session 5: access points - webjunction
TRANSCRIPT
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Session 5: Access Points• Access points within the cataloging process• What are access points• Names – Main and added entries• Uniform titles • Series tracings• Title added entries• How to choose the main entry• When to add other access points to a record
We won’t be covering uniform titles in this training.
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Access Points• An access point is a name (person or
corporate body), subject term, title, call number, control number, etc., under which a bibliographic record may be searched and identified.
• Some of these fields are under authority control.
Authority control is covered in session 10. Authority control is the process of maintaining consistency in access points.
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The Cataloging ProcessI. Descriptive Cataloging
Create Unique Bibliographic Description (of Book) Provide Access to
Bibliographic Record (for Work)
8 areas of descriptionISBD:i. elementsii. orderiii. punctuation
Choice of access points:i. main entryii. added entry
Form of entries
Authority control
Create Bibliographic Record (card or MARC)
We will now cover who or what will get an access point in the catalog and the distinction between main entry and added entries.
Information of form of entries can be found in AACR2 chapters 22-26.
Form of Entries while not
Authority control is covered in Session 10.
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Catalog Card Format
NameAccessPoints
973.7 Freedman, Russell.F853L Lincoln : a photobiography / Russell Freedman. –1987 New York, 1987 N.Y. : Clarion Books, c1987.
105 p. : ill. ; 24 cm.Includes bibliographical references (p. 142-143)
and index.Photographs and text trace the life of the Civil
War President.The mysterious Mr. Lincoln – A backwoods boy --
Law and politics -- Half slave and half free –Emancipation -- This dreadful war -- Who is dead inthe White House? -- A Lincoln sampler – InLincoln's footsteps.
1. Lincoln, Abraham, 1809-1865.I. Alfred Whital Stem Lincolniana Collection(Library of Congress).
Remember the card catalog? The information within the circle is the end result of the first part of the descriptive cataloging process.
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Choice of Access Points —AACR2 Chapter 21
Deals with–what the main entry should be–what added entries should be made
chap. 21 is difficult to understand—library-speak—we tried for simple/easy to understand points
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The Cataloging Process
AACR2 -- chap. 22-26
DescriptiveCataloging
Description (Creation of bibliographic
record)
Form of entry
AACR2 -- chap. 21Choice of entry
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Chap. 21 Summary
• General rule: 21.1• Works of single responsibility: 21.4• Works of unknown or uncertain authorship,
or by unnamed groups: 21.5• Works of shared responsibility: 21.6• Collections, and works produced under the
direction of an editor: 21.7• Mixed responsibility : 21.8-21.27• Related works: 21.28• Added entries: 21.29-21.30
Basic outline only, but imp’t & the whole basis for access
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Types of Access Points • Access points required by Chapter 21, if
appropriate– name access
• authors• editors and compilers• translators• illustrators• corporate bodies
– title access– series access
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Where to look when choosing access points
• Chief source (e.g. title page)• Statements prominently presented• Information within the item (e.g.,
preliminaries, colophon, etc.)
Folks connected to your organization need to be considered, too! May have local person or faculty member who wrote the preface and may want to add an access point even though you normally wouldn’t add one for the writer of a preface.
Access points have to be justified elsewhere in the record.
