shire of halls creek minutes...shire of halls creek minutes of the ordinary meeting of council held...

SHIRE OF HALLS CREEK

MINUTES

OF THE ORDINARY MEETING OF COUNCIL

HELD ON

20 June 2019

7 Thomas Street, Halls Creek PO Box 21, Halls Creek WA 6770

P (08) 9168 6007 F (08) 9168 6235

E [email protected]

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Shire of Halls Creek Minutes Ordinary Meeting of Council - 20 June 2019

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Notes for Members of the Public

PUBLIC QUESTION TIME

The Shire of Halls Creek welcomes you in attending any Shire meeting.

The Shire sets aside a period of ‘Public Question Time’ to enable a member of

the public to put questions. Questions should only relate to the business of

the Shire and should not be a statement or personal opinion. Upon receipt of

a question from a member of the public, the Presiding Member may either

answer the question or direct it to an officer to answer, or it will be taken on

notice.

Any comments made by a member of the public become a matter of public

record as they are minuted by Council. Members of the public are advised that

they are deemed to be held personally responsible and legally liable for any

comments made by them that might be construed as defamatory or otherwise

considered offensive by any other party.

2019 COUNCIL MEETING DATES

The following Council Meeting dates and times have been resolved by

Council.

January Council in Recess

Thursday 21 February 2019 4.00pm Council Chambers, Halls Creek

Thursday 21 March 2019 4.00pm Council Chambers, Halls Creek

Thursday 18 April 2019 11.00am Warmun Community

Thursday 16 May 2019 4.30pm Council Chambers, Halls Creek

Thursday 20 June 2019 4.30pm Council Chambers, Halls Creek

Thursday 25 July 2019 4.30pm Council Chambers, Halls Creek

Thursday 15 August 2019 4.30pm Council Chambers, Halls Creek

Thursday 19 September 2019 4.30pm Balgo Community

Thursday 24 October 2019 4.30pm Council Chambers, Halls Creek

Thursday 21 November 2019 4.30pm Council Chambers, Halls Creek

Thursday 12 December 2019 4.30pm Council Chambers, Halls Creek

Council’s Audit Committee meets when required. Details of these meetings

are advised as appropriate.

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Notes for Elected Members

DECLARATIONS OF INTEREST

Section 5.65 and 5.70 of the Local Government Act 1995 requires an Elected

Member or officer who has an interest in any matter to be discussed at a

Committee/Council Meeting that will be attended by the Elected Member or

officer must disclose the nature of the interest in a written notice given to the

Chief Executive Officer before the meeting; or at the meeting before the

matter is discussed.

An Elected Member who makes a disclosure under section 5.65 or 5.70 must

not preside at the part of the meeting relating to the matter; or participate in;

or be present during, any discussion or decision making procedure relating to

the matter, unless allowed by the Committee/Council. If Committee/Council allow

an Elected Member to speak, the extent of the interest must also be stated.

APPLICATION FOR LEAVE OF ABSENCE In accordance with Section 2.25 of the Local Government Act 1995, an

application for leave requires a Council resolution granting leave requested.

Council may grant approval for Leave of Absence for an Elected Member for

ordinary Council meetings for up to but not more than six consecutive

meetings. The approval of the Minister is required for leave of absence greater

than six ordinary Council meetings.

This approval must be by Council resolution and differs from the situation

where an Elected Member records their apologies for the meeting. A failure to

observe the requirements of the Act that relates to absence from meetings

can lead to an Elected Member being disqualified should they be absent

without leave for three consecutive meetings.

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DISCLAIMER

The purpose of Council Meetings is to discuss, and where possible, make

resolutions about items appearing on the agenda. Whilst Council has the

power to resolve such items and may in fact, appear to have done so at the

meeting, no person should rely on or act on the basis of such decision or on

any advice or information provided by a Member or Officer, or on the content

of any discussion occurring, during the course of the meeting.

Persons should be aware that the provisions of the Local Government Act

1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a

Council decision. No person should rely on the decisions made by Council

until formal advice of the Council decision is received by that person. The

Shire of Halls Creek expressly disclaims liability for any loss or damage

suffered by any person as a result of relying on or acting on the basis of any

resolution of Council, or any advice or information provided by a Member or

Officer, or the content of any discussion occurring, during the course of the

Council meeting.

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TABLE OF CONTENTS

ORDINARY MEETING OF COUNCIL

THURSDAY 20 June 2019

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 8

2. RECORD OF ATTENDANCE/LEAVE OF ABSENCE (PREVIOUSLY

APPROVED) /APOLOGIES/ LATE ARRIVALS / DISCLOSURE

OF INTEREST 8

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

NOTICE 9

4. PUBLIC QUESTION TIME 9

5. APPLICATIONS FOR LEAVE OF ABSENCE 9

6. PETITIONS/DEPUTATIONS/PRESENTATIONS 9

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 10

8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT

DISCUSSION 10

9. REPORTS OF OFFICERS AND COMMITTEES

9.1 Chief Executive Officer

9.1.1 Creation of a Works Committee of Council 10

9.1.2 Adoption of Policy – Indigenous Business Agenda 18

9.2 Director Executive Services

9.2.1 2019 Local Government Week Convention 21

9.3 Director Corporate Services

9.3.1 Delegations to the Chief Executive Officer – Procurement 24

9.3.2 Request for Facility Hire Grant including Stall Holder’s Licence

Fee – Oval and Civic Hall - NADOC Committee 29

9.4 Financial Services

9.4.1 Chief Executive Officer Authorisations and Reporting to

Council for the period of 01/05/2019 to 31/05/2019 31

9.4.2 Accounts Paid by Authority – May 2019 34

9.4.3 Financial Investment Report for period ending 31 May

2019 36

Agenda Forum To be held at the conclusion of the Concept Forum commencing at 3.00pm. The Agenda Forum provides an opportunity for Elected Members to ask questions and seek additional information to that provided within the Council

reports listed on the agenda.

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9.4.4 Statement of Financial Activity – May 2019 39

9.5 Committee Meetings

9.5.1 Cemetery Committee Meeting held 14 May 2019 43

10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 45 11. NEW DECISIONS OF AN URGENT NATURE INTRODUCED

BY DECISION OF THE MEETING 45

12. MATTERS BEHIND CLOSED DOORS 47

12.1 Tender RFT 2019-03 Road Construction Plant with Operators 48

12.2 Engineering Consulting Services Procurement 50

13. CLOSURE OF MEETING 52

14. CERTIFICATION 52

ATTACHMENTS

Attachment No Description Page No

9.1.2A Indigenous Business Agenda Pg. 53

9.3.1A Chief Executive Officer

Consolidated Delegations

Pg. 57

9.4.1A Chief Executive Officer

Timesheets

Pg. 65

9.4.1B Chief Executive Officer Leave Pg. 68

9.4.1C Chief Executive Officer Credit

Card transitions

Pg. 70

9.4.2A Accounts Paid by Authority Pg. 71

9.4.2B Credit Card Transactions -

Detailed

Pg. 84

9.4.3A Reserve Funds Investment Pg. 94

9.4.4A - D Finance Attachments – May Pg. 95

9.5.1A Minutes – Cemetery

Committee

Pg. 108

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ORDINARY MEETING OF COUNCIL

AGENDA

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The meeting was opened at 4.43pm by Shire President. DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Halls Creek for any act, omission or statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within the minutes of this meeting. 2. RECORD OF ATTENDANCE/ LEAVE OF ABSENCE (PREVIOUSLY

APPROVED)/ APOLOGIES/ LATE ARRIVALS

2.1 Attendance Shire President Cr Malcolm Edwards Deputy President Cr Chris Loessl Councillors Cr Trevor Bedford Cr Virginia O’Neil (arrived 5.33pm) Cr Rosemary Stretch Cr Bonnie Edwards Cr Brett Perkins Chief Executive Officer Noel Mason Director Corporate Services Lloyd Barton Director Youth & Community Development Margaret Glass Director Executive Services Kellie Gill Manager of Finance Kim Chua Economic Development Manager Matthew Hobson

Visitors Sharlia Purdie Hawks Women Football Club Michaela Malay

2.2 Leave of Absence (previously approved) Nil

2.3 Apologies

Musa Mono – Director Health & Regulatory Services Phil Burgess – Director Infrastructure Assets

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2.4 Late Arrivals

Cr Virginia O’Neil arrived at 5.33pm 2.5 Declaration of Interests Councillor/Staff Member

Item No. Interest Comments

Lloyd Barton, Director

Corporate Services

9.3.1 Impartiality The Reporting Officer

declares an Impartiality Interest in this matter as the delegations to the CEO

also are applicable to any person performing the role of the Acting CEO.

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4. PUBLIC QUESTION TIME

Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE

Nil 6. PETITIONS / DEPUTATIONS / PRESENTATIONS

Ms Sharlia Purdie and Ms Michaela Malay from the Hawks Women’s Football Club made a presentation to the meeting in relation to the newly formed Women’s Football Club. The Hawks wish to create a social environment that allows all females in the Halls Creek region to become more powerful, self-confident and independent around the impacts of social change and awareness of women empowering women. The club requested that the Shire consider the following: 1. Waiving of facility fees or lowering the cost 2. Sporting carnival support 3. Local Government funding to support future activities in conjunction with all surrounding women’s football teams The Chief Executive Officer advised that this request would be included in the Council’s upcoming budget discussions.

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7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION There were no items for this section at the time of preparing the agenda. REPORTS OF OFFICERS AND COMMITTEES

9.1.1 Creation of a Works Committee of Council

ITEM NUMBER: 9.1.1

REPORTING OFFICER: Noel Mason, Chief Executive Officer

SENIOR OFFICER NA

MEETING DATE: 20 June 2019

DISCLOSURE OF INTEREST: Nil

1.0 Matter for Consideration 1.1 Seeking Council support for the creation of a Works Committee, effectively

immediately, to provide the commencing governance to the MRWA Duncan Road project and Shire Works programs as it unfolds.

2.0 Background 2.1 In discussions with the President, the CEO has proposed a higher degree

of governance oversight for the proposed MRWA Duncan Road upgrade, the Tanami construction and the Shire construction works whilst these projects develop and commence during 2019/20. This would be done by the establishment of a Works Committee.

3.0 Comments 3.1 If this proposal is supported, the need for the Works Committee is

immediate, as scoping for the Duncan Road and the Shire construction is occurring now, and capital outlays for plant are planned in commence in July.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/071 Moved: Cr Trevor Bedford Seconded: Cr Brett Perkins That Council confirms the minutes of the Ordinary Council Meeting held 16 May 2019 as a true and accurate record.

CARRIED 6/0

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3.2 Primarily, the size of the MRWA Duncan Road contract ($20m per year for 2.5 years) is such that it requires more time to be spent on governance. To do this at a Council level so that all Councillors have a comprehensive knowledge of the scope of the works including its impacts on the Shire is unrealistic, Council time is limited. A move to a Committee facilitates the time needed to fully discuss the implications of the work and how the Shire is best able to cope.

3.3 MRWA has agreed to the Shire taking significant responsibility for the

Duncan Road job. They have expressed confidence in the Shire staff and our contractors to date in preparing the design and scope of works. They have signalled support for the Shire’s intention to ramp up local content and aboriginal employment and have agreed to fund the project sub-contracts via Shire procurement processes. An early step of the Council to establish the wrap around governance for this job will bring additional credit to the Shire.

3.4 Additionally, the development of a Shire plant and works crew in the near

future requires more detailed governance and oversight, and the Tanami project planned for a 2022 commencement will require significant planning. These greater workloads would place unreasonable time constraints on Council and with limited time available now, the only realistic solution lays in having a Committee focussed on works.

3.5 It should be remembered that if all transacts as is expected in relation to

the Duncan and Tanami projects, the level of Works activity will be such that a Committee may be required for 5+ years.

3.6 It is appropriate that a Committee requires terms of reference and

performance evaluation. This new Committee would have a life of 5 months before the first assessment takes place, and its ongoing value can be considered then.

3.7 Terms of Reference – Works Committee To make recommendations to Council for the:

Planning • development of Strategic plans for the Shire of Halls Creek road

network; • preparation of long-term financial plans to fund works on the Shire

of Halls Creek road network; • creation of capital items and plant replacement plans; • adoption of 4-5-year work grant programs as required by Roads to

Recovery, Blackspot program, and Regional Road grants (MRWA). Governance

• Oversight of all major Operational and Construction programs including Private works;

• Scope of works, selection criteria etc. for Requests for Tender or Quote – as applies under Shire procurement policy where applicable.

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Works Performance

• Assessment of the performance of the Shire works program quarterly;

• Assessment the contracts and contractors who supply Shire procurement;

• performance of tenders and tenderers as they pertain to the operational and capital programs of the Shire;

Financial

• budget performance of the Works program and any required budget adjustments;

• planned, programmed and unforeseen budget requirements of the operational and capital Works Program from year to year.

Other

• other matters of works that impact on the Shire. Note: Council does not delegate any authority to the Works Committee

3.8 It would be recommended that the size of the committee be 4 Councillors.

The Works program is the largest and most significant expenditure of the Shire; therefore, a simple majority of Councillors on the Works Committee would ensure that a unanimous decision of the Committee could pass the Council unhindered. This is important when recommendations for big ticket capital items, tenders and contracts are under discussion, particularly where the Committee has done the background work and assessment, therefore passing through Council unaltered or reversed is always preferable.

3.9 Council may choose to appoint deputy committee members, though this is

not recommended at this time unless a quorum is doubtful on a regular basis.

3.10 It is recommended that a quorum for the committee be three members. 4.0 Statutory Environment 4.1 Local Government Act 1995

Part 5, Subdivision 2 — Committees and their meetings 5.8. Establishment of committees A local government may establish* committees of 3 or more persons to

assist the council and to exercise the powers and discharge the duties of the local government that can be delegated to committees.

* Absolute majority required.

5.9. Committees, types of (1) In this section —

other person means a person who is not a council member or an employee.

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(2) A committee is to comprise — (a) council members only; or (b) council members and employees; or (c) council members, employees and other persons; or (d) council members and other persons; or (e) employees and other persons; or (f) other persons only.

5.10. Committee members, appointment of

(1) A committee is to have as its members — (a) persons appointed* by the local government to be members

of the committee (other than those referred to in

paragraph (b)); and (b) persons who are appointed to be members of the committee

under subsection (4) or (5). * Absolute majority required. (2) At any given time each council member is entitled to be a

member of at least one committee referred to in section 5.9(2)(a) or (b) and if a council member nominates himself or herself to be a member of such a committee or

committees, the local government is to include that council member in the persons appointed under subsection (1)(a) to at

least one of those committees as the local government decides. (3) Section 52 of the Interpretation Act 1984 applies to

appointments of committee members other than those

appointed under subsection (4) or (5) but any power exercised under section 52(1) of that Act can only be exercised on the

decision of an absolute majority of the local government. (4) If at a meeting of the council a local government is to make an

appointment to a committee that has or could have a council

member as a member and the mayor or president informs the local government of his or her wish to be a member of the

committee, the local government is to appoint the mayor or president to be a member of the committee.

(5) If at a meeting of the council a local government is to make an

appointment to a committee that has or will have an employee as a member and the CEO informs the local government of his

or her wish — (a) to be a member of the committee; or

(b) that a representative of the CEO be a member of the committee, the local government is to appoint the CEO or the CEO’s representative, as the case

may be, to be a member of the committee.

5.11A. Deputy committee members

(1) The local government may appoint* a person to be a deputy of

a member of a committee and may terminate such an appointment* at any time.

* Absolute majority required. (2) A person who is appointed as a deputy of a member of a committee is to be —

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(a) if the member of the committee is a council member — a council member; or

(b) if the member of the committee is an employee — an employee; or (c) if the member of the committee is not a council member

or an employee — a person who is not a council member or an employee; or (d) if the member of the committee is a person appointed under section 5.10(5) — a person nominated by the CEO.

(3) A deputy of a member of a committee may perform the functions of the member when the member is unable to do so

by reason of illness, absence or other cause. (4) A deputy of a member of a committee, while acting as a member, has all the functions of and all the protection

given to a member. [Section 5.11A inserted by No. 17 of 2009 s. 20.]

5.11. Committee membership, tenure of

(1) Where a person is appointed as a member of a committee

under section 5.10(4) or (5), the person’s membership of the committee continues until —

(a) the person no longer holds the office by virtue of

which the person became a member, or is no longer the CEO, or the CEO’s representative, as the

case may be; or (b) the person resigns from membership of the

committee; or (c) the committee is disbanded; or (d) the next ordinary elections day,

whichever happens first. (2) Where a person is appointed as a member of a committee other than under section 5.10(4) or (5), the person’s

membership of the committee continues until — (a) the term of the person’s appointment as a

committee member expires; or (b) the local government removes the person from the office of committee member or the office of

committee member otherwise becomes vacant; or (c) the committee is disbanded; or (d) the next ordinary elections day, whichever happens first.

5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance.

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5.2 Outcome: Civic - 4.1 A local government that is respected and accountable 5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire 6.0 Policy Implications 6.1 Nil – in regard to the adoption of the recommendation. 7.0 Financial Implications 7.1 An extra Committee of the Shire would place additional administrative

costs on the Shire, it just means more work. Preparation of Agendas, Minutes and actions resulting from the decisions of the Committee would all come with administrative and operational burden. The work now is incorporated into the OMC Agenda under the Directors reports so some of the preparation time for part of what the Works Committee would address is overlap (excluding tender acceptance). Tender acceptance would still be the responsibility of Council.

7.2 There would be no additional Governance cost by establishing a Works

Committee, the calculation for members payments is an all-in calculation, therefore no additional attendance fees would apply. In the case of travel, some additional costs may apply if the Works Committee is required to undertake site or project inspections.

8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.

8.4 Risk There is no risk to Council in this decision process, the decision itself holds no risks to Council as creating a Committee is not a requirement going forward. Where the risk may develop, is in Council not creating a Works Committee. In this scenario the risks could be high and very likely. As examples:

• Staff not achieving performance expectations with the MRWA contract;

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• Costs escalating and decisions to pull back not supported at Council;

• Overload of the Council process and OMC time constrains lead to less than suitable decision-making processes;

• High staff workloads impact not recognised by Council leading to staff exit;

• Co-ordinated planning across Works not achieved, lead to inefficiency and waste;

• Decisions to expend workforce generates impacts that Council are not aware of and urgent recommendations required;

• Brings some Councillors closer to the workface. Job inspections, field trips and in depth assessment of the Works programs gives greater understanding – without that, untenable decisions may be made.

The Council would understand that a shortfall in governance is usually where processes in Local Government unravel, when the Council fails in its governance tasks, the public quickly demand changes. It is proposed by this report that those risks be eliminated from the outset. The additional work and time pressures at a OMC’s level would raise the risk of being successful in controlling Works programs and the downside would be significant, prolonged and impactful outcomes across all facets of the organisation.


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OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/072 Moved: Cr Trevor Bedford Seconded: Cr Rosemary Stretch That: The Shire of Halls Creek establish a Works Committee with the following terms of reference: To make recommendations to Council for the:

Planning • development of Strategic plans for the Shire of Halls Creek

road network; • preparation of long-term financial plans to fund works on

the Shire of Halls Creek road network; • creation of capital items and plant replacement plans; • adoption of 4-5-year work grant programs as required by

Roads to Recovery, Blackspot program, and Regional Road grants (MRWA).

Governance

• Oversight of all major Operational and Construction programs including Private works;

• Scope of works, selection criteria etc. for Requests for Tender or Quote – as applies under Shire procurement policy where applicable.

Works Performance

• Assessment of the performance of the Shire works program quarterly;

• Assessment the contracts and contractors who supply Shire procurement;

• performance of tenders and tenderers as they pertain to the operational and capital programs of the Shire;

Financial

• budget performance of the Works program and any required budget adjustments;

• planned, programmed and unforeseen budget requirements of the operational and capital Works Program from year to year.

Other • other matters of works that impact on the Shire.

That the following nominated Councillors be appointed to the committee:

1. Cr Malcolm Edwards (Chair) 2. Cr Chris Loessl 3. Cr Brett Perkins 4. Cr Rosemary Stretch

CARRIED 6/0

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9.1.2 Adoption of Policy – Indigenous Business Agenda

ITEM NUMBER: 9.1.2

REPORTING OFFICER: Noel Mason, Chief Executive Officer

SENIOR OFFICER NA



1.0 Matter for Consideration 1.1 Adoption of new Shire of Halls Creek policy, Indigenous Business Agenda

policy.

2.0 Background 2.1 At the Shire Forum in May, the CEO presented a proposal that new policy

be created to direct the Shire in terms of its support and development of indigenous advancement, employment and indigenous business relationships.

2.2 The policy has now been completed for adoption. 3.0 Comments

3.1 The Indigenous Business Agenda policy is a principle based broad-brush policy aimed at addressing a number of areas of Shire business that relate to indigenous advancement. It has been prepared to assist Council and staff to administer those aspects of the Shire business.

3.2 As the Shire progresses into a major contracts and procurement period, this policy will guide purchasing, particularly where indigenous businesses are involved and/or indigenous business partners are establishing contracts and procurement arrangements with the Shire.

3.3 The new policy details aspects of and has focus on;

• Aboriginal Employment policy (exists as policy A3) - Supports the Shires thrust in greater aboriginal employment;

• Procurement practice to encourage aboriginal employment – details how the Shire can bring focus in its procurement to support those businesses that also employ aboriginal employees,

• Indigenous Business Partner (IBP) program, - supporting indigenous businesses to work with the Shire in providing services and goods;

• Support in Business and Employment – providing more instruction as to how Shire will be prepared to support staff beyond appointment as we aim to fill a greater spread of positions.

3.5 The use of policy in Local Government (LG) sits between statute and legislative requirements or the ‘must do’s and must comply’ elements of Shire business. Operationally, the Shire is still required to procure goods

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and services within the requirements of the Local Government Act, Regulations and Council’s procurement policy (Policy A11); this Indigenous Business Agenda policy overlays and provides greater direction as to how the Shire will focus that procurement towards businesses and organisations that support indigenous advancement and employment.

3.6 The responsibility for application of the policy will rest with the CEO and the Management team as this policy application goes towards a cultural change in the organisation. The various Key Result Areas of senior staff will be amended to include the requirement to enforce the policy and improve the Shire performance in terms of procurement, working with Indigenous Business Partners and employment when they are reviewed in November 2019.

4.0 Statutory Environment 4.1 Local Government Act 1995

Section 2.7(2) Provides that Council is to oversee the allocation of local government finances and resources and to determine the local government policies.

Section 3.1 – Provides that the general function of the local government

is to provide for the good government of persons in its district.

5.0 Strategic Implications Objective: 4. Civic: Working together to strengthen leadership and effective governance. Outcome: Civic - 4.9 Capacity for effective governance is established, maintained and enhanced Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire Strategy: Civic - 4.1.2 Consistent and impartial application of Council policies and provision of services Strategy: Civic - 4.1.3 Council decisions are consistent, reliable and transparent Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire

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6.0 Policy Implications 6.1 As per this report. 7.0 Financial Implications 7.1 The financial implications of the policy are many but understandable. To

commit to a greater indigenous advancement outcome will cost the Shire more in regard to the support and development costs, though it is logical that this is the price of such efforts. For employees and trainees to development into knowledgeable, capable and skilled workers costs more – definitively it could be argued anywhere between 3-10% over and above normal costs. The counter argument lies in the savings it produces having long term aboriginal staff, as opposed to the turnover happening at present.

7.2 Again, the same argument exists for Indigenous Business Partners (IBP).

For the Shire to develop these relationships and provide the Business Partners with the support they may need to succeed is a long-term cost.

7.3 The Shire should view each IBP as an opportunity to develop a long-term

solution to a supply and procurement issue, expecting that support may cost more initially, but will provide benefits long term. There will also be a component of the IBP program, where business partners will actually be saving the Shire the need to outlay more capital cost, therefore a saving in having alternate sources of plant and equipment.

7.4 Quantification of the costs looking forward is difficult. It would be akin to

trying to determine the cost of upholding a principle; not easy to ascertain. The simplest form of data to support the policy application may be a record of how much expenditure is redirected in applying the policy, from there, a consideration as to the benefits and deficits of what the Shire is aiming to achieve might make some sense.

7.5 To facilitate this assessment, Staff are required to report to the Audit Committee the quarterly expenditure directed towards the category of businesses (A1-C3) for the Council’s consideration. Over time, this will be graphed to provide a longer-term view.

8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social

There are no immediate significant identifiable social impacts arising from adoption of the officer’s recommendation.

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8.4 Risk There is no specific risk associated with the adoption of this report.

The Indigenous Business Agenda policy item brings to Council a degree of risk in terms of the success or failure, though the overall impact of Policy is as an attempt to improve Indigenous Advancement which poses only benefits to the organisation.

