session packet
TRANSCRIPT
SESSION PACKET
Stated Session Meeting October 19, 2020
_____Approved _____Approved with Amendments
Trinity
Presbyterian
Church
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SESSION PACKET – TABLE OF CONTENTS
P3: Agenda
P4: Upcoming dates
P5: Clerk’s Report, including Session minutes & membership reports
P21: Moderator’s Report
P24: Committee Reports organized by 8 Core Values cover sheets
highlighting dates from each ministry
P43: Appendices
SESSION AGENDA TRINITY PRESBYTERIAN CHURCH October 19, 2020 CALL TO ORDER/DECLARATION OF QUORUM Kim Clayton DEVOTION Jack Calhoun
CLERKS’ REPORT Brian Williams
- New Member Welcome and Motion
OMNIBUS MOTION to approve Consent Agenda (see next page) Kim Clayton MODERATOR’S REPORT Kim Clayton
SPECIAL ORDERS & REPORTS COMMITMENT Bonnie Harris John Fenton
SPECIAL ORDERS & REPORTS MOTION: The Mission Council will present a motion at the October Session meeting asking that the Session approve releasing $50,000 from the Brumley Love Morrell Fund for the Agape Youth and Family Center. The requested funds will establish a new Child and Family Advocate position ($40,000) and purchase the Blackbaud Student Management System ($10,000). FINANCE Doug Benn
- PPP Loan Discussion (David Beasley)
BREAKOUT CONVERSATIONS
What surprised you the most about the congregational survey?
How can you personally engage members in a conversation around these topics?
PRAYER AND DEPARTING BLESSINGS Kim Clayton
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Consent Agenda
To approve minutes of the Called Session Meeting on September 21, 2020 (including the
outcome of two electronic Session votes)
UPCOMING DATES Session
Session Meeting Monday, November 16, 2020
General Interest
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CLERK’S REPORT
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SESSION AGENDA & MINUTES TRINITY PRESBYTERIAN CHURCH
Monday, September 21, 2020 DEVOTION Amy Krause Amy Krause, Assistant Clerk, told of a recent experience of traveling to Colorado and observing God’s beautiful world. Amy likened the smoke of the wildfires that served as a filter for the vistas to the haze of seeing what lies ahead as we continue to deal with the pandemic, the racial divide, and the next steps for those dealing with destruction from the recent hurricanes. Sharing verses from Romans 12:2 and 9-11 and a quote from Marie Curie stating, “Nothing in life is to be feared, it is only to be understood. Now is the time to understand more, so that we may fear less.” she closed in prayer while displaying a sequence of photographs slowly revealing a glorious sunrise that let us know that God is with us each day. CALL TO ORDER/DECLARATION OF QUORUM Kim Clayton Kim Clayton, Moderator, called the Stated Session meeting to order at 7:09 pm mentioning that next meeting we would remember to begin with the Call to Order and include the Devotion as part of the official meeting. CLERKS’ REPORT Brian Williams Clerk of Session Brian Williams declared a quorum and shared that many have expressed appreciation for exploring new ways of how to be the church in this current time. Positive comments were received regarding the roll out of the adult ed offerings and the efforts on behalf of staff for fall programming. Session members were asked to help share the good message and serve as channels and conduits of information to the congregation. Brian mentioned the link for the Sign-Up Genius for session members to sign up to provide a devotion for each of the Session meetings. Visit: https://www.signupgenius.com/go/60B0E4EA5AA29A6FD0-session Brian asked Amy Krause to update the group on work completed towards a standard operating manual for TPC. Amy provided a brief tour of drafted webpages, currently still private until session approves release, as a glimpse into the documentation of how we conduct our work through the standing committees and our procedures. Sample write-ups for a committee description and a procedure were viewed. Many of the procedures were reviewed and approved by Working Teams in 2017 and in subsequent meetings. As the development continues, documents may be brought to session members for review and/or approval as needed. A poll was used to gauge the willingness and comfort level of members in considering an in-person meeting, most likely in the gym where doors are open to the outside and adequate distancing can be arranged. 92% of session members are somewhat comfortable, comfortable, or very comfortable with an in-person meeting.
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OMNIBUS MOTION to approve Consent Agenda (see next page) Kim Clayton The Omnibus Motion covering minutes of the Called Session Meeting on August 17, 2020 were approved by unanimous consent. MODERATOR’S REPORT Kim Clayton Kim shared that 538 surveys for Holy Cow were returned. The goal set for returned surveys was 500. In a week or two the results will be returned, and Kim will be setting up a time with Holy Cow to help us interpret the report. Kim reminded us that the information to be shared is what we are saying and not the thoughts or ideas of the messenger. She stated that understanding this report is an important step in the interim process. As such, we will hear about it, understand it and begin sharing with the congregation at large. Kim communicated that churches, in general, are facing enormous challenges and also new opportunities due to changes impacting churches in North America. She said that we need to understand the future of faith and what people are looking for and how that has changed from the 1950’s, to the 1990’s, until today. Kim touched on the upcoming sessions that she and Mark Ramsey, Executive Director of The Ministry Collaborative of the Macedonia Ministry Foundation and also a presbyterian minister, will present on Presbyterians and mainline churches in late October. The intent is to give Trinity a big picture of what is happening and the challenges and opportunity ahead of us as leadership and a congregation. Kim announced that on October 4, during the education hour, we will host a Town Hall with topics around the interim process and others. By the end of November, a more formal report, possible in writing, will be given outlining the work in early 2021 and moving towards electing a PNC. The Presbytery and Kim will decide on the appropriate timing for electing a search committee. She acknowledged that Trinity is still struggling with who we want to be and how we want to go forward together. She stated that it is important to come to consensus as a congregation on priorities for the next five years and to have a better understanding of existing trust issues in order to be clear on the kind of person and desired characteristics of our next pastor. Kim conveyed her commitment to helping us do this work, establishing a PNC, and carrying out a successful search. Kim opened the floor to questions. SPECIAL ORDERS & REPORTS COMMITMENT Bonnie Harris John Fenton Bonnie Harris, Co-Chair for Commitment, articulated appreciation for providing time for her and John Fenton, also Co-Chair, to visit with session and tell of the efforts for commitment thus far. An advisory group of leaders who recently chaired Commitment has been established to serve as wise counsel for this effort during this most unusual time. The theme is for this campaign is “Loving Connections” where we have loving connections with God, with one another, and with our community. Bonnie read Romans 8: 38-39 the verse chosen for this year’s commitment campaign. John Fenton jumped in to say that they are full of hope and want Trinity to be in a strong place as we climb out of the pandemic. He expressed that this is an important campaign. After consultation with the pastors and with Finance the goal for the Commitment is $3.4 M, down from $3.6 M last year. They believe this is a realistic goal for many reasons with two being our aging givers and the challenges of recruiting new members during this time. As leaders and chairs, John stated that we want to be good stewards and manage finances with as much efficiency as possible. He shared this quote from the Braves that seems applicable, “We believe now is the right time to manage our