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Concept of Main Entry
• In each cataloging record one access point is chosen as the main entry heading
• Main entry is assigned to the entity that is primarily responsible for the intellectual content
• If primary intellectual responsibility cannot be determined, title is main entry
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Concept of Added Entry
• All other access points will be added entries, e.g.,– Any other entity responsible for the
intellectual content – Any variant titles– Series added entries
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Main & Added Entries• How to you choose the main entry
– Examine the item based on AACR2 Chap. 21.1
• When to include added entries– Check AACR2 Chap. 21.29-21.30 for
mandated entries– Add if needed by users of the
catalog (cataloger’s judgment)
Local interest/connection to your institution—but needs to be justified in body of bib record
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Selection of Main Entry
• Basic general rule for choice of main entry, Rule 21.1 is divided into 3 parts:– 21.1A Works of personal authorship– 21.1B Entry under corporate body– 21.1C Entry under title
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Rules for Choice of Main Entry
• Name– Personal authorship
• single personal authorship• shared responsibility• mixed responsibility
– Corporate body• Title
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Personal Author
Person chiefly responsible for the creation of the intellectual or artistic content of a work
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Single Personal Author 21.4A
• Person who is chiefly responsible for the book’s existence:– intellectual content of a book– artistic content of a book
• Main entry is under the author
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Single Personal Author 21.4A
100 1_ Flanner, Janet, $d 1892-245 10 Paris was yesterday, 1925-1939 / $c
Janet Flanner ; edited by Irving Durtman.
JANETParis Was Yesterday,
1925-1939FLANNER
EDITED BY IRVING DURTMAN
title page
21.4A The main entry for every edition of a work ascertained to be by a single personal author should be made under the author’s name.21.1A1 A personal author is the person chiefly responsible for the creation of the intellectual or artistic content of a work.
700s get discussed as added entries—that’s why not added here
#16984051
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Works of Shared Responsibility 21.6
• Works produced by the collaboration of 2 or more persons who performed the same kind of activity– principal author indicated 21.6B– principal author not indicated 21.6C
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Works of Shared Responsibility 21.6B1
100 1_ Kaplan, Robert E.245 10 Beyond ambition :
$b how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drathand Joan R. Kofodimos.
title page
Principal author indicated
Beyond ambition : how driven managers can lead better and
live better
by Robert E. Kaplan with Wilfred H. Drath andJoan R. Kofodimos
A work produced by shared authorship should be entered under the person or corporate boey to whom principle responsibility is attributed. The principal author can be indicated or signified by wording, typography, or position on the title page.
Note “with”—indicates primary responsibility; only 2 with other resp, so no rule of 3
#23356604
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Works of Shared Responsibility 21.6C1
100 1_ Durrell, Lawrence.245 10 Art and outrage :
$b a correspondence about Henry Miller / $c between Lawrence Durrell and Alfred Preles ; with intermissions by Henry Miller.
title page
No principal author indicated
ART and OUTRAGE
A Correspondence about HENRY MILLERBetween LAWRENCE DURRELL and ALFRED PRELESWith Intermissions by HENRY MILLER
When there is no indication that one person is more responsible than the others, and there are no more than three authors, the main entry is under the one named first on the title page.
#2931954
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Works of Mixed Responsibility 21.8-21.28
• Previously existing works that have been modified– adaptations, revisions, translations
• New works in which different persons or bodies perform different activities– e.g., collaborative work by a writer and
an artist
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Works of Mixed Responsibility Chap. 21
• Adapter 21.10• Writer with an illustrator 21.11A• Original author of a translation 21.14• Collaborator 21.24
May be hard to get staff to use AACR2, but these things are so spelled out there!
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Main Entry- Works of Mixed Responsibility 21.10A
100 1_ Howard, Sidney.245 10 Gone with the
wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell.
title page
Adaptation
GONE WITH the WIND,
the screenplay by
Sidney Howard
based on the novel
by Margaret Mitchell
Enter a paraphrase, rewriting, adaptation for children, or version in a different literary form (e.g. novelization, dramatization) under the heading for the adapter.
Adapter gets main entry.
Didn’t put “the screenplay” in subtitle to set it off from the novel in title searches.
#19778856
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Main Entry - Works of Mixed Responsibility 21.11A
Gentlemen Prefer Blondesthe illuminating diary of a
professional lady
by Anita Loos
Intimately illustrated by Ralph Barton
100 1_ Loos, Anita.245 10 Gentlemen
prefer blondes : $b the illuminating diary of a professional lady / $c by Anita Loos ; intimately illustrated by Ralph Barton.
Illustrated
title page
Enter a work that consists of a text for which an artist has provided illustrations under the heading appropriate to the text.