9.2.1. 2019 Local Government Week Convention

ITEM NUMBER: 9.2.1

REPORTING OFFICER: Kellie Gill, Director Executive Services

SENIOR OFFICER: Noel Mason, Chief Executive Officer



1.0 Matter for Consideration 1.1 Nomination of Councillors to attend 2019 Local Government Convention and nomination of voting delegates for 2019 WALGA Annual General Meeting. 2.0 Background 2.1 The 2019 Local Government Convention will be held Thursday 8 – Friday 9 August 2019 with the Pre-convention being held Tuesday 6 – Wednesday 7 August at the Perth Convention Exhibition Centre, 21 Mounts Bay Road, Perth. The 2019 WALGA Annual General Meeting will be incorporated into the convention and held on Wednesday 7 August 2018. 2.2 The theme for the 2019 WA Local Government Convention is Local Government: Renewal Practical. Integral to the theme is the development of the New Local Government Act – new legislation for Local Government that will enable the sector to reach its full potential and deal with the vast

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/073 Moved: Cr Trevor Bedford Seconded: Cr Rosemary Stretch That:

The Shire of Halls Creek adopt the Indigenous Business Agenda policy, as appended (9.1.2A).

CARRIED 6/0

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and diverse range of needs and aspirations of our communities. It is the driver for one of the most extensive consultation processes ever undertaken by the State Government with the sector. It has the potential to result in game-changing outcomes that will shift the focus and actions of Local Governments for decades to come, and whilst this is the potential for the legislation, this conference is about more than just the Act and its supporting regime of regulations and guidelines. 2.3 New thinking, new trends, new technologies, new ways of working and doing things these all come to the fore as we explore what the implications and opportunities are in a “Brave New World” for Local Government. 2.4 In essence, the theme is to explore the challenge of change. How do you define what is possible, sort it into what you need as distinct from everything that you might want, make the hard calls in deciding what to do, and then do it? Perhaps most challenging of all is understanding the progress of change. How do we know we are achieving the change we want? 2.5 All Member Councils are entitled to be represented by two voting

delegates. WALGA must be notified of voting delegates by Friday 5 July 2019. There is also a provision for two proxy voting delegates to be nominated in case either/both of the voting delegates are unavailable on 7 August.

3.0 Comments 3.1 The Acting Chief Executive Officer, Shire President Malcolm Edwards,

Deputy President, Cr O’Neil and Cr Stretch were the nominated delegates for the 2018 Local Government Convention. Cr Edwards and Cr Loessl were nominated as the voting delegates.

3.2 Council is to now decide the attendees of the 2019 Convention including

who will be the voting delegates and proxy voting delegates for the 2019 Annual General Meeting.

4.0 Statutory Environment 4.1 Rights of voting delegates: WALGA Association Standing Orders. 5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.7 A strong and professionally developed Council providing effective advocacy for the Shire’s interests 5.3 Strategy:

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Civic - 4.7.1 Provide professional development opportunities for Councillors and encourage them to participate 6.0 Policy Implications 6.1 Policy MEM04 “Attendance at Shire-related events outside the Halls Creek District” reads in part:

In respect of the annual Local Government Week Convention in Perth, the attendees shall be the Shire President, Deputy President, CEO and up to 2 other Councillors. In the event that more than two other Councillors wish to attend, attendance will be determined on a rotational basis so that a Councillor who attended the preceding year's Convention will give way to a Councillor who did not attend the previous year's Convention.

Nothing in this policy is to be interpreted as preventing a Councillor from

attending an event held in Halls Creek, or an event for which they will be in the vicinity and are able to attend without cost to the Shire, or an event in relation to which they are prepared to pay their own expenses, unless protocol prevents their attendance at such an event (e.g. protocol prevents Councillors from attending meetings of the Kimberley Interagency Working Group (KIWG), even if the meeting is held in Halls Creek).

Nothing in this policy is to be interpreted as preventing the Council

from authorising by resolution other event attendances, if it so chooses.

The CEO shall be responsible for the administration of this policy. 7.0 Financial Implications 7.1 The total cost of Local Government week (e.g. 5 attendees, workshops/training, meals, travel, etc.) is estimated at $10k-12k and an adequate provision is made in the adopted budget each year. 8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.

8.4 Risk There is no notable risk associated with the adoption of the report.

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9.3.1 Delegations to the Chief Executive Officer - Procurement

ITEM NUMBER: 9.3.1

REPORTING OFFICER: Lloyd Barton, Director Corporate Services

SENIOR OFFICER Noel Mason, Chief Executive Officer


DISCLOSURE OF INTEREST:

The Reporting Officer declares an Impartiality Interest in this matter as the delegations to the CEO also are applicable to any person performing the role of the Acting CEO.

1.0 Matter for Consideration 1.1 The provision of additional delegation of authority to the Chief Executive

Officer in relation to procurement.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/074 Moved: Cr Rosemary Stretch Seconded: Cr Brett Perkins That:

1. Council notes that the Shire President, Deputy President and Chief Executive Officer will attend the 2019 WALGA Local Government Week Convention;

2. Council approves the attendance of Cr Brett Perkins and Cr Bonnie Edwards at the 2019 WALGA Local Government Week Convention;

3. Council to nominate up to two additional Councillors to attend in the case of the inability of the above Councillors to attend, being Cr Trevor Bedford and Cr Virginia O’Neil;

4. Cr Edwards and Cr Loessl are nominated as the Voting delegates for the 2019 WALGA Annual General Meeting, and that WALGA be notified by 5 July 2019;

5. Cr Bonnie Edwards and Cr Brett Perkins are nominated as the Proxy Voting delegates for the 2018 WALGA Annual General Meeting; and

6. Officers are instructed to ensure an adequate 2019-20 budget allocation for attendance at the 2020 WALGA Local Government Week Convention.

CARRIED 6/0

Cr Virginia O’Neil arrived at 5.33pm and joined the meeting

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2.0 Background 2.1 The procurement of goods, services and works requires certain decisions

to be made by Council under the Local Government (Functions and General) Regulations 1996. Initial work on the Duncan Road upgrading and Tanami sealing projects has highlighted the need for efficient processes and decision making to be in place for procurement. This report seeks additional delegation of authority to the Chief Executive Officer to achieve this. It also brings the delegations for procurement into line with other Shires.

2.2 A copy of the current Delegations Register of Delegations to the CEO as

reaffirmed at the Ordinary Meeting of Council on 13 December 2018, is appended for Council’s reference – Appendix 9.3.1A with the additional delegations and changes sought being highlighted in red font.

2.3 The powers and duties for procurement are subject to the application of

Policy A11 Procurement of Goods and Services. 3.0 Comments 3.1 The main changes that are recommended are to enable the CEO to:

• call a tender at a lower threshold than the normal $150,000 (excluding GST) if that is beneficial in achieving value for money

• approve the tender selection criteria prior to its issue (currently

tender criteria are approved by Council)

• procure by way of the tender exempt provisions under the Local Government (Functions and General) Regulations 1996, such as through the WALGA Preferred Supplier Program or the State or Federal Government Common Use Arrangements

• reject or accept tenders, expressions of interest, tender exempt

considerations and quotations and decide on the preferred service provider or supplier and enter into a contract up to a value of $500,000 (excluding GST), subject to budget provision (currently this is limited to $150,000)

• approve procurement plans for request for tenders, expressions of

interest and quotations as required by Policy A11 Procurement of Goods and Services

• approve a purchase where it was not possible to source the

minimum number of quotes required under Policy A11 Procurement of Goods and Services.

3.2 The amendments also clarify the CEO’s delegation in relation to variations,

both prior to and after the contract has been signed.

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3.3 Should the Council have reservations about the increase in the CEO’s delegation to approve purchases up to $500,000, the increase in the delegation could be restricted to the Duncan Road upgrade and Tanami re-sealing projects. However, doing so is likely to make the delegation more complicated and increase the risk of non-compliance.

As examples and explanation:

• To meet MRWA expectations, the Shire would be best placed to turn around a tender process within one month. With reference to the Council for selection criteria, then reference back to Council for the decision on tenders, two months is our current realistic time. In those cases, MRWA would do the procurement themselves, thereby taking that element of the contract away from Council.

• Commencement works on the Duncan Rd includes three grids. (approx. cost $300,000) A two-month approval timeframe is excessive. Delegation to approve selection criteria, put Etenders out to 3-4 preferred suppliers, or call open tenders with CEO approving is likely to bring that down to 1 month. A more realistic timeframe.

• MRWA require Shire to undertake as much of the procurement as possible and Shire requires improved processes to achieve. Shire relies primarily on contract engineering services to provide scope, procurement plan, selection criteria, weightings and assessment summaries etc. so level of oversight on tender items is high.

• If Council adopts report on Works Committee, Committee will have knowledge in relation to all tenders and procurement needed going forward on jobs, therefore oversight of Council is still maintained, it is just the process arrangements that change with the delegation.

• Staff are required to report on delegations exercised and this will be back to the Works Committee on the roadworks items and through to Council on other matters if exercised.

3.4 It is also noted that the Moore Stephens Report following the CCC

Investigations, raised some comments in respect to the delegations contained in the current Delegations Register. As a consequence, the Delegations Register will require a major review in due course.

3.5 In the interim, the recommended changes enhance the CEO’s ability to

use his delegated authority in order to carry out his role effectively and efficiently.



Section 3.1 – Provides that the general function of the local

government is to provide for the good government of persons in its district.

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4.2 Local Government Act 1995

5.42. Delegation of some powers and duties to CEO

(1) A local government may delegate* to the CEO the exercise of any of its powers or the discharge of any of its duties under —

(a) this Act other than those referred to in section 5.43; or

(b) the Planning and Development Act 2005 section 214(2), (3) or (5).

* Absolute majority required.

(2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation.

5.43. Limits on delegations to CEO

A local government cannot delegate to a CEO certain powers including: —

(a) any power or duty that requires a decision of an absolute majority

or a 75% majority of the local government;

(b) accepting a tender which exceeds an amount determined by the

local government for the purpose of this paragraph;

(c) appointing an auditor;

(d) acquiring or disposing of any property valued at an amount

exceeding an amount determined by the local government for the purpose of this paragraph;…

4.3 Local Government Act (Functions and General Regulations) 1996

Regulation 11 requires tenders to be publicly invited when the amount under the contract is expected to be more than $150,000. Regulation 11(2) includes certain exemptions from this, such as when procuring by way of the WALGA Preferred Supplier Program (11 (2)(b)) or when the goods or services are obtained through the State government or the Commonwealth and their agencies (11(2)(e)).

Regulation14 (2a) states that: “the local government must, before

tenders are publicly invited, determine in writing the criteria for deciding which tender should be accepted.”

Regulation 18 (4) requires tenders to be assessed by the local government by way of a written evaluation setting out the extent to which each tender satisfies the selection criteria and to decide which of them, if any, it thinks would be the most advantageous to accept.

Regulation18 (5) allows the local government to “decline to accept any tender”.

Regulation 20 (1) – (3) deals with the consideration of minor variations to goods and services before entry into a contract.

Regulation 21A (a) & (b) deal with the consideration of a variation following the local government entering a contract.

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Regulation21 deals with expressions of interest and a procedure for limiting who can tender.

Regulation 23(3) deals with the consideration by the local government of expressions of interest and selecting those people who would be capable of satisfactorily supplying the goods or services.

5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.9 Capacity for effective governance is established, maintained and enhanced 5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire 6.0 Policy Implications 6.1 There are no policy implications to the Shire in respect to the

recommendation of this report. 7.0 Financial Implications 7.1 There are no policy implications to the Shire in respect to the

recommendation of this report. The exercise of the delegations is subject to Policy A11 Procurement of Goods and Services.

8.0 Sustainability Implications 8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation. 8.4 Risk

The adoption of the recommendation of this report will result in a low risk to the Shire as the delegations to the CEO will be appropriately authorised.

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9.3.2 Request for Facility Hire Grant including Stall Holder’s License

Fee – Oval and Civic Hall, Halls Creek NAIDOC Committee

ITEM NUMBER: 9.3.2





1.0 Matter for Consideration 1.1 The Halls Creek NAIDOC Committee are seeking a grant to cover the cost of

hiring the Oval and Civic Hall for NAIDOC week, commencing the week of

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/075 Moved: Cr Chris Loessl Seconded: Cr Rosemary Stretch That:

1. Pursuant to Section 5.42 of the Local Government Act 1995, Council changes and extends the delegation of authority to the Chief Executive Officer and the exercise of the powers and the discharge of the duties as detailed in the Delegations Register (as appendix 9.3.1A).

2. The delegation of authority to the Chief Executive Officer in point 1 above is subject to the conditions imposed by Section

5.43 of the Local Government Act 1995 and the conditions contained in part 2 of the Delegations Register.

3. The Chief Executive Officer to advise the Works Committee before going to tender.

4. The $500,000 value limit only applies to the works on the Duncan and Gordon Downs Roads.

5. The Chief Executive Officer adjusts the delegation wording to reflect the amendment as per numbering 3 & 4 of this resolution.

CARRIED 7/0

By ABSOLUTE MAJORITY

The Manager of Finance left the meeting at 5.51pm and returned at 5.42pm

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Monday 8th July 2019. The grant application also includes the cost of lights, power, extra rubbish bins, access to the ablution blocks and the fees for up to 20 x food stall holder’s permits.

1.2 The events will occur as follows: Oval – Monday 8 July – Opening Ceremony (all day) – public access Civic Hall – Friday 12th July - Youth Ball (all day) 1.3 The fees to be covered by the grant are:

Facility Hire Fee (Incl GST)

Oval including lights, ablutions plus 15 x bins – opening day

$815.00

Civic Hall 1 x day hire $263.00

Stall holder’s fees – up to 20 permits $700.00

Total $1,778.00

2.0 Applicant’s submission 2.1 A letter from the Halls Creek NAIDOC committee setting out the reasons

for the application is attached in Appendix 1. They comment that:

• The Committee is made up of a group of volunteers and organisations to organise and co-ordinate NAIDOC week activities in Halls Creek – this includes an opening ceremony and a ball

• The Committee and activities are run on a not for profit basis with

funds and donations being sought from local businesses, government and non-government agencies

• NAIDOC week has been running since 2008 and the Committee believe

the event promotes interagency collaboration. 3.0 Comments 3.1 Providing the grant is consistent with the social objective, outcomes and

strategies in the Strategic Community Plan 2015 as set out below. The grant will make a contribution to an important cultural and social event.

4.0 Strategic Implications Strategic Community Plan 2015 4.1 Objective: 1. Social: Vibrant and connected communities. We support cultural and language diversity. 4.2 Outcome:

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Social - 1.2 Our people are empowered with a stronger sense of social responsibility and our communities are encouraged to work together Social - 1.5 To recognise the importance of Aboriginal land, language and culture to social, emotional and economic well-being Social - 1.6 To encourage and promote family responsibility 4.3 Strategy: Social - 1.6.2 Encourage and support opportunities for family events and recreation such as Christmas Parade and NAIDOC week 5.0 Policy Implications 5.1 Nil 6.0 Financial Implications 6.1 The event will occur in the 2019/20 financial year. A facility grant fund of

$15,000 for that year has been set aside in the draft budget.

9.4.1 Chief Executive Officer Authorisations and Reporting to Council for

the period of 01/05/2019 to 31/05/2019

ITEM NUMBER: 9.4.1

REPORTING OFFICER: Daniel Milkins, Senior Finance Officer

SENIOR OFFICER Lloyd Barton, Director of Corporate Services



OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/076 Moved: Cr Chris Loessl Seconded: Cr Trevor Bedford That:

1. That the application from the Halls Creek NAIDOC Committee for a facility grant to cover the cost of hiring the Oval and Civic Hall (including rubbish bins, electricity, lights and up to 20 x food stall holder’s permits) for NAIDOC week 2019 to the value of $1,778.00 including GST be approved.

2. That the Council set aside this amount in the 2019/20 budget.

CARRIED 7/0

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1.0 Matter for Consideration

1.1 In accordance with Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council, this report is now submitted for Council’s consideration.

2.0 Background

2.1 Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council, requires the preparation of a standing agenda report, outlining the CEO’s timesheets, leave, credit card transactions and applications for reimbursement for the period from the previous reporting period until the date of this report.

2.2 Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council was adopted on 20 September 2018.

3.0 Comments 3.1 CEO’s Timesheet All Staff are now required to complete timesheets as from the pay period

starting 24/10/2018. Appendix A is a copy of the CEO’s timesheets for the pay fortnights ending 07/05/2019, 21/05/2019 and 04/06/2019.

3.2 CEO’s Leave Have received an Employee Leave Application form from the CEO for leave commencing Monday 29th July 2019 to Friday 2nd August 2019, being the week before the Local Government Convention in Perth. Sufficient leave entitlement has been accrued by the CEO under the leave provisions of the Contract to allow this request. The requested period does not impact on Council meetings or major events – CEO will be in Perth for the Local Government week meetings and Convention. This report covers the pay period starting 24/04/2019 and ending 04/06/2019 for the CEO. There has been 6 days sick/personal leave taken for this period.

From Date To Date Number of Days Type of Leave

13/05/2019 17/05/2019 5 Personal

20/05/2019 20/05/2019 1 Personal

3.3 CEO’s Credit Card

This report covers May 2019 credit card statements. The CEO was issued with his credit card on 01 February 2019. The following expenditure on the corporate credit card, as summarised from the attached Form – CEO’s Credit Card Transactions (Appendix C).

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Statement Dates Amount

27/04/2019 to 28/05/2019 $3,157.27

Total Spend $3,157.27

3.4 Reimbursement Applications

This report covers the period 01/05/2019 to 31/05/2019. There have been NIL reimbursements claimed for this period.

4.0 Statutory Environment

4.1 Local Government Act 1995


Section 3.1 – Provides that the general function of the local

government is to provide for the good government of persons in its district.

5.0 Strategic Implications

5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance.

5.2 Outcome: Civic - 4.1 A local government that is respected and accountable

5.3 Strategy: Civic - 4.1.3 Council decisions are consistent, reliable and transparent 6.0 Policy Implications

6.1 This report is to comply with Council Policy STF 36 Chief Executive Officer Authorisations and Reporting to Council.

7.0 Financial Implications

7.1 All expenditure is within budget. 8.0 Sustainability Implications

8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation. 8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation. 8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.

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8.4 Risk

There are no significant identifiable risks arising from adoption of the officer’s recommendation.

9.4.2 Accounts Paid by Authority – May 2019

ITEM NUMBER: 9.4.2

REPORTING OFFICER Daniel Milkins, Senior Finance Officer

SENIOR OFFICER Kim Chua, Finance Manager



1.0 Matter for Consideration

1.1 Accounts paid by authority for May 2019 to be noted by Council.

2.0 Background

2.1 Nil.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/077 Moved: Cr Chris Loessl Seconded: Cr Rosemary Stretch That:

1. Council receives the information presented to this meeting of the time worked by the CEO from 24/04/2019 and ending 04/06/2019, and acknowledges that the time worked is in accordance with the CEO’s Contract of Employment.

2. Council receives the information presented to this meeting of 6 days leave taken by the CEO from 24/04/2019 and ending 04/06/2019 (as appended 9.4.1B).

3. Council receives the information presented to this meeting of the credit card transactions made by the CEO using his corporate credit card from 27/04/2019 to 26/05/2019 and acknowledges that the payments have been incurred in accordance with the Shire’s procurement policy and Credit Card Agreement (as appended 9.4.1C).

4. Council receives the information presented to this meeting of NIL reimbursement applications made by the CEO.

CARRIED 7/0

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3.0 Comments

3.1 Creditor payments for the month of May 2019 comprised as follows:

Bank Account Type Numbers Amount Municipal Cheque & EFT as per schedule $1,071,502.89 Trust Cheque & EFT $47,348.40 Municipal Payroll $291,338.90 TOTAL $1,410,190.19 3.2 The following schedules provide a bit more information than the high-level

summary provided in the last few months but not as detailed as the reports that were discouraged by audit. This should provide enough information for review of the payments. A detailed copy of the payments will be kept in the Finance Office.

4.0 Statutory Environment:

4.1 Regulation 13 of the Local Government (Financial Management) Regulations 1996 provides that a list of all accounts paid be presented to Council. 4.2 This list must include all payments made since the list was last prepared and presented to Council. 4.3 The list of payments made by authority for 1 May 2019 to 31 May 2019 is

hereby presented to Council.


5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.1 A local government that is respected and accountable

5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire

6.0 Policy Implications:

6.1 All payments made in accordance with adopted Council policy and delegations.

7.0 Financial Implications

7.1 Out-flow of cash totalling $1,410,190.19. All payments made have been within the provisions of the 2018-2019 Adopted Budget.

8.0 Sustainability Implications

8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.

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8.2 Economic There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation.

8.3 Social There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.

9.0 Risk

9.2 Low. Risk Control Measures - There are no Risk Control Measures, the report is for information purposes only.

9.4.3 Financial Investment Report for period ending 31 May 2019

ITEM NUMBER: 9.4.3

REPORTING OFFICER: Kim Chua, Finance Manager

SENIOR OFFICER Lloyd Barton, Director Corporate Services



OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/078 Moved: Cr Virginia O’Neil Seconded: Cr Brett Perkins That:

1. The total accounts paid by authority totalling $1,410,190.19 summarised on the following schedules entitled ‘Schedule of Sundry Creditor Accounts Paid by Authority (Summary)

01/05/2019 to 31/05/2019’, ‘Schedule of Trust Creditor Accounts Paid by Authority (Summary) 01/05/2019 to

31/05/2019’ and ‘Net Salaries and Wages Paid May 2019’ (as appended 9.4.2A) be received. 2. The schedule of credit card transactions processed detailed 1/5/2019 to 31/05/2019 (as appended 9.4.2B) be received. 3. The schedule of Trust Creditor Accounts paid by Authority detailed 1/5/2019 to 31/05/2019 (as appended 9.4.2B)

CARRIED 7/0

The Director Corporate Services left the meeting at 5.51pm and returned to the meeting at 5.53pm.

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1.0 Matter for Consideration 1.1 Information report regarding current investments. 2.0 Background 2.1 The current investment information is required to be presented to Council,

in accordance with Policy FIN06 FINANCIAL INVESTMENTS. 2.2 This report contains the current investment information for both reserve

and municipal funds for the period ending 31 May 2019. 3.0 Comments 3.1 Municipal funds

$1,500,000 has been put on term deposit for a period of 120 day at 2.45%, due to mature on 3 July 2019. Interest at maturity will be $9,061.64.

3.2 The 2018-2019 budget has allowed $20,000 of interest income from

municipal investments. Year to Date interest earned as at 31 May 2019 was $32,686.11.

3.3 Reserve funds:

$5,000,000 has been re-invested for a period of 182 days at 2.8%, due to mature 3 September 2019. Interest earned at maturity will be $69,808.

3.4 The 2018-2019 budget has allowed $85,000 of interest income from

reserve investments. Year to Date interest earned as at 31 May 2019 was $90,409.91.

3.5 All investments are ‘trustee grade’ investments with practically no default

risk involved. They are short-term face value investments with major Australian banks. All investments are done in compliance with Policy FIN6 – FINANCIAL INVESTMENTS.



Section 3.1 – Provides that the general function of the local government

is to provide for the good government of persons in its district.

5.0 Strategic Implications 5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance.

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5.2 Outcome: Civic - 4.1 A local government that is respected and accountable 5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire 6.0 Policy Implications 6.1 Complies with Policy FIN06 FINANCIAL INVESTMENTS. 7.0 Financial Implications 7.1 Interest earned on investments is income for the Shire. Any extra

interest earned (over the budget allowance) is surplus cash to the Shire that can be used in a number of ways.

8.0 Sustainability Implications 8.1 Environmental

There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.

8.2 Economic

There are no significant identifiable economic impacts arising from adoption of the officer’s recommendation.

8.3 Social

There are no significant identifiable social impacts arising from adoption of the officer’s recommendation.

9.0 Risk 9.1 Risk level is low and the risk is managed by routine procedures. 9.2 Risk control Measures

There are no Risk Control Measures, the report is for information purposes only.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/079 Moved: Cr Chris Loessl Seconded: Cr Virginia O’Neil That Council: Accepts the Financial Investment Report as at 31 May 2019 (as appended 9.4.3A).

CARRIED 7/0

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9.4.4 Statement of Financial Activity – 31 May 2019

ITEM NUMBER: 9.4.4

AUTHOR: Kim Chua, Finance Manager

SENIOR OFFICER Lloyd Barton, Director Corporate Services



1.0 Matter for Consideration 1.1 Acceptance of Monthly Statement of Financial Activity for the period

ending 31 May 2019. 2.0 Background 2.1 Regulation 34 of the Financial Management (Local Government)

Regulations 1996 provides that a monthly statement of financial activity must be presented to Council.

2.2 The report must be presented at an Ordinary meeting of Council within 2

months after the end of the month to which the statement relates. Regulations prescribe the information that must be contained in the report.

2.3 The Statement of Financial Activity for the period ending 31 May 2019 is

hereby presented to Council. 3.0 Comments 3.1 Council policy FIN 09 Variance Levels for Financial Reporting require a

commentary for any variance of 10% or greater, subject to a minimum of $50,000. The below table covers these variances.