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business with greater efficiency which has been accelerated due to the significant financial impact of COVID-19.” In determining the goal, John communicated that 176 Individual pledges (anonymously, with no names) of $5 K and above were reviewed with giving trends over the past years to help determine a realistic figure. Acknowledging challenges ahead, Bonnie and John affirmed that they are willing and ready to go out and do the work and their goal is to hand things over to a new senior pastor with the church’s finances in good shape. A link for pledging online was provided (https://www.trinityatlanta.org/pledge-now/) and session members were encouraged to pledge early, before the October session meeting. The kick-off will be November 1st with Commitment Sunday being Nov. 15. If possible, session members are encouraged to increase their pledge by up to 10% recognizing that current finances may be difficult for some, or conversely, expenses may be down and savings up for others. Bonnie and John closed by stating, “One’s pledge is a great gift to Trinity.” Judy Garland inquired about online visitors and how we might reach out to those folks viewing our services. Kim Clayton confirmed that there have been past members who are now viewing our services and that it is a possibility to try to reach out to them. Kim also shared that Doug Benn has agreed to be the new Finance Chair and mentioned that he would share further information around establishing the goal for commitment and the upcoming budget. FINANCE Doug Benn Doug Benn walked through the next steps for budgeting for 2021. The demographics of each pledging unit – age, marital status, date joined TPC, pledge history – was studied in a detailed, no name process. David Beasley, Molly Faircloth and Doug Benn went through the exercise with Molly contributing additional specific information to further inform the prediction of future pledges. The Commitment goal is approximately $215 K less than the goal for 2020. The Finance Committee will be dealing with the gap, or rather the new financial reality for 2021 and beyond, over the next month. Much of this change is due to aging, loss of members passing away or moving, or members in hospice care and not likely to be giving. Doug stated that thought is needed to how this will impact us as we move forward. The Finance Committee will bring more information, do more of a deep dive into exploring how the pieces of the budget fit together, and what the impact of a lesser budget may be for our October session meeting. Jack Calhoun inquired as to what the high mark was for commitment in the “solid days”. Doug mentioned that we had a level budget for a number of years and David Beasley shared that the high was close to $4 M in 2008, with a drop to $3.9 M in 2013-14, and last year (2020) we missed our goal of $3.9 M by several hundred thousand. Total pledges for the year were $3.6 M. Given the fact that we do not know when we will have in-person church and that is often the best way to recruit new members, we need to carefully consider a lower budget for the coming years. Kim summarized and segued to Esther Stokes and the efforts toward obtaining new signage. Property Committee Motion Esther Stokes Esther Stokes mentioned the one-page description of Signage Needed for Trinity found on page 44 of the September Session Packet and the knowledge gained from working through this process. Property and Finance Committees discussed, asked questions, and agreed that we need a fresh new look. Esther spoke with most of the Trustees who are being helpful and supportive. (Trustees had not had a recent meeting.)
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Esther shared that Property budget is $100 K ahead of budget and anticipate handling most of this within their current budget. She mentioned the contract still needs some tweaking prior to finalizing it so that it will also include a refresh of the Trinity logo. Steve Karasic expressed his support for signage and inquired as to whether or not future areas of programming might be short due to taking on this expense. Doug Benn responded, and Kim Clayton joined in to say that there would be other budget considerations based on the reduction of anticipated pledges, but that currently the property budget could handle the expense of the design phase, the vote currently under consideration. Judy Garland inquired about the temporary signage/banners that she hoped would continue to support groups or events. Esther said that she thought we would always have the option of having temporary signs/banner to announce events, etc. Judy mentioned that she was hoping the plan would include a frame or area or place to look for such messages. Kim stated that this is exactly why we need to move on to the design stage. Craig Pendergrast stated his support and inquired as to a rough cost estimate of signage total cost and whether or not it fits within our expectations. Esther said they had been working with the idea of approximately $120 K which would also include the design fee. Kim said that is why we are involving the Trustees because they have funds that they could put towards this if needed. Jack Calhoun affirmed that messaging is the way of the world and how important this effort was and is to the church’s future. Judy Garland mentioned the new church opening next door and their new signs that would be installed. She said that we want to ensure our messaging is vibrant too. The Property Committee brought to Session the following motion:
That Trinity Presbyterian Church enter into a professional design contract with the architectural firm Perkins and Will for the purpose of designing signage for Trinity, including design for perimeter signage, on-campus signage, and design direction for interior wayfinding signage. The amount of the design contract is not to exceed $35,000, exclusive of reimbursable fees (estimated not to exceed $1750).
The motion passed unanimously (100%). BREAK OUT DISCUSSIONS Brian Williams introduced the purpose of the breakout sessions as discussing the following questions, taking notes, and reporting out to the whole group when reconvened. There were five break out groups and the notes submitted from each group are attached to the end of this report.
What do you see as “non-negotiables” in terms of Trinity’s purpose and mission? What aspects of Trinity might need to be reconsidered given larger trends in the church and
society? Brian encouraged session members to do a little research to see how others are “doing” church by visiting online and popping into other worship services to see what is happening outside of Trinity.
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PRAYER AND DEPARTING BLESSINGS Kim Clayton Kim opened the floor for members to offer needs for prayer. Kim closed the meeting with prayer by praying for those mentioned and for opportunities for our church. Members chimed in for the Lord’s Prayer and the meeting was adjourned. Next Meeting: Monday, October 19, 2020
Respectfully submitted, Amy Krause Assistant Clerk of Session
Trinity Presbyterian Church Session Virtual Attendance (In Bold), August 17, 2020:
Name Name Name
Basler, Kelly Balloun, Jim Adams, Tom
Borland, Bill Benn, Doug Bynum, Laura
Calhoun, Jr., Jack Davis, Shirley Carr, David
Garland, Judy Gober, Lasley George, Bess
Mansfield, Kim Karasick, Steve Guerry, Bill
McDonald, Callie Krause, Amy Hope, Julie
Perry, Calico Pendergrast, Craig Jackson, Mary Elizabeth
Sale, Shannon Powers, Richard Lewis, Dale
Williams, Brian Shoup, Sarah Portik, Courtney
Stokes, Esther Tilley, Velma
Jordan, Lilly (Youth)
Reese, Elizabeth (Youth) There was 1 participant who called in by phone not identified.