#39385281
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Main Entry - Works of Mixed Responsibility 21.14A
SEMPER LUDETA Latin Version of A.A. Milne’s
The House At Pooh Corner
Translated by Brian StaplesIllustrated by Ernest H. Shepard
100 1_ Milne, A. A. $q (Alan Alexander), $d 1882-1956.
245 10 Winnie ille Pusemper ludet : $b a Latin version of A.A. Milne’s The house at Pooh Corner / $c translated by Brian Staples ; illustrated by Ernest H. Shepard.
Translation
title page
21.14A Enter a translation under the heading appropriate to the original, so in this example Milne’s name isn’t in $c, but he’s still responsible & named
#41227533
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Main Entry - Works of Mixed Responsibility 21.24A
The Gardens of LOUISIANA
Places of Work and Wonder
Photographs A.J. Meek
Text Suzanne Turner
100 1_ Meek, A. J.245 14 The gardens of
Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner.
Collaboration betweenartist & writer
title page
Enter a work that is, or appears to be, a work of collaboration between an artist and a writer under the heading for the one who is named first in the chief source of information of the item being catalogued unless the other’s name is given greater prominence by the wording or the layout.
#36159360
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Rules for Choice of Entry
• Name– Personal authorship
• single personal authorship• shared responsibility• mixed responsibility
– Corporate body• Title
We have talked about the personal authorship, we will now talk about the corporate body.
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Corporate Body 21.1B
An organization or a group of persons that is identified by a particular name and that acts, or may act, as an entity.
http://t3.preservice.org/T0300780/presidental%20seal.jpg
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Corporate Bodies• Associations
• Institutions
• Business firms
• Non-profit enterprises
• Governments & government agencies
• Projects & programs
• Religious bodies
• Conferences
• Athletic contests
• Exhibitions, expeditions, fairs & festivals
• Vessels (ships &space ships)
1st indicators 1 & 2--just mention, don’t explain too much
The form of the corporate body is determined by the authority record which is discussed in session 10, authority control.
American Automobile AssociationBrookings InstitutionHartford InsuranceAmerican Red CrossU.S. presidential sealAids Memorial Quilt ProjectAfrican American Episcopal ChurchParliament of the World ReligionSpecial OlympicsTaste of ChicagoTitanic
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Corporate Body Main Entry 21.1B
• The corporate body is the main entry when the work “emanates” from the body:– is issued by the body; or– has been caused to be issued by the body; or– originated with that body
• Works dealing with the policies, procedures, operations or resources of the body, or which record or report its collective thought or activity.
http://t3.preservice.org/T0300780/presidental%20seal.jpg
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6 Determining Categories for Corporate Body Main Entry 21.1B2• Deals with the body itself• Certain legal, governmental, or religious types
of works• Official pronouncements that represent the
body’s position• Works of a collective nature which report on:
– Conference activities, expeditions, or events• Works that result from the collective activity
of a performing group as a whole• Cartographic materials which were more than
publications or distributed materials
Of these categories, the first, third and fourth are most often relevant.
Please keep in mind, not all these categories are specific to books.
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Corporate Body Main Entry 21.4B2a
110 2_ Metropolitan Museum of Art (New York, N.Y.)
245 10 Museum shapes / $c the Metropolitan Museum of Art.M
US
EU
M THE METROPOLITAN MUSEUM OF ART
title page
21.4B1 Enter a work, a collection of works, or selections from a work or works emanating from one corporate body under the heading for the body of if the work or collection falls into one or more of the
#56967171
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Corporate Body Main Entry –Legal Work 21.1B2b
110 _ Pennsylvania.245 14 The library
code.
title page
THEPennsylvania
LIBRARYState Library
CODECommonwealth of PennsylvaniaDepartment of Public Instruction
Pennsylvania State LibraryHarrisburg
21.4B Works emanating from a single corporate body21.1B2b21.30E1 Corporate bodies, added entry
These are laws relating to the establishment, operation and maintenance of the state Library and public libraries in Pennsylvania.