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3.2 The Management Reports also provide further detailed commentary on

key variances analysing each program. In the first half of the financial year the Original Budget and the Amended budget will be the same, unless a budget amendment is put to Council for approval. Though the mid-year review process key adjustments will be put forward for consideration then.

3.3 The reports following the Management report include the Statement of

Cash Position, Statement of Financial activity and Net Current Assets. 3.4 The Net Current Assets as at 31 May 2019 is $4,970,686. The Statement

of Financial Activity and Net Current Asset reports that follows details the composition of this surplus.

4.0 Statutory Environment 4.1 Regulation 34 - Local Government (Financial Management) Regulations

1996 34. Financial activity statement required each month (Act s. 6.4) (1A) In this regulation —

committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

(1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail — (a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and (b) budget estimates to the end of the month to which the

statement relates; and

31/05/2019 2018/2019 2018/2019 2018/2019 VARIANCE

Adopted

Budget Budget YTD YTD Actual

Variance

$$

Variance

%

Operating Income

Community amenities 462,000 556,407 590,415 34,008 6.11%Unbudgeted income from the disposal of sludge from

the treatment plant to the refuse site.

Recreation & Culture 504,865 346,143 203,737 (142,405) -41.14%Variance relates to budgeted grant funding which will

not be realised this year and takings is down.

Transport 3,678,419 3,348,746 3,429,039 80,293 2.40%Receipt of grant funding slightly above budget by

$69k.

Economic Services 786,800 720,114 851,302 131,188 18.22%

Favouable variance relates to invoice raised for

scoping work on Duncan Rd. There is also an

offsetting cost in relation to this.

Other Property & Services 461,420 552,515 499,046 (53,469) -9.68%Yarliyil down $27k on budget and other miscellaneous

down $28k.

Operating Expenditure

Recreation & Culture 2,053,561 1,817,264 1,732,043 85,221 -20.20% Lower operating costs due to a lower sales activity.

Transport 5,914,765 6,053,824 5,952,297 101,528 36.21%Maintenance of Roads is down $63k against budget

and the airport $29kupgrade has not commenced.

Other Property & Services 1,374,269 1,364,600 757,000 607,600 -31.21%Various savings in administration and budgeted grant

repayment yet to be processed.

Capital Expenditure

Recreation & Culture 1,083,000 444,145 117,677 326,468 -99.81%Work yet to start on Hydro Slide and Town

Development Plan

Transport 2,091,516 2,144,687 864,546 1,280,141 -76.66%

Majoriy of work done this year has been on flood

damage, road construction work has commenced

after the wet season. Some timing difference.

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(c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and

(d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and

(e) the net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing — (a) an explanation of the composition of the net current assets of

the month to which the statement relates, less committed assets and restricted assets; and

(b) an explanation of each of the material variances referred to in subregulation (1)(d); and

(c) such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown — (a) according to nature and type classification; or (b) by program; or (c) by business unit.

(4) A statement of financial activity, and the accompanying documents referred to in subregulation (2), are to be — (a) presented at an ordinary meeting of the council within 2

months after the end of the month to which the statement relates; and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

5.0 Strategic Implications 5.1 Objective:

4. Civic: Working together to strengthen leadership and effective governance.

5.2 Outcome: Civic - 4.1 A local government that is respected and accountable

5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire Civic - 4.1.2 Consistent and impartial application of Council policies and provision of services Civic - 4.1.3 Council decisions are consistent, reliable and transparent.

6.0 Policy Implications 6.1 FIN 09 Variance Levels for Financial Reporting 7.0 Financial Implications

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7.1 The first group of reports headed Management Report provides a graphical view of income and expenditure; a high level summary table on income and expenditure for each program with a commentary on the key variances followed by a table on capital expenditure detailing year to date spend. The first page is a summary of the whole of Council.

7.2 The reports that follow on from the Management reports are the historical

reports that are also included to ensure statutory requirements are met. Details on these reports follow.

7.3 The Statement of Cash Position details the cash at bank on the Shire’s

balance sheet (Shires assets and liabilities both current and non-current) comprised of:

1. Cash on hand – petty cash and floats. 2. Municipal funds general/unrestricted cash – utilised for

Shire’s expenditure on general activities. Some of these funds are invested (as per investment report in same agenda) and the balance remains in the municipal account.

3. Municipal funds restricted cash - grant monies received but not spent 30 June previous year, and to be spent on specific purposes.

4. Reserve funds – money held in reserves which must be utilised for specific purposes as per the reserve fund. This money can be, and is, invested in accordance with Council policy.

7.4 Revenues and Expenditure at a Glance includes a number of graphs

comparing budget to actual providing a visual representation of how the Shire Council is tracking to Budget.

7.5 The Statement of Financial Activity (SFA) details the income and

expenditure (both cash and non-cash) for the year to date, which is also shown in the graphs. You will note that the surplus on the Statement of Financial Activity is that same as the surplus shown on the Net Current Assets Report.

7.6 These are always in balance - the SFA details financial activity at program

level (eg Law and Order, Youth Services) whilst the Net Current Asset Position details the same activity but at balance sheet level (ie movements in cash, debtors, creditors etc).

7.7 The Net Current Asset Position report details the items that make up the

net current asset position. This opening balance from 1 July 2018. 7.8 Rates

• The current rates outstanding are $571,617. • The balance outstanding includes current year $394,528.

7.9 Employee Entitlements

• Employee entitlements for annual leave are now being accrued for on a monthly basis rather than an end of year

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adjustment. This is to avoid any large adjustments at the end of the year.

8.0 Sustainability Implications 8.1 Environmental

There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.



9.0 Risk 9.1 Risk level is low and the risk is managed by routine procedures.

9.2 Risk control Measures There are no Risk Control Measures; the report is for information purposes

only.

9.5 COMMITTEE MEETINGS

9.5.1 Minutes – Cemetery Committee Meeting held 14 May 2019

ITEM NUMBER: 9.5.1

AUTHOR: Musa Mono, Director Health & Regulatory Services

SENIOR OFFICER Noel Mason, Chief Executive Officer



OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/080 Moved: Cr Virginia O’Neil Seconded: Cr Rosemary Stretch That Council: Accept the Statement of Financial Activity for the period ended 31 May 2019 (as appended 9.4.4A – 9.4.4D).

CARRIED 7/0

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1.0 Matter for Consideration 1.1 A Local Cemetery Advisory Committee meeting was held on Wednesday 14 May 2019 and Council therefore needs to note and receive the Minutes of this Committee meeting and consider the Committee’s recommendations to Council. 1.2 The minutes of the Cemetery Advisory Committee meeting held Wednesday 14 May 2019 are now presented (Appendix 9.5.1A) to Council for consideration. 2.0 Statutory Environment:

Local Government Act 1995 Section 2.7(2) Provides that Council is to oversee the allocation of local government finances and resources and to determine the local government policies. Section 3.1 Provides that the general function of the local government is

to provide for the good government of the persons in the district.


5.1 Objective: 4. Civic: Working together to strengthen leadership and effective governance. 5.2 Outcome: Civic - 4.1 A local government that is respected and accountable

5.3 Strategy: Civic - 4.1.1 Provide strong, effective and functional governance and leadership in the Shire

6.0 Policy Implications Nil

7.0 Financial Implications There are no financial implications in respect to this report.

8.0 Sustainability Implications

8.1 Environmental There are no significant identifiable environmental impacts arising from adoption of the officer’s recommendation.


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10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil 11. NEW DECISIONS OF AN URGENT NATURE INTRODUCED BY

DECISION OF THE MEETING

ITEM NUMBER: 11.1





1.0 Matter for Consideration 1.1 A request from the Lions Cancer Institute (Inc) for the Shire to make a

donation towards a “special children’s big day out event” and/or a mobile cancer screening unit. A copy of the request and related emails is attached in Appendix 11.1A.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/081 Moved: Cr Chris Loessl Seconded: Cr Trevor Bedford That: The minutes of the meeting of the Cemetery Advisory Committee meeting held Wednesday 14 May 2019 (as appended 9.5.1A) be received and its recommendations endorsed.

CARRIED 7/0

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/082 Procedural Motion Moved: Chris Loessl Seconded: Rosemary Stretch That the following item, namely: 11.1 Request for Donation – Lions Cancer Institute Is accepted as a late item onto this agenda.

CARRIED 6/0

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2.0 Applicant’s submission 2.1 A letter from the Lions Cancer Institute (Inc) seeks a donation from the

Shire for:

1. A special children’s big day out event 2.2 The event is for terminally ill, handicapped or disabled children being

treated at a Perth hospital to go out to a movie and receive refreshments on the 29 June 2019. In an email (18th of April 2019), Ms Dunlop on behalf of the institute says that “I do have 17 kiddies from the Shire in the Perth Children’s Hospital I need to get sponsored”. Health privacy reasons are given for not providing further information about the children involved, such as whether they or their families usually permanently reside within the Shire.

2.3 The sponsorship sought is on the basis of $100 per child. 2. Free mobile cancer screening unit

2.4 The institute is also seeking a donation to support a free mobile cancer

screening unit run by volunteers and Lions Club members which travels around Western Australia diagnosing potential cancer.

2.5 At this point in time the Institute has not been able to confirm when the mobile screening unit will be present within the Shire of Halls Creek, although it is expected to visit within a year.

3.0 Comments 3.1 Given the limited information about the children involved in the “special

children’s big day out” and the lack of clarity about the benefits accruing to the local community, it is not recommended that a donation be given for the event.

3.2 The free mobile cancer screening is likely to have more of a direct benefit to

the community. A mobile service is valuable given our remote location and the community’s susceptibility to skin and other forms of cancer. It is known that Lions support a mobile trachoma and eye clinic service within the Kimberley. Lions have informed that the mobile cancer unit last visited the Shire in July 2018. It is suggested that up to a $2,000 donation is given to the mobile cancer unit subject to it visiting the Shire within a year.

3.3 Providing a donation on this basis is consistent with the social objective,

outcomes and strategies in the Strategic Community Plan 2015 as set out below.

4.0 Strategic Implications Strategic Community Plan 2015

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4.1 Objective: 1. Social: Vibrant and connected communities. We support cultural and language diversity. 4.2 Outcome: Social - 1.4 Our community has access to appropriate transport networks and services, including a regional and interstate transport system. 4.3 Strategy: Social - 1.5.3 Advocate for and promote the well being of the elderly 5.0 Policy Implications 5.1 Nil 6.0 Financial Implications 6.1 A discretionary grant budget of $15,000 exists. Only $500 has been spent

to date, leaving a balance of $14,500.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/083 Moved: Chris Loessl Seconded: Trevor Bedford That:

1. A donation of $2,000 be given to the Lions Cancer Institute for the purposes of supporting a free mobile cancer screening unit to visit the Shire of Halls Creek within one year.

2. That the donation be acquitted by the grantee advising the Shire

of the dates that the mobile cancer screening unit has visited the Shire of Halls Creek.

CARRIED 7/0

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12. MATTERS BEHIND CLOSED DOORS

12.1. Tender RFT 2019-03 Road Construction Plant with Operators

ITEM NUMBER: 12.1





This item is to be considered behind closed doors, in accordance with section 5.23(2) of the Local Government Act 1995, as specified: 1.0 Confidential Reasons 1.1 The meeting will be closed to the public in accordance with section 5.23 (2) of the Local Government Act 1995 being:

“a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/084 Procedural Motion Moved: Cr Rosemary Stretch Seconded: Cr Brett Perkins That this meeting be closed to the members of the general public at 6.05pm and that Council move behind closed doors to consider: 12.1 Tender RFT 2019-03 Road Construction Plant with Operators Pursuant to s5.23(2)(b & c) of the Local Government Act, 1995, being, a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting. 12.2 Engineering and Project Management Consulting Services – Request for Quotes Pursuant to s5.23(2)(b & c) of the Local Government Act, 1995, being, a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting.

CARRIED 7/0

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2.0 Matter For Consideration 2.1 Consideration of a tender response to Tender RFT 2019-03 Road

Construction Plant with Operators

This section left blank in intentionally

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12.2 Engineering and Project Management Consulting Services – Request for Quotes

ITEM NUMBER: 12.2




OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/085 Moved: Chris Loessl Seconded: Virginia O’Neil That Council:

1. Accept the most advantageous tender, being the alternative tender submitted by Broome Contracting to form a contract for Tender RFT 2019-03, Road Construction Plant with Operators. The contract will be for:

a. A period of 1 year; b. Commence on 1 July 2019; c. With no optional contract extensions; d. In accordance with the Schedule of Rates detailed in the

alternative tender submitted by Broome Contracting and other contractual arrangements.

2. Delegates, by Absolute Majority, in accordance with section 5.42

of the Local Government Act 1995, authority to the Chief Executive Officer to negotiate in regard to the contract for Tender RFT 2019-03 Road Construction Plant with Operators:

a. Minor variations before entry into the contract, in accordance with Regulation 20 of the Local Government (Functions and General) Regulations 1996.

b. Variations, after the contract has been entered into, limited to variations which do not change the scope of the contract and which do not increase the contract value beyond 10%, in accordance with Regulation 21A of the Local Government (Functions and General) Regulations 1996.

3. Authorises the Chief Executive Officer, in accordance with section 9.49A(4) of the Local Government Act 1995, to execute the contract for Tender RFT 2019-03 Road Construction Plant with Operators.

CARRIED 7/0 By ABSOLUTE MAJORITY

Cr Bonnie Edwards left the meeting at 6.08 and retuned at 6.11pm.

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This item is to be considered behind closed doors, in accordance with section 5.23(2) of the Local Government Act 1995, as specified: 1.0 Confidential Reasons 1.1 The meeting will be closed to the public in accordance with section 5.23 (2) (c) of the Local Government Act 1995 being:

“a contract entered into, or which may be entered into, by local government and which relates to a matter to be discussed at the meeting”

2.0 Matter For Consideration 2.1 Consideration of a Request for Quotes (RFQ) to provide engineering and

project management consulting services to the Shire for a period of three years.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/086 Moved: Virginia O’Neil Seconded: Chris Loessl That:

1. Council accepts that the most advantageous quote is that submitted by Greenfield Technical Services.

2. Council authorise the Chief Executive Officer to form a contract for RFQ 2019-05 Engineering and Project Management Consulting Services. The terms of the contract will be for: a) a three year period; and b) commence on 1st July 2019; and c) be in accordance with the schedule of rates detailed in the

confidential evaluation report, tabled as an addendum to this report and other contractual arrangements.

3. Authorises the Chief Executive Officer, in accordance with

section 9.49A(4) of the Local Government Act, 1995, to execute the contract for RFQ 2019-05 Engineering and Project Management Consulting Services.

CARRIED 7/0

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The President noted that there were no members of the general public in the gallery and therefore did not read aloud the decisions of Council made behind closed doors. 13. CLOSURE OF MEETING There being no further business, the Shire President declared the meeting closed at 6.17pm. 14. CERTIFICATION I, Malcolm Edwards, hereby certify that the Minutes of the Ordinary Meeting of Council held on 20 June 2019 are confirmed as a true and accurate record, as per the Council resolution of the Ordinary Meeting of Council held on 25 July 2019. SIGNED:____________________ DATED: 25 July 2019

OFFICER RECOMMENDATION/COUNCIL RESOLUTION: 2019/087 Moved: Virginia O’Neil Seconded: Chris Loessl Procedural Motion That Council come out from behind closed doors and that this meeting reopen to members of the general public at 6.17pm.

CARRIED 7/0

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INDIGENOUS BUSINESS AGENDA (IBA) POLICY

PREAMBLE: To develop a consistent, operationally effective, performance based

approach towards local indigenous advancement is difficult and requires focus and

affirmative action. The Shire of Halls Creek (SoHC) must provide community leadership,

develop sound principals and adopt affirmative actions to ensure that continuous

indigenous advancement is built into the organisational culture, the operational practices

and the hearts and minds of the staff and community. The creation of a principles

platform, translated into business and strategic objectives, combined with supporting

actions will provide Councillors and staff with clear direction. Affirmative actions and

biases can then be identified, enforced and communicated to the SoHC community and

Shire stakeholders.

OBJECTIVE: To document the principles behind the SoHC Indigenous Business Agenda

in its various facets and provide clear direction to the business strategic and action plan

implementation. To detail the IBA performance management requirements under each

element of the program and to record the cultural and business changes achieved.

Definitions:

SoHC Indigenous Business Agenda (IBA)

Describes the business activities of Shire of Halls Creek that actively pursue indigenous

advancement over and above what would be regarded as the normal local government

business. The SoHC IBA can apply within the Shire of Halls Creek, the Kimberley region

or the State of WA and beyond.

Indigenous Business Partner (IBP) program

Describes the business partners the Shire will establish to aid it complete its annual

capital, operational and services programs. IBP’s will be legal entities supported by the

Shire to provide a range of employment, goods, works and services including capital

contributions for the Shire. They could consist of independently owned and operated

Indigenous businesses, Aboriginal Corporations, independent employees, or a

combination of the above where the predominant business function is carried out by

aboriginal people. The aim of this relationship for the Shire is to spread the work and

supply across numerous indigenous organisations and to support them across multiple

years to develop and grow.

Aboriginal Employment

Describes the employment of aboriginal persons in the Shire, IBP’s or other

organisations, either full time, part time or casual and can include traineeships,

apprenticeships or work readiness programs designed to prepare aboriginal people for

employment.

POLICY:

Policy Framework Principals

The Shire of Halls Creek already undertakes affirmative action towards supporting

indigenous business. This policy framework will quantify those areas of business practice

where the Shire can aim to impose a greater influence and result;

Aboriginal Employment policy

The SoHC has adopted an affirmative aboriginal employment policy that targets an

increase in aboriginal employment and traineeships within the operations of the Shire.

This policy is a driver towards parity in the makeup of the Shire workforce when

compared to the general population statistics – 75:25. The Shire acknowledged that

positions filled is only part of the equation to achieve high aboriginal employment.

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APPENDIX 9.1.2A

Affirmative action to support an employee’s training, development and position

competence is essential, as is parity in terms of Shire housing, advanced education and

access to senior positions.

Shire Budgets are required to target and provide a higher than normal training and

development component, as well as addressing legacy issues like housing and access to

advanced training, education and senior positions. Refer to Policy A3.

Procurement practice to encourage Aboriginal Employment

The SoHC has Procurement Policy (Refer Policy A11) that complies with the Local

Government Act 1995 (LGA) and LGA Regulations. This policy drives purchasing and

procurement on a best value approach, though the Shire can apply local preferences

within tendering and quotation frameworks.

Through affirmative indigenous business preferences, the Shire can influence local,

regional and State based suppliers to consider their contributions to aboriginal

advancement and aboriginal employment.

The Shire will do this by;

• the insertion of indigenous business, aboriginal employment and SoHC local

content objectives in tenders and quotes with 100% selection criteria weightings.

To achieve this, the Shire will require changes to tender and quote assessment

and additional research into the suppliers organisational and employment make-

up;

• when considering procurement, via the identification of indigenous businesses

and other indigenous suppliers that meet our procurement criteria and

expectations and can demonstrate by their existing practice that they clearly and

openly support indigenous advancement;

• in comparing procurement supplier options, the Shire will use a matrix of

priorities and target suppliers that clearly prioritise aboriginal ownership,

advancement, employment, training and development within their own

organisations. To do this, the Shire must conduct additional research into the

suppliers organisational and employment make-up.

A1 Aboriginal

owned operated

with +100%

aboriginal

employment

A2 Aboriginal

ownership with

more than 75%

aboriginal

employment

A3 Aboriginal

ownership with

less than 75%

aboriginal

employment

B1 Combination or

mix of ownership

with more than

75% aboriginal

employment

B2 Combination or

mix of ownership

with less than 50%

employment

B3 Combination

or mix of

ownership,

limited evidence

indigenous

advancement

and less than

4% aboriginal

Note: Council has requested a review of the wording of this section once it is

determined how the process will unfold when the tender documents

are written – approx.. Sept/Oct 2019.

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Note: 4% is regarded as the percentage of aboriginal people in the Australian

population 75% is regarded as the percentage of aboriginal people in the Halls

Creek population

• Developing cost reporting centres that can identify the expenditure of the Shire in

the A1 to C3 format, then actively pursuing how internal changes can shift

expenditure patterns towards an A1 result.

Local Aboriginal issues require local aboriginal solutions

The SoHC will transition and develop a business culture that demonstrates a clear

acknowledgement that actions of the Shire in addressing local aboriginal issues will

commence with the thorough involvement of local aboriginal people in the solution.

Whilst it may not always be possible to accommodate the preferred solutions, the Shires

aim will be to engage aboriginal elders, leaders and emerging leaders in actively

tendering their solution, so the Shire may conjointly work together for a result.

Support in Business and Employment Culture

The SoHC business culture will evolve to instinctively know that the combined effort with

our indigenous business partners (IBP) and their aboriginal employees will always

produces a result greater than the sum of the Shires individual effort. The Shire

recognises that the transition to greater involvement of IBP’s and indigenous people in

employment will require prolonged programs of support and comparative opportunity in

the workplace. Conversely, the Shire expectations include our IBP’s adhering to

contemporary human resource practice, merit and equal opportunity principles and

Occupational Safety and Health requirements in all facets of IBP operations.

PROCESS:

To achieve application of the IBA policy, procurement and aboriginal employment

outcomes and adoption of other indigenous business targets will be a Key Result Area in

the performance assessment of the Chief Executive Officer and the Executive

Management team. Quarterly reports indicating employment statistics and procurement

results will be provided to the SoHC Audit Committee for examination.

During the transition phase (12 to 18 months) there will be;

• focus on the current expenditure of the Shire that can be redirected;

• development of SoHC staff resources who will drive the IBA;

• expand SoHC staff capacities to research and identify preferred suppliers, work

with IBP’s and bring focus to the IBA;

• identify external supporters and agencies who will work alongside the SoHC in

achieving the IBA aims;

employment

C1 Non aboriginal

ownership with

high commitment

to indigenous

advancement with

greater than 4%

aboriginal

employment

C2 Non aboriginal

ownership with

limited evidence

indigenous

advancement or

less than 4%

aboriginal

employment

C3 No aboriginal

ownership, No

real evidence of

indigenous

advancement or

aboriginal

employment

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• development of a rolling Expression of Interest (EOI) for Indigenous Business

Partners who have an interest in joining with the Shire in supply of goods and

services;

• expected high take-up for IBP’s in the road construction phase of the Duncan and

Tanami roads upgrades, including the expansion of aboriginal employment at a

Shire and Indigenous Business Partner level;

• added resources from existing Shire Budgets and external sources to support and

develop IBP’s and aboriginal workforces.

The Chief Executive Officer will direct focus on the Indigenous Business Agenda (IBA)

and provide organisational frameworks to make it occur.

It is expected that the Shire will work with current and intended suppliers to meet or

demonstrate the IBA requirements and have a lead in period of 12 to 18 months,

thereby giving time to develop the compliant suppliers and future business relationships.

The application of this policy will be advertised and promoted in the SoHC to ensure all

business owners and potential suppliers have sufficient opportunity to engage with the

Shire before the elements of the IBA are applied.

IBP Contracts or MOU’s

The IBP would be expected to support and adopt sustainable governance, business and

employment practices to mirror Shire behaviour standards and the Shire would assist

them where required to establish these process.

Shire contracts (where applicable) over longer time frames, would guarantee the start-

up of the IBP’s and minimise the risk to Shire. Where not possible, the Shire can provide

MOU’s to the expected relationship between the IBP and the Shire, and use theses to

provide a degree of certainty that the relationship is ongoing.

As an example:

In the expansion of the road work capacity of the Shire; risk can be offset by IBP’s

sharing in long term Shire MOU’s and contracts to supply grading, trucking or other plant

and/or workforce development. Shire would establish those partners to work alongside

Shire to compliment and parallel our capacity.

Businesses that may also be able to share Shire contracts as micro businesses or as our

business partners could include topics like:

Pest Control, Security, Cleaning, Detailing, minor building repairs, footpath and cemetery

maintenance, tree pruning, Airport Maintenance, grass slashing, gardening, sport and

recreation services.