Other Attendees:
Kim Clayton Bonnie Harris
Andrew Esqueda John Fenton
Richard Floyd David Beasley
Molly Faircloth
Tom Farmer
Elizabeth Davis
Karen Simmons
Norman Mackenzie
Notes from Break Out Groups
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TPC Session Zoom Meeting 9/21/20 Break Out Groups
1. Elizabeth Davis (recorder), Callie McDonald, Craig Pendergrast, Jim Balloun, Molly Faircloth
2. Tom Adams Jr. (recorder), Mary Elizabeth Jackson, Laura Bynum, Lasley Gober, Kim Mansfield
3. Esther Stokes (recorder), Bess George, Calico Perry, David Beasley, Julie Hope, Dale Lewis
4. Velma Tilley (recorder), Doug Benn, Andrew Esqueda, Brian Williams, Lily Jordan, jack Calhoun
5. Shannon Sale (recorder), Bill Guerry, David Carr, Judy Garland, Kim Clayton, Courtney Portik, Steve
Karasick
Question 1: What do you see as “non-negotiables” in terms of Trinity’s purpose and mission? Group 1
Our mission statement is a “laundry list” that is too long and not memorable. Elders in our group
could not remember it. Elders should be able to clearly communicate the mission statement. While
there are good things about it, our group felt, the mission statement and wording are all negotiable.
Focus outward in the broader community. Connections with Agape and BCM are especially
meaningful.
Continue to observe the importance of the sacraments as a community and church family.
o Including confirmation and special places of connecting and relationship building within
worship.
Relationships should be a focus.
Engage singles, couples, and families in learning the gospel and worshiping as a community.
Group 2
Trinity needs to be a place for worship and spiritual connection.
We are proud of the music program but perhaps there could be more tolerance for other types of
music.
We are proud of the level of preaching at Trinity and want to see that continue.
Proud of Trinity’s commitment to mission.
Group 3
Importance of being open and welcoming to everyone (new signage will help).
Our mission statement—she believes in all of it, would not trade out the concepts.
“Making God’s love visible” gives real purpose and mission and many aspects of Trinity can fit with
this.
A strong commitment to putting mission into action is really important, makes us outward-facing,
gives us outreach. Mission is also compelling to bringing new members to Trinity.
“Why are we here?” “I am drawn by the intellectual tradition, the depth of music”.
Group 4
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Apostles Creed 1st three lines – must keep.
We have to get tough with certain factions with people who think there is a cabal running the
church and invite then to join another church.
What needs to be reconsidered: how we do church. The most important thing is what we do on
Sunday mornings. But that is not how we get people to come to your church. Need to reach out
behind what we do on Sunday mornings. Reach out to folks not reaching.
Update the technology. Cultural shift in 1998.
Covid has been an accelerant to move us faster. Catalyst for further separating us? Zoom boxes
now.
Good news, when we do come back together, we can keep up with our digital platforms.
Send FB invite to folks for worship. But youth are busy doing other things on Sunday evenings.
Strong in social justice mission.
We sit in a scarcity mindset and then look at church’s that have grown by the thousands. They are
small group oriented rather than 11:00 Sunday morning. They say we are glad you are here
worshiping with us but the life of our life together is Monday through Saturday.
Group 5
Trinity nurtures our community and the community around us.
Commitment to mission, enrichment to the Church, each other.
Humbleness, well-informed and long-standing solution (sustainable).
Learning - adult and child - valid place to trust information we receive; maintain integrity.
Content - meaningful worship with priority on children and family education; music as best in class.
Recognize purpose is building next generation of the church; pass the torch more obviously.
Next wave of reformers.
Reformed and always reforming
Question 2: What aspects of Trinity might need to be reconsidered given larger trends in the church and society? Group 1
Named some trends
Sports and extracurricular activities are important to people
Virtual offerings are a big plus! We talked a lot about how the virtual offerings can be an “in” for
new people. The church and worship can be intimidating when you’ve never been, or you don’t
know how things work before arriving. Being able to see it virtually can help and be a guide before
even stepping foot in the building. Visitors can see who and how we do things, feel more prepared
and have a sense of what to expect.
We need to do a better job of “Meeting people where they are” and thinking through when and
how we engage.
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Small groups are valuable! How can we better include new members in these? Not just telling them
about them and when/where they happen but being intentional in inviting.
Group 2
More creativity in worship (9 AM is a great example).
A more consistent message of hope. Positive focus.
Outreach. Be more welcoming.
We do “the business of the church well at Trinity but not always the work of the church.”
Need to be open prayerful and open to where the spirit is leading us. Being tolerant of different
points of view.
Group 3
There are so many changes in society. We need to attract younger people, need to be open.
If you go back 5-10 years, we wouldn’t consider putting cameras in the sanctuary. Now COVID has
helped us break that barrier and it is good. COVID has shown us we can be flexible and grow.
Support expressed for both services, people worship God in many different ways, it is good to have
choice.
Offering options for people is important, something for everyone, draw in different people.
We need to continue to make it easy for people to worship with us.
We need to make peace with “recruiting”.
We have been quiet up on the hill, need to reach out.
With both services and also streaming, we have a lot more potential to reach more people.
Trinity broadens our lives.
People want to have experiences; we need to remember this and provide the opportunity for
experiences.
We need to continue to make it easy for people to worship with us, lots of options.
Group 4
We’ve got to find a way to grow. Got to find a way to attract new members. Signage is evangelism.
Must live with a new budget reality. How do we attract new members and new voices that will also
grow giving?
Trinity has to pick one thing and say that is what we are all lined up behind.
Some of Lily’s friends attend the Buckhead church and the small groups there are a way to form
direct connections with the young adults.
A lot of the church’s that are growing, the message may not be as palatable.
Give good theology in community.
Giving is the lagging indicator several steps back.
Group 5
Consider providing a place for ‘new church’.
Not just Trinity for Trinity; Trinity for others.
We should be both/and in looking forward; can we worship in other ways.
Try new approaches - we may fail but should try and learn.
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Need to transcend the current issues/news cycle.
How does the church model a different way to be together among our differences?