#8498555
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Corporate Body Main Entry –Collective Thought of the Corporate Body 21.1B2c
110 2_ Group for the Advancement of Psychiatry. $b Committee on Social Issues.
245 14 The child and television drama : $b the psychosocial impact of cumulative viewing / $c formulated by the Committee on Social Issues, Group for the Advancement of Psychiatry.
title page
The Child andTelevision Drama:The Psychological
ImpactOf Cumulative Viewing
Formulated by the Committee on Social Issues, Group for
the Advancement of Psychiatry
21.4B Works emanating from a single corporate body21.1B2cThe Committee provided recommendations and guidelines on the impact of television drama upon children.
#9017644
http://www.epa.gov/recyclecity/images/tv.gif
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Corporate Body Main Entry –Activity of a Conference
21.1B2d110 2_ Conference on Editorial
Problems �n (25th : �d 1989 : �cUniversity of Toronto)
245 10 Challenges, projects, texts: Canadian editing = �b De fis, projets et textes dans l'e ditioncritique au Canada / �c Twenty-fifth Conference on Editorial Problems = Vingt-cinquieme Congre s sur l'Edition Critique, November 17-18 novembre 1989 ; edited by John Lennox & Janet M. Patterson re dacteurs.
title page
THEConference onEditorial Problems
21.4B Works emanating from a single corporate body21.1B2d
#23356176
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Corporate Body Main Entry –Activity of a Performing
Group 21.4B2e110 _ Firesign
Theatre.245 14 The Firesign
Theatre’s big book of plays.
title page
21.4B Works emanating from a single corporate body21.1B2dPerforming group that has written and performed these works.
#482617
http://www.emusic.com/img/artist/115/609/11560942.jpeg
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Rules for Choice of Entry
• Name– Personal authorship
• single personal authorship• shared responsibility• mixed responsibility
– Corporate body• Title
Now we will talk about the title as a choice for main entry.
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Title Main Entry
• No known creator• 4 or more creators share equal
responsibility for primary intellectual content (diffuse responsibility)
• Produced only under editorial direction• Emanates from a corporate body, but not
one of the 6 categories in Chapter 21.1B2• Accepted as sacred scripture
Choose title main entry if one of these applies.
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Title Main Entry –No Known Creator 21.5A
SupportingMicrosoft Windows 95
hands-on, self-paced training for supporting Windows 95
Microsoft Corporation
245 00 Supporting Microsoft Windows 95 : $b hands-on, self-paced training for supporting Windows 95.
710 2_ Microsoft Corporation.
title page
#42936974
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Title Main Entry –Shared Responsibility 21.6C1
Introductory Microbiology
Trevor GrossJane Faull
Steve Ketteridge andDerek Springham
245 00 Introductory microbiology / $c Trevor Gross … [et al.].
700 1_ Gross, Trevor.
Unknown, diffuse personal authorship,4 or more
title page
21.6C1 If responsibility is shared between two or three persons or bodies and principal responsibility is not attributed to an of them by wording or laout, enter under the heading for the one named first.
Our example: 21.6C2
If responsibility is shared among more than three persons or corporate bodies and principal responsibility is not attributed to any one, two, or three, enter under title.
#32402880
Rule of 3. All others don’t get traced if not noted in record in note or …
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Title Main Entry – Editorial Direction 21.30D1THEFEMINISTPAPERSFrom Adams to de Beauvoir
edited, with a new preface , by
ALICE S. ROSSI
245 04 The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi.
700 1_ Rossi, Alice S., $d 1922-
Abigail AdamsFrances Wright
Sarah CrimkeAugus Bebel
Jane AddamsSimone de Beauvoir
title page
Editor
21.1C1 Enter a work under its title proper or, when appropriate, uniform title if: b) it is a collection of works by different persons or bodies21.7 With collective title21.7B1 Enter a work falling into one of the categories given in 21.&A under its title if it has a collective title.