HEAD OF POWER: Local Government Act 1995

Policy Number A17

Policy Section Administration

Responsible Department Corporate Services

Adoption Resolution Number 2019/073 Adoption Date 20 June 2019

Review Date & Resolution

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Consolidated Delegations to Chief Executive Officer as at 13 December 2018 with additional delegations for procurement

(shown in red and blue font) 1. The following authorities are delegatedi to the Chief Executive

Officer: a) All day-to-day management of Council operations, including (but

not limited to) the appointment and management of staff in accordance with the approved organisation structure and staff policies, staff remuneration and relocation expenses, approval of overtime, attendance by Council staff at conferences and seminars and training courses, making private motor vehicle use arrangements with staff, reimbursement of expenses, and all other matters incidental thereto.

b) Purchasing supplies, services or assets in accordance with the budget and the Shire’s purchasing policies. This includes: (i)Calling of tenders or an expression of interest. xxiv (ii)Calling of tenders where considered beneficial, in lieu of

seeking quotations or purchases under the $150,000 threshold (excluding GST). xxiv

(iii)Where appropriate, pursue a tender exempt provision as set out in Clause 11(2) of the Local Government (Functions and General) Regulations 1996, for suppliers, services or assets exceeding the $150,000 threshold (excluding GST), such as (but not limited to) a WALGA Preferred Supplier Program or State or Federal Government Common Use Arrangement. xxiv

(iv)Determine in writing, the tender selection criteria prior to the issue of the tender. xxiv

(v)Decline any tender, expression of interest, tender exempt consideration or quotation. xxiv

(vi)In relation to the Duncan Road and Gordon Downs Road upgrading project consider any tenders, expression of interest, tender exempt consideration or quotation that has not been rejected and decide which, if any can satisfactorily supply the goods or services and execute the associated contract up to a value of $500,000 (excluding GST) provided that appropriate provision has been made in the Council’s budget and the contract value does not exceed the Council’s budget by more than the applicable Regional Price Preference consideration. xxiv

(vii)In relation to any other procurement consider any tenders, expression of interest, tender exempt consideration or quotation that has not been rejected and decide which, if any can satisfactorily supply the goods or services and execute the associated contract up to a value of $150,000 (excluding GST), provided that appropriate provision has been made in the Council’s budget and the contract value does not exceed the Council’s budget by more than the applicable Regional Price Preference consideration. xxiv

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APPENDIX 9.3.1A

(viii)Make minor variations to a specification for supplies, services or assets before entering into a contract with the chosen tender. xxiv

(ix)Vary a contract in the circumstances set out in Policy A11 Procurement of Goods and Services. xxiv

(x)The approval of a procurement plan for tenders, expressions of interest or quotations as required under the Policy A11 Procurement of Goods and Services. xxiv

(xi)Approve a purchase where the minimum number of quotes to be sought as set out in Policy A11 Procurement of Goods and Services has not been complied with; xxiv and

(xii)authority to accept tenders and / or quotations up to the value limit determined in paragraph 2 hereof. (xxiv)

c) Authorising payments to suppliers. d) Taking action (including legal action) to recover debts owed to

the Shire. e) Disposing of surplus property, up to the value limit determined

in paragraph 2 hereof. f) Appointment of consultants including architects, valuers,

planning consultants and the like. g) The preparation and execution of documents in the exercise of

other delegated authorities, or to give effect to a resolution of the Council.

h) Preparation and signing of correspondence. i) Obtaining from an appropriate solicitor such legal advice and

opinions as is deemed necessary in the exercise of the management of the local government.

j) Clause J deleted Approval of minor variations to contracts entered into by Council. xxiv

k) Issuing of infringement notices and initiation of prosecutions on behalf of Council under the Local Government Act 1995, Dog Act 1976, Health Act 1911, Bush Fires Act 1954, Litter Act 1979, Cemeteries Act 1986, Council's Local Laws and any other legislation in respect of which Council has an obligation or a duty of enforcement including authority to subdelegate under s10AB Dog Act 1976 and s45 Cat Act 2011ii.

l) Appointment persons or classes of persons to be authorised persons for the purposes of performing particular functions as specified by the Chief Executive Officer. The appointments being those referred to in: i) Section 9.10 of the Local Government Act 1995. ii) Subdivision 2 of the Local Government Act 1995. iii) Section 9.13 of the Local Government Act 1995. iv) Sections 11 and 29 (1) of the Dog Act 1976iii v) Part VI of the Health Act 1911 vi) The Litter Act 1976iv vii) Section 38 of the Bush Fires Act 1954v viii) Regulation 6 of the Caravan Park and Camping Ground

Regulations 1997vi ix) The Food Act 2008vii x) The s45Cat Act 2011

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m) Registration of an interest in any Native Title Claim affecting Council in order for Council to have sufficient interest to become a party to the Native Title Application.

n) Impounding of goods in accordance with Sections 3.39 to 3.48 of the Local Government Act 1995.

o) Disposal of any vehicles, animals or goods that have been impounded/seized/confiscated under the provisions of Section 3.47 and 3.58 of the Local Government Act 1995.

p) Authority to appoint an Officer to act in the capacity of Chief Executive Officer during absences of the Chief Executive Officer.

q) To exercise all of the powers and duties of the local government in respect to the powers of entry upon land as contained in Section 3.28 to 3.36 inclusive of the Local Government Act 1995.

r) Determining the date that a rate or service charge becomes due and payable in accordance with Section 6.50 of the Local Government Act 1995, and entering into an agreement in accordance with Section 6.49 of the Local Government Act 1995 for the payment of rates and service charges.

s) Lodgement of caveats on land where the rates are in arrears and it is considered that the interests of the Council should be protected, and the subsequent withdrawal of caveats once arrears of rates have been settled.

t) Consideration of claims against Council for property damage that do not exceed the insurance policy excess levels, and authority to accept or deny liability on behalf of Council.

u) Reimbursement of actual and reasonable expenses to members and staff incurred whilst attending authorised conferences, seminars, training courses and other authorised Council business, and during other absences from the district on any business deemed necessary by the Chief Executive Officer.

v) Making submissions for grants and/or subsidies from State and Commonwealth Governments or other funding agencies, where: • a project/service/activity has already been included in the

annual budget or forward capital works plan or long-term financial plan, and the grant funding (if the application is successful) will reduce the Shire’s own-source funding required to do something that the Council has already planned to be done; or

• Where the grant applied for (with an approved budgeted input from the Shire, if required) will meet the full cost of an activity which is “core business” (or a statutory obligation) for the Shire.viii

w) Determining the occupancy and maintenance of staff accommodation.

x) Approval of applications for the sale of liquor from property under the care, control and management of the Council and approval of applications to consume liquor on property under the care, control and management of Council.

y) Making application to Main Roads WA for approval to install stop and give-way signs at such places as the Chief Executive Officer considers warranted, subject to any required approvals,

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installation of appropriate traffic regulatory signs at such places as the Chief Executive Officer considers necessary.

z) Temporary closure of any thoroughfare for any period not exceeding 3 months, and determination of applications for the temporary closure of roads for the purpose of conducting events in accordance with the Road Traffic (Events on Roads) Regulations 1991.

aa) Lodging of objections to the granting of mining tenements that may affect Council property. The Chief Executive Officer is further delegated authority to negotiate/impose appropriate conditions to be applied to the granting of any mining tenement in order to protect Council's interest in that property. Where the granting of a tenement may/will affect the interest of a third-party, other than the Council/Shire, the Chief Executive Officer is delegated authority to advise the Mines Department and applicant that the Shire approves the application in-principle on the condition that no other objections are received.

ab) In relation to the Local Government (Miscellaneous Provisions) Act 1960: i) Issuing Certificates of Classification of Buildings in

accordance with Section 374C. ii) Issue a certificate which states that the subject building is in

a dangerous state. iii) Shore up or otherwise secure a building, as well as providing

a hoarding or fence around the building to protect the public from danger.

iv) Serve written notice upon the owner or the occupier of a building requiring that the building be taken down, secured or repaired.

v) Issue stop work notices pursuant to Section 401A where a breach of building requirements is considered by the Chief Executive Officer to be of a magnitude sufficient to warrant issue of a notice.

vi) Withdraw stop work notices issued pursuant to Section 401A where the breach for which the notice has been issued is corrected to the satisfaction of the Chief Executive Officer.

vii) Issue of a demolition licence (Section 374A) to take down a building or a part of a building and such licence may be subject to such conditions as the Chief Executive Officer considers necessary for the safe and proper execution of the work.

ac) In relation to vehicle crossovers: i) Determination of applications for the construction of a

crossing giving access from a public thoroughfare to private land or a private thoroughfare serving the land and may agree to construct the crossing for the applicant.

ii) Giving notice to an owner or occupier of private land requiring the person to construct or repair a crossing from a public thoroughfare to the land or a private thoroughfare serving the land. If the person fails to comply with the notice the Chief Executive Officer is delegated authority to construct

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or repair the crossing and recover 50% of the cost of doing so as a debt due from the person.

iii) All other provisions of Local Government (Uniform Local Provisions) Regulations 1996, Regulation numbers 12 to 16 inclusive.

ad) To act as, or appoint, the Chief Bush Fire Control Officer for the District.ix

ae) Pursuant to subsection 17 (10) of the Bush Fires Act 1954, authority to vary the prohibited burning times pursuant to subsections 17 (7) and (8) of the Bush Fires Act be delegated to the Shire President and Chief Bush Fire Control Officer (jointly).x

af) Authority to make refunds to Visitor Centre customers from Shire funds in circumstances where the operator concerned has refused a refund, and the Chief Executive Officer is satisfied that the refusal is unreasonable in the circumstances of the particular case.xi

ag) Authority to approve a residential development application for Grouped Dwellings within the residential zone of the current Town Planning Scheme where the application is assessed to be a “D” - discretionary use as per Clause 3.2.2 Zoning Table of same town planning scheme.xii

ah) Authority to approve minor development applications, valued at less than $30,000, under the Town Planning Scheme where the application is assessed to be a “P”- permitted or “D” - discretionary use as per Clause 3.2.2 Zoning Table of same town planning scheme, or under the Interim Development Order.

ai) Pursuant to the provisions of Section 24 of the Strata Titles Act 1985, the Chief Executive Officer is authorised to issue the appropriate certificates in respect to buildings as may be shown on a strata plan to be lodged for registration under the Act, provided that the buildings shown on the strata plan are first inspected to ensure compliance with the Local Planning Scheme, Health and other Council requirements and the Health and Regulatory Services Manager has provided written certification of compliance with all local planning scheme requirements, and the Chief Executive Officer is of the opinion that the buildings are of sufficient standard and suitable to be divided into lots pursuant to the Strata Titles Act.

aj) Authority to approve advertising applications made pursuant to Policy no. BLD 10.xiii

ak) Authority to open the tip during lengthy public holiday periods.xiv al) Authority to assign Street Addressing Policy.xv am) Authorise and determine the method of advertising and the

persons notified for an application for development approval for those applications set out in Schedule 2, Part 8, Clause 64 of the Planning and Development (Local Planning Schemes) Regulations 2015.

an) Determine any application for extra mass permits on any road within the Shire, recommending approval or refusal, with or without conditions, for referral to Main Roads WA.

ao) Where there is a need for the provision of urgent legal services before an application can be considered by Council, the Chief

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Executive Officer, together with the Shire President, has authorisation to the value of $15,000 with the power to make such an authorisation delegated to the CEO and Shire President in writing under section 5.42 of the Local Government Act 1995. The use of this delegation shall require explicit dual authorisation from both the Chief Executive Officer and the Shire President and Council shall be advised immediately should the delegation be exercised.

ap) Authority to attend Native Title Claim mediations, to which the Shire is a party, convened by the Federal Court to represent the Shire’s interests and to take all action necessary to facilitate agreement of a final Minute of Proposed Consent Determination for each claim. Final Proposed Minutes of Consent Determinations will be reported to Council for final agreement and authority to sign on behalf of the Shire.

2. The authorities delegated in paragraph 1 hereof are subject to the following conditions and limitations: a) All authorities in respect of purchasing, acquisition of properties,

entering contracts, appointment of staff, engagement of consultants etc. are subject to adequate provision being available within the Council's budget.

b) The Chief Executive Officer shall not purchase any goods or services where the value of the order exceeds $500,000 (excluding GST) in relation to the Duncan Road and Gordon Downs Road upgrading project and for any other procurement shall not purchase any goods or services where the value of the order exceeds $150,000 excluding GST. xxiv

c) The Chief Executive Officer shall not dispose of any property where the estimated value exceeds $20,000.xvi

d) The disposal of impounded vehicles, animals and goods pursuant to subparagraph 1.o) above is subject to the calling of public tenders in accordance with Part 4 of the Local Government (Functions and General) Regulations.

e) The Chief Executive Officer is authorised pursuant to Section 5.43 (b) of the Local Government Act 1995 to accept:

(i) In relation to the Duncan Road and Gordon Downs Road upgrading project any tender up to the value of $500,000 (excluding GST) $150,000 and any quotation up to the value of $500,000 (excluding GST) and xxiv

(ii) Any other tender or quotation up to the value of $150,000 (excluding GST). xxiv

(iii) Any tender or quotation for amounts exceeding that stated in 2(e)i and 2(e)ii shall be referred to the Council for consideration.xvii, xxiv

f) Acceptance of claims against Council for property damage pursuant to subparagraph 1t) above is limited to the value of Council's relevant insurance excess amount, and then only upon receipt of an appropriate release form.

g) In respect of the reimbursement of expenses relating to conferences, training courses etc. pursuant to subparagraph 1 u) above, expenses relating to a staff or elected member’s partner are not to be reimbursed unless Council specifically resolved that

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it is appropriate for a Councillor or staff member to be accompanied by their partner.

h) In respect of submissions for grants made pursuant to subparagraph v) above, the undertaking for which grant funding is sought is to be in accordance with Council's established strategic objectives. Grants are not to be accepted unless any matching resources have been budgeted for, or acceptance of the grant has been authorized by the Council.

i) In determining the occupancy of staff accommodation, any Council dwellings not immediately required for staff accommodation may be rented to other parties, but only on a monthly basis. Any non-staff tenancy or lease exceeding one month will require Council approval.

3. The Chief Executive Officer is not compelled to exercise these delegations on every occasion and retains the right to refer individual matters to the Council. The exercise of considerable judgment is therefore expected in the exercise of these delegations.

4. The Chief Executive Officer is to exercise these delegations fairly for the good government of the District, and in accordance with the Shire of Halls Creek’s Code of Conduct, and the policies and decisions of the Council.

5. The Chief Executive Officer must cause records to be kept relating to the subdelegation of authorities as required by section 5.46 (1) of the Local Government Act 1995 and relating to the exercise of delegated authorities as required by section 5.46 (3) of the Local Government Act 1995.

NOTES: i Except as otherwise indicated, these authorities were delegated by Resolution no.

2008/110 on 17 July 2008. ii authority to subdelegate under s10AB Dog Act 1976 and s45 Cat Act 2011

added by Resolution no. 2015/062 on 20 August 2015. iii Section 11 of the Dog Act was added by Resolution no. 2009/171 on 15 October 2009. iv The Litter Act was added by Resolution no. 2009/171 on 15 October 2009. v Section 38 of the Bush Fires Act was added by Resolution no. 2009/171 on 15 October

2009. vi Regulation 6 of the Caravan Park and Camping Ground Regulations was added by

Resolution no. 2009/171 on 15 October 2009. vii Authority to appoint authorised officers as required by the Food Act 2008 was added

by Resolution no. 2010/200 on 21 October 2010. viii Authority to make submissions for grants was amended by Resolution no. 2012/100 on

19 July 2012. ix Authority to appoint, as well as act, was granted by Resolution no. 2014/41 on 21

August 2014. x Authority to vary the prohibited burning times was added by Resolution no. 2009/171

on 15 October 2009. xi Authority to make refunds to Visitor Centre customers was added by Resolution no.

2010/146 on 17 July 2010. xii Authority to approve development applications for Grouped Dwellings within the

residential zone in certain circumstances was added by Resolution no. 2011/107 on 21

July 2011. xiii Authority to approve advertising applications lodged pursuant to Policy no. BLD 10 was

added by Resolution no. 2013/02 on 21 February 2013.

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xiv

Authority to open the tip on public holidays granted by Resolution no. 2015/015 on 19

March 2015 xv

Authority to assign Street Addressing Policy granted by Resolution no. 2015/021 on 24

April 2015 xvi Authority limit increase from $2,000 to $20,000 was granted by Resolution no.

2014/41 on 21 August 2014. xvii Authority limit increase from $1,000 to $100,000 was granted by Resolution no.

2014/41 on 21 August 2014. xviii Authority by Council to accept tenders up to a value of $150,000; and

Authority to purchase any goods or services where the value of the order exceeds $150,000, and up to $250,000 if the goods are purchased on behalf of an Aboriginal Corporation; further;

Authority to issue the appropriate certificates in respect to buildings as may be shown on a strata plan to be lodged for registration under the Act was granted by Resolution no. 2015/109 on 19 November 2015

xix Authority to approve minor development applications, valued at less than $30,000,

under the Town Planning Scheme was granted by Resolution no. 2016/104 on 15 December 2016

xx Authorise and determine the method of advertising and the persons notified for an application for development approval for those applications set out in Schedule 2, Part 8, Clause 64 of the Planning and Development (Local Planning Schemes) Regulations 2015, was granted by Resolution no. 2017/000 on 16 November 2017

xxi Determine any application for extra mass permits on any road within the Shire,

recommending approval or refusal, with or without conditions, for referral to Main Roads WA.was granted by Resolution no. 2017/000 on 16 November 2017

xxii Where there is a need for the provision of urgent legal services before an application can be considered by Council, the Chief Executive Officer, together with the Shire President, has authorisation to the value of $15,000 with the power to make such an authorisation delegated to the CEO and Shire President in writing under section 5.42 of

the Local Government Act 1995. The use of this delegation shall require explicit dual authorisation from both the Chief Executive Officer and the Shire President and Council shall be advised immediately should the delegation be exercised, was granted by Resolution no. 2017/000 on 16 November 2017

xxiii Authority to attend Native Title Claim mediations, to which the Shire is a party, convened by the Federal Court to represent the Shire’s interests and to take all action necessary to facilitate agreement of a final Minute of Proposed Consent Determination

for each claim. Final Proposed Minutes of Consent Determinations will be reported to Council for final agreement and authority to sign on behalf of the Shire. Resolution no. 2017/000 on 16 November 2017

xxiv Amended for the Duncan Road and Gordon Downs Road upgrading project and consistency with Policy A11 Procurement of Goods and Services. Resolution no.2019/075 on 20 June 2019.

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APPENDIX 9.4.1A

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APPENDIX 9.4.1B

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Appendix C CEO's Credit Card Transactions

Credit Card Transactions for the Statement Period 27/04/2019 - 28/05/2019User Name Commit Description Merchant Name Purchase Date Amount

Mason Noel

SHIRE OF HALLS

CREEK 29/04/2019 251.00$

Mason Noel KMART ONLINE 2/05/2019 170.00$

Mason Noel BP HALLS CREEK OPT 3/05/2019 143.35$

Mason Noel CALTEX BROOME 5/05/2019 205.80$

Mason Noel ORDCO 7/05/2019 1,622.50$

Mason Noel COLES EXPRESS 6952 10/05/2019 200.00$

Mason Noel TAYLOR'S STORE 11/05/2019 219.95$

Mason Noel BP HALLS CREEK OPT 17/05/2019 200.17$

Mason Noel Ord River Roadhouse 20/05/2019 144.50$ Total Spend for May 2019 Statement 3,157.27$

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APPENDIX 9.4.1C

SCHEDULE OF SUNDRY CREDITOR ACCOUNTS PAID BY AUTHORITY (SUMMARY)

01/05/2019 to 31/05/2019

Chq/EFT Date Name Description Amount

EFT22888 23/05/2019 AERODROME MANAGEMENT SERVICES

PTY LTD (AMS)

AERODROME OPERATION AND

MANAGEMENT SERVICE

-30,104.24

AERODROME MANAGEMENT SERVICES PTY LTD (AMS) Total -30,104.24

EFT22803 09/05/2019 AGM AUTOMATION NORTH SUPPLY AND INSTALL GATE -8,883.05

EFT22842 16/05/2019 AGM AUTOMATION NORTH INSTALL A GATE -8,883.05

AGM AUTOMATION NORTH Total -77,974.58

EFT22852 16/05/2019 ALLGEAR MOTORCYCLES & SMALL

ENGINES

PARTS FOR VEHICLES & DEPOT -1,845.19

ALLGEAR MOTORCYCLES & SMALL ENGINES Total -1,845.19

EFT22776 06/05/2019 ANGELENE PETREVSKI (HALLS CREEK

HAWKS FOOTBALL CLUB)

PLAYER PERFORMANCE

AWARDS

-500.00



PLAYER PERFORMANCE

AWARDS

-500.00

ANGELENE PETREVSKI (HALLS CREEK HAWKS FOOTBALL CLUB) Total -1,000.00



PLAYER PERFORMANCE

AWARDS

-500.00

ANGELENE PETREVSKI (HALLS CREEK HAWKS FOOTBALL CLUB) Total -500.00

EFT22766 06/05/2019 ARAC REFRIGERATION & AIR

CONDITIONING PTY LTD

AIRCON SERVICE -320.00

ARAC REFRIGERATION & AIR CONDITIONING PTY LTD Total -320.00

EFT22877 23/05/2019 AST MANAGEMENT (CONFERENCE AND

EDUCATION MANAGEMENT PTY LTD)

CONFERENCE REGISTRATION -1,434.00

AST MANAGEMENT (CONFERENCE AND EDUCATION MANAGEMENT PTY

LTD) Total

-1,434.00

EFT22780 06/05/2019 AUSTRALIA POST (SHIRE POSTAL

ACCOUNT)

POSTAL CHARGES -93.93

AUSTRALIA POST (SHIRE POSTAL ACCOUNT) Total -93.93

EFT22807 09/05/2019 AUSTRALIAN SERVICES UNION WA Payroll deductions -25.90

EFT22883 23/05/2019 AUSTRALIAN SERVICES UNION WA Payroll deductions -25.90

AUSTRALIAN SERVICES UNION WA Total -51.80

DD16776.9 07/05/2019 AUSTRALIAN SUPER Superannuation contributions -5,105.57

DD16808.9 21/05/2019 AUSTRALIAN SUPER Superannuation contributions -5,154.64

AUSTRALIAN SUPER Total -10,260.21

EFT22809 09/05/2019 AUSTRALIAN TAX OFFICE (ATO) - OTHER

NON-PAYG PAYMENTS ONLY

Payroll deductions -278.54

EFT22885 23/05/2019 AUSTRALIAN TAX OFFICE (ATO) - OTHER

NON-PAYG PAYMENTS ONLY


AUSTRALIAN TAX OFFICE (ATO) - OTHER NON-PAYG PAYMENTS ONLY Total -557.08

EFT22747 02/05/2019 AUSTRALIAN TAXATION OFFICE (ATO) BAS

PAYMENTS ONLY

BAS RETURN - MARCH 2019 -121,510.00

EFT22854 16/05/2019 AUSTRALIAN TAXATION OFFICE (ATO) BAS

PAYMENTS ONLY

BAS RETURN - APRIL 2019 -13,397.00

AUSTRALIAN TAXATION OFFICE (ATO) BAS PAYMENTS ONLY Total -134,907.00

EFT22793 09/05/2019 BANK OF IDEAS ASSISTANCE WITH JUVENILE

JUSTICE STRATEGY

FORMULATION

-2,200.00

BANK OF IDEAS Total -2,200.00

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APPENDIX 9.4.2A


EFT22796 09/05/2019 BEINGTHERE SOLUTIONS PTY LTD MONTHLY FEE -715.00

EFT22914 30/05/2019 BEINGTHERE SOLUTIONS PTY LTD DUET SPEAKER/ MICROPHONE

& LOGITECH C920 COMBO

-530.00

BEINGTHERE SOLUTIONS PTY LTD Total -1,245.00

EFT22847 16/05/2019 BGC CEMENT CEMENT -7,514.10

BGC CEMENT Total -7,514.10

EFT22831 16/05/2019 BOAB CLEANING (MEGAN KILDEY) CONTRACT CLEANING -14,286.25

BOAB CLEANING (MEGAN KILDEY) Total -14,286.25

EFT22750 02/05/2019 BOC LTD BOC KIT & TOOLS -808.09

BOC LTD Total -808.09

EFT22785 09/05/2019 BONNIE ROSITA EDWARDS 18/19 COUNCILLOR

ALLOWANCE PE 07/05/2019

-489.46

EFT22892 23/05/2019 BONNIE ROSITA EDWARDS 18/19 COUNCILLOR


-489.46

BONNIE ROSITA EDWARDS Total -978.92

EFT22792 09/05/2019 BOOKEASY PTY LTD MONTHLY FEE -220.00

BOOKEASY PTY LTD Total -220.00

EFT22801 09/05/2019 BRETT PERKINS 18/19 COUNCILLOR


-489.46

EFT22897 23/05/2019 BRETT PERKINS 18/19 COUNCILLOR


-489.46

BRETT PERKINS Total -978.92

EFT22789 09/05/2019 BROOME CONTRACTING (INCARTA PTY

LTD)

RFT2017-14 - CLAIM#2 -281,101.70

BROOME CONTRACTING (INCARTA PTY LTD) Total -281,101.70

DD16776.4 07/05/2019 BT SUPER FOR LIFE (SYDNEY) Payroll deductions -503.27

DD16808.4 21/05/2019 BT SUPER FOR LIFE (SYDNEY) Payroll deductions -503.27

BT SUPER FOR LIFE (SYDNEY) Total -1,006.54

EFT22864 23/05/2019 BUSHCAMP SURPLUS STORES (BUSHCAMP

ENTERPRISES PTY LTD)