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Trinity Presbyterian Church
Statistical Report for September 2020 = Session Action Requested
Baptisms (1):
Charlie Jennison parents are David and Jen Jennison 9/27/2020
Births (1):
Nora Ribner parent is Hanna Ribner 9/24/2020
Deaths (Active =1):
Jimmie Phillips 9/3/2020
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Trinity Presbyterian Church
Statistical Report for September 2020
Current Month's Activity
Inactive Inactive Bapt Child of Clergy
Active Baptized Local Non-Resident Inactive Affiliates Affiliates
Month's Beginning Balance 1,653 369 762 326 5 4 10
Additions
Certificate of Transfer
Reaffirmation of Faith
Baptisms/Profession of Faith 1
Other/Corrections
Total Additions - 1 - - - - -
Category Transfers
Active to Inactive
Inactive to Active
Inactive Local to Inactive Non-Res
Baptized to Active (Confirmation)
Other/Corrections
Total Category Transfers - - - - - - -
Subtractions
Certificate of Transfer
Death (1) Deletion
Other/Corrections
Total Subtractions (1) - - - - - -
Grand Total 1,652 370 762 326 5 4 10
Net Gain/(Loss) (1) 1 - - - - - -
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Trinity Presbyterian Church
Statistical Report for September 2020
Current Month's Activity
Year to Date Activity - 2020 Inactive Inactive Bapt Child of Clergy
Active Baptized Local Non-Resident Inactive Affiliates Affiliates
Year's Beginning Balance 1,771 522 538 313 5 5 13
Additions
Certificate of Transfer 5 1Reaffirmation of Faith 3
Baptisms/Profession of Faith 3
Other/Corrections 7 1 1
Total Additions 8 11 1 1 - - -
Category Transfers
Active to Inactive (97) (139) 222 17 Inactive to Active 4 (4)
Inactive Local to Inactive Non-Res
Baptized to Active (Confirmation)
Other/Corrections 1
Total Category Transfers (93) (139) 223 13 - - -
Subtractions
Certificate of Transfer (12) (1)
Death (11) (1)
Deletion (11) (23) (1) (2)
Other/Corrections (1)
Total Subtractions (34) (24) - (1) - (1) (3)
Grand Total 1,652 370 762 326 5 4 10
Net Gain/(Loss) (119) (152) - 224 - 13 - (1) (3)
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10/16/2020
Baptism Dates 2020 – 2021
Proposed Baptism Dates for Fall 2020 – Fall 2021 (for June 2020 Session Packet)
August 9, 2020
September 13, 2020
November 8 (originally scheduled 11/15)
November 29
January 10, 2021 Baptism of the Lord
April 4, 2021 Easter (9 &11)
June 14, 2021
August 15, 2021
September 12, 2021
November 14 or 21, 2021 (Depends on Fall Music)
Yearly Pattern:
January March and/or April (depends on Easter) June August September November
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SESSION DEVOTIONAL & Worship JUNE 2020- MAY 2021
DATE ELDER
JUNE
JULY No Session Meeting
AUG
SEP Amy Krause
OCT Jack Calhoun
NOV Craig Pendergrast
DEC No Session Meeting
JAN Laura Bynum
FEB Velma Tilley
MAR
APR Clerk
MAY Class of 2021
JUNE
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2020-2021 Presbytery Commissioner Assignments
Saturday, August 15th 9 am ZOOM
Amy Krause Bess George Calico Perry Judy Garland Mary Elizabeth Jackson Velma Tilley David Carr Kim Mansfield
Tuesday, September 15th
9 am ZOOM Tom Adams Shannon Sale Julie Hope Bill Borland Shirley Davis Callie McDonald Craig Pendergrast Esther Stokes
Tuesday, November 10th
TBD Jim Balloun Dale Lewis Doug Benn Jack Calhoun Kelly Basler Lasley Gober Laura Bynum Courtney Portik
May (TBD) TBD
Steve Karasick Amy Krause Bill Guerry Richard Powers Brian Williams Velma Tilley Sarah Shoup Judy Garland If you can’t attend as assigned, it’s your duty to find a replacement from any active or inactive (College of Elders) Elder or switch with someone already assigned. Please inform Clerk of Session Brian Williams ([email protected]) and Karen Simmons ([email protected]) of any change. A reminder and a digital copy of the Commissioners Handbook will be sent approximately 1 week before the meeting. Thank you!
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MODERATOR’S REPORT
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Kim Clayton Pastoral Report to Personnel September, 2020
Spiritual and Vocational Growth Preaching and Worship Sunday Services: Date Preaching/Lead liturgist Approx. Attendance Sacraments/Special Events 9/13, 27 Preaching Special services: Worship Planning: 9/10, 24 Sermon prep 9/1 Worship planning Strategic Leadership 9/14, 21, 28 Richard 9/3 Brian Williams 9/1 Personnel 9/3 Meeting Spaces 9/4 Commitment 9/9 Worship and Music 9/11 Parking Lot Discussions 9/14 Clerk’s Meeting 9/21 Session 9/2, 16 Interim work-individual 9/30 Interim work-couple 9/10 Finance 9/2 Property 9/28 Charlie Moseley 9/29 2021 Budget Meeting Pastoral Care and Counseling Fellowship 9/18 Awakening 9/27 Discover Trinity 9/27 Drive Thru Meet and Greet Education/Spiritual Formation Children/Youth and Family Ministry Young Adults
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Evangelism Mission Community Outreach and Larger Church Work (denominational and ecumenical ministry) 9/10 Financial Sustainability Task Force 9/30 Mark Ramsey 9/15 Presbyterian Meeting 9/22 Interim Pastors Meeting 9/23 Joy Fisher Staff leadership 9/14, 21, 28 Leadership Meeting 9/1, 8, 15, 22, 29 All Staff 9/28 Position Responsibility Joys & Concerns:
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COMMITTEE REPORTS
Welcome Intentionally
Worship Creatively
Care Compassionately
Pastor’s Aid
Stephen Ministry
Visitation
Learn Purposefully
Adult Education
Gather Joyfully
CFM
Congregational Events
Serve Wholeheartedly
Mission
Lead Humbly
Personnel
Property
Give Generously
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Stephen Ministry
COMMITTEE REPORT for October 2020
VISION STATEMENT: Making God’s Love Visible
Stephen Ministry seeks to follow Christ by preparing lay ministers who commit to one-
on-one relationships with members of our congregation who have asked for help during
a difficult time.
COMMITTEE CHAIRS
Scott Calhoun, Paul Marston, Calico Perry, Cindy Stancil
COMMITTEE MEMBERSHIP:
There are [32] active Stephen Ministers with several Stephen Ministers on Sabbatical.
I. CURRENT ACTIVITY REPORT
At the September Stephen Ministry meetings, Dr. Peter Barratt was our guest. He spoke
about issues affecting mothers and fathers during pregnancy and after childbirth. Peter
encouraged us to find ways to connect with families during pregnancy because reaching
out afterward can be more awkward. Peter emphasized that during pregnancy, the
mother undergoes extreme physical and emotional changes, and that life with a newborn
can be very stressful on both parents. Post-partum “blues” can be very common, and
the presence of someone to talk to can be very helpful.
Eighteen Stephen Ministers now have confidential care receivers. Other Stephen
Ministers are active in the Visitation Ministry.
II. UPCOMING & NEW PROJECT REPORT
Stephen Ministers remain available to speak with Trinity members seeking confidential
care partners. Pulpit announcements are being made weekly about the resources
available through Stephen Ministry and a separate email address has been set up for
members to contact and request a Stephen Minister. These efforts have brought several
new referrals. The ministry continues to receive outstanding support and guidance from
Tom Farmer and Kim Clayton.
