Shared Print Collections in North America:

Going Main Stream

and

Picking Up Steam

Lizanne PayneShared Print Consultant

lizannepayne03@gmail.com

Print Repository Network

Online books

Online books

The View from 2008

“In an environment of large-scale digitization, the cost to hold print versions locally may become greater than the benefit for many libraries.”

Roger Schonfeld, 2007. “Getting from Here to There, Safely: Library Strategic Planning for the Transition Away from Print Journals” Serials Librarian, 52.1/2.

The Rationale

View in 2013

Shared Print

Programs

Collection Analysis

Registry

Community

Planning Consultants

Shared Print

Programs

WEST

ASERL

CIC

CRL JSTOR

Florida FLARE

LLMCMaine SCS

Michigan SPI

ReCAP

Five Colleges

More…

Growing Activity Growing Infrastructure

Participation as of 2013

Dozens of consortia with over 400 libraries including 70 collection holders

About 20,000 journal titles committed

About 5 million monographs identified

View in 2013: A Pipeline of Activity

Planning

ReCAP

GWLA

Five Colleges NERD

California State system

Hathi Trust

Implementation

Maine Shared Colls

Michigan Shared Print Initiative

CIC Shared Print Repository

COPPUL

Florida Flare

OhioLINK

WRLC

Operational

ASERL Coop Journals

CRL JSTOR

LLMC Law

Orbis Cascade DPR

UC Shared Print

WEST

Journals or other serialsMonographs partial list

Western Regional Storage Trust (WEST)

109 libraries

CIC10 libraries

Overview of Selected Major Programs

Michigan SPI7 libraries

ReCAP3 libraries

ASERL40 libraries

Maine SCC9 libraries

Shared Journal Collections

WEST• Distributed print journal

collection held at 22 libraries (out of 109 members)

• Titles identified by risk-based holdings analysis and overlap

• About 18,000 journal titles committed to WEST in first 3 years

CIC SPR• Centralized shared journal

collection housed at Indiana University

• Titles with digital versions from Elsevier, Wiley, Springer

• About 1,000 journal titles identified so far

ASERL• Distributed journal collection

housed at about 20 libraries (out of 40 members)

• Titles nominated by the holding library

• About 3,800 titles identified so far

Monographs are the New Frontier

• A number of last-copy programs e.g. CARLI in Illinois▫ De facto selection, whoever holds “last” copy

• Hathi Trust endorsed “distributed print archive of monograph holdings corresponding to [digital] volumes”

• Different selection issues: Consolidate the common or preserve the unique?

• Different delivery issues: Searchers more likely to want full print version

• Different space recovery issues: How to make monograph deselection cost-effective

Shared Monograph Collections

• Held in 1 or 2 MSCC libraries, pub prior to 2003, other considerations

• Over 1 million titles in 9 libraries identified by SCS analysis

Maine Shared Collections

Cooperative (SCC)

• Unique titles and held by more than 2• About 750,000 titles in 7 libraries identified

by SCS analysis

Michigan Shared Print Initiative (SPI)

• Monographs already held at ReCAP storage facility, some exclusions

• Overlap analysis by OCLC Research• As many as 5 million titles could be included

ReCAP Shared Collection

Infrastructure Support for Shared Print

Shared Print

Programs

Planning Consultants• Lizanne Payne• Sam Demas• SCS

Collection Analysis• SCS• OCLC

Registry• CRL PAPR• OCLC WorldCat

Community• ALA meetings• PAN listserv

Shared Print Collection Analysis

OCLC WorldCat Collection Evaluation

• Library self-service application, produces predefined reports

• Compare library holdings against one or more other OCLC members

• Cross-group comparison feature coming in a few months

Sustainable Collections Services (SCS) analysis

• Sophisticated customized group holdings analysis

• Consultative approach by SCS staff, match analysis to program goals

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Shared Print Collection Registries

OCLC WorldCat

• Information about holdings: libraries upload records of titles and volumes preserved according to OCLC metadata standard

• Resource-sharing: libraries can borrow/lend shared print items through WorldShare ILL, ILLIAD, or other means

• About 6,000 shared print holdings in WorldCat so far

Center for Research Libraries Print Archives Preservation Registry (PAPR)

• Information about programs: participants, MOU, retention period

• Information about holdings: libraries upload records of titles and volumes preserved according to OCLC metadata standard

13

Shared Print Community Forum

• Shared Print discussion group Fridays at ALA (informal but longstanding)

• Print Archives Network (PAN) listserv hosted by CRL• Send msg to listserv@listserv.crl.edu• Subscribe PAN “Your Name”

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We Are at the Beginning of the Wave

What’s next?

• Large-scale shared monograph collections take off

• Critical mass of shared print records added to WorldCat

• Libraries gain experience with access and delivery

• Libraries reclaim collection space AND preserve print

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“No single library can or should acquire and retain everything.

To do so would be to disregard our home institution’s mission and to squander its resources.

However, collectively we should be concerned with the survival of the print record broadly conceived.”

Stephen Enniss, “Collaborative values and survival of the print record”, College and Research Libraries News, June 1999.

The Rationale part 2: What’s Old is New