UNIFORM -407.80

BUSHCAMP SURPLUS STORES (BUSHCAMP ENTERPRISES PTY LTD) Total -407.80

EFT22834 16/05/2019 CAMPING, CLOTHING & RURAL (CCR) LAYER PALLET & RED HEN

LAYER

-154.00

CAMPING, CLOTHING & RURAL (CCR) Total -154.00

EFT22837 16/05/2019 CASTLEDINE GREGORY LEGAL ADVICE -6,945.40

CASTLEDINE GREGORY Total -6,945.40

DD16829.1 31/05/2019 CBA - CREDIT CARDS ONLY CREDIT CARD TRANSACTIONS

PROCESSED & APPROVED

THROUGH PROMASTER (SEE

APPENDIX FOR MORE DETAILS)

-52,941.91

CBA - CREDIT CARDS ONLY Total -52,941.91

DD16801.1 31/05/2019 CBA - OTHER DIRECT DEBITS ONLY CBA BANK FEES - APRIL 2019 -747.31

DD16803.1 31/05/2019 CBA - OTHER DIRECT DEBITS ONLY CBA FEE - APRIL 2019 -0.11

CBA - OTHER DIRECT DEBITS ONLY Total -747.42

EFT22843 16/05/2019 CDH CORPORATION PTY LTD DOORS -1,215.46

CDH CORPORATION PTY LTD Total -1,215.46

EFT22927 30/05/2019 CENTRAL REGIONAL TAFE COURSE ENROLMENT -329.20

CENTRAL REGIONAL TAFE Total -329.20

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EFT22788 09/05/2019 CHRISTOPHER LOESSL 18/19 COUNCILLOR


-580.33

EFT22895 23/05/2019 CHRISTOPHER LOESSL 18/19 COUNCILLOR


-580.33

CHRISTOPHER LOESSL Total -1,160.66

DD16776.3 07/05/2019 COLONIAL FIRST STATE FIRST CHOICE

WHOLESALE SUPERANNUATION


DD16808.3 21/05/2019 COLONIAL FIRST STATE FIRST CHOICE

WHOLESALE SUPERANNUATION


COLONIAL FIRST STATE FIRST CHOICE WHOLESALE SUPERANNUATION Total -1,050.02

DD16776.6 07/05/2019 COLONIAL SUPER RETIREMENT FUND -

COMMONWEALTH PERSONAL

SUPERANNUATION

Superannuation contributions -210.05

DD16808.6 21/05/2019 COLONIAL SUPER RETIREMENT FUND -

COMMONWEALTH PERSONAL

SUPERANNUATION

Superannuation contributions -210.05

COLONIAL SUPER RETIREMENT FUND - COMMONWEALTH PERSONAL

SUPERANNUATION Total

-420.10

EFT22798 09/05/2019 COMMUNITY HOUSING LTD (BOX HILL) Payroll deductions -503.00

EFT22867 23/05/2019 COMMUNITY HOUSING LTD (BOX HILL) Payroll deductions -503.00

COMMUNITY HOUSING LTD (BOX HILL) Total -1,006.00

EFT22810 09/05/2019 D & T HARDWARE KEYS -115.00

EFT22857 16/05/2019 D & T HARDWARE HARDWARE -978.80

EFT22889 23/05/2019 D & T HARDWARE HARDWARES -320.10

D & T HARDWARE Total -1,413.90

EFT22929 30/05/2019 DAN-INJECT AUSTRALASIA (A LARSEN RAE

& B.A RAE)

TRANSQUILISER -5,496.30

DAN-INJECT AUSTRALASIA (A LARSEN RAE & B.A RAE) Total -5,496.30

EFT22783 09/05/2019 DANNY CALWYN PTY LTD ROAD MAINTENANCE -17,549.77

EFT22820 16/05/2019 DANNY CALWYN PTY LTD ROAD MAINTENANCE -44,452.43

DANNY CALWYN PTY LTD Total -62,002.20

EFT22912 30/05/2019 DARWIN ABORIGINAL ART FAIR

FOUNDATION LTD (DAAF)

FEE FOR USE OF 4X3M

EXHIBITION BOOTH AT DAAF

2019

-1,122.00

DARWIN ABORIGINAL ART FAIR FOUNDATION LTD (DAAF) Total -1,122.00

EFT22771 06/05/2019 DATACOM SOLUTIONS (AU) PTY LTD ADDITIONAL CONSULTING -7,546.00

DATACOM SOLUTIONS (AU) PTY LTD Total -7,546.00

EFT22800 09/05/2019 DEAN GRAHAM EXPENSE CLAIM -24.33

EFT22871 23/05/2019 DEAN GRAHAM EXPENSE CLAIM -305.51

DEAN GRAHAM Total -329.84

EFT22908 30/05/2019 DEAN WILSON TRANSPORT FRIEGHT -335.18

DEAN WILSON TRANSPORT Total -335.18

EFT22777 06/05/2019 DEPT. OF FIRE & EMERGENCY SERVICES ESL LEVY APRIL 2019 -1,246.99

DEPT. OF FIRE & EMERGENCY SERVICES Total -1,246.99

EFT22856 16/05/2019 DERBY VISITOR CENTRE ROAD GUIDE -339.49

DERBY VISITOR CENTRE Total -339.49

EFT22840 16/05/2019 DESMOND (JNR) ALLAN DARBY (AUSPOST

CARD TEMPORARY USE)

TRAINING -639.00

DESMOND (JNR) ALLAN DARBY (AUSPOST CARD TEMPORARY USE) Total -639.00

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EFT22814 10/05/2019 DRAEGER AUSTRALIA PTY LTD HYDROSTATIC TESTING &

OXYGEN REFILL

-419.65

DRAEGER AUSTRALIA PTY LTD Total -419.65

DD16776.12 07/05/2019 DRANSFIELD SUPER FUND Superannuation contributions -511.93

DD16808.12 21/05/2019 DRANSFIELD SUPER FUND Superannuation contributions -511.93

DRANSFIELD SUPER FUND Total -1,023.86

EFT22833 16/05/2019 EASYWEB DIGITAL PTY LTD PUBLIC WIFI -451.66

EASYWEB DIGITAL PTY LTD Total -451.66

EFT22733 02/05/2019 EDEM EDUSEI EXPENSE CLAIM -75.00

EDEM EDUSEI Total -75.00

EFT22931 30/05/2019 ELIZABETH MOORE EXPENSE CLAIM -54.30

ELIZABETH MOORE Total -54.30

EFT22928 30/05/2019 ENZED WELSHPOOL (BELTRAMO

BUSINESS TRUST)

VEHICLE PARTS -82.89

ENZED WELSHPOOL (BELTRAMO BUSINESS TRUST) Total -82.89

DD16776.11 07/05/2019 ESSENTIAL SUPER Superannuation contributions -1,052.56

DD16808.11 21/05/2019 ESSENTIAL SUPER Superannuation contributions -1,077.86

ESSENTIAL SUPER Total -2,130.42

EFT22772 06/05/2019 FARAH RUMMANI EXPENSE CLAIM -13.80

EFT22836 16/05/2019 FARAH RUMMANI EXPENSE CLAIM -20.39

FARAH RUMMANI Total -34.19

EFT22768 06/05/2019 FAST FINISHING SERVICES (CLASSIC

BOOKBINDERS)

BIND DOCUMENTS -453.75

FAST FINISHING SERVICES (CLASSIC BOOKBINDERS) Total -453.75

EFT22915 30/05/2019 FINCAR (NOVATED LEASE PAYMENTS) Payroll deductions -4,687.97

FINCAR (NOVATED LEASE PAYMENTS) Total -4,687.97

EFT22853 16/05/2019 FREEMAN LOCKSMITHS (FREEMAN

NOMINEES PTY LTD)

LOCKS - DCP OFFICE -198.00

FREEMAN LOCKSMITHS (FREEMAN NOMINEES PTY LTD) Total -198.00

EFT22778 06/05/2019 FRESH BAKERY HOUSE HALLS CREEK ROLLS & BREAD -110.40

EFT22880 23/05/2019 FRESH BAKERY HOUSE HALLS CREEK SANDWICH FOR ART CENTRE

BOARD MEETING

-84.00

FRESH BAKERY HOUSE HALLS CREEK Total -194.40

EFT22822 16/05/2019 G & V ROBERTS PTY LTD FRIEGHT -363.00

G & V ROBERTS PTY LTD Total -363.00

EFT22813 10/05/2019 G BISHOPS TRANSPORT SERVICES PTY LTD FRIEGHT -330.00

G BISHOPS TRANSPORT SERVICES PTY LTD Total -330.00

EFT22740 02/05/2019 GEORGE DEMI (DODGE CITY BOYS) BAND NIGHT IN THE PARK -500.00

GEORGE DEMI (DODGE CITY BOYS) Total -500.00

EFT22799 09/05/2019 GREENFIELD TECHNICAL SERVICE

(ROADSTONE WEST PTY LTD)

ENGINEERING SERVICES -45,480.14







GREENFIELD TECHNICAL SERVICE (ROADSTONE WEST PTY LTD) Total -56,709.94

EFT22846 16/05/2019 HALLS CREEK CARAVAN PARK (LANUS

NOMINEES PTY LTD)

GAS BOTTLE REFILL - SHIRE

STAFF BREAKFAST

-156.50

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HALLS CREEK CARAVAN PARK (LANUS NOMINEES PTY LTD) Total -156.50

EFT22730 02/05/2019 HALLS CREEK HOME & HALLS CREEK

ELECTRICAL & REFRIGERATION

CURTAIN ROD & EYELETS -146.75

EFT22911 30/05/2019 HALLS CREEK HOME & HALLS CREEK

ELECTRICAL & REFRIGERATION

SAMSUNG GALAXY A30 -1,586.00

HALLS CREEK HOME & HALLS CREEK ELECTRICAL & REFRIGERATION Total -1,732.75

EFT22734 02/05/2019 HALLS CREEK MEAT SUPPLY (EMPIRE PTY

LTD ATF PERKINS TRUST)

SAUSAGES FOR ANZAC DAY -168.87

EFT22773 06/05/2019 HALLS CREEK MEAT SUPPLY (EMPIRE PTY

LTD ATF PERKINS TRUST)

SAUSAGES FOR MAY COUNCIL

MEETING

-85.21

HALLS CREEK MEAT SUPPLY (EMPIRE PTY LTD ATF PERKINS TRUST) Total -254.08

EFT22861 23/05/2019 HALLS CREEK MOTEL CATERING -545.00

HALLS CREEK MOTEL Total -545.00

EFT22726 02/05/2019 HALLS CREEK MULTI SERVICES (WARLOR

PTY LTD)

REPAIR TO VANDALISM -2,518.78

HALLS CREEK MULTI SERVICES (WARLOR PTY LTD) Total -2,518.78

EFT22743 02/05/2019 HALLS CREEK SERVICE STATION (BAZ

INDUSTRIES PTY LTD)

FUEL PURCHASE MARCH 2019 -20,893.01

EFT22851 16/05/2019 HALLS CREEK SERVICE STATION (BAZ

INDUSTRIES PTY LTD)

ITEMS FOR DEPOT -62.50

HALLS CREEK SERVICE STATION (BAZ INDUSTRIES PTY LTD) Total -20,955.51

EFT22779 06/05/2019 HALLS CREEK TOYOTA (BAZ INDUSTRIES

PTY LTD)

VEHICLE SERVICE -977.80

HALLS CREEK TOYOTA (BAZ INDUSTRIES PTY LTD) Total -977.80

EFT22839 16/05/2019 HALLS CREEK TYRES PTY LTD TYRES -3,885.90

EFT22921 30/05/2019 HALLS CREEK TYRES PTY LTD TYRES & RIM -885.50

HALLS CREEK TYRES PTY LTD Total -4,771.40

DD16776.2 07/05/2019 HESTA SUPER FUND Payroll deductions -697.06

DD16808.2 21/05/2019 HESTA SUPER FUND Superannuation contributions -88.10

HESTA SUPER FUND Total -785.16

EFT22845 16/05/2019 HUNTER SPECIALISED MECHANICAL

(FLADEL HOLDINGS PTY LTD)

VEHICLE FIELD SERVICE -10,001.45

HUNTER SPECIALISED MECHANICAL (FLADEL HOLDINGS PTY LTD) Total -10,001.45

EFT22925 30/05/2019 IBIS PERTH (HI OPERATIONS PTY LIMITED) TRAINING -611.00

IBIS PERTH (HI OPERATIONS PTY LIMITED) Total -611.00

EFT22873 23/05/2019 IBIS STYLES KUNUNURRA (GARRETT

HOSPITALITY REGIONAL HOTELS PTY LTD)

TRAINING -129.00

IBIS STYLES KUNUNURRA (GARRETT HOSPITALITY REGIONAL HOTELS PTY

LTD) Total

-129.00

EFT22729 02/05/2019 IGA X-PRESS (HALLS CREEK) CATERING -534.45

EFT22767 06/05/2019 IGA X-PRESS (HALLS CREEK) FRUITS AND FOOD -1,009.32

EFT22791 09/05/2019 IGA X-PRESS (HALLS CREEK) GROCERIES -189.27

EFT22863 23/05/2019 IGA X-PRESS (HALLS CREEK) NIGHT PATROL PROGRAM -900.92

EFT22910 30/05/2019 IGA X-PRESS (HALLS CREEK) VOUCHERS FOR YOUTH

PROGRAM

-3,756.28

IGA X-PRESS (HALLS CREEK) Total -6,390.24

EFT22802 09/05/2019 INLOGIK PTY LTD MONTHLY FEE -423.50

INLOGIK PTY LTD Total -423.50

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EFT22887 23/05/2019 IT VISION MONTHLY RATES SERVICE -2,608.43

IT VISION Total -2,608.43

EFT22907 30/05/2019 IVAN BRIDGE EXPENSE CLAIM -144.33

IVAN BRIDGE Total -144.33

EFT22812 09/05/2019 IXOM OPERATIONS PTY LTD SERVICE FEE -209.55

IXOM OPERATIONS PTY LTD Total -209.55

EFT22855 16/05/2019 JACKSONS DRAWING SUPPLIES PTY LTD BRUSHES & ART SUPPLIES -11.00

JACKSONS DRAWING SUPPLIES PTY LTD Total -11.00

EFT22815 10/05/2019 JAMIE COPELAND EXPENSE CLAIM -919.52

EFT22923 30/05/2019 JAMIE COPELAND EXPENSE CLAIM -234.66

JAMIE COPELAND Total -1,154.18

EFT22930 30/05/2019 JODIE TAYLOR RELOCATION EXPENSES -1,017.52

JODIE TAYLOR Total -1,017.52

EFT22878 23/05/2019 JOSEPH MENMUIR EXPENSE CLAIM -139.30

JOSEPH MENMUIR Total -139.30

EFT22869 23/05/2019 KEVIN KELLY EXPENSE CLAIM -376.67

KEVIN KELLY Total -376.67

EFT22763 03/05/2019 KIM CHUA RELOCATION EXPENSES -2,271.54

EFT22841 16/05/2019 KIM CHUA CASH ADVANCE -200.00

KIM CHUA Total -2,471.54

EFT22849 16/05/2019 KIMBERLEY COMMUNICATIONS RADIOS -1,077.00

KIMBERLEY COMMUNICATIONS Total -1,077.00

EFT22932 30/05/2019 KIMBERLEY HOTEL ACCOMMODATION & MEALS -1,970.90

KIMBERLEY HOTEL Total -1,970.90

EFT22738 02/05/2019 KIMBERLEY TRUSS (NORTRUSS (NT) PTY

LTD)

STIHL BACK PACK BLOWER -1,998.00

KIMBERLEY TRUSS (NORTRUSS (NT) PTY LTD) Total -1,998.00

EFT22850 16/05/2019 KIMBERLEY TYRES (BAZ INDUSTRIES PTY

LTD)

EXIDE BATTERY -586.30

EFT22933 30/05/2019 KIMBERLEY TYRES (BAZ INDUSTRIES PTY

LTD)

BATTERY -396.00

KIMBERLEY TYRES (BAZ INDUSTRIES PTY LTD) Total -982.30

EFT22917 30/05/2019 KUNUNURRA FURNISHINGS BAR STOOLS -238.00

KUNUNURRA FURNISHINGS Total -238.00

EFT22765 06/05/2019 KUNUNURRA HOME & GARDEN (MITRE 10

KUNUNURRA)

TRIMMER LINE & DRILL SPADE

BIT

-23.25

EFT22862 23/05/2019 KUNUNURRA HOME & GARDEN (MITRE 10

KUNUNURRA)

GARDEN SUPPLIES -236.15

KUNUNURRA HOME & GARDEN (MITRE 10 KUNUNURRA) Total -259.40

EFT22746 02/05/2019 KURURRUNGKU STORE (BILLILUNA) GROCERIES -497.00

KURURRUNGKU STORE (BILLILUNA) Total -497.00

EFT22808 09/05/2019 LGRCEU (WA SHIRE COUNCILS UNION) Payroll deductions -19.40

EFT22884 23/05/2019 LGRCEU (WA SHIRE COUNCILS UNION) Payroll deductions -19.40

LGRCEU (WA SHIRE COUNCILS UNION) Total -38.80

EFT22918 30/05/2019 LOCAL COMMUNITY INSURANCE SERVICES ART CENTRE INSURANCE

BUSINESS PACK

-4,797.94

LOCAL COMMUNITY INSURANCE SERVICES Total -4,797.94

DD16776.13 07/05/2019 LOCAL GOVERNMENT SUPER SCHEME Superannuation contributions -873.60

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DD16808.13 21/05/2019 LOCAL GOVERNMENT SUPER SCHEME Superannuation contributions -873.60

LOCAL GOVERNMENT SUPER SCHEME Total -1,747.20

EFT22790 09/05/2019 LOVELL MACHINERY (CLIVE M LOVELL) ROAD MAINTENANCE -7,533.20



LOVELL MACHINERY (CLIVE M LOVELL) Total -43,723.20

EFT22731 02/05/2019 LYNDELLE WILSON CONSULTING -1,125.00

LYNDELLE WILSON Total -1,125.00

EFT22916 30/05/2019 MAGIQ - (NCS CHAMELEON LTD) MAGIQ DOCUMENTS

SOFTWARE

-10,591.90

MAGIQ - (NCS CHAMELEON LTD) Total -10,591.90

EFT22784 09/05/2019 MALCOLM HACK EDWARDS 18/19 COUNCILLOR


-852.92

EFT22891 23/05/2019 MALCOLM HACK EDWARDS 18/19 COUNCILLOR


-852.92

MALCOLM HACK EDWARDS Total -1,705.84

EFT22832 16/05/2019 MARKETFORCE ADVERTISING -1,521.64

MARKETFORCE Total -1,521.64

EFT22811 09/05/2019 METALAND (KUNUNURRA) TOOLS & PARTS -6,507.44

EFT22890 23/05/2019 METALAND (KUNUNURRA) HARDWARES FOR ART CENTRE -1,093.12

METALAND (KUNUNURRA) Total -7,600.56

EFT22737 02/05/2019 MISS MAUD SWEDISH HOTEL MEALS & ACCOMMODATION

FOR TRAINING

-991.30

MISS MAUD SWEDISH HOTEL Total -991.30

DD16776.1 07/05/2019 MTAA SUPERANNUATION FUND Payroll deductions -1,113.28

DD16808.1 21/05/2019 MTAA SUPERANNUATION FUND Payroll deductions -916.93

MTAA SUPERANNUATION FUND Total -2,030.21

EFT22775 06/05/2019 NATHAN JAMES STRETCH (YARDGEE

DOCKERS FOOTBALL CLUB)

PLAYER PERFORMANCE

AWARDS

-500.00



PLAYER PERFORMANCE

AWARDS

-500.00



PLAYER PERFORMANCE

AWARDS

-500.00

NATHAN JAMES STRETCH (YARDGEE DOCKERS FOOTBALL CLUB) Total -1,500.00

EFT22926 30/05/2019 NEIL MANSELL TRANSPORT PTY LTD FRIEGHT -49.50

NEIL MANSELL TRANSPORT PTY LTD Total -49.50

EFT22723 02/05/2019 NORTH REGIONAL TAFE FIRST AID TRAINING -113.50

EFT22821 16/05/2019 NORTH REGIONAL TAFE FIRE WARDEN COURSE -677.40

NORTH REGIONAL TAFE Total -790.90

EFT22727 02/05/2019 OFFICE MAX STATIONARY -4,741.89

EFT22827 16/05/2019 OFFICE MAX OFFICE CHAIRS FOR POST

OFFICE

-2,523.94

OFFICE MAX Total -7,265.83

EFT22724 02/05/2019 OFFICE NATIONAL (KUNUNURRA) TONERS -478.40

EFT22764 06/05/2019 OFFICE NATIONAL (KUNUNURRA) STATIONERY FOR ART CENTRE -163.80

EFT22823 16/05/2019 OFFICE NATIONAL (KUNUNURRA) YEAR PLANNER -1,345.30

OFFICE NATIONAL (KUNUNURRA) Total -1,987.50

24517 09/05/2019 OPTUS COMMUNICATIONS SAT PHONE CHARGES -148.72

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OPTUS COMMUNICATIONS Total -148.72

EFT22920 30/05/2019 ORD FUEL SUPPLIES PRE-MIX COOLANT -1,560.28

ORD FUEL SUPPLIES Total -1,560.28

EFT22770 06/05/2019 OUTSTATIONS AUSTRALIA T&TC STOCK -1,610.95

OUTSTATIONS AUSTRALIA Total -1,610.95

24515 02/05/2019 PIVOTEL SATELLITE PTY LTD SAT PHONE CHARGES -396.59

24522 23/05/2019 PIVOTEL SATELLITE PTY LTD SAT PHONE CHARGES -456.00

PIVOTEL SATELLITE PTY LTD Total -852.59

EFT22838 16/05/2019 POOLWERX BROOME (J & N MOORE) CALCIUM HYPOCHLORITE -4,378.72

POOLWERX BROOME (J MOORE & N MOORE) Total -4,378.72

EFT22748 02/05/2019 PORT PRINTING PTY LTD BUSINESS CARDS -209.00

PORT PRINTING PTY LTD Total -209.00

EFT22797 09/05/2019 QUICK & EASY FINANCE Payroll deductions -185.00

EFT22866 23/05/2019 QUICK & EASY FINANCE Payroll deductions -185.00

QUICK & EASY FINANCE Total -370.00

EFT22751 02/05/2019 REGIONAL POWER CORPORATION UTILITIES -6,146.58



REGIONAL POWER CORPORATION Total -19,142.75

DD16776.10 07/05/2019 REST SUPERANNUATION Superannuation contributions -309.08

DD16808.10 21/05/2019 REST SUPERANNUATION Superannuation contributions -313.21

REST SUPERANNUATION Total -622.29

EFT22872 23/05/2019 RIBNGA GREEN EXPENSE CLAIM -350.00

RIBNGA GREEN Total -350.00

EFT22844 16/05/2019 ROCKWATER PTY LTD HYDROGEOLOGICAL

ASSESSMENT - DUNCAN &

GORDON DOWNS RD

-9,117.90

ROCKWATER PTY LTD Total -9,117.90

EFT22786 09/05/2019 ROSEMARY STRETCH 18/19 COUNCILLOR


-489.46

EFT22893 23/05/2019 ROSEMARY STRETCH 18/19 COUNCILLOR


-489.46

ROSEMARY STRETCH Total -978.92

EFT22741 02/05/2019 ROYAL FLYING DOCTOR SERVICE WILD KIMBERLEY TRAVEL

GUIDE

-718.50

ROYAL FLYING DOCTOR SERVICE Total -718.50

EFT22745 02/05/2019 ROYAL LIFE SAVING SOCIETY WA HIRE A QUALIFIED POOL

OPERATER

-34,590.05

EFT22882 23/05/2019 ROYAL LIFE SAVING SOCIETY WA HIRE A QUALIFIED POOL

OPERATER

-14,396.25

ROYAL LIFE SAVING SOCIETY WA (RLSSWA) Total -48,986.30

EFT22868 23/05/2019 SECURITY & TECHNOLOGY SERVICES

(NORWEST) PTY LTD

FIX ALARMS -330.00

SECURITY & TECHNOLOGY SERVICES (NORWEST) PTY LTD Total -330.00

EFT22725 02/05/2019 SETON AUSTRALIA (BRADY AUSTRALIA PTY

LTD)

SERVICE -127.49

SETON AUSTRALIA (BRADY AUSTRALIA PTY LTD) Total -127.49

EFT22876 23/05/2019 SHEFFIELD METAL FABRICATION TRAP - TRIP PLATE -3,551.90

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SHEFFIELD METAL FABRICATION Total -3,551.90

EFT22749 02/05/2019 SHERIDAN'S FOR BADGES NAME BADGES -207.52

SHERIDAN'S FOR BADGES Total -207.52

24519 09/05/2019 SHIRE OF HALLS CREEK (PAYROLL) Payroll deductions -235.00

24523 23/05/2019 SHIRE OF HALLS CREEK (PAYROLL) Payroll deductions -349.44

SHIRE OF HALLS CREEK (PAYROLL) Total -584.44

24520 09/05/2019 SHIRE OF HALLS CREEK (YARLIYIL ART

CENTRE)