III. MOTIONS FOR SESSION VOTE - None
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VISITATION MINISTRY SESSION REPORT
October 2020
The Goals of the Visitation Ministry in “Making God’s Love Visible” are:
1. To support the ministerial Staff in expanding the outreach to Trinity’s congregation. A
visitation partner is provided to those identified by staff and/or the visitation team as being
unable to regularly attend worship and fellowship with our congregation.
2. To assist with extending the Communion Table to those at home and in retirement homes.
Committee Co-Chairs: Adair White and Berney Bridges
Committee Membership: Rev. Tom Farmer, Suzanne Addicks, Nancy Broadfoot, Meredith Daniel, Eve
Eckardt, Paul Marston, Calico Perry, Veronica Ridenhour, Pat Ritsema, Sally Sinkler, Nancy Spetnagle,
Cindy Stancil, Adair White, Berney Bridges plus other volunteers who do not attend meetings. The
committee is welcoming to all new members and volunteers.
I.Current Activity
With the beginning of the pandemic, it was determined that the established Visitation List needed to be
expanded to include more of those Trinitarians who might be more vulnerable during the long period of
isolation. The established Watch and Concerns lists were combined to include some others who were in
retirement homes, isolated at home or experiencing health issues. Volunteers from Stephen Ministry,
Pastors’ Aid and others were recruited. There are currently approximately 71 people on the list being
contacted regularly by approximately 43 visitation partners. All Visitation partners reported in August.
From these reports, the majority of these friends were doing well. For expediency, it was decided that
the list be broken into two separate lists. The Watch List reflects those who are doing well under current
circumstances. The Concerns list was created for those who are experiencing health or other issues and
need closer focus from Visitation or the Staff. For the October meeting, monthly reports will be
submitted for everyone on both Visitation Lists, the Watch List and the Care List. The Visitation leaders
will review these lists and reports on a monthly basis for careful assessment.
II.Upcoming and New Project Report
The Trinity phone call number for Sunday services (470) 354-3542 has been circulated among volunteers
to be passed along to their care partners. There has been very positive feedback from those who cannot
access the internet and would otherwise be unable to experience worship at Trinity.
LifeSpan’s medical transportation services have been discontinued during the pandemic. Peggy Palmiter,
Executive Director, suggests in lieu of their services that those needing medical transportation call
Jewish Family and Career Services (770) 677-9339. This service uses buses rather than individual
volunteers. This month the Visitation callers will be furnished the Lifespan website and program
information. As isolating is continuing, they are encouraged to pass this along to hopefully enhance the
lives of those visitation partners who are internet active.
The Committee continues to seek new leadership for the next year.
III.Meeting Schedule
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Monthly meetings resumed by Zoom on August 25th and plan to continue remotely on the 4th Tuesday
morning until we are able to reconvene at Trinity. The next meeting is scheduled for Tuesday, October
27.
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Minutes of the Adult Education Committee meeting 10/13/20 by Zoom Attendance: Juanita Watson, Lucy Crosswell, Terri Pendergrast, Bert Broadfoot, Carlton Segrest, Lasley Gober (chair) UPDATES Juanita Watson began the meeting with a word of prayer. The committee reflected on the three classes currently being offered: The Gospel of Mark (Juanita Watson), The Spirituality of Van Gogh (Kevin Lacson), and We, the People (Trinity members and various guest speakers). We continue to discuss ways to extend and expand our reach to congregation members, including members who have moved from Atlanta and can access Trinity offerings online, and folks in the community at-large. Zoom has its advantages. On recent Sundays, we’ve had guests from Morningside Presbyterian, The Temple, and other churches, and, in the coming weeks, Presbyterian Village will be featuring Juanita Watson’s recorded class on Mark’s Gospel. To enhance inter-congregational/inter-faith sharing of ideas and resources, Lucy Crosswell suggested we offer our schedule to Goodlife, Atlanta’s Christian Life magazine published in Marietta, and also with the AJC. We will continue to work with Kevin Lacson and Esther Patrick to reach out and share with others. The Racial Justice Task Force continues to discuss ways to facilitate internal conversations and reflections originating with our “Recognizing Whiteness and Dismantling Racism” classes, which were funded by Adult Ed and Mission. While acknowledging that we are all in different places on the journey, Trinity has an opportunity to realize the value of our investment in the future with internally-led small group learning sessions in support of meaningful change in ourselves and our greater faith community. To quote Bob Dylan, “The times, they are a’changing,” and Trinity possesses the spirit and capacity to plant seeds and lead going forward. On 11/1/20, with an All-Church event during the Sunday morning education hour, Kim will present a “What’s the Good News?” feature on the recent Holy Cow survey. To follow-up, on November 5, 12, and 19 (Thursday evenings at 7pm on Zoom), Kim and Mark Ramsay will continue to energize the congregation about “The Future of the Church.” Following these updates and discussion of our continuing role as conveners and facilitators during online classes, we made significant progress on planning for Sessions III, IV, and V classes beginning in 2021. We’ll offer classes with readings of Scripture and directed study of theological questions with universal value and potent relevance to where we are today in our faith and life experience. To continue our support of racial justice, there will be a series on the American history of Jim Crow, followed by discussion on the writings of James Baldwin during the Civil Rights movement of the Sixties. The end of the series, in late spring, we plan to invite scholars and activists in the present movement to reflect on where we’ve been and where we go from here. Classes will also inform on cultural, congregational, and personal issues and needs rising from this time of Pandemic: Health, Education, Inter-
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generational Relationships in the Family of Faith, Aging, Evolution and Science, and offerings regarding the Arts and Literature. Our next meeting will be on Zoom on November 10, during which our musical prodigy Carlton Segrest has been charged with offering a musical opening prayer. Youth Minister Andrew Esqueda will also join our conversations centered on the development of inter-generational forums, as we continue to learn not only about the world but also those representing the full spectrum of our own faith community.
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Children and Family Ministries (“CFM”)
COMMITTEE REPORT for October 14, 2020
Via Zoom
VISION STATEMENT: Making God’s Love Visible
With the Spirit’s guidance, we seek to provide opportunities for the children of TPC
to play, learn, grow and serve. Programs/activities of CFM seek to nurture:
- Faith in Christ, Wonder in God, Curiosity for God’s Word, Hearts for Mission
CFM prays that our children, with the help of their families and the family of God,
will integrate faith throughout their lives so that they may become mature, committed
and joyful disciples.
