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Future-Proofing Your SharePoint Strategy

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Presented By: Richard Harbridge

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Who am I?

I

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Information!

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Multi Mega Industries SharePoint

Implementation

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Meet Joe

Hi!

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Joe works at Multi Mega Industries

The world’s leading supplier of Missiles, Produce and Soap

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At Multi Mega Industries…

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Decision Makers don’t have Enough Information

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The CFO needs to Reduce Costs

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IT Services Struggles to Keep Up

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People Are Having Trouble Finding What They Need

And

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Joe wants to make things better!

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Since…

Awesome! Not as awesome.

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And Everyone in Joe’s Company uses Microsoft Office…

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Joe discovers SharePoint!

Communities

Search

Sites

Composites

ContentInsights

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Can SharePoint ___?

Yes!

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Joe implements SharePoint as the Perfect Solution!

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Joe was climbing up to success!

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It started out simple

Visual Concept By Virgil Carroll

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Then it grew

Visual Concept By Virgil Carroll

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Then it got TOTALLY out of control!!

Visual Concept By Virgil Carroll

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Decision Makers can’t agree…Not as much as a kitten picture rotator!

We need a records management solution!

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The CFO watches Costs Increase

Actually that requires a third party product..

Easy! Just need to customize one thing…

That requires enterprise CALs…

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IT Services Can’t Support The Flood Of New Requests

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People Are Having More Trouble Finding What They Need

And

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Joe is no longer climbing to success…

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Joe no longer works at Multi Mega Industries

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A strategy is a plan of action designed to achieve a vision (or objectives).

What is our winning condition for SharePoint? What is the objective?

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Future Proof StrategiesAre Based On

Shared UnderstandingOf Objectives

#SPSTC @RHarbridgeConcept Courtesy of Andrew Jolly

1 2

34

5

6 7 8 910

Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road

The Destination Matters

What If We Haven’t Identified Our Destination/Goal?

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Prioritize and Plan

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HR Onboarding Solutions

• Onboarding Workflow• Onboarding Electronic Forms• Integration with HRIS• New Employee Site

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Map Solutions to Objectives

HR Employee Files HR Onboarding Absence

Management

Centralize Knowledge and

ResourcesHR Self Service

Adjust Site Structure and Taxonomy

Onboarding Workflow

Onboarding Electronic Forms

Integration With HRIS

New Employee Site

Document Capture Automation

Direct Relationship Indirect Relationship

* Objectives/solutions should be more specific – Example purposes only.

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Future Proof Strategies Are About More

Than Launch

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Implemented HR Onboarding Solution!

Have we achieved our objective?

Implemented SharePoint!

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A Lesson Courtesy Of The Mars Rover

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Mars Rover Mission Goals

Primary among the mission's scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.

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Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

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Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

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Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

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How Important Was Launch?

Concept Courtesy of Andrew Jolly

Launch

How many people understood how much was involved in planning for launch?

How many people understood how much was involved after launch?

Post Launch

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A strategy is a plan of action designed to achieve a vision (or objectives).

A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.

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A Future Proof Strategy has to be ready for every change, challenge, and risk.

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Future Proof Strategies Are Comprehensive

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Do you have a Business Strategy?

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Do you have a Technology Strategy?

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Visible Costs

Hidden Costs ImplementationHardwareCustomizationIT PersonnelMaintenanceTraining

Do you have a Cost Management Strategy?

Software Licenses

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Do you have a Governance Strategy?

SharePoint Standards Online

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Do you have an Infrastructure Strategy?

Do you have a Backup and Recovery Strategy?

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Do you have a Performance Strategy?

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Do you have a Support Strategy?

SharePoint Standards Online

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Do you have a Taxonomy Strategy?

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Do you have a Security Strategy?

OR

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Do you have a Development Strategy?

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Do you have an Integration Strategy?

When I Say “SharePoint Integration” You Probably Think Of This...

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Do you have an Adoption Strategy?

Adoption Activities Listing

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Do you have a Usability Strategy?

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

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Do you have a Staffing Strategy?

Building A SharePoint Team

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Do you have a Search Strategy?

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Do you have a Social Strategy?

Eight Key Considerations

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70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx

Do you have a Cloud Strategy?

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What about your strategy?Do you have the following in your organization?

Shared Understanding Of ObjectivesFocus On Achieving Objectives (Beyond

Launch)Comprehensive Plan For Challenges And Risks

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Questions? Ideas? Feedback? Contact me:Twitter: @RHarbridge Blog: http://www.RHarbridge.comEmail: Richard@RHarbridge.comResources:

700+ SharePoint IA Slides at..PracticalIntranet.com

130+ SharePoint Standards at.. SPStandards.com

15 Pages of Important Questions at.. SharePointDiagnostics.com

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