considered useful:– To provide clarification of the title proper

245 00 $a Focus : $b a journal of legal studies.

or

245 00 $a Focus.500 -- $a “A journal of legal studies.”

– To “explain” the title proper (LCRI 12.1E1)

245 00 $a Nature Conservancy : $b [newsletter].

• Cataloger’s judgment

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Other Title Information

• Initialisms/acronyms:245 00 Cataloging world.

246 1- CW [CSR]

245 00 Cataloging world : $b CW.

246 30 CW [AACR2]

• Parallel titles: 245 00 Annual review.

246 11 Rapport annuel [CSR]

245 00 Annual review = $b rapport annuel.

246 31 Rapport annuel [AACR2]

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Other Title Information

Statement of responsibility

245 00 Tennessee ancestors. [CSR]

245 00 Tennessee ancestors : $b a tri-annual

publication of the East Tennessee Historical

Society. [AACR2]

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Statement of Responsibility

• A corporate body appearing prominently in conjunction with the title:

News and events Art Institute of Chicago

• CSR: Statement of responsibility not required – National name authority record must exist– If no name authority record, follow AACR2 and

transcribe in 245 $b or $c

245 00 $a News and events / $c Art Institute of Chicago.

3-31

Variant Titles: Field 246 [CSR]

• Titles that appear elsewhere on issue:245 04 $a The miner & workman's advocate.

246 1- $a Advocate [cover title]

• Other forms of the title:245 04 $a The miner & workman's advocate.

246 1- $a Miner and workman's advocate

• Parallel titles:245 00 $a Japan report.

246 11 $a Nihon

3-32

Variant Titles [CSR and AACR2]

• Variant titles:245 00 $a Freeport daily journal.

246 1- $i Alternate issues published with title: $a Chicago daily telegraph

245 00 $a Los Angeles design world.

246 1- $i Issues for Nov. 2006- have title: $a LA design world

• Titles that do not appear on any pieces:245 00 $a Tennessee ancestors.

246 1- $i Popularly known as: $a Tenn an

3-33

Sample Record [CSR]:

Type a ELvl Srce Gpub Ctrl Lang eng

Blvl s Form Conf ■ Freq ■ MRec Ctry tnu

S/L 0 Orig ■ EntW Regl ■ Alph

Desc a SrTp p Cont DtSt c Dates 19uu, 9999

245 00 $a Tennessee ancestors.

588 - - $a Description based on: Vol. 14, no. 3 (Dec. 1998);

title from cover.

3-34

Sample Record [AACR2]:

Type a ELvl Srce Gpub Ctrl Lang eng

Blvl s Form Conf 0 Freq t MRec Ctry tnu

S/L 0 Orig EntW Regl r Alph

Desc a SrTp p Cont DtSt c Dates 19uu, 9999

245 00 $a Tennessee ancestors : $b a tri-annual

publication of the East Tennessee Historical Society.

588 - - $a Description based on: Vol. 14, no. 3 (Dec. 1998);

title from cover.

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Summary• Base the description on the first or earliest available issue

in hand

• The chief source is the title page or its substitute (cover, caption, etc.)

• Most serials are entered under title

• Uniform titles are sometimes used to distinguish different serials with the same title (entered under title)

• Record the title proper as it appears on the chief source, except for capitalization, punctuation and omissions

• Record other title information when considered useful

• There are important differences between the CONSER standard record and AACR2 practice

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Session 3: Exercises

3-37

Exercise 1

Chief source: cover

Type a ELvl Srce d GPub Ctrl Lang BLvl s Form Conf ■ Freq ■ MRec Ctry S/L 0 Orig ■ EntW Regl ■ Alph Desc a SrTp p Cont DtSt u Dates 1966,uuuu

245 00 $a Bells and bellringing. 588 -- $a Description based on: Vol. 1, No. 1 (May 1966);

title from cover.

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Exercise 2

Chief source: caption at the top of page [1]

Type a ELvl Srce d GPub Ctrl Lang BLvl s Form Conf ■ Freq ■ MRec Ctry S/L 0 Orig ■ EntW Regl ■ Alph Desc a SrTp p Cont DtSt c Dates 19uu,9999

130 0- $a Newsletter (Illinois State Genealogical Society)245 10 $a Newsletter. 246 1- $a ISGS588 -- $a Description based on: Vol. 30, no. 1 (Jan./Feb. 2007); title from caption.710 2- $a Illinois State Genealogical Society.

3-39

Exercise 3

Chief source: cover

Type a ELvl Srce d GPub Ctrl Lang BLvl s Form Conf ■ Freq ■ MRec Ctry S/L 0 Orig ■ EntW Regl ■ Alph Desc a SrTp Cont DtSt u Dates 19uu,uuuu

110 2- $a Art Institute of Chicago.245 14 $a The Art Institute of Chicago annual report.588 -- $a Description based on: 1981/82; title from cover.

3-40

Exercise 4

Chief source: cover

Type a ELvl Srce d GPub Ctrl Lang BLvl s Form Conf ■ Freq ■ MRec Ctry S/L 0 Orig ■ EntW Regl ■ Alph Desc a SrTp: Cont DtSt u Dates 19uu,uuuu

245 00 $a California information almanac. 588 -- $a Description based on: 1966 ed.; title from cover.