BONNET FOR PUBLIC DISPLAY -650.00

SHIRE OF HALLS CREEK (YARLIYIL ART CENTRE) Total -650.00

EFT22934 30/05/2019 SHIRE OF WYNDHAM-EAST KIMBERLEY

(SWEK)

NORTHERN AUSTRALIA

CONFERENCE

-1,459.95

SHIRE OF WYNDHAM-EAST KIMBERLEY (SWEK) Total -1,459.95

24518 09/05/2019 SKYMESH PTY LTD NBN -99.95

24521 16/05/2019 SKYMESH PTY LTD NBN -199.90

SKYMESH PTY LTD Total -299.85

EFT22739 02/05/2019 SLIMLINE WAREHOUSE DISPLAY SHOPS

(THE JESSEN GROUP PTY LTD )

WALL MOUNTED BROCHURE

SET & DUMP BIN

-738.96

SLIMLINE WAREHOUSE DISPLAY SHOPS (THE JESSEN GROUP PTY LTD ) Total -738.96

EFT22728 02/05/2019 SPINIFEX CONTRACTING EXCAVATE GRAVES -2,805.00

EFT22828 16/05/2019 SPINIFEX CONTRACTING SECURITY CALL OUTS -2,644.40

SPINIFEX CONTRACTING Total -5,449.40

EFT22735 02/05/2019 SPLASH ALLEY (KIGELIA INVESTMENTS PTY

LTD)

UNIFORMS -855.10

SPLASH ALLEY (KIGELIA INVESTMENTS PTY LTD) Total -855.10

DD16776.5 07/05/2019 SUNSUPER SUPERANNUATION FUND Superannuation contributions -221.35

DD16808.5 21/05/2019 SUNSUPER SUPERANNUATION FUND Superannuation contributions -221.35

SUNSUPER SUPERANNUATION FUND Total -442.70

EFT22924 30/05/2019 SUPERIOR PAK PTY LTD VEHICLE PARTS -396.75

SUPERIOR PAK PTY LTD Total -396.75

24516 02/05/2019 TELSTRA FIXED SERVICE -11,436.46

24524 30/05/2019 TELSTRA FIXED SERVICE -8,665.65

TELSTRA Total -20,102.11

DD16776.8 07/05/2019 THE TRUSTEE FOR HOBSON SUPER FUND Superannuation contributions -809.44

DD16808.8 21/05/2019 THE TRUSTEE FOR HOBSON SUPER FUND Superannuation contributions -1,199.44

THE TRUSTEE FOR HOBSON SUPER FUND Total -2,008.88

EFT22806 09/05/2019 THERESA DARBY (NEE POLKINGHORNE) CASH ADVANCE -150.00

EFT22879 23/05/2019 THERESA DARBY (NEE POLKINGHORNE) EXPENSE CLAIM -549.38

THERESA DARBY (NEE POLKINGHORNE - WESTPAC ACCOUNT) Total -699.38

EFT22860 23/05/2019 TOLL EXPRESS FRIEGHT -372.80

TOLL EXPRESS Total -372.80

EFT22858 16/05/2019 TOTALLY WORKWEAR (BROOME) UNIFORMS -1,579.40

EFT22935 30/05/2019 TOTALLY WORKWEAR (BROOME) UNIFORMS -290.00

TOTALLY WORKWEAR (BROOME) Total -1,869.40

EFT22794 09/05/2019 TREVOR HOWARD BEDFORD 18/19 COUNCILLOR


-489.46

EFT22896 23/05/2019 TREVOR HOWARD BEDFORD 18/19 COUNCILLOR


-489.46

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TREVOR HOWARD BEDFORD Total -978.92

EFT22787 09/05/2019 VIRGINIA O'NEIL 18/19 COUNCILLOR


-489.46

EFT22894 23/05/2019 VIRGINIA O'NEIL 18/19 COUNCILLOR


-489.46

VIRGINIA O'NEIL Total -978.92

EFT22795 09/05/2019 VISION POWER PTY LTD REPAIR ALL LIGHTS AT OVAL -23,339.25

EFT22830 16/05/2019 VISION POWER PTY LTD BUILDING MAINTENANCE -701.03

EFT22865 23/05/2019 VISION POWER PTY LTD SOLAR PANEL MAINTENANCE -2,667.23

EFT22913 30/05/2019 VISION POWER PTY LTD FOXTEL DISHES -5,034.15

VISION POWER PTY LTD Total -31,741.66

DD16776.14 07/05/2019 VISION SUPER Superannuation contributions -469.52

DD16808.14 21/05/2019 VISION SUPER Superannuation contributions -357.56

VISION SUPER Total -827.08

EFT22774 06/05/2019 WA CONTRACT RANGER SERVICES PTY LTD CONTRACT RANGER -10,687.72

WA CONTRACT RANGER SERVICES PTY LTD Total -10,687.72

DD16776.7 07/05/2019 WA SUPER Payroll deductions -8,238.19

DD16808.7 21/05/2019 WA SUPER Payroll deductions -8,619.64

WA SUPER Total -16,857.83

EFT22824 16/05/2019 WARMUN (TURKEY CREEK) ROADHOUSE,

MOTEL & CARAVAN PARK

SALAD FOR COUNCIL MEETING -40.00

WARMUN (TURKEY CREEK) ROADHOUSE, MOTEL & CARAVAN PARK

(CANILA PTY LTD) Total

-40.00

EFT22736 02/05/2019 WARMUN COMMUNITY (TURKEY CREEK)

INC

ACCOMMODATION DOG

CONTROL

-85.00

WARMUN COMMUNITY (TURKEY CREEK) INC Total -85.00

EFT22826 16/05/2019 WEST AUSTRALIAN NEWSPAPERS LIMITED

(THE WEST AUSTRALIAN)

ADVERTISING -557.70

WEST AUSTRALIAN NEWSPAPERS LIMITED (THE WEST AUSTRALIAN) Total -557.70

EFT22744 02/05/2019 WESTNET PTY LTD MONTHLY CHARGE -99.95

EFT22881 23/05/2019 WESTNET PTY LTD MONTHLY CHARGE -99.95

WESTNET PTY LTD Total -199.90

EFT22825 16/05/2019 WESTPRINT HERITAGE MAPS PTY LTD KIMBERLEY FEAT MAP -269.10

WESTPRINT HERITAGE MAPS PTY LTD Total -269.10

EFT22742 02/05/2019 WESTRAC PTY LTD VEHICLE PARTS -491.78

EFT22848 16/05/2019 WESTRAC PTY LTD VEHICLE PARTS -1,627.35

WESTRAC PTY LTD Total -2,119.13

EFT22886 23/05/2019 YURA YUNGI MEDICAL SERVICE

ABORIGINAL CORPORATION

PRE-EMPLOYMENT MEDICAL -215.00

YURA YUNGI MEDICAL SERVICE ABORIGINAL CORPORATION Total -215.00

EFT22732 02/05/2019 ZHICHAO (SAM) SONG EXPENSE CLAIM -69.90

EFT22919 30/05/2019 ZHICHAO (SAM) SONG EXPENSE CLAIM -69.90

ZHICHAO (SAM) SONG Total -139.80

Total Sundry Creditor Accounts Paid by Authority $1,071,502.89

May 2019 Gross Salaries & Wages Paid $291,338.90

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SCHEDULE OF TRUST CREDITOR ACCOUNTS PAID BY AUTHORITY (SUMMARY)

01/05/2019 to 31/05/2019


EFT22899 24/05/2019 BONNIE DEEGAN YAC ARTIST REMITTANCE -3,400.00

BONNIE DEEGAN Total -3,400.00

EFT22754 03/05/2019 BUILDING SERVICES LEVY (DEPT. OF

MINES, INDUSTRY REGULATION & SAFETY)

BSL REMITTIANCE -339.90

BUILDING SERVICES LEVY (DEPT. OF MINES, INDUSTRY REGULATION & SAFETY)

Total

-339.90

EFT22900 24/05/2019 BUNGLE BUNGLE CARAVAN PARK &

EXPEDITIONS KIMBERLEY OUTBACK

TOURS & NT OUTBACK TOURS

T&TC OPERATOR REMITTANCE -61.25

BUNGLE BUNGLE CARAVAN PARK & EXPEDITIONS KIMBERLEY OUTBACK TOURS

& NT OUTBACK TOURS Total

-61.25

EFT22819 13/05/2019 DALLAS FLETCHER ARTIST REMITTANCE SALE OF

BONNET

-500.00

DALLAS FLETCHER Total -500.00

2723 03/05/2019 DEPT, OF COMMERCE CONSUMER

PROTECTION - BOND ADMINISTRATOR

REMITTANCE OF RENTAL BOND -1,198.40

DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR Total -1,198.40

2727 30/05/2019 DEPT. OF TRANSPORT (DOT) DOT REMITTANCE -8,918.65

DD16805.1 17/05/2019 DEPT. OF TRANSPORT (DOT) DOT REMITTANCE -9,635.95

DEPT. OF TRANSPORT (DOT) Total -18,554.60

EFT22902 24/05/2019 ERICA GALLAGHER YAC ARTIST REMITTANCE -378.00

ERICA GALLAGHER Total -378.00

EFT22756 03/05/2019 GIRLOORLOO TOURS MIMBI CAVES T&TC OPERATOR REMITTANCE -140.00

GIRLOORLOO TOURS MIMBI CAVES Total -140.00

EFT22906 30/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE -2,669.50

GREYHOUND AUSTRALIA PTY LTD Total -2,669.50

DD16759.2 01/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE -2,546.00

GREYHOUND AUSTRALIA PTY LTD Total -2,546.00

EFT22898 24/05/2019 HALLS CREEK MOTEL T&TC OPERATOR REMITTANCE -175.00

HALLS CREEK MOTEL Total -175.00

EFT22752 03/05/2019 HELISPIRIT (PREV. HELIWORK) T&TC OPERATOR REMITTANCE -1,746.50

HELISPIRIT (PREV. HELIWORK) Total -1,746.50

EFT22760 03/05/2019 INTEGRITY COACH LINES (AUST.) PTY LTD T&TC OPERATOR REMITTANCE -256.70

INTEGRITY COACH LINES (AUST.) PTY LTD Total -256.70

EFT22818 10/05/2019 JACQUILINE WHISPUTT YAC ARTIST REMITTANCE -198.00

JACQUILINE WHISPUTT Total -198.00

EFT22903 24/05/2019 JANET DREAMER YAC ARTIST REMITTANCE -1,284.00

JANET DREAMER Total -1,284.00

EFT22816 10/05/2019 JEANNETTE SWAN YAC ARTIST REMITTANCE -180.00

JEANNETTE SWAN Total -180.00

EFT22905 24/05/2019 JOHNATHON JOHNSON YAC ARTIST REMITTANCE -465.60

JOHNATHON JOHNSON Total -465.60

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EFT22904 24/05/2019 JUDITH BUTTERS YAC ARTIST REMITTANCE -1,644.00

JUDITH BUTTERS Total -1,644.00

EFT22758 03/05/2019 KIMBERLEY AIR TOURS T&TC OPERATOR REMITTANCE -328.12

KIMBERLEY AIR TOURS Total -328.12

EFT22757 03/05/2019 KIMBERLEY HOTEL (HCT&TC BOOKINGS) T&TC OPERATOR REMITTANCE -160.12

KIMBERLEY HOTEL (HCT&TC BOOKINGS) Total -160.12

EFT22759 03/05/2019 KINGFISHER TOURS T&TC OPERATOR REMITTANCE -1,347.50

KINGFISHER TOURS Total -1,347.50

EFT22753 03/05/2019 LAKE ARGYLE CRUISES T&TC OPERATOR REMITTANCE -481.25

LAKE ARGYLE CRUISES Total -481.25

EFT22817 10/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE -234.00

EFT22901 24/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE -2,520.00

MAUREEN DEEGAN Total -2,754.00

2724 03/05/2019 SHIRE OF HALLS CREEK (TRUST) RETURN OF FACILITY HIRE BOND -1,011.16

2725 10/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION -408.00

2726 24/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION -4,228.15

SHIRE OF HALLS CREEK (TRUST) Total -5,647.31

EFT22755 03/05/2019 THE SPINIFEX HOTEL T&TC OPERATOR REMITTANCE -315.00

THE SPINIFEX HOTEL Total -315.00

EFT22762 03/05/2019 YEEDA KIMBERLEY TOURS (BUNGLE

BUNGLES) KIMBERLEY OUTBACK TOURS &

NT OUTBACK TOURS

T&TC OPERATOR REMITTANCE -551.25

YEEDA KIMBERLEY TOURS (BUNGLE BUNGLES) KIMBERLEY OUTBACK TOURS &

NT OUTBACK TOURS Total

-551.25

EFT22761 03/05/2019 ZEBRA UNIQUE T&TC OPERATOR REMITTANCE -26.40

ZEBRA UNIQUE Total -26.40

Total Trust Creditor Accounts Paid by Authority $47,348.40

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SCHEDULE OF CANCELLED PAYMENTS – MUNI

01/05/2019 to 31/05/2019

PAY# OR INV# DATE NAME REASON FOR CANCELLATION AMOUNT

NIL

SCHEDULE OF CANCELLED PAYMENTS - TRUST

01/05/2019 to 31/05/2019

PAY# OR INV# DATE NAME REASON FOR CANCELLATION AMOUNT

NIL

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SCHEDULE OF CREDIT CARD TRANSACTIONS PROCESSED (DETAILED)

01/05/2019 to 31/05/2019

CARD HOLDER Date MERCHANT PURPOSE Amount

BARTON, Lloyd 22/11/2018 TENDERLINK COM Registration of tender on Tenderlink - Rec Centre 165.00

8/01/2019 ST JOHN AMBULANCE AU Aquatic Centre first aid kit supplies / replenishment 35.00

15/01/2019 SETON Mask filters for chemical handling - Aquatic and Rec 369.60

17/01/2019 SEC*APL HEALTHCARE First aid equipment for Aquatic and Rec Centre 232.90

30/01/2019 COVER MORE INS AUS V Travel Insurance J Copeland pool operators course 12.68

30/01/2019 COVER MORE INS AUS V Travel Insurance J Copeland pool operators course 1.27

30/01/2019 WOTIF Accommodation for Jamie Copeland to attend RLSSWA 637.72

31/01/2019 VIRGIN AU7952153532779 Flights KNX to Perth for Jamie Copeland to attend 810.00

31/01/2019 VIRGIN AU7951504901293 Credit Card Payment Surcharge Virgin Flights Jamie 10.53

15/02/2019 HEALTH SUPPORT SERVICE Industrial Permit Medicines and Poisons Act 2014 300.00

28/02/2019 HALLS CREEK IGA EXPQPS Snacks for staff morning tea launch of new web site 29.56

13/03/2019 GM CABS PTY LTD Taxi Fare Perth Airport to Hotel LG Finance Confer 29.09

13/03/2019 CROWN PROMENADE PERT Accommodation and breakfast Crown Promenade 859.19

16/03/2019 SPOTTO WA Taxi Fare Hotel to Perth Airport LG Finance Conference 27.41

25/03/2019 LAPTOP PLUS lap top power charger replacement 58.90

25/03/2019 HARVEY NORMAN ONLINE USB to ethernet adapter x 2 69.90

2/04/2019 QANTAS AIRWAYS LIMIT Flight tickets for Theresa Polkinghorne to attendiing 1,078.22

3/04/2019 HALLS CREEK IGA EXPQPS 2 x power extension chords 23.32

9/04/2019 BCF Australia Stores Stool for Post Office Staff 69.98

11/04/2019 INK STATION Toner replacement cartridges for office printers 2,439.80

12/04/2019 POST Halls Creek LPOHA Radio for front of house staff 44.99

1/05/2019 POST HALLS CREEK LPOHA Mobile Telephone Finance Manager 399.00

9/05/2019 POST HALLS CREEK LPOHA Decorations for community event run by Olabud 99.00

9/05/2019 POST HALLS CREEK LPOHA Olabud Doogethu community event decorations 56.95

12/05/2019 BP HALLS CREEK OPT Fuel - HC2855 100.16

BARTON, Lloyd Total Credit Card Transactions Processed 7,960.17

BURGESS, Phil 25/02/2019 KIMBERLEY CAPITAL PT Replacement Vacuum Cleaner for 3/9 John Flynn St 399.00

1/03/2019 HALLS CREEK ELECTRIC Difference between old used soundbar and new model 51.00

3/03/2019 COLES EXPRESS 6954 Fuel for HC2714 (P1051) when vehicle was dropped 73.04

8/03/2019 QANTAS AIRWAYS LIMIT Lorri Dransfield - Travel to and from OSH Course i 642.48

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Text Box

APPENDIX 9.4.2B


8/03/2019 VIRGIN AU7952154450881 Lorri Dransfield - Travel to and from OSH Course i 405.00

8/03/2019 VIRGIN AU7951505437355 Lorri Dransfield - Travel to and from OSH Course i 4.03

11/03/2019 COLES EXPRESS 6952 Diesel HC2824 (P1105) RRG Meeting Kununurra 211.26

12/03/2019 BUSHCAMP SURPLUS STO Uniforms for Winston Yaloot 1 x safety boots and 2 235.90

12/03/2019 ASHMAR NOMINEES PTY Hi-Vis Safety vests for Shire depot x 5 37.50

13/03/2019 COLES EXPRESS 6952 Fuel for HC2824 (P1105) for Duncan Road project 124.52

14/03/2019 COLES EXPRESS 6952 Water and Ice for Duncan Road Project over 2 days 4.20

14/03/2019 COLES EXPRESS 6952 Water and Ice for Duncan Road Project over 2 days 8.00

15/03/2019 POST Halls Creek LPOHA Mobile Phone for Senior Ranger; replacement as old 299.00

21/03/2019 KUNUNURRA HOME & GAR Sets of Keys cut for 4/9 John Flynn Street 46.80

21/03/2019 KUNUNURRA BETTA HOME Depot Hot Water Urn - No urn at the Depot so Works 119.95

21/03/2019 COLES 0325 BBQ Meat for the Town Crew BBQ new staff welcome 48.55

21/03/2019 COLES 0325 Skim Milk for the Shire Administration Office 31.20

1/04/2019 POST Halls Creek LPOHA Mobile phone for the new Maintenance Man 209.00

2/04/2019 POST Halls Creek LPOHA New Mobile Phone for DIA Old mobile 4 years old 209.00

12/04/2019 ASHMAR NOMINEES PTY Hi-Vis Vests to DHRS Team 30.60

12/04/2019 E/KIMBERLEY HARDWA Cupboard Hinges for various houses To be placed 107.70

16/04/2019 POST HALLS CREEK LPOHA Replacement Mobile phone for DIA 179.99

16/05/2019 SHIRE OF HALLS CREEK Aaron Bradshaw - HR Driving Theory Test 19.25

16/05/2019 SHIRE OF HALLS CREEK Aaron Bradshaw HR Driving Test (Practical) 89.15

16/05/2019 SHIRE OF HALLS CREEK Shamus Spinks HR Driving Theory Test 19.25

16/05/2019 SHIRE OF HALLS CREEK Shamus Spinks HR Driving test (Practical) 89.15

17/05/2019 L&H KUNUNURRA Globes for the Public Toilets Lighting System 192.14

21/05/2019 WEBJET Flights to Perth (return) for the 2019 Executive 1,184.26

BURGESS, Phil Total Credit Card Transactions Processed 5,070.92

GILL, Kellie 6/02/2019 POST Halls Creek LPOHA Working with Children's check - Kyle Fawcett 85.00

11/02/2019 SEEK 31224917 Ad - SEEK Assistant Rec Centre Manager 308.00

13/02/2019 POST HALLS CREEK LPOHA Working with Children's check - Abul Shumsuddin 85.00

14/02/2019 SEEK 31258330 Ad - SEEK Senior Ranger 308.00

18/02/2019 GULLIVERS TAVERN Council Chambers - Restocking of Drinks 287.84

18/02/2019 TARGETC 6574 Wine Glasses - Interagency Welcome Function 24.00

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20/02/2019 LANDGATE Certificate of Title 173 Great Northern Hwy Lot KELLY, Kevin

25.70

1/03/2019 HALLS CREEK IGA EXPQPS Morning Tea - Website Launch 4.78

1/03/2019 HALLS CREEK IGA EXPQPS Morning Tea - Website Launch 22.62

3/03/2019 WARMUN ROADHOUSE Plant P1049 - Fuel Colorado 98.90

14/03/2019 SEEK 31487950 Advertising - Tourism Centre Fixed Term position 308.00

19/03/2019 SEEK 31523469 Advertisement - Senior Ranger 308.00

21/03/2019 HALLS CREEK IGA EXPR Afternoon Tea - March Council Meeting 6.46

21/03/2019 HALLS CREEK IGA EXPR Afternoon Tea - March Council Meeting 67.18

27/03/2019 COLES EXPRESS 6952 Chambers - Bottled Water 24.00

12/04/2019 COLES EXPRESS 6952 Fuel - Colorado HC2656 95.01

16/04/2019 HALLS CREEK IGA EXPR BBQ Lunch - April Council Meeting 12.16

16/04/2019 HALLS CREEK IGA EXPR BBQ Lunch - April Council Meeting 53.66

18/04/2019 COLES EXPRESS 6952 Water & Tissues - Travel to April Council Meeting 9.00

18/04/2019 COLES EXPRESS 6952 Water & Tissues - Travel to April Council Meeting 0.95

4/05/2019 Ord River Roadhouse Fuel - HC2656 50.02

10/05/2019 AVIAIR PTY LTD Flights - Juliana Johns & Shirley Brown 160.00

13/05/2019 SHIRE OF HALLS CREEK Photo ID - Bernard Stretch - Trainee 44.00

GILL, Kellie Total Credit Card Transactions Processed 2,388.28

GLASS, Margaret 22/01/2019 BUYDIRECTONLINE Youth Hub - Olabud Doogethu/WA Police/Wunan Office

4,089.00

6/02/2019 BUYDIRECTONLINE Olabud Doogethu Relocation -150.00

25/02/2019 GREYHOUND AUSTRALIA Workers Comp - Transportation Cost - Tamara Ritchie 121.02

26/02/2019 THE KIMBERLEY GRANDE H Tamara Ritchie - Workers Comp 140.00

28/02/2019 POINCIANA ROADHOUSE Community meetings - youth issues 260.00


4/03/2019 KIMBERLEYLAND HOLIDA DLG Meeting KNX - Accommodation for Margaret 175.00

6/03/2019 Kimberleyland H Park District Leadership Group 175.00

6/03/2019 WARMUN ROADHOUSE Staff lunch - Health and Reg Team 49.90

7/03/2019 KUNUNURRA BETTA HOME L Replacement phone - Stolen Property 179.00


13/03/2019 HALLS CREEK IGA EXPR Rec Centre Clean up 180.24

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14/03/2019 SP * MR POOL MAN Test Tablets - Pool Kit Reagent - pH Testing 179.13

14/03/2019 SP * MR POOL MAN PH pool kit reagent 189.13

23/03/2019 INTNL TRANSACTION FEE INTNL TRANSACTION FEE 4.22

1/04/2019 COLES EXPRESS 6952 Fuel - HC2754 138.32

GLASS, Margaret Total Credit Card Transactions Processed 6,030.49

HAY, Jake 20/01/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 60.46

21/01/2019 POST Halls Creek LPOHA Working With Children for Lenka Rivers 85.00

30/01/2019 HALLS CREEK IGA EXPR Healthy post gym snacks and water for clients 53.38

9/02/2019 PAYPAL *FACEBOOK Advertisement for Shire of Halls Creek Facebook 5.91

11/02/2019 Ibis Styles Kununurra Accommodation for work trip: School student drop 114.00

15/02/2019 BIRTHS DEATHS & MARRIA Birth Certificate fee for client 49.00

15/02/2019 D & T HARDWARE Tech Screws for Youth Centre Billiluna Repair 24.90

17/02/2019 CANVA FOR WORK YEARLY Canva subscription for making posters flyers etc 168.62

17/02/2019 PAYPAL *WWENETWORK Multimedia Network Subscription for Youth Centre 16.08

18/02/2019 Pivotel Satellite Spottracker Subscription - GPS Locator for Vehicle 19.95

18/02/2019 COLES EXPRESS 6952 Fuel for Vehicle 1GKI098 234.65

24/02/2019 BP HALLS CREEK OPT Diesel Fuel for Vehicle 1GKI098 150.00





2/03/2019 CANVA* FOR WORK MONTH CANVA subscription for posters social media etc 18.29

3/03/2019 Autopro Broome Car Lock for Vehicle 1GKI098 25.00


6/03/2019 PAYPAL *NETFLIX.COM NETFLIX Subscription for Youth Centre - films tv 17.99

8/03/2019 PAYPAL *FACEBOOK Payment for Facebook Promotion - Shire of Halls Cr 22.17

11/03/2019 ADOBE PHOTOGPHY PLAN Photography Subscription - Editing Software 14.29

15/03/2019 HALLS CREEK IGA EXPQPS Supplies for Youth Disco at Recreation Centre 24.81


17/03/2019 PAYPAL *WWENETWORK Multimedia Subscription for Youth Centre - Movies 16.13

