Sexual Violence Prevention and Education

Annie Harrison-CamachoGrants Management Specialist

Grantee’s MeetingAugust 20, 2012

Office of the DirectorProcurement and Grants Office (PGO)

Procurement and Grants Office

Introduction to PGO CDC Roles and Responsibilities Grants Process Overview Grant Award Closeout: CE07-701 Funding Opportunity Award Information:

CE13-1301

Agenda

INTRODUCTION TO PROCUREMENT AND GRANTS OFFICE

Procurement and Grants Office

Procurement and Grants Office Business conduit for all

program requirements Negotiates, awards,

administers, and closes out all grants, cooperative agreements, and contracts

Reviews and approves all financial requests and payments

Ensures compliance with applicable statutes, regulations, and policies

Serves as the official receipt point for ALL official communication

PGO positively impacts public health by serving as exemplary business advisors

Procurement and Grants Office

Procurements and Grants Office

Our Staff

Procurement and Grants Office

Procurement and Grants OfficeOur Funding History (Billions)

OVERVIEW OF GRANTS AND COOPERATIVE AGREEMENTS

Procurement and Grants Office

Planning Announcement Application Evaluation

Receipt and Screening Independent/Objective Review Business Management

Evaluation Cost Analysis

Negotiation Award Post-Award Monitoring

Formal Actions Audit Resolutions Conflict Resolution

Closeout

Grant Process Overview

Procurement and Grants Office

Grants Management Officer: Sole approving official authorized to obligate funds for grant

and cooperative agreement actions on behalf of the Government

Grants Management Specialist: Primary point of contact for grant-related issues, including

requests for prior approval, changes in the terms and conditions of award, etc.

Handles the day-to-day business management (non-programmatic) aspect of grants

Project Officer (PO): Official responsible for the programmatic, scientific, and/or

technical aspects of assigned grants

CDC Roles and Responsibilities

GRANT AWARD CLOSEOUTCE07-701 “Sexual Violence Prevention and Education”

Procurement and Grants Office

Closeout Requirements HHS Grants Policy Statement

Establishes closeout requirements The full statement can be found at:

http://ddhs.gov/asfr/ogapa/aboutog/grants.html Notice of Award (NoA)

Terms and Conditions included in the NoA for the last year of the project period

Procurement and Grants Office

Final Reports for Closeout

Documents are due within 90 days after the project period end date: Final Federal Financial Report (FFR) – SF 425 Final Progress Report (FPR) Final Inventions Statement and Certification

Grantees are strongly encouraged to submit final documentation within the designated timeframe.

Failure to submit timely reports may affect future funding to the organization.

Procurement and Grants Office

Also known as SF 425 The Federal Financial Report (FFR) is required

to: Include only those funds authorized and disbursed during

(specify timeframe – dates of the project period/segment of support) covered by the report

Indicate the exact balance of unobligated funds The FFR may NOT reflect any:

Unliquidated obligations Discrepancy between the expenditure data and the Payment

Management System’s (PIMS) cash transaction data

Federal Financial Report

Procurement and Grants Office

Submit the FFR to eRA Commons within 90 days after the end of the project period eRA Commons can be found at: http://era.nih.gov/

Electronic versions of the form can be downloaded into Adobe Acrobat and completed online The electronic version can be downloaded at:

http://www.whitehouse.gov/sites/default/files/omb/assets/grants_forms/SF-425.pdf

Federal Financial Report Submission Requirements

Procurement and Grants Office

Required for any grant that: Has reached the end of the project period, and Will NOT be extended through award of a new

competitive segment At a minimum, the Final Progress Report

(FPR) should include: A statement of progress made toward the achievement

of originally stated aims A list of significant results (positive or negative) A list of publications resulting from the project, including

any plan for further or future publication A copy of reprints or publications not previously

submitted

Final Progress Report

Procurement and Grants Office

Required whether or not: The funded project results in any inventions Inventions were previously reported

List all inventions that during the course of the project period were either: Conceived, or First put into practice

Must be signed or verified by the Principal Investigator (PI) and an authorized organizational representative

This statement covers the entire project period (provide specific dates)

Final Inventions Statement and Certification

FUNDING OPPORTUNITY AWARD INFORMATION

CE13-1301 “Rape Prevention Education Program”

Procurement and Grants Office

Cooperative agreement Length of Budget Period: 12 months Length of Project Period: 12 months Anticipated award date: November 1st

Same closeout requirements previously discussed

Award Information

Procurement and Grants Office

45 Code of Federal Regulations, Part 92 (State, Local and Tribal Governments) Web:

http://www.hhs.gov/opa/grants/toolsdocs/45cfr92.pdf OMB Circular A-87 (Cost Principles)

Web: http://www.whitehouse.gov/omb/circulars_a087_2004

OMB Circular A-133 (Audits) Web:

http://www.whitehouse.gov/omb/circulars_index-education/

HHS Grants Policy Statement Web: http://dhhs.gov/asfr/ogapa/aboutog/grantsnet.html

Regulations and Administrative References

Procurement and Grants Office

Budget Guidelines Web:

http://www.cdc.gov/od/pgo/funding/budgetguide.htm Various Forms (including SF-424’s, etc.) and

OMB Circulars Web:

http://www.whitehouse.gov/omb/grants/grants_forms.html

HHS General Grants Information Web: http://www.hhs.gov/grants/index.shtml

CDC official website Web: http://www.cdc.gov Web: http://www.cdc.gov/about/business/funding.htm

(PGO’s home page)

Informative Websites

Annie Harrison-CamachoGrants Management Specialist

Phone:  770-488-2809 -- Fax:  770-488-2670Email:  atc4@cdc.gov

Sharron OrumTeam Leader / Grants Management Officer

Telephone:  (770) 488-2716Email:  spo2@cdc.gov

For more information please contact Centers for Disease Control and Prevention

1600 Clifton Road NE, Atlanta, GA 30333Telephone: 1-800-CDC-INFO (232-4636)/TTY: 1-888-232-6348E-mail: cdcinfo@cdc.gov Web: http://www.cdc.gov

The findings and conclusions in this report are those of the authors and do not necessarily represent the official position of the Centers for Disease Control and Prevention.

Office of the DirectorProcurement and Grants Office (PGO)