21.30D1 Ma
#17622002
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Title Main Entry –Corporate Body Outside
Categories 21.1B3A Space for the
ARTSA Facilities Guide for
Santa Cruz County
Project of the Santa Cruz Arts Commission
245 02 A space for the arts : $b a facilities guide for Santa Cruz County.
710 1_ Santa Cruz County (Calif.). $b Arts Commission.
From corporate body not listed in 21.1B2
title page
21.1B3 I a work emanates from one or more corporate bodies and falls outside the categories given in 21.1B2, treat it as if no corporate body were involved. Make added entries under the headings for prominently named corporate bodies as instructed in 21.30E.
#18220420
Rule of 3. All others don’t get traced if not noted in record in note or …
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Title Main Entry –Accepted as Sacred
Scripture 21.37• No definable author• Issues include varying
titles for different issues, editions, etc.,
• Entry usually under uniform title vs. title proper
Refer to AACR2 chapter 25 for the rules on uniform titles, which are usually applied.http://www.loc.gov/exhibits/dres/dre048.jpg
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Added Entries 21.29-21.30
• Access points not chosen as main entry
• Assigned to provide additional access points
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Added Entry – Title 21.30J1• Contains varying forms of the title
associated with the item that is different from the information in field 245
• Types of title– Portion of title– Parallel title– Distinctive title– Other title– Cover title– Added title page title– Caption title– Running title– Spine title
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Added Entry – Title 21.30J1
40 MILLION SCHOOLBOOKS
CAN’T BE WRONG:
Myths in American History
byEthan Ellis
100 1_ Ellis, L. Ethan.245 10 40 million
schoolbooks can’t be wrong : $b myths in American history / $c by L. Ethan Ellis.
246 3_ Forty million schoolbooks can’t be wrong
title page
#1694102
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Added Entry – Title 21.30J1
FALL FRIGHT
100 1_ Herman, Gail, $d 1959-
245 10 Fall fright / $c by Gail Herman ; illustrated by DuendesDel Sur.
246 1_ $i At head of title: $a Scooby-Doo!
246 1_ $i At head of title: $a Cartoon Network
title page
#61764602
http://flagsplus.com/flags/73990_fright_night_scooby_d.jpg http://www.free-coloring-pages.com/pages/scooby-doo/scooby-doo-13.gif
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Added Entry – Title 21.30J1
BOOKNOTESLife Stories
Notable Biographers on the People Who Shaped
America
Brian Lamp
245 00 Booknotes : $b life stories : notable biographers on the people who shaped America / $c [compiled] by Brian Lamb.
246 31 Book notes
title page
Portion of title
#39763364
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Added Entry – Title 21.30J1
Annual Report
110 2_ Qantas Empire Airways, ltd.
245 10 Annual report / $c Qantas.
246 13 Annual report and accounts
title page
Distinctive title
#9400348 http://www.timetableimages.com/ttimages/qf.htm
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Added Entry – Title 21.30J1
WORLDBOOK
MILLENNIUM
2000
245 04 The World Book encyclopedia.
246 14 World Book millennium 2000
title page
Other title
#42923533
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Added Entry – Title 21.30J1
IRMA SCHECHTER
CHARTBOOK OF FEDERAL
PROGRAMS IN AGING
100 1 Schechter, Irma.
245 10 Chartbook of federal programs in aging / Irma Schechter.
246 18 Chartbook on aging
title page
Spine title
#42923533
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Added Entries – Names• Personal names
– Collaborators (up to 3)– Writers– Editors and compilers – Translators– Illustrators– Other related persons– 4 or more, an added entry is made under the
first named• Corporate names
– Prominently named but not solely as distributor or manufacturer
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Added Entry - Works of Shared Responsibility 21.30
100 1_ Kaplan, Robert E.245 10 Beyond ambition : $b
how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos.
