SHAREPOINT 101WHY? WHAT? SO WHAT?

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Agenda2

•SharePoint “Why?”•SharePoint “What?”•Top 10 Features List•Reducing Email•Q&A and Discussion

SharePoint: WHY is it?3

•Changed relationship with information

•Changing workforce•Ubiquitous web access•Increased demands on

workforce•Info Tech “Self Serve”

SharePoint: WHAT is it?4

•Web-based Collaboration Tool•Microsoft’s “flagship” product•A place to keep your stuff•A place to find stuff (yours

and others’)•A tool to save team time

Our Clients’ Top 10 Feature List

5

10

Project Subsites6

•Strike for every project•Focus the team•Capture project info

Discussion Boards7

•Captures discussion and Q&A•Provides searchable history•Easier to understand than

email “conversations”•Can alert you when

something has changed

Links8

•Shared Bookmarks•Current projects•Shortcuts to documents

Look & Feel Customization9

•Standards•Branding•Colours and logos•Make it your own

SharePoint Designer10

•Rip the covers off•SharePoint as Lego™ blocks•Security built in•Powerful, and dangerous

Customizable lists11

•Customized issue log•Create vacation calendar•Create inventory system

Surveys12

•Quick and easy•Logic branching•Anonymous option•Send a link

Document Libraries13

•Documents and Folders•Allows Check-out & Check-in•Multiple versions of files, and

version history

Alerts

•Sends email when something changes

•For any Lists and Libraries, •Alert immediately, daily,

weekly.•Can be set for others

“Office Staff Editable” Permissions15

•Quick to add a new person•Quicker response•More efficient•Easier to apply granular

permission•Can remove someone when

they leave

Reduce Your Email16

5 Ways to Reduce Email17

1. One place to go to find stuff2. Reply-all emails become

Discussions3. Use links to share

Documents4. Store and retrieve, not mass

email5. Alerts: weekly or daily, not

immediate