18/03/2019 Pivotel Satellite Spottracker Subscription for vehicle safety 19.95

22/03/2019 POST Halls Creek LPOHA Postage: Uniform Package to Totally Workwear Broom 31.80

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27/03/2019 POST Halls Creek LPOHA USB Stick for File transfers 39.99

31/03/2019 Ord River Roadhouse Fuel for Vehicle 1GKI098 169.81


2/04/2019 CANVA* FOR WORK MONTH CANVA Subscription - Social Media creative program 168.62

4/04/2019 THE KIMBERLEY GRANDE H Accommodation Tamara return from Workcover 155.29

6/04/2019 PAYPAL *NETFLIX.COM Multimedia Subscription for Youth Centre 17.99

8/04/2019 PAYPAL *FACEBOOK Ad Campaign for Shire Facebook Page 22.19

9/04/2019 POST HALLS CREEK LPOHA Postage to remote communities 5.00

10/04/2019 POST HALLS CREEK LPOHA Post mail drop for school holiday program 59.50

10/04/2019 Kitchen Warehouse Scoops for Aquatic Centre Chlorine 43.73

10/04/2019 ST JOHN AMBULANCE AU First Aid Kit for Pool 249.95

10/04/2019 SETON Spill Kit and Signage for Aquatic Centre 899.58


11/04/2019 ADOBE PHOTOGPHY PLAN Adobe Photoshop for Social media 14.29

12/04/2019 HALLS CREEK IGA EXPR Supplies for School Holiday Disco 95.25

12/04/2019 HALLS CREEK IGA EXPR Stew Ingredients for Disco 129.67

13/04/2019 HALLS CREEK IGA EXPQPS Supplies for community street patrol 33.81

13/04/2019 HALLS CREEK HOME Mobile phone for community street patrol 228.95

13/04/2019 NMH PTY LTD Bag for Community Foot Patrol 28.00


17/04/2019 PAYPAL *FACEBOOK Facebook Ad Campaign for Shire of Halls Creek Page 33.00

17/04/2019 PAYPAL *WWENETWORK Multimedia Subscription for Youth Centre 15.95

18/04/2019 COLES EXPRESS 6952 Batteries for Community Night Patrol Torches 27.00

18/04/2019 Pivotel Satellite Spottracker Subscription - vehicle safety 19.95

20/04/2019 COLES EXPRESS 6952 Drinks and supplies for School Holiday disco 8.15

20/04/2019 COLES EXPRESS 6952 Drinks and supplies for School Holiday disco 23.00

24/04/2019 HALLS CREEK HOME Extension Chord for ANZAC Day 55.00

24/04/2019 PAYPAL *FACEBOOK Facebook Ad Campaign for Shire of Halls Creek Page 33.00

24/04/2019 PAYPAL *RIPPLEAUSTR Unauthorised Fraudulent Payment -128.50

24/04/2019 PAYPAL *RIPPLEAUSTR Unauthorised Fraudulent Payment 128.50

26/04/2019 HALLS CREEK HOME Vouchers for Junior Football Prizes 250.00

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27/04/2019 BUSHCAMP SURPLUS STO Torches for community patrol - high quality 519.85

1/05/2019 HALLS CREEK IGA EXPR Esky and Water for Community Night Patrol 10.99

1/05/2019 HALLS CREEK IGA EXPR Esky and Water for Community Night Patrol 49.95


HAY, Jake Total Credit Card Transactions Processed 6,175.28

HOBSON, Matthew 20/02/2019 POST HALLS CREEK LPOHA CD posted to consultants in Broome 6.75

23/02/2019 COLES EXPRESS 6952 Diesel for HC2823 63.00

25/02/2019 GINREAB THAI Dinner in Broome for Infrastructure Australia Round 46.00

25/02/2019 WOOLWORTHS PETRO 4223 Diesel for HC2823 - Infrastructure Australia Round 150.00

26/02/2019 MR SAIGON Lunch in Broome for Infrastructure Australia Round 37.70

26/02/2019 MANGROVE RESORT Accommodation in Broome for Infrastructure 161.40

11/04/2019 LOCAL GOVERNEMENT MANA Local Government Professionals WA Membership 23.00

16/04/2019 D & T HARDWARE Community Art - Latch and hinges for car bonnet 27.10

18/04/2019 COLES EXPRESS 6952 Ice and Water for Warmun Council Meeting 8.00

18/04/2019 COLES EXPRESS 6952 Ice and Water for Warmun Council Meeting 10.00

19/04/2019 COLES EXPRESS 6954 Diesel - HC2823 - Tourism Guide Drop Offs 114.56

23/04/2019 KUNUNURRA HOME & GAR Rapid Set Concrete for community art project 179.40

26/04/2019 COLES EXPRESS 6954 Diesel 77.92

30/04/2019 HALLS CREEK MEAT SUP Sausages for Yarliyil Lunch 40.33

1/05/2019 HALLS CREEK MEAT SUP Yarliyil Lunch - sausages patties steak 148.72

9/05/2019 POINCIANA ROADHOUSE Trainee Induction Lunches 38.10

24/05/2019 EDINWELL HOLDINGS PT Primer paint for bonnets & bins - community art 120.00

HOBSON, Matthew Total Credit Card Transactions Processed 1,251.98

KELLY, Kevin 6/03/2019 SHIRE OF HALLS CREEK Test transaction reinstatement of credit card 1.00

9/03/2019 PAYPAL *YELLOWPRICE HDMI Cable for Gallery Monitor 86.99

18/03/2019 CLUBSHEDAUTOMOTIVE 130000 km Vehicle service HC2522 457.00

18/03/2019 DUNNINGS BROOME Diesel fuel Plant 1042 art centre vehicle 222.74

19/03/2019 OAKS BROOME Accommodation Ribnga Green 2 nights Exhibitions 463.86

31/03/2019 COLES EXPRESS 6954 Diesel fuel for Art Centre vehicle Plant 1042 108.48

10/04/2019 POST Halls Creek LPOHA Replacement TV for Gallery Aus Post 750.00

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22/04/2019 PAYPAL *WOTIF.COM Accommodation Ribnga Knx 22/04/2019 iBase Meeting

124.00

26/04/2019 E/KIMBERLEY HARDWA Hardware Garden supplies 516.80

29/04/2019 PAYPAL *MRESELLPTYL 2 x refurbished iMacs for Art Centre mResell Sydney 4,116.00

6/05/2019 E/KIMBERLEY HARDWA Hardware and garden supplies East Kimberley Hardware

133.80

13/05/2019 COLES EXPRESS 6954 Diesel Fuel Coles Express Kununurra 145.75

13/05/2019 E/KIMBERLEY HARDWA East Kimberley Hardware sprayer bottles x 4 56.80

KELLY, Kevin Total Credit Card Transactions Processed 7,183.22

MASON, Noel 22/02/2019 BP HALLS CREEK OPT CEO Diesel 200.23

25/02/2019 Ibis Styles Kununurra Accommodation CEO KNX - Local Jobs visits Wunan MG

114.00

25/02/2019 Ord River Roadhouse CEO Diesel 177.17

8/03/2019 BP HALLS CREEK OPT CEO Diesel 100.34

9/03/2019 BUNNINGS 325000 CLR Clear - Administration Cleaning products 110.40

9/03/2019 BP BROOME CTL 6075 CEO Diesel 220.45



19/03/2019 CLARENDON BC PTY LTD Breakfast KRG Meeting Pres DPres CEO 65.00

19/03/2019 BP COLAC DERBY 6310 CEO Diesel 200.06

2/04/2019 BP HALLS CREEK OPT CEO Diesel Balgo trip 200.17

23/04/2019 Ord River Roadhouse CEO Fuel Diesel 215.17

26/04/2019 HALLS CREEK HOSPITAL Staff medical K Hunter Night Youth engagement Officer

280.00

29/04/2019 SHIRE OF HALLS CREEK Reimbursement - K Chua Travel Ticket DWN HC 251.00

MASON, Noel Total Credit Card Transactions Processed 2,484.69

MONO, Musa 13/12/2018 MISCELLANEOUS CREDIT Refund for disputed transaction -152.90

21/02/2019 LANDGATE Planning assessments 25.70

26/02/2019 LANDGATE Assessment planning application 28 Hall Street 25.70

26/02/2019 HABITAT RESORT BROOME Training for Desmond Darby Jnr Certificate II in I 105.00

28/02/2019 EUROPEAN HOTEL Local Emergency Recovery Coordinator training - WA 135.00

1/03/2019 VIRGIN AU7952154280690 Local Emergency Recovery Coordinator WALGA Trainin 653.99

1/03/2019 VIRGIN AU7951505340585 Local Emergency Recovery Coordinator Training 6.51

13/03/2019 JAMIES ITALIAN Emergency management training and Finance conference

114.00

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13/03/2019 DOOGUES LUCKYLOTTERIES Emergency management training - Transport to Leederville

40.00

15/03/2019 GM CABS PTY LTD Emergency management training - WALGA 41.90

15/03/2019 Ord River Roadhouse Emergency Management Training 88.07



21/03/2019 LANDGATE Town Planning 25.70

21/03/2019 DUNNINGS BROOME Training course - Desmond Darby - Fuel - HC2700 225.53

23/03/2019 HABITAT RESORT BROOME Training Desmond Darby Jnr Certificate II in Indig 1,260.00

26/03/2019 HALLS CREEK IGA EXPR Aboriginal Environmental Health - Remote camping 201.18

26/03/2019 HALLS CREEK IGA EXPR Aboriginal Environmental Health - Remote camping 29.69

26/03/2019 HALLS CREEK IGA EXPR Ranger Services - Pound cleaning supplies 101.98

27/03/2019 PEPPERS/MANTRA/BKFREE Building Commission Seminar - Accommodation in Broome

271.15

28/03/2019 MA AND OM KEBABS PTY Building Commission Seminar - Broome 17.90

29/03/2019 MA AND OM KEBABS PTY Building Commission Seminar - Broome 22.90

29/03/2019 CABLE BEACH GENERALQPS Building Commission Seminar - Broome 16.95

30/03/2019 BROOME NURSERY PTY L Arbovirus surveillance program - laying pellets 77.20

30/03/2019 LANDMARK OPERATIONS Arbovirus surveillance programme 60.51

30/03/2019 CALTEX BROOME Building Commission Seminar - Broome 28.80

30/03/2019 CALTEX BROOME Building Commission Seminar - Fuel - HC2853 160.66

30/03/2019 MANTRA BROOME Building Commission Seminar - minibar beverage 9.91

1/04/2019 LANDGATE Planning application 25.70

1/04/2019 LANDGATE Town Planning - Housing proposal 25.70

5/04/2019 LANDGATE Investigation of illegal dumping of waste 25.70

9/04/2019 MIDLAND TOURIST PARK Ranger Training- Municipal Law A - Desmond Darby Jnr 600.95

10/04/2019 VIRGIN AU7952155243552 Ranger Training- Municipal Law A- Desmond Darby Jnr 810.00

10/04/2019 VIRGIN AU7951505886325 Ranger Training Des Darby Jnr - Municipal Law A 8.07

10/04/2019 PRIM IND RESOURCES Public swimming pools water sampling 640.74

12/04/2019 LANDGATE Planning - Waste management and easements 25.70

15/04/2019 ADOBE PDF PACK SUBS Regulatory Services IT 130.89

17/04/2019 HALLS CREEK IGA EXPR Ranger Services - Dog control 53.76

7/05/2019 HALLS CREEK IGA EXPR Health promotion food hygiene sessions for women 64.26

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7/05/2019 HALLS CREEK IGA EXPR Health promotion food hygiene sessions for women 69.84

7/05/2019 COLES EXPRESS 6952 Health promotions- Food hygiene session for women 16.00

7/05/2019 HALLS CREEK HOME Health Promotion - Food Hygiene Session for women 169.90

8/05/2019 SIMPLY WHOLESALE Data collection - Rubbish Tip Gate 2,669.95

9/05/2019 HALLS CREEK HOME Health promotion - Food hygiene sessions 98.00

MONO, Musa Total Credit Card Transactions Processed 9,045.59

NIVEN, Natasha 25/02/2019 WEBJET LG Professional Finance Seminar 2019 DCS return flight

1,230.92

12/03/2019 Lake Argyle Resort Booking paid by travel centre due to customer fail 166.25

14/03/2019 SHIRE OF HALLS CREEK Halls Creek to Kununurra flight - Perth Caravan and Camping

325.00

19/03/2019 TAXI EPAY AUSTRALIA Taxi to accommodation from airport - Perth caravan 45.18

20/03/2019 TRANSPERTH TICKET WILL Transport to Perth Caravan & camping Show 3.10

20/03/2019 SERCO TRANSPERTH Transperth Transport card Transport to and from Perth

40.00

20/03/2019 WOOLWORTHS W430 Meals Perth Caravan & Camping show 22.40

20/03/2019 WOOLWORTHS W4301 Meals Perth Caravan & Camping show 8.20

20/03/2019 TRANSPERTH TICKET SHOW Transport to Perth Caravan and Camping Show 3.10

22/03/2019 ARIRANG RESTAURANT Meals - Perth Caravan and Camping Show 16.00

23/03/2019 POPPO KOREAN & JAPAN Meal - Perth Caravan and Camping Show 23.90

23/03/2019 COFFEE CLUB WLLM ST Meal - Perth Caravan and Camping Show 19.90

25/03/2019 DOME EASTEND meal - Perth Caravan and Camping Show 27.85

26/03/2019 SALSAS PTY LTD meal - Perth Caravan and Camping Show 15.15

26/03/2019 SUBWAY KUNUNURRA Meal - Perth Caravan and Camping Show 12.00

26/03/2019 SUBWAY KUNUNURRA Meal - Perth Caravan and Camping Show 4.20

26/03/2019 INGOGO LTD Airport transfer - Perth Caravan and Camping Show 39.06

26/03/2019 THE KIMBERLEY GRANDE H Accommodation Kununurra - Perth Caravan and Camping

161.38

26/03/2019 TO YOUR DOOR KUNUNUR Kununurra Airport transfer - Perth Caravan and Camping

18.00

27/03/2019 Ord River Roadhouse Fuel for HC2754 105.17

29/03/2019 PAYPAL *MCORPX T&TC Stock 17.45

5/04/2019 PAYMATE*Splash Alley uniform for Natasha 235.61

5/04/2019 PAYMATE*Splash Alley uniform for Natasha - shire logo 88.00

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6/05/2019 GCS AGODA INTERNATIONA Kim Chua accommodation Staff training 428.59

6/05/2019 WEBJET Kim Chua staff training flights 1,070.87

9/05/2019 BULURRU AUSTRALIA PT Stock Visitor Centre 1,055.69

NIVEN, Natasha Total Credit Card Transactions Processed 5,182.97

RITCHIE, Tamara 29/08/2018 APPLE ITUNES STORE DJay Pro application purchased to run community disco

79.99

6/09/2018 IVANHOE V CARAVAN R Accommodation for staff- meeting with Juvenile Justice

120.00

7/09/2018 ORD RIVER ROAD HOUSE Fuel - 1GKI098 - Meeting with Juvenile Justice 115.72

27/09/2018 ADOBE PDF PACK SUBS Adobe subscription 14.29

27/10/2018 ADOBE PDF PACK SUBS adobe subscription 14.29

27/11/2018 ADOBE PDF PACK SUBS adobe subscription 14.29

RITCHIE, Tamara Total Credit Card Transactions Processed 358.58

STABLER, Joseph 3/12/2018 REFUND OF ANNUAL FEE Card cancelled charges reversed -40.00

STABLER, Joseph Total Credit Card Transactions Processed -40.00

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SCHEDULE OF TRUST CREDITOR ACCOUNTS PAID BY AUTHORITY (DETAILED)

01/05/2019 to 31/05/2019


2723 03/05/2019 DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR

PAYMENT -1,198.40

T32125 03/05/2019 DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR

REMITTANCE OF RENTAL BOND - 74A BEDFORD ST, HALLS CREEK WA 6770

616.00

T33170 03/05/2019 DEPT, OF COMMERCE CONSUMER PROTECTION - BOND ADMINISTRATOR

REMITTANCE OF RENTAL BOND - 8 DARCY ST, HALLS CREEK WA 6770

582.40

2724 03/05/2019 SHIRE OF HALLS CREEK (TRUST) PAYMENT -1,011.16

T617A 30/04/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 10.55

T617A 30/04/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 234.45

T801 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 45.30



T21156.10 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 23.75





T20113.3 03/05/2019 SHIRE OF HALLS CREEK (TRUST) BSL COLLECTION FEE PE31/03/19 30.00

T658 03/05/2019 SHIRE OF HALLS CREEK (TRUST) T&TC COMMISSION PE30/04/19 -40.00




2725 10/05/2019 SHIRE OF HALLS CREEK (TRUST) PAYMENT -408.00

T668 10/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE08/05/19 120.00



2726 24/05/2019 SHIRE OF HALLS CREEK (TRUST) PAYMENT -4,228.15


T32160 22/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE22/05/19 1,680.00

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T868 23/05/2019 SHIRE OF HALLS CREEK (TRUST) YAC COMMISSION PE22/05/19 1,096.00





2727 30/05/2019 DEPT. OF TRANSPORT (DOT) PAYMENT -8,918.65

T93676A 30/05/2019 DEPT. OF TRANSPORT (DOT) DOT REMITTANCE PE27/05/19 8,918.65

EFT22752 03/05/2019 HELISPIRIT (PREV. HELIWORK) PAYMENT -1,746.50

T821 03/05/2019 HELISPIRIT (PREV. HELIWORK) T&TC OPERATOR REMITTANCE PE14/04/19 1,746.50

EFT22753 03/05/2019 LAKE ARGYLE CRUISES PAYMENT -481.25

T21156.10 03/05/2019 LAKE ARGYLE CRUISES T&TC OPERATOR REMITTANCE PE14/04/19 166.25

T21156.10 03/05/2019 LAKE ARGYLE CRUISES T&TC OPERATOR REMITTANCE PE14/04/19 315.00

EFT22754 03/05/2019 BUILDING SERVICES LEVY PAYMENT -339.90

T20113.3 03/05/2019 BUILDING SERVICES LEVY BSL REMITTANCE PE31/03/19 339.90

EFT22755 03/05/2019 THE SPINIFEX HOTEL PAYMENT -315.00

T638 03/05/2019 THE SPINIFEX HOTEL T&TC OPERATOR REMITTANCE PE14/04/19 315.00

EFT22756 03/05/2019 GIRLOORLOO TOURS MIMBI CAVES PAYMENT -140.00

T988104.10 03/05/2019 GIRLOORLOO TOURS MIMBI CAVES T&TC OPERATOR REMITTANCE PE14/04/19 140.00

EFT22757 03/05/2019 KIMBERLEY HOTEL (HCT&TC BOOKINGS) PAYMENT -160.12

T80052.10 03/05/2019 KIMBERLEY HOTEL (HCT&TC BOOKINGS) T&TC OPERATOR REMITTANCE PE14/04/19 160.12

EFT22758 03/05/2019 KIMBERLEY AIR TOURS PAYMENT -328.12

T9 03/05/2019 KIMBERLEY AIR TOURS T&TC OPERATOR REMITTANCE PE14/04/19 328.12

EFT22759 03/05/2019 KINGFISHER TOURS PAYMENT -1,347.50

T742 03/05/2019 KINGFISHER TOURS T&TC OPERATOR REMITTANCE PE14/04/19 1,347.50

EFT22760 03/05/2019 INTEGRITY COACH LINES (AUST.) PTY LTD PAYMENT -256.70

T801 03/05/2019 INTEGRITY COACH LINES (AUST.) PTY LTD T&TC OPERATOR REMITTANCE PE14/04/19 256.70

EFT22761 03/05/2019 ZEBRA UNIQUE PAYMENT -26.40

T32960 03/05/2019 ZEBRA UNIQUE T&TC OPERATOR REMITTANCE PE14/04/19 26.40

EFT22762 03/05/2019 YEEDA KIMBERLEY TOURS (BUNGLE BUNGLES) KIMBERLEY OUTBACK TOURS & NT OUTBACK TOURS

PAYMENT -551.25

T601 03/05/2019 YEEDA KIMBERLEY TOURS (BUNGLE BUNGLES) KIMBERLEY OUTBACK TOURS & NT OUTBACK TOURS

T&TC OPERATOR REMITTANCE PE14/04/19 551.25

EFT22816 10/05/2019 JEANNETTE SWAN PAYMENT -180.00

T668 10/05/2019 JEANNETTE SWAN YAC ARTIST REMITTANCE PE08/05/19 180.00

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EFT22817 10/05/2019 MAUREEN DEEGAN PAYMENT -234.00

T32160 10/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE PE08/05/19 234.00

EFT22818 10/05/2019 JACQUILINE WHISPUTT PAYMENT -198.00

T33098 10/05/2019 JACQUILINE WHISPUTT YAC ARTIST REMITTANCE PE08/05/19 198.00

EFT22819 13/05/2019 DALLAS FLETCHER PAYMENT -500.00

T40733 13/05/2019 DALLAS FLETCHER ARTIST REMITTANCE SALE OF BONNET PE08/05/19 500.00

EFT22898 24/05/2019 HALLS CREEK MOTEL PAYMENT -175.00

T80057.10 23/05/2019 HALLS CREEK MOTEL T&TC OPERATOR REMITTANCE PE 17/05/19 175.00

EFT22899 24/05/2019 BONNIE DEEGAN PAYMENT -3,400.00

T75 23/05/2019 BONNIE DEEGAN YAC ARTIST REMITTANCE PE22/05/19 3,400.00

EFT22900 24/05/2019 BUNGLE BUNGLE CARAVAN PARK & EXPEDITIONS PAYMENT -61.25

T597 23/05/2019 BUNGLE BUNGLE CARAVAN PARK & EXPEDITIONS T&TC OPERATOR REMITTANCE PE 17/05/19 61.25

EFT22901 24/05/2019 MAUREEN DEEGAN PAYMENT -2,520.00

T32160 23/05/2019 MAUREEN DEEGAN YAC ARTIST REMITTANCE PE22/05/19 2,520.00

EFT22902 24/05/2019 ERICA GALLAGHER PAYMENT -378.00

T822 23/05/2019 ERICA GALLAGHER YAC ARTIST REMITTANCE PE22/05/19 378.00

EFT22903 24/05/2019 JANET DREAMER PAYMENT -1,284.00

T32505 23/05/2019 JANET DREAMER YAC ARTIST REMITTANCE PE22/05/19 1,284.00

EFT22904 24/05/2019 JUDITH BUTTERS PAYMENT -1,644.00

T868 23/05/2019 JUDITH BUTTERS YAC ARTIST REMITTANCE PE22/05/19 1,644.00

EFT22905 24/05/2019 JOHNATHON JOHNSON PAYMENT -465.60

T32594 23/05/2019 JOHNATHON JOHNSON YAC ARTIST REMITTANCE PE22/05/19 465.60

EFT22906 30/05/2019 GREYHOUND AUSTRALIA PTY LTD PAYMENT -2,669.50

T617A 30/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/05/19 2,146.05

T617A 30/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/05/19 523.45

DD16759.2 01/05/2019 GREYHOUND AUSTRALIA PTY LTD PAYMENT -2,546.00

T617A 01/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/04/19 200.45

T617A 01/05/2019 GREYHOUND AUSTRALIA PTY LTD GREYHOUND REMITTANCE PE17/04/19 2,345.55

DD16805.1 17/05/2019 DEPT. OF TRANSPORT (DOT) PAYMENT -9,635.95

T93676A 17/05/2019 DEPT. OF TRANSPORT (DOT) - LICENSING AGENT DOT REMITTANCE PE13/05/19 9,635.95

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RESERVE FUNDS INVESTMENT REGISTER

AS AT 31/05/2019

Fund Source

Account # Product Institution S&P

Rating Investment

Date Maturity

Date Term % pa

Investment Amount

Projected Interest

to be earned

Reserve TD031489545-

529014

Term Deposit

AMP A 5/03/2019 3/09/2019 182 2.80% $ 5,000,000.00 $ 69,808.22

Total

Investments $ 5,000,000.00

Fund Source

Account # Product Institution S&P

Rating Investment

Date Maturity

Date Term % pa

Investment Amount

Projected Interest

to be earned

Muni Contract Note:

38851 Term Deposit

NAB A1+/AA- 4/04/2019 3/07/2019 90 2.45% $ 1,500,000.00 $ 9,061.64

Total

Investments $ 1,500,000.00

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Text Box

APPENDIX 9.4.3A

Management Report

Halls Creek Shire Council Consolidated Result

Operating Statements F = Favourable U = Unfavourable

Council Consolidated YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

General Purpose Funding 4,779,048 4,835,191 (56,143) U 4,509,817 4,844,351 334,534 F

