sharepoint proposal as collaborative system
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Proposal for Collaboration System Implementationat IIM Lucknow
G R O U P 1 4SANJAY BK | SIDDHARTH B | VAIBHAV S | VINAYAK R
Agenda
Requirement Alternatives Available Features and TCO comparison Recommendation Case Study
Need for Collaboration
Common Digital Platform Need for
Collaboration
Knowledge Management
Collaboration
Communities Blogs, Wikis, Extranet Sites Ease of communicating with others Showcasing work, employees, etc.
Teams Group Chats Internal Team Sites Internal Blogs, etc. Secured Network for Communication
Knowledge Management
Intranet Search
Version Management
Document Sharing
Current State
And many more…
AlternativeSingle Software product with Out-of-box featuresApplication Platform and Content Management Systems
Alternatives
Business App. Platform – DekiWiki andMindtouch core.Open Source Business ModelSells Feature Rich and Support Contracts
Cloud Connect integrates MS Office with Google Docs, allows Save and Share.Not suitable for search, KM.
Business App. Platform – Server, Search and Designer, seamless integrationFastest Growing MS Product, Available at noCost under MS Campus Agreement.
Drupal: 1.5% sites running on this CMS. Open Source community support.Not suitable for search, KM requirements.
Mindtouch vs Sharepoint
Mindtouch
Sharepoint
Office Connectivity
Workflows
Governance
User-friendly
Multiple language
programming
Open Source
External facing
Mindtouch vs SharepointPackage Microsoft
Sharepoint
MindTouch
Standalone
MindTouch
Cloud
Licensing Cost 0 # 50,000 0
Development
Cost
0 2,50,000 0
Installation
Cost
50,000 50,000 0
Support Cost 5,00,000 5,00,000 19,20,000
TCO 5,50,000 8,50,000 19,20,000
*All figures in INR. #Campus License cost Nil else 5,00,000.
Total Cost of ownership = Licensing Cost + Development Cost + Setup Cost + Support Cost
Licensing Cost:Sharepoint 1000 user license approx. INR 20,00,000. Assuming 4 years to upgrade, INR 500,000 per year.MindTouch standalone, 1000 user feature/support contract approx. INR 200,000 (50% discount). 4 years to upgrade, INR 50,000 per year.Microsoft SharePoint however, available FREE under Microsoft Campus License Agreement.Development Cost:MindTouch Standalone: Part time developer approx. INR 2,50,000 per year.Sharepoint: No dedicated developer required for IIML requirements. Administrator sufficient.Installation Cost = Xeon Server as per requirements, INR 200,000. 4 years life. Per year = INR 50,000.Support Cost: 1 full time administrator INR 5,00,000 per year for SharePoint and MindTouch standalone.For MindTouch Cloud, $7/month/user. At Edu. Discount 50%, for 1000 users, INR 19,20,000 per year.
Drupal vs. SharePoint
Drupal Sharepoint
Office Connectivity
Capabilities Depth and Breadth
Governance
User-friendly
Open Source
Interoperable
Drupal vs Sharepoint Setup Cost: (Both)
Intel XEON server, standard configuration as per requirements. INR 200,000. Assuming 4 years of life, INR 50,000 per year.
Support Cost: (Both)One dedicated administrator, approx. INR 500,000 per year.
Development Cost:For SharePoint, no dedicated developer needed for IIML
requirements.For Drupal, it will depend on kind of customization needed,
assuming a developer would be required, costing INR 500,000 per year.
Licensing Cost:Drupal is under GNU General Public License, no licensing cost.SharePoint, under Microsoft Campus License, no licensing cost.
Based on features and cost, SharePoint scores more than Drupal.
Cloud Solutions? MindTouch cloud costlier than on-premises solutions Google Cloud connect is in nascent stage. Even though looks
promising, identity management issue exists
Internet Connectivity
• Slow speed from many hostels and Wireless • Very frequent disconnections and other issues• Cloud based solutions store data outside campus
on Vendor’s servers• Internet disconnection will disrupt the access and day-to-day work• Cloud approach not recommended in this scenario
recommendationMicrosoft SharePoint
Features and Cost Benefits
SharePoint FeaturesSites: One-stop shop for all website needs. People can share and publish using this
system
Communities: Collaboration tools to share ideas find
people and expertise and locate business info
Content: Enterprise Content Management – ease of
usage Well managed information – easy to find,
use and share
SharePoint FeaturesSearch: Find info needed to get job done Intranet search, people search, etc
Insights: Business Info and Decision Making Interactive Dashboards, Scorecards and
Reports
Composites: Building Blocks to assemble, connect and
collaborate Create Sharepoint Solutions without code
caseTwynham School SharePoint Implementation
*Courtesy: Microsoft Corp.
Twynham School Case Web based learning portal using MS SharePoint Server
2010 Students get access to past exams with answers, lesson
plans, multimedia files from digital library Teachers can create and edit study material, manage class
lists, track grades and performance Parents track children’s grades and mentoring system and
track progress of goals set
*Courtesy: Microsoft Corp.
“Our objective is to listen to the … students to discover what will help them learn better … [they] told us that they wanted to be able to get to their resources all the time, and from anywhere
Twynham School CaseMS SharePoint 2010 features helping this initiative Enhancements in Designer 2010 help reusability of
workflows Webparts help in extracting information and draw detailed
analysis of students Rich editing environment like wiki pages to plan content
of lessons better Tools for students to tag, rate and comment on content Enhanced blog functionalities simplify maintaining blog
sites This initiative helped in improving distance learning
program, better availability of educational resources and higher efficiency
*Courtesy: Microsoft Corp.
caseQueens University at Charlotte: E-learning
*Courtesy: Microsoft Corp.
Queens University e-learningProfessors – We need campus wide learning management system
(LMS)Students – We want central, easy-to-use web portal for resources
and communicationWhat to do now?MS SharePoint Server – The Savior Master – class template to create individual course sites MS Office Live Meeting to broadcast sessions
Benefits- Dozens of online courses, increased enrolment and continuous improvement
*Courtesy: Microsoft Corp.
thanks