700 1_ Drath, Wilfred H.700 1_ Kofodimos, Joan R.
title page
Principal author indicated
Beyond ambition : how driven managers can lead better and
live better
by Robert E. Kaplan with Wilfred H. Drath andJoan R. Kofodimos
Our example 21.6B If, in a work of shared responsibility, principal responsibility is attributed (by the working or the layout of the chief source of information of the item being catalogued) to one person or corporate body, enter under the heading for that person or body. If … Make added entries under the headings for others persons or bodies involved if there are nor more than two.
21.30A If the following subrules refer to only one person or corporate body and two or three persons or bodies are involved in a particular instance, make added entries under the headings for each. If four…
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Added Entry – Related Work 21.30G1
100 1_ Howard, Sidney.245 10 Gone with the
wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell.
700 1_ Mitchell, Margaret. $t Gone with the wind.
title page
AdaptationGONE WITH the WIND,
the screenplay by
Sidney Howard
based on the novel
by Margaret Mitchell
21.10A Enter … (see slide 26) Make a name-title added entry for the original work.
21.30G1 Make an added entry under the heading for a work to which the work being catalogued is closely related.
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Added Entry - Writers 21.30C1
The Gardens of LOUISIANA
Places of Work and Wonder
Photographs A.J. Meek
Text Suzanne Turner
100 1_ Meek, A. J.245 14 The gardens of
Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner.
700 1_ Turner, Suzanne.
Collaboration between artist and writer
title page
21.30C1 Make an added entry under the heading for a prominently named writer of a wok if the main entry is under the heading for another person or a corporate body or under title.
36159360
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Added Entry - Editor 21.30D1
100 1_ Flanner, Janet, $d 1892-245 10 Paris was yesterday, 1925-1934 / $c Janet
Flanner ; edited by Irving Durtman.
700 1_ Durtman, Irving.
JANETParis Was Yesterday,
1925-1934FLANNER
EDITED BY IRVING DURTMAN
title page
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Series• A group of items related to each other by
a common title • Usually related in subject or form• Each has its own title plus and a common
title identifying them as part of the group
Tikal report ; no. 31University Museum monograph ; 57
Thai archaeology monograph series ; no. 1University Museum monograph ; 111
Tikal, a series from the University of Pennsylvania University Museum publications
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Series-like phrase• Character string (words, letters,
combination of letters and numbers) not considered to be a series
Bantam books
TOR book
Books for professionals by professionals
From Tor book authority record. Not to be considered a series. Give as a quoted note if Tor or Tor Books does not appear in the publication, distribution, etc, area of the bibliographic record.
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Added Entry - Series
• Follow the OCLC authority file for tracing practice– Traced series– Untraced series– Series traced differently– Series-like phrase
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Added Entry - Series
• If the item is part of a monographic series or a multipart monograph and has a title not dependent on that of the comprehensive item, prepare an analytical entry consisting of a complete bibliographic description of the part. Give details of the comprehensive item in the series area. 13.3A
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Added Entry - Series
• If the series statement has some distinct meaning and “if it provides a useful collocation”, then it is worth making an added entry i.e. 440
• If the series statement is more of a character string, code as 490
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Added Entry - Series 21.30L1
THEFEMINISTPAPERSFrom Adams to de Beauvoir
edited, with a new preface , byALICE S. ROSSI
245 04 The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi.
440 _0 Feminism and you ; $v v. 3
700 1_ Rossi, Alice S., $d 1922-
Feminism and You Volume 3
title page
Series
#17622002
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Chap. 21 Recap
0 author1 author2 authors
3 authors
4 or more authors
Main entry under titleMain entry under authorMain entry under first author,
added entry for second authorMain entry under first author,
added entries for second and third authors
Main entry under title, added entry for first author
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Chap. 21 Recap• Issued from a corporate body
– Corporate body is the main entry if:• administrative nature…• some legal, governmental, and religious works• records the collective thought of the body• reports collective activity of a conference• results of the collective activity of a performing
group as a whole• cartographic materials• when in doubt, don’t (Be sure to include as an added entry)