SharePoint

Where we are and what’s happening next

Diane Montgomery, IT Services

March 2011

MOSS

• Collaboration

• Portals and Personalisation

• Search• Content management

• Business Processes and Forms

• Business Intelligence

Collaboration

• Single Sign On Personalised Portal

• Personal web space

Shared web space

Access Anywhere, Anyplace, Anytime

(No VPN)

MySites

Collaboration

Team sites

MySite

• user personal pages for each student / member of staff

• private and shared space for

ad-hoc collaboration.

• access to other GUID services.. Exchange e-mail Moodle VLE WebSurf Student Records Library books/search/catalogue Business applications Coming soon... Enlighten

Campus Solutions

sharepoint.gla.ac.uk - MySite link top right

Team Sites

• Student projects

• Research projects

• Admin groups

• Colleges & Schools

• Services

• Clubs & Societies

Centralised setup of site collections

Devolved admin to schools

Site Templates and Features

Templates

• Team Site

• Meeting Workspace

• Document Centre

• News Site

Specialist

• Event Planning

• IT Team Workspace

• Knowledge Base

• Project Tracking Workspace

Features

• web sites

• document libraries – versioning, check-in/out

• lists (and metadata)

• surveys

• blogs

• wikis

• discussion boards

• workflows

• calendars and announcements

• alerts• permissions controls

Custom – save template for re-use

Security settings, Back up and Disaster Recovery

Security

Permission - view pages; add items; create alerts; modify;

Permission Levels - contribute; approve; design

People and Group - People Picker, all staff and students

Permissions Inheritance - adaptable at site level, web part level, individual documents…

Backup and Disaster RecoverySite recycle bin 30 daysSite collection recycle bin 30 daysDisk and tape backupServer farm across two sitesrorrim esabataD

What SharePoint isn’t

Not a replacement for existing services Formal Document Management → ERDMS VLE → Moodle Public facing Web Content → T4 Network filestore

Additional tool, complimentary to existing services.

New and innovative uses?…..

What’s happening just now?

In use…

School of Mathematics and Statistics

College of Science and Engineering

Beaton Institute

Library

Periodic Subject Review School of Life Sciences

Learning and Teaching Centre .. and others

Under consideration….

Audience Targeting - Student and Staff Portals

GUSA Sports Clubs

Students projects collaboration/documents by group

Research in different areas of MVLS

What next?

Support structure for Training and Site Collection Structure building/guidance

Guest accounts for collaboration with colleagues in other Universities etc

Upgrade to SharePoint 2010 Presence and IM

?

Try it out on your MySite and…

Ask your IT staff for a site