COMMITTEE MEMBERSHIP: Bonnie Holliday (Chair), Chuck Prellwitz
(Past Chair), Shannon Sale (Elder), Tom Adams, Jr. (Elder), Jim Groover, John
Morris, Lauren Hitchens, Elizabeth Thompson, Nick Leet, Mary Ellen
Poindexter, Zach Wall, Melanie d’Amecourt, Tom Owens, Dean Cleaveland,
Elizabeth Davis, Andrew Esqueda
I. Opening Prayer – Tom Adams
II. Update on Des Esqueda
III. Feedback
a. Shannon, Elizabeth and Tom shared with the committee that results
of the Holy Cow survey would be shared with church leaders on
Sunday afternoon and then with the congregation as a whole on
Zoom meetings on 10/22 and 10/29. Tom Adams worked in a plug
for the commitment campaign.
b. The committee discussed the Story Time Live Through and BBQ and
all agreed it was a huge success.
IV. Covid Task Force
a. Elizabeth informed the committee that the task force guidelines for
outdoor activities are 50 people max wearing masks and socially
distant. CFM fall programs should will all comply.
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V. CFM Programming
a. October
i. The first bike night for 4th & 5th grades scheduled for 10/11 was
cancelled due to weather. The next Bike night is October 18th
for 2nd & 3rd graders. The committee agreed that if we would
invite the 4th and 5th graders to this if there is space available.
ii. Pumpkin Carving/Painting will be October 25th in the
Magnolia circle. Discussed having two sessions if sign ups
exceed 50.
b. November
i. Elizabeth shared that she would still like to have a drive in
movie night but the committee agreed to let the YFM do their’s
first to see how it goes before setting a date.
ii. Bike Nights for K and 1st will be Nov. 1, Pre-k and 3’s will be
Nov. 8th, 2’s and younger will be Nov. 15th
c. December
i. The date for the proposed drive through Christmas Pageant is
December 13th. The committee agreed to form a smaller
planning group to flesh this idea out more. That committee
consists of Tom Owens, Bonnie Holliday, Melanie d’Amecourt
and Kate Morgens.
ii. Christmas Eve Service – Elizabeth assured the committee that
there would be a children’s Christmas Eve service! It would be
virtual, of course, but it would be led by the 2nd graders as
usual. The committee had a discussion about what this could
look like but no final decisions were made.
VI. Sunday School
a. Elizabeth shared that there were still a few open slots available for
teachers.
b. Elizabeth also brought up that she hopes to offer in-person milestone
classes in the winter or spring of 2021. These are the 2nd/3rd grade
Bible class and the K/1st Worship Education Class. The committee
agreed that these are important milestones in the faith development
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of our children and every effort should be made to see that they
happen.
VII. CFM Budget
a. Tom Adams briefed the committee on his discussions with David
Beasley regarding the $10k that was set aside by CFM in 2019 for the
4th and 5th grade class room refresh and then not used and therefore
lost. There is a possibility that there may be excess funds available in
2020 due to decreased expenses so there’s a chance this could still get
done. Tom will continue to work with David, who has been very
cooperative with his time and expertise on these budget issues.
VIII. Next meeting is November 11th.
MOTIONS FOR SESSION VOTE
- None
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Congregational Activities and Events Committee COMMITTEE REPORT for October 2020 VISION STATEMENT : Making God’s Love Visible We are engaged in a concerted effort to identify, implement and support activities and events involving a broad range of the church membership by encouraging their full participation in the life of Trinity Church. COMMITTEE CHAIR : Mary-Elizabeth Jackson COMMITTEE MEMBERSHIP: Susan Adams, Chris Betts, Logan Brown, Bess George, Mary-Elizabeth Jackson, Molly Jamieson, Jennifer Kahn, Nancy Parson, Miranda Emery, and MJ Thorne.
CURRENT ACTIVITY REPORT:
The committee meeting began with prayer and then an introduction of Rev. Lucy Strong, who will serve as the pastoral liaison for this committee.
Mary-Elizabeth Jackson updated the committee on the Advent Devotional Book. All writers submitted their devotions and Susan Adams collaborated with Elizabeth Davis to identify children who would be willing to be artists for this year’s Advent Devotional. All art was scanned by parents and submitted electronically and these pieces will be incorporated into this year’s book. Nancy Parson and Miranda Emery are in the final stages of the editing and layout of the submissions and the children’s artwork. The committee is on track to send the book to the printer and then the books will be mailed to all members of the congregation prior to the start of Advent, which will be 29 November this year. The committee discussed the plan for decorating the church for Christmas. Poinsettias will be delivered to the church the weekend of 21/22 November. After the church is decorated, Kevin Lacson will then film the church worship introduction that will then be used at the beginning of the Advent and Christmas worship services. Poinsettia orders will be made available to the congregation in November (date TBD). The committee asked the mission committee if they would be interested in the price of the poinsettias including an amount to go to an approved mission. The committee felt this would open up the option for a wider breadth of members to participate in the purchase of the poinsettias, while supporting the church’s mission partners. The mission committee approved this option in their committee meeting. All members who purchase a poinsettia will be able to pick up their poinsettia after Kevin’s filming takes place. Mary-Elizabeth Jackson also stated that she and MJ
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Thorne are working with Trevarius Worthy and his team on having the large wreaths hung at the front of the sanctuary, regular sized wreaths on the front doors and on doors by the porte cochere. In addition, an artificial tree will be placed in Trinity Presbyterian Preschool. Finally, artificial Christmas decorations that the church already owns will be used in the Loft and be visible during the 9AM Christmas services that will be filmed during the Advent season. Mary-Elizabeth Jackson and Rev. Lucy Strong briefly discussed additional activities that are being discussed in other committees, but have not been finalized, in which committee members could assist with, including: ● Live Christmas Pageant in the parking lot; and ● Carol Sing to take place outside.
The committee agreed to assist with the hospitality and marketing components for each of these events, if they end up taking place in December. Given the church is not worshipping or gathering in person, the committee’s activities will be limited during this time. The committee discussed activities and events that have taken place in other congregations in the last few months to determine if they could occur at Trinity. The committee members were tasked with keeping an eye and ear open for events and activities that other churches are doing during this time as well as coming up with ideas for events that can be incorporated into the committee’s events calendar when the congregation can gather together in person again.
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MISSION COUNCIL COMMITTEE REPORT
October 7, 2020
VISION STATEMENT: Serve Wholeheartedly
Mission council serves as the formal body of representatives for Mission
Ministries and through review of all activities, determines the vision and course
for this ministry.
COMMITTEE CHAIR(S): Victoria Wolle, chair; Barbara Robertson, vice-chair
COMMITTEE STAFF SUPPORT: Rev. Lucy Strong - Minister for Missions;
Sarah Wikle - Director of Engagement (in attendance via Zoom)
COMMITTEE MEMBERSHIP: (in attendance via Zoom)
Steven Darst, Shirley Davis, Janet Edwards, John Hitchens, Julie Hope, Sally
Montgomery, Craig Pendergrast, Barbara Robertson, Jim Stokes, Scott Wolle,
Victoria Wolle
I. CURRENT ACTIVITY REPORT
Introductions
Victoria Wolle introduced the Reverend Lucy Strong to the Mission Council.
