Sharing Korean full-text thesis &

dissertation online database in Korea

Sharing Korean full-text thesis &

dissertation online database in Korea

Younghee Limcharmy@snu.ac.kr

Korean Full-Text Thesis Online Database Sharing Association

Contents

Background & Goals1

Organization & Management2

Activities3

Copyright 5

Sharing System 4

Problem to be solved 6

Historical Background

KERIS, National Assembly Library, National library

Collect theses and digitalize them

They hold full text thesis database on their servers while some universities even don’t own their full-text database

Organize association which can manage full-text database by universities’ own will

Universities realize needs for digitalizing their theses, managing the full text database on their servers and sharing them with each other

Historical Background

Founded in April, 2003 Started with 22 members which are national university

libraries

Academic libraries (University & college libraries, research libraries, special libraries, etc.) which are non-profit.

160 academic libraries as of now ( April, 2006)

Mission & Goals

To share access rights to full-text thesis database, not to exchange full-text files

To use full-text database on the member university’s campus

For non-profit use

Organization & Management

160 Academic libraries - President - Steering committee : decision making group - copyright committee : struggling group for copyright revision Membership * regular members : which award degrees * associate members : which don’t award

degrees

Activities

2003.12. - Develop full-text DB sharing system * upload & download MARC files * register campus IP so that members can access

all member’s full-text DB on their campus

- Collect MARC files from member libraries * Member libraries should convert MARC files to

standard format for uploading * Many libraries can’t convert it by themselves

Activities

2004. 11. -Develop meta search system for the

members who can’t convert MARC files to standard format

2005. 11. -Educate librarians in member libraries

Still collect MARC files while we provide meta search system

Service Files

Uploaded MARC (Search II)33 Univ. 198,447

Meta Search (Search I)68 Univ. 325,101

68 univ.68 univ.325,101325,101

Search I includes Search IISearch I includes Search II

Sharing System

Member libraries’ Librarian - convert MARC file to standard file (delete local tag & insert 856 tag which has full text link URL - upload converted MARC files to sharing system - register local IP address (register campus wide, library wide or one PC)

Member libraries’ Users - use member libraries’ full text thesis on the campus - just view and print out - can’t save files

Service Web URL : http://thesis.or.kr

LocalThesisMARC

Member site

Center Server

ThesisMARC DB

•Admin Service- Authentication- Search- MARC upload- MARC download

•User Service -Search -View full text

Download Web ServiceUpload Web Service WEB Link Service

Upload API

MARC Data

Download API

MARC Data

Member’s ThesisMARC

WAN

LocalMARC

Member site who couldn’t MARC upload

WEB Link

Meta Data

Member’s MARC

Upload

Sharing System

Administrator

Help for admin

Help for Upload

Help for site link to member web

Organization

Activities

Event

Application

Member list

Membership fee

Thesis statistics

System Usage

Upload statistics

Sharing Association http://thesis.or.kr

Search Working BOARDAbout Us MEMBERS

Notice

Q&A

Search I

- General Search

- Search by univ.

Search II

- Simple Search

- Advanced Search

- Search by Major

Background

Regulations

History

Site map

Admin

Sharing Service Web Page

기관관리자******

Sharing Service Web Page (Search I)

√

√√

√

서울

Sharing Service Web Page (Search I)

복지

Sharing Service Web Page (Search II)

서울

√

√

Sharing Service Web Page (Search II)

Sharing Service Web Page (Search II)

기관관리자******

[Conversion]

•MARC standard format for sharing

▶ Delete local tag

▶ 090 tag $a – Name of Univ.

▶ 035tag –local control no.

▶ 856tag(URL)

▶ KORMARC, MARC21

Sharing Service Web Page (Member’ Administrator Menu)

Sharing Service Web Page (Board)

Copyright

Students hand in thesis to the library in a book & a file format for preservation in the library

Library asks students on a written form whether they agree that library provides their full- text thesis database to users.

If students don’t agree, library doesn’t provide full-text thesis database to users

Problem to be solved

Students were not asked to agree on library’s providing full-text thesis to users before library stated DL project

With this reason, there are many theses without student’s written consent on library’s full-text service

=> Make an effort to let copyright to be revised in a way that universities have rights to provide full text thesis service without student’s written consent

Younghee Limcharmy@snu.ac.kr