shell exploration & production company 2014 journey management training shell alaska venture...
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Shell Exploration & Production Company 1
2014 JOURNEY MANAGEMENT TRAINING
Shell Alaska Venture
Journey Management Group
Logistics
January 2014
Shell Exploration & Production Company
JOURNEY MANAGEMENT OBJECTIVES
Why it’s done?
Goal Zero/ Life Saving Rules
When it applies?
Pre Travel Prep
Pre Travel HSSE
Travel Process
Journey Safety
Journey Security
Contact Information
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Shell Exploration & Production Company
WHY IS JOURNEY MANAGEMENT REQUIRED?
Your Safety! The Alaska Venture is committed to “Goal Zero”
No one gets hurt and we cause no harm to the environment. If we can’t do it safely and without harm to the environment, we won’t do it.
It is one of the Life Saving Rules: Follow the prescribed Journey Management Plan (JMP)
Managing “Personnel on Board” (POB) Journey Management enables Shell to track and manage the risk
and exposure for each individual working for the Alaska Venture.
Tracks individual location, flight, or marine vessel for accurate reporting and accountability.
Billing Ensures project cost’s are billed appropriately.
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Shell Exploration & Production Company
JOURNEY MANAGEMENT PLAN (JMP) REQUIREMENTS
When is a JMP needed? When traveling in Alaska on Shell business. For all air travel within the state of Alaska
When driving outside of the Anchorage bowl (Wasilla to Girdwood)
Pre-travel preparation:
1. Take required training for the Alaska Venture and your work task
2. Have specific credentials and proper PPE
3. Be aware of potential hazards and health considerations
4. Know location check-in/out process and security requirements
5. Understand group travel requirements for air or ground transportation
Where do I find required forms? On the Alaska Venture Journey Management Webpage under “Tools”
http://www.shell.us/home/content/usa/aboutshell/projects_locations/alaska/hsse/index_jmp.html
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Shell Exploration & Production Company
AIR TRAVEL – JOURNEY MANAGEMENT PROCESS1. You or your travel arranger notifies the Alaska JM Group (JMG) by email
([email protected]) at least10 days prior to travel. The email must include traveler(s) name, general trip explanation, and a travel request form.
2. The Alaska JMG logs your personal information into the journey management system, verifies your training status, books your Alaska air travel beyond Anchorage and sends your confirmation/itinerary.
3. Air travel to Anchorage (from outside of Alaska), hotel accommodations and ground transport are to be arranged according to your corporate travel policy.
4. Any air travel within Alaska is to be booked via the AK JMG
5. For crew changes, JMG arranges camp/ground transport during operating season.
6. Changes to your travel itinerary must be conveyed to JMG: ([email protected])
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TRAVEL REQUEST FORM
Full Name (First/Middle/Last)
Date of Birth
Gender
Company
Position Title
Best Contact #
Emergency Contact #
Email address
Citizenship
Passport with expiration date
The Travel Request Form sent to you from the AK Journey Management Group may request personal information including:
Shell Exploration & Production Company
AIR TRAVEL- TRAVEL REQUEST FORMAlaska Venture Travel Request Form All information must be complete and accurate in order to process request and arrange travel.
Travel/Trip Coordinator
Name:
Today's Date: Email:
Offshore TravelTraveler Contact Information
Today's Date
Charge Code
Last Name First name
Middle Name
Birth Date
Gender
Group A
Training
Group B
Training
Group C
Training
Best Contact #
Email (Optional)
Company
Position Title
Origin Destination
Arrival Date
Arrival Time
Return Date
Return Time
Vessel
Helo Priority
(1high-5 default)
Comments:
Group A Training: Alaska JMP is a venture requirement for travel anywhere in Alaska and is implemented to ensure safety of the traveler, and is required annually.Group B Training: Cultural & Environmental Awareness Training is a permit stipulation mandated by BOEMRE and required North of Fairbanks, required annually.Group C Training: HUET/CWS and Marine Trash and Debris Training is required to travel offshore in Alaska, required every four years.
Note: To schedule training, contact Kevin Reeve at [email protected].
Supervisor Signature:
This signature acknowledges that travel is necessary and that the traveler has completed all travel pre-requisites applicable to destination.
Shell Exploration & Production Company
ROAD TRAVEL JMP PROCESS1. Defensive Driving training (with commentary/winter emphasis ) is required October
1 through May 1.
2. Determine if driving is the best option.
3. Traveler/contractor completes a Road Journey Management Plan Form, which includes number of passengers, arrival/departure date and destination.
4. Traveler submits JMP to Shell sponsor for review/approval
5. SPONSOR reviews for completion (including drivers training requirements and required credentials; contact HSSE for driving requirements)
6. Traveler submits APPROVED Road JMP to GX UA AK Travel Inform Email: ([email protected])
7. Traveler follows JMP as documented, reports any changes to Sponsor and Journey Management Group
8. Communicates arrival if, and as, documented in Journey Management Plan.
Shell Exploration & Production Company
ROAD TRIP PLAN EXAMPLE
Shell Exploration & Production Company
ROAD TRIP PLAN EXAMPLE
Shell Exploration & Production Company
BAGGAGE RESTRICTIONS
Shell charter flight baggage restrictions (helicopters and fixed-wing):
2 bags total
60 pounds (27 kg) total per passenger
Maximum weight for one bag is 40 pounds (18 kg)
Offshore passengers must use soft-sided /duffel bag style luggage
Food must be unopened and sealed in original packaging
Medicines must be declared and in original/labeled bottles
Have tools of the trade such as tool boxes? All freight or materials above 50 pounds must be shipped according to materials
coordinator requirements.
Must be less than 50 lbs and carried/escorted with the person responsible for material
Do NOT ship freight to Shell offices to manage.
Materials Coordinator: Todd VenHuizen [email protected] @ 907-227-8530
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Shell Exploration & Production Company
SECURITY & PROHIBITED ITEMS – WORK LOCATIONS
All baggage is subject to search and prohibited items are subject to seizure. X-ray and physical searches may be performed at Shell’s discretion.
Prohibited items on Commercial Flights, Shell Charter
Flights: Full compliance with TSA regulations regarding HAZMAT and weapons Contraband – illegal drugs, drug paraphernalia, and alcohol Weapons – firearms/ammunition, pepper spray, and knives (> 3”
blade) Cigarette lighters – Only “Zippo type lighters” or matches allowed Pornography, sexually offensive material Cultural artifacts (excludes crafts) and unlawful animal remains Other items deemed inappropriate by Shell security Radios /electronics unless batteries removed and wrapped separately Hazardous materials are not permitted HAZMAT must be declared and manifested properly
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Shell Exploration & Production Company
CONTACT INFORMATION AND RESOURCES
Email: [email protected] Questions and inquiries Approved Road Journey Management Plan Shell employees’/contractors’ air travel itineraries to/from Anchorage
(Shell Business Continuity purposes)
Email: [email protected] Commercial air travel requests within Alaska Chartered air travel requests within Alaska Crew travel requests within Alaska
JMP source documents: Alaska Venture Journey Management specific requirements (external access)
http://www.shell.us/home/content/usa/aboutshell/projects_locations/alaska/hsse/index_jmp.html
Alaska Venture Journey Management TRF
http://s07.static-shell.com/content/dam/shell/static/usa/downloads/alaska/alaska-trf1-pub-00012.pdf
Materials Coordinator: Contact Todd VenHuizen at [email protected] @ 907-227-
8530 Problems, emergencies, or questions?
Call: 907-771-SAFE (7233); available 24/7/365January 2014 13