Rev. Strong, an Associate Pastor for Trinity Presbyterian Church, will serve as
the Minister for Missions. The Committee members then introduced
themselves to Rev. Strong.
Agape
Sarah Wikle provided an update on Agape. Second Helpings Atlanta, one of the
recipients of Trinity’s Hunger Relief Fund, has partnered with Agape to help
provide meals for Agape students. Agape delivers dinner Monday through
Friday for all children in Agape households (approximately 250 children).
Second Helpings Atlanta will provide at least three meals a week for more than
six weeks through their partnerships with Proof of the Pudding and Figo Pasta.
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Trinity is sponsoring a book drive for Agape’s student book clubs. Information
for donating books is on the Trinity website. The drive-by book drop-off is
scheduled for October 25 at the Trinity Welcome Center.
Plans for the Agape Giving Tree are underway for an online sign up with a
potential drop-off day on December 16.
Christmas Market
Julie Hope gave an update on plans for the 2020 Christmas Market. Due to
safely concerns related to the Covid pandemic, the Christmas Market will have
a different, virtual format. Trinity members will be able donate to “Gifts for
Good” for Trinity’s global missions. Gifts for Good will be monetary donations
and may be given in honor of someone or as a Christmas gifts. Donors will
select options for how their donations will be used, such as clean water for
Cuba or medicines for the Bill Rice Clinic in Haiti.
Buckhead Christian Ministries
Sarah Wikle provided an update for Buckhead Christian Ministries (BCM). BCM
is one of several organizations sharing in a $22 million grant from the City of
Atlanta and the United Way to provide emergency financial assistance to
struggling households within the City of Atlanta. This grant has allowed BCM to
triple the number of families it serves.
Volunteer opportunities are currently available at Thriftique ( person) and in
virtually as Budget for Life Money Management coaches.
Faith in Action
Sally Montgomery and Velma Tilley described non-profit groups that Faith in
Action is considering as recipients of a $5400 gift (in total) from Faith in
Action’s current budget. These funds are to be given to organizations that
work for racial healing and justice in our communities and are founded and led
by people of color. The funds will match the costs of Trinity’s current
educational small group series “Recognizing Whiteness and Dismantling
Racism,” as requested by the series’ organizer, Rev. Jill Lum. The Mission
Council deferred action and requested additional information on potential
non-profit recipients.
Poinsettia Sale
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Julie Hope informed the Council that a portion of profits from Trinity’s
Christmas Poinsettia sales might be given to benefit Trinity’s missions. More
details will be given at the next Mission Council meeting.
Update on Trust Funds
Scott Wolle gave an overview of Trinity’s trust funds which may be used to
further Trinity’s mission work. Scott described the designated purpose for each
fund and the process for requesting distributions from the trust funds.
II. UPCOMING & NEW PROJECT REPORT
The next Mission Council meeting will be held on Wednesday, November 4,
2020 at 6:00pm.
III. MOTION FOR SESSION VOTE
The Mission Council will present a motion at the October Session meeting
asking that the Session approve releasing $50,000 from the Brumley Love
Morrell Fund for the Agape Youth and Family Center. The requested funds will
establish a new Child and Family Advocate position ($40,000) and purchase the
Blackbaud Student Management System ($10,000).
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PERSONNEL COMMITTEE REPORT for October, 2020 VISION STATEMENT: The Personnel Committee is charged with stewardship of the human resources of Trinity Presbyterian Church. In this capacity, the Committee is responsible for maintaining a non-discriminatory work environment where the Clergy and Staff who have been called to Trinity can do their jobs in a way that glorifies God and meets the needs of a vibrant and growing faith community. 2020-2021 COMMITTEE MEMBERSHIP: Cindy Ferguson (Chair), Jim Balloun (Chair-Elect), David Gracey, Alex Erwin, Brian Williams, Amy Krause, Mickey Benn, Mike Kerman, Mary Kelly Speed, Janet Reed. Staff: Kim Clayton, Richard Floyd, Molly Faircloth. I.CURRENT ACTIVITY REPORT All staff have continued to be paid in full for normal weekly hours and are maintaining the return to work schedule set in August. We will continue to evaluate this schedule but anticipate it will remain as is through the remainder of the year. We also continue to assess overall current staffing and evolving needs as we move further into the programmatic year. Lucy Strong, the new Contract Call Associate Pastor who was hired for a 12 month period, began work at Trinity on September 28. Lucy is focusing primarily on mission, engagement (which encompasses congregational life & spiritual formation), and young adults. Kim has scheduled multiple meetings and presentations over the coming weeks related to the interim process. On October 18, the interpretive report of the results of the recent CAT survey will be presented to Session, trustees, the survey team, and leadership clergy. The Holy Cow consultant and our Presbytery consultant, Joy Fischer, will participate in this meeting. Kim then plans to hold two additional Thursday evening Zoom presentation options in October for the congregation so that all members have an opportunity to hear about the interpretive report. She is also planning a Town Hall meeting on November 1 for further survey review and discussion so we can begin identifying the work to be done by our congregation. In November, Kim will lead three consecutive Thursday evening educational sessions related to the Church in the 21st century and associated trends. Mark Ramsey, Executive Director of The Ministry Collaborative, will make presentations in the second and third sessions. The Ministry Collaborative, a premier program of the The Macedonian Ministry Foundation, is a national network of pastors and congregations committed to faithful, creative, and collaborative engagement in their communities. Kim believes Mark, a noted preacher, speaker, and retreat leader, can offer both a big-picture view of ministry in this challenging time as well as specific examples of ways churches are addressing ministry and mission. As we move into the winter months, Kim intends to engage members with discussion questions for small groups including a review of Trinity’s current and past mission statements. Her goal is to help us focus in on a collective vision and goals for Trinity’s future. Personnel will begin work on our budget in the coming month. We anticipate gaining
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insight around church priorities after hearing the interpretive report of the recent CAT survey and engaging in the interim work related to churchwide discussions around a shared vision for the future. II.NEW PROJECTS REPORT Richard reported that he has been working to form a new Communications Committee after this committee went dormant several years ago. He has identified co-chairs and is seeking out additional members with communications related skills to populate the committee. III. MOTIONS FOR SESSION VOTE None
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Property Committee Minutes October 7, 2020 8:00am by zoom In attendance: David Caldwell, Anne Carson, Hank Hall, Lea Holliday, David Quillian, Dale Lewis, Paul Marston, Callie McDonald, George Parson, Christie Woodfin, and Esther Stokes, chair; staff in attendance: Tommy Boling, Molly Faircloth, and Rev. Dr. Kim Clayton. Kim opened the meeting with prayer at 8:03am. The minutes of the September meeting were approved. Molly reported that the church generally is running under budget. With regard to the Property financials, the monthly cleaning figures exceed the monthly cleaning budget because of the new disinfection treatments adopted to fight COVID-19. She said that the Finance Committee is looking at current church results in order to understand where we are financially. Many categories are under budget. One exception is Mission. Their budget will be 100% spent by year-end. Molly said that church financial results generally are positive. She referred everyone to Doug Benn’s Finance Committee analysis in the Town Hall meeting on Sunday, October 4, which was recorded and is available on the website. Molly said that the COVID Task Force is beginning to discuss air filtration in the church buildings and any possible enhancements that might be needed during COVID. David Caldwell will work with them in this analysis. Kim offered special thanks to Molly for her hard work of late. Kim said Trinity has work to do to get the sanctuary in shape for permanent live streaming—that there are both light and sound issues. She said we are trying to figure out what we need to acquire in order for this to work smoothly. She also said she wants to make sure some of our education rooms (probably three rooms) are equipped with screens. This would enable individuals to join remotely, and speakers could participate from remote locations for Adult Education classes. We will evaluate rooms, possibilities, and costs. Hank thanked Tommy for the installation of the new posts and chains to close overnight access to Trinity, a move necessitated by recent late-night activity where cars came to our parking lots to perform doughnuts and wheelies, creating concern for Trinity and for our neighbors. Three chains have been installed with signs that say “Parking Lots Closed Overnight.” Esther reported that the professional design contract for signage with Perkins and Will has been signed. She said that our logo was originally outside the proposed contract, but that she and Kim decided we should take a look at our logo if we were spending money on new signage. Since P&W said logo should be addressed by our marketing team and we do not have a marketing group as such, Kim suggested that we should combine members of Signage and the
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newly-revamping Communications Committee to form a Logo Refresh Committee, which she encouraged Esther to put together. Kim explained that she believes in encouraging coordination across committees, that it builds broader support within the congregation. Both the Signage Committee and the Logo Refresh Committee will bring their findings and thinking to Property Committee for review. Paul reminded the group that Agape has gone through this process with Perkins and Will previously, and very successfully. Molly reported that we have implemented spaces within the buildings for people to meet. She also reported that voting will take place at Trinity on November 3 in the Play Place. Tommy reported that the roofing job is complete, the inspection is complete, and we have the manufacturers’ warranties in hand. Paul said that we have a call in to Church Mutual, the insurance company, regarding the depreciation monies due us. Tommy, Paul, and Esther met last week with Fred Franklin about restoring the steeple. He has submitted a proposal which details his plans for the restoration, which is $65,000. Tommy reported that there are six single-door replacements needed. He is getting a price on these from the contractor who completed our recent double-door replacements. Tommy also reported that he is pricing Honeywell replacements of the energy management control systems for the sanctuary and the chapel. These replacements would align them with the controls for other buildings on the campus. Kim said we have a busy season coming up. Trinity’s commitment campaign will be led by Bonnie Harris and John Fenton, and the theme is “Loving Connections.” The campaign will start November 1 and end November 15, covering three Sundays. It will finish with a drive-through Holy Smokes bbq event. The recent church-wide survey results will be shared with the Session and Trustees on October 18 and subsequently with the congregation on October 22 and 29. There will be a Nov. 1 Town Hall during the Sunday School hour, and on three Thursday nights in November—Nov. 5, 12 and 19—there will be presentations on the future of faith by zoom. Kim said the staff is making plans for Advent and Christmas Eve during the time of COVID. The meeting was adjourned at 9:20am.
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Appendices
Financials
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Trinity Presbyterian ChurchMonthly Financial Statement Summary
YTD Actuals to Budget AnalysisAs of September 30, 2020
A B C D E F GYTD ‐ 9.30.2020 2020 Actual 2020 YTD Budget Relative To BUDGET Comments
Favorable + Unfavorable = Net F/(U)"‐" = Under Budget; "+" = Over Budget
1 Income2 Pledged Income 2,538,364.17$ 2,413,454.00$ 124,910.17$ Current Yr Pldgs (+119,862); Prior Yr Pledges (+$5,048)3 Non‐Pledged Income 38,759.73 23,405.00 15,354.73 $10,000 gift rec'd Sept; prior attempt to receive pledge moved this to designated to Mission only4 Trust Fund Income 77,481.00 77,481.00 ‐ 5 Other Income 17,394.17 40,313.91 (22,919.74) Loose plate (‐$12,009); Building Usage (‐$12,237)6 Stock Gain/Loss 780.75 (645.00) 1,425.75 7 Total Income 2,672,779.82$ 2,554,008.91$ 141,690.65$ (22,919.74)$ 118,770.91$ 8
9
10 Expenses11 Congregation 16,772.54$ 26,781.02$ 10,008.48$ Cong Care (‐$2,913);Cong Events (‐$2,432); Act & Rec: Classes (‐$4,653)12 Children & Families 4,886.22 21,768.00 16,881.78 All accounts below budget due to suspension of events and meetings14 Youth & Families 9,905.19 42,478.00 32,572.81 All accounts below budget due to suspension of events and meetings15 Adults 11,315.25 20,078.00 8,762.75 Spiritual Formation (+$233); Adult Ed (‐$3,368); Engagement (‐$2,130); Young Adults (‐$3,497)16 Worship and Music 45,586.38 49,259.00 3,672.62 Worship (‐$1,737); Music (‐$1,935)17 Mission 438,604.85 462,276.00 23,671.15 Partner Funding (‐$3,878);Mission Support (‐$20,092); Grants (+$298)18 Commitment 9.90 2,000.00 1,990.10 19 Finance & Administration 266,158.75 304,096.00 37,937.25 Admin (‐$18,178); Communication (+$267); Governance (‐$‐1,752); Technology (‐$13,254); Food
Service (‐$5,021)20 Property 337,650.63 418,125.06 80,474.43 Cleaning (‐$22,276); Bldg Maint (‐$16,126); HVAC (‐$1,069); Safety (‐$20,794); Utilities (‐$26,427);
Grounds (+$8,826)
21 Personnel 1,433,290.70 1,580,453.56 147,162.86 SP vacancy 2 mos; AP Pastor vacancy 2 mo; 1.5 mo release of 4 hospitality staff; Unspent clergy prof exp + continuing ed; timing of Other Costs
22 Childcare 11,081.74 16,500.06 5,418.32 Sunday childcare (‐$3,494)24 2010 Surplus Offset ‐ ‐ ‐ 25 Current Year Surplus Applied ‐ ‐ 25 Total Expenses 2,575,262.15$ 2,943,814.70$ 368,552.55$ ‐$ 368,552.55$ 26
27 Extraordinary Items28
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30 Net Y‐T‐D Total 97,517.67$ (389,805.79)$ 487,323.46$ 31
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33 Prior Month 158,704.70$ ($353,011.98) 511,716.68$
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