Governance - - - F - - - F

Law, Order & Public Safety 5,106 8,789 (3,683) U 11,000 9,636 (1,364) U

Health 286,626 280,068 6,558 F 287,969 282,779 (5,190) U

Education & Welfare 981,698 975,371 6,327 F 989,069 975,957 (13,112) U

Housing 177,441 174,812 2,629 F 190,713 190,713 - F

Community Amenities 582,915 556,407 26,508 F 462,000 582,920 120,920 F

Recreation & Culture 203,737 346,143 (142,405) U 504,865 370,136 (134,729) U

Transport 3,429,039 3,348,746 80,293 F 3,678,419 3,616,013 (62,406) U

Economic Services 851,302 720,114 131,188 F 786,800 788,573 1,773 F

Other Property Services 504,522 552,515 (47,993) U 461,420 586,428 125,008 F

Total Income 11,801,435 11,798,156 3,279 F 11,882,072 12,247,507 365,434 F

Expenditure

General Purpose Funding 224,509 244,004 19,495 F 337,403 354,403 (17,000) UGovernance 684,142 750,523 66,381 F 814,576 813,530 1,046 F

Law, Order & Public Safety 438,669 419,683 (18,986) U 398,145 454,792 (56,647) U

Health 465,603 463,973 (1,630) U 543,912 511,807 32,104 F

Education & Welfare 904,816 921,166 16,350 F 1,086,875 1,015,733 71,142 F

Housing 133,462 143,999 10,537 F 191,039 179,684 11,355 F

Community Amenities 1,005,689 1,096,050 90,361 F 1,276,817 1,206,315 70,502 F

Recreation & Culture 1,732,043 1,817,264 85,221 F 2,053,561 1,985,765 67,796 F

Transport 5,952,297 6,053,824 101,528 F 5,914,765 6,520,224 (605,459) U

Economic Services 1,489,667 1,496,977 7,310 F 1,742,630 1,692,926 49,704 F

Other Property Services 762,476 1,364,600 602,124 F 1,374,269 1,480,047 (105,779) U

Total Expenditure 13,793,373 14,772,063 978,690 F 15,733,993 16,215,227 (481,235) U

Council Consolidated Total (1,991,938) (2,973,907) 981,969 F (3,851,920) (3,967,721) (115,800) U

Capital Expenditure F = Favourable U = Unfavourable

Cost Centre Capital Project YTD Actual

Original

Budget

Amended

Budget Variance

Law, Order & Public Safety - - 30,000 (30,000) U

Health - - - - F

Education & Welfare - 5,000 65,000 (60,000) U

Housing - - - - F

Community Amenities - - 30,000 (30,000) U

Recreation & Culture 117,677 1,083,000 582,094 500,906 F

Transport 864,546 2,091,516 2,286,576 (195,060) U

Economic Services - - - - F

Other Property ServicesWorks Utility 7,675 270,000 243,000 27,000 F

989,897 3,449,516 3,236,670 212,846 F

F = Favourable U = Unfavourable

Reserve Transfers


Original

Budget

Amended

Budget Variance

Plant Reserve Transfers from/(to) 11,826 240,363 292,863 (52,500) U

Airport Reserve Transfers from/(to) 2,526 7,446 7,446 - F

Leave Reserve Transfers from/(to) 3,472 10,235 10,235 - F

Staff Housing Reserve Transfers from/(to) 2,679 7,899 7,899 - F

Aquatic Reserve Transfers from/(to) 1,901 155,603 155,603 - F

Rebroadcasting Reserve Transfers from/(to) 331 976 976 - F

Computer Upgrade Reserve Transfers from/(to) 708 102,087 102,087 - F

Energy Development Ltd Reserve Transfers from/(to) 470 (38,615) (68,615) 30,000 F

Office Redevelopment Reserve Transfers from/(to) 4,137 12,196 12,196 - F

- - 175,000 (175,000) U

- - 75,000 (75,000) U

28,048 498,189 770,689 (272,500) U

May-19

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-18

Jan

-19

Feb

-19

Ma

r-19

Ap

r-1

9

Ma

y-1

9

Jun

-19

Total Income

Actual YTD Original Budget Amended Budget

-

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-18

Jan

-19

Feb

-19

Ma

r-19

Ap

r-1

9

Ma

y-1

9

Jun

-19

Total Costs


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Text Box

APPENDIX 9.4.4 A-D

General Purpose Funding Management Report for May 2019


General Purpose Funding YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Rates Levied 2,515,642 2,513,781 1,861 F 2,360,238 2,513,781 153,543 F

Rates Other 79,544 88,488 (8,944) U 69,500 95,921 26,421 F

General Purpose Funding 2,129,149 2,129,597 (448) U 1,975,079 2,129,649 154,570 F

Interest Income 54,713 103,326 (48,613) U 105,000 105,000 - F

Total Income 4,779,048 4,835,191 (56,143) U 4,509,817 4,844,351 334,534 F

Expenditure

Rates Expenses 115,407 123,569 8,162 F 189,363 179,363 10,000 F

General Purpose Funding 109,102 120,435 11,333 F 148,040 175,040 (27,000) U

Total Expenditure 224,509 244,004 19,495 F 337,403 354,403 (17,000) U

General Purpose Funding Total 4,554,539 4,591,187 (36,649) U 4,172,414 4,489,948 317,534 F

Commentary

Expenditure: General Purpose Funding variance is

due to EDL grant payments not yet paid out.

Expenditure: Variance for General Purpose is due

to an increase in the expected payout of EDL grants.

Revenue: Variance is due to interest of $69,808

receipted into Reserve bank accounts awaiting to be

apportioned individual ly to Reserve accounts.

Revenue: Rates Additional revenue due to new

exploration and prospecting tenements. General

Purpose variance relates to FAGS funding being

higher than budgeted by $123k. Also Insurance

rebates were higher than budget.

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-18

Jan

-19

Feb

-19

Ma

r-1

9

Ap

r-1

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Ma

y-1

9

Jun

-19

General Purpose Funding -

Income


-

100,000

200,000

300,000

400,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-18

Jan

-19

Feb

-19

Ma

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Ap

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Ma

y-1

9

Jun

-19

General Purpose Funding -

Costs


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Governance Management Report for May 2019


Governance YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Expenditure

Members Of Council 683,856 745,947 62,091 F 809,576 808,530 1,046 F

Youth Advisory 287 4,576 4,289 F 5,000 5,000 - F

Total Expenditure 684,142 750,523 66,381 F 814,576 813,530 1,046 F

Governance Total (684,142) (750,523) 66,381 F (814,576) (813,530) 1,046 F

Commentary


Expenditure: Council lor training below budget at this

point in the year, this is a timing difference.Expenditure: Small adjustment to zone costs.

-

200,000

400,000

600,000

800,000

1,000,000

Governance - Expenditure


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Law, Order & Public Safety Management Report for May 2019


Law, Order & Public Safety YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Fire Prevention - - - F - - - F

Ranger Services 3,170 5,203 (2,033) U 5,700 5,700 - F

Other Law, Order, Public Safety 1,936 3,586 (1,650) U 5,300 3,936 (1,364) U

Total Income 5,106 8,789 (3,683) U 11,000 9,636 (1,364) U

Expenditure

Fire Prevention 16,848 23,942 7,094 F 25,412 25,412 - F

Ranger Services 340,456 316,321 (24,135) U 337,030 342,715 (5,685) U

Other Law, Order, Public Safety 81,364 79,420 (1,944) U 35,703 86,666 (50,963) U

Total Expenditure 438,669 419,683 (18,986) U 398,145 454,792 (56,647) U

Law, Order & Public Safety Total (433,563) (410,894) (22,669) F (387,145) (445,156) (58,011) U

Commentary



Original

Budget YE Forecast Variance

Multi Purpose Fire Trailer - - 30,000 (30,000) U

- - - F

- - 30,000 (30,000) U

Revenue: Minimal Variances. Revenue: Minimal variances.

Expenditure: Ranger services increased costs has

allowed for a dog reduction program. Other Law

Order & Public Safety variance relates to an increase

in the depreciation for CCTV as well as higher

maintenance costs.

Expenditure: Ranger Services variance relates to

the termination paid out in February 2019.

-

2,000

4,000

6,000

8,000

10,000

12,000

Law, Order & Public Safety -

Income


-

100,000

200,000

300,000

400,000

500,000

Jul-

18

Au

g-1

8

Se

p-1

8

Oct

-18

No

v-1

8

De

c-1

8

Jan

-19

Fe

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Ma

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Ap

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Ma

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Jun

-19

Law, Order & Public Safety -

Costs


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Health Management Report for May 2019


Health YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Health Administration & Inspections 32,607 29,590 3,017 F 35,300 32,300 (3,000) U

Aboriginal Health 246,209 242,668 3,541 F 242,669 242,669 - F

Pest Control 7,810 7,810 0 F 10,000 7,810 (2,190) U

Total Income 286,626 280,068 6,558 F 287,969 282,779 (5,190) U

Expenditure

Health Administration & Inspections 92,414 113,134 20,720 F 146,911 123,770 23,141 F

Aboriginal Health 351,038 324,450 (26,588) U 373,001 359,209 13,792 F

Pest Control 22,152 26,389 4,237 F 24,000 28,828 (4,828) U

Total Expenditure 465,603 463,973 (1,630) U 543,912 511,807 32,104 F

Health Total (178,977) (183,905) 4,928 F (255,943) (229,028) 26,915 F

Commentary


Expenditure: Minimal Variances

Expenditure: Health Admin cost reduction due to

Manager's costs being allocated across department.

Revenue: Health Administration variance relates to

licence fees that wi ll be raised in June, so is a timing

variance. Operational grant for Aboriginal Health

paid in advance.

Revenue: Minimal variances

-

100,000

200,000

300,000

400,000Ju

l-1

8

Au

g-1

8

Sep

-18

Oct

-18

No

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De

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8

Jan

-19

Feb

-19

Ma

r-19

Ap

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Ma

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Jun

-19

Health - Income


-

100,000

200,000

300,000

400,000

500,000

600,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-1

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-19

Feb

-19

Ma

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Ma

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Health - Costs


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Education & Welfare Management Report for May 2019


Education & Welfare YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Olabud Doogethu 981,698 975,371 6,327 F 989,069 975,957 (13,112) U

Total Income 981,698 975,371 6,327 F 989,069 975,957 (13,112) U

Expenditure

Olabud Doogethu 904,816 921,166 16,350 F 1,086,875 1,015,733 71,142 F

Total Expenditure 904,816 921,166 16,350 F 1,086,875 1,015,733 71,142 F

Education & Welfare Total 76,882 54,205 22,677 F (97,806) (39,776) 58,030 F

Commentary


Capital Expenditure


Original

Budget

Amended

Budget Variance

Gym Equipment - 5,000 - 5,000 F

- 5,000 - 5,000 F


Revenue: Minimal variance is due to timing of

the grant payments

Expenditure: Variance due to a lower operational

costs.

Revenue: Grant funding for boxing gym equipment

removed and budgeted EKJP funding reduced. Other

grants remain as per budget.

Expenditure: Primari ly this relates to a reduction

in depreciation.

-

200,000

400,000

600,000

800,000

1,000,000

1,200,000Ju

l-1

8

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-18

Jan

-19

Feb

-19

Ma

r-19

Ap

r-1

9

Ma

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Jun

-19

Education & Welfare - Income


-

200,000

400,000

600,000

800,000

1,000,000

1,200,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

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8

De

c-18

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Feb

-19

Ma

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Ma

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-19

Education & Welfare - Costs


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Housing Management Report for May 2019


Housing YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Housing Staff 177,441 174,812 2,629 F 190,713 190,713 - F

Housing Other - - - F - - - F

Total Income 177,441 174,812 2,629 F 190,713 190,713 - F

Expenditure

Housing Staff 133,462 143,999 10,537 F 191,039 179,684 11,355 F

Total Expenditure 133,462 143,999 10,537 F 191,039 179,684 11,355 F

Housing Total 43,979 30,813 13,166 F (326) 11,029 11,355 F

Commentary


Capital Expenditure


Original

Budget

Amended

Budget Variance

None budgeted for 2018-19 - - - - F

- - - - F

- - - - F

Expenditure: Minimal variance

Expenditure: Small saving expected due to staff

vacancy.

Revenue: Minimal variance. Revenue: Expect to be inline with budget.

-

50,000

100,000

150,000

200,000

250,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-1

8

Jan

-19

Feb

-19

Ma

r-1

9

Ap

r-1

9

Ma

y-1

9

Jun

-19

Housing - Income


-

50,000

100,000

150,000

200,000

250,000

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

De

c-1

8

Jan

-19

Feb

-19

Ma

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Ap

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Ma

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Jun

-19

Housing - Costs


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Community Amenities Management Report for May 2019


Community Amenities YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Refuse Collection 352,326 357,626 (5,300) U 361,000 366,050 5,050 F

Refuse Disposal Sites 210,481 173,217 37,264 F 68,000 188,972 120,972 F

Town Planning, Regional Development 5,497 3,388 2,109 F 10,000 3,698 (6,302) U

Community Engagement - - - F - - - F

Other Community Amenities 14,611 22,176 (7,565) U 23,000 24,200 1,200 F

Total Income 582,915 556,407 26,508 F 462,000 582,920 120,920 F

Expenditure F

Refuse Collection Expenses 418,488 437,616 19,128 F 491,252 483,516 7,736 F

Refuse Disposal Sites 320,617 340,847 20,230 F 358,417 374,682 (16,264) U

Town Planning, Regional Development 91,357 118,102 26,745 F 179,956 129,514 50,442 F

Community Engagement 8,887 8,882 (5) U 92,245 9,597 82,648 F

Other Community 166,341 190,603 24,262 F 154,947 209,006 (54,059) U

Total Expenditure 1,005,689 1,096,050 90,361 F 1,276,817 1,206,315 70,502 F

Community Amenities Total (422,774) (539,643) 116,869 F (814,817) (623,395) 191,423 F

Commentary



Original

Budget

Amended

Budget Variance

Refuse Disposal Sites Shelter For Excavator - - - - F

Other Community Amenities Public Toilets Capital Expenditure - - - - F

Toilets - Cemetery - - - - F

- - - - F

- - - - F

Revenue: Refuse Disposal site income relates to

Water Corp disposing waste treatment materials

which happened in Jul 18.

Revenue: Refuse Disposal Site increase in revenue

relates to Water Corp disposing waste materials.

Expenditure: Favourable savings due low activity in

Town Planning

Expenditure: Low activity in Town Planning and

Community Engagement has resulted in saving which

will be transferred to a reserve to be used in the

future. Increase in costs for Other Community

Amenities relates to higher depreciation and spend

on Tanami bins maintenance.

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100,000

200,000

300,000

400,000

500,000

600,000

700,000

Jul-

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Oct

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Feb

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Ma

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Ma

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-

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

Jul-

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Sep

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Oct

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Recreation & Culture Management Report for May 2019


Recreation & Culture YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Civic Hall 36,682 40,326 (3,644) U 35,000 42,000 7,000 F

Recreation Centre 63,153 205,308 (142,155) U 29,000 218,850 189,850 F

Parks & Gardens 6,205 6,226 (21) U 331,000 6,800 (324,200) U

Libraries, Licencing & Telecentre 46,805 42,724 4,081 F 46,668 46,618 (50) U

Other Cultural Matters - - - F - - - F

Television & Radio Re-Broadcast 4,160 4,160 - F 3,950 4,160 210 F

Civic Building Rentals 46,732 47,399 (667) U 59,247 51,708 (7,539) U

Total Income 203,737 346,143 (142,405) U 504,865 370,136 (134,729) U

Expenditure

Civic Hall 166,743 181,778 15,035 F 202,477 198,536 3,941 F

Recreation Centre 893,219 964,044 70,825 F 1,004,507 1,051,478 (46,971) U

Parks & Gardens 381,624 380,317 (1,307) U 503,762 419,149 84,613 F

Libraries, Licencing & Telecentre 135,071 133,732 (1,339) U 150,824 145,824 5,000 F

Other Cultural Matters 33,686 32,305 (1,381) U 61,453 35,551 25,902 F

Television & Radio Re-Broadcast 4,240 4,686 446 F 5,125 5,125 - F

Civic Building Rentals 117,461 120,402 2,941 F 125,413 130,102 (4,689) U


Recreation & Culture Total (1,528,306) (1,471,121) (57,185) F (1,548,695) (1,615,629) (66,934) U

Commentary



Original

Budget

Amended

Budget Variance

Civic Hall Civic Hall - Upgrade - 45,000 45,000 - F

Aquatic & Recreation Centre Solar Heating - Aquatic Centre 7,145 - 7,145 (7,145) U

Hydro Slide 5,771 232,000 232,000 - F

Gym Equipment Replacement - 10,000 10,000 - F

Pool Hand Rails 130 5,000 - 5,000 F

Fence Repairs - - - - F

Plant Room Equipment Refurbishment 90,000 80,000 90,000 (10,000) U

Parks & Gardens Oval Irrigation 14,631 51,000 12,949 38,051 F

Oval Lighting - 350,000 - 350,000 F

Shire Park Upgrade - 250,000 125,000 125,000 F

Other Recreation & Sport Rodeo Grounds water meters - 60,000 60,000 - F

117,677 1,083,000 582,094 500,906 F

Revenue: Income for Recreation Centre relates to

grant income yet to be received for the Sola Project.

Revenue: Recreation Centre revenue decreased due

to balance of grant funding expected for water sl ide

and solar rebate remains outstanding. Parks &

Gardens had grant funding revenue in for oval

l ighting and Shire Park upgrade, which will not be

realised.

Expenditure: Recreation Centre variance due to

closure over July. Parks and Garden costs down due

to low activity by Town Crew at the oval.

Expenditure: Recreation Centre is below budget

due to lower activity and additional spend added to

enhance the provision of shade.

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100,000

200,000

300,000

400,000

500,000

600,000Ju

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Recreation & Culture - Income


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500,000

1,000,000

1,500,000

2,000,000

2,500,000

Jul-

18

Au

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Sep

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Oct

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Transport Management Report for May 2019


Transport YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Construction Rds., Sts & Bridges Etc. 1,390,761 1,322,130 68,631 F 1,623,112 1,586,567 (36,545) U

Maintenance Rds., Sts & Bridges Etc. Total1,991,010 1,981,263 9,747 F 2,012,874 1,981,263 (31,611) U

Airport 47,269 45,353 1,916 F 42,433 48,183 5,750 F

Total Income 3,429,039 3,348,746 80,293 F 3,678,419 3,616,013 (62,406) U

Expenditure

Maintenance Rds., Sts & Bridges Etc. 3,917,883 3,981,157 63,274 F 3,333,409 4,389,908 (1,056,499) U

WANDRRA - Flood Reinstate 1,431,964 1,431,964 (0) U 1,900,000 1,431,964 468,036 F

Airport 602,449 640,703 38,254 F 681,356 698,352 (16,995) U

Total Expenditure 5,952,297 6,053,824 101,528 F 5,914,765 6,520,224 (605,459) U

Transport Total (2,523,257) (2,705,078) 181,821 F (2,236,346) (2,904,211) (667,865) U

Commentary



Original

Budget

Amended

Budget Variance

Construction Rds., Sts & Bridges Etc.Roads - Capital Works 795,487 2,032,415 2,090,718 (58,303) U

Airport Airport upgrades 69,059 28,601 65,358 (36,757) U

Plant Purchases Vehicle Purchases x 3 - 164,000 112,000 52,000 F

Ride on mower - 30,500 30,500 - F

- - 100,000 (100,000) U

- - - - F

864,546 2,255,516 2,398,576 (143,060) U

Expenditure: The road maintenance budget is timing

and will spent by year end.

Expenditure: The unfavourable variance in road

maintenance spend is due to actual depreciation

being higher than budgeted as calculated from the

2017-18 revaluation. All Flood Damage has now

been done and was $468k lower than budgeted.

Revenue: Key activity has been around flood

damage and roads to recovery. The variance is due to

timing difference.

Revenue: Rod Construction funding variance is due

to RRG funding reduction. Road Maintenance

funding is due to Flood damage funding down by

$100k, as funds were not spent, this is offset by an

increase in the Main Roads Direct Grant.

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1,000,000

2,000,000

3,000,000

4,000,000

Jul-

18

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Sep

-18

Oct

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Feb

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Transport - Income


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1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

Jul-

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Economic Services Management Report for May 2019


Economic Services YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Travel & Tourism Centre 136,582 174,992 (38,410) U 200,000 200,000 - F

Cafe Area 24,081 32,989 (8,908) U 36,000 36,000 - F

Property Other 121,597 129,503 (7,906) U 141,300 141,300 - F

Post Office 338,832 364,986 (26,154) U 399,500 392,000 (7,500) U

Tourism Area Promotion 93 - 93 F - - - F

Building Control 24,110 17,237 6,873 F 10,000 18,818 8,818 F

Economic Development 206,007 407 205,600 F - 455 455 F

Total Income 851,302 720,114 131,188 F 786,800 788,573 1,773 F

Expenditure

Travel & Tourism Centre 384,916 432,712 47,796 F 537,669 522,272 15,397 F

Cafe Area 26,398 24,673 (1,725) U 20,930 26,930 (6,000) U

Property Other 202,181 218,323 16,142 F 259,332 238,277 21,055 F

Tourism Area Promotion 10,703 25,861 15,158 F 28,233 28,233 - F

Post Office 487,760 511,347 23,587 F 578,659 563,688 14,971 F

Building Control 43,088 44,182 1,094 F 52,997 48,716 4,281 F

Economic Development 334,620 239,879 (94,741) U 264,810 264,810 - F


Economic Services Total (638,365) (776,863) 138,498 F (955,830) (904,354) 51,477 F

Commentary



Original

Budget

Amended

Budget Variance

None budgeted for 2018-19 - - - - F

- - - - F

Economic Development - - - - F

- - - - F

Revenue: Post Office stock sales are below budget.

Economic Development variance relates to invoice

raised for scoping work on the Duncan (offset in

costs below)

Revenue: Rates At this point in the year both budget

and amended budget are the same.

Expenditure: Travel and Tourism variance relates to

savings in staff costs and no costs yet allocated to

website costs. Property other includes savings in

spend on leased properties. Savings at the Post

Office relates to Staff savings and lower stock

purchases.

Expenditure: At this point in the year both budget

and amended budget are the same.

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600,000

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1,000,000

1,500,000

2,000,000

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Other Property Services Management Report for May 2019


Other Property Services YTD Actual YTD Budget Variance

Original

Budget

Amended

Budget

Budget

Variance

Income

Administration 2,747 1,826 921 F 2,000 2,000 - F

Integrated Planning - - - F - - - F

Private Works 6,213 - 6,213 F - - - F

Public Works Overheads General - - - F - - - F

Infrastructure Management 749 - 749 F - - - F

Plant Operating Expenses 3,095 2,750 345 F 7,000 3,000 (4,000) U

Miscellaneous 2,190 30,646 (28,456) U 14,700 33,440 18,740 F

Yarliyil Arts Centre 489,529 517,293 (27,764) U 437,720 547,988 110,268 F

Total Income 504,522 552,515 (47,993) U 461,420 586,428 125,008 F

Expenditure

Administration (425,680) (22,331) 403,349 F 1,995 (5,002) 6,997 F

Integrated Planning 74,664 74,572 (92) U 250,718 80,947 169,771 F

Private Works 9,358 4,961 (4,397) U 5,418 5,418 - F

Public Works Overheads General 145,982 196,110 50,128 F 0 198,371 (198,370) U

Infrastructure Management 436,586 237,703 (198,883) U 283,903 245,879 38,023 F

Plant Operating Expenses 7,526 9,218 1,692 F 7,000 7,922 (922) U

Miscellaneous 53,238 365,497 312,259 F 387,798 398,753 (10,955) U

Yarliyil Arts Centre 454,647 498,870 44,223 F 437,437 547,759 (110,322) U

Total Expenditure 756,322 1,364,600 608,278 F 1,374,269 1,480,047 (105,779) U

Other Property Services (251,799) (812,085) 560,286 F (912,849) (893,620) 19,229 F

Commentary



Original

Budget

Amended

Budget Variance

Administration VoIP Phones router & PABX 7,675 16,000 16,000 - F

Shire Office Floor Surface - 75,000 75,000 - F

Office - Photocopier - 15,000 40,000 (25,000) U

7,675 106,000 131,000 (25,000) U

Revenue: Minimal variance.Revenue: Miscel laneous favourable variance is an

increase in budgeted income from insurance claims.

Expenditure: Administration costs in FBT,

consultants, staff costs and training down year to

date. Infrastructure Management has yet to charge

recoveries for road projects. Miscel laneous variance

relates to grants expected to be paid back, not yet

processed and vandalism costs low.

Expenditure: Integrated Planning costs will not be

incurred this FY, these funds have been moved to a

reserve to be uti lised in 2019-20. Additional costs to

Works for traineeships, staff incentives, addressing

OSH issues and recruitment. Infrastructure

Managements includes savings in consultant costs

and Yarliyil costs up inline with sales.

-

200,000

400,000

600,000

Jul-

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Other Property Services -

Income


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1,000,000

1,500,000

Jul-

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Au

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Sep

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Oct

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As At31-05-2019

31-May-2019 01-July-2018 2018/2019 2018/2019

YTD Opening Balance Forecast

Actuals Brought Forward Budget Budget

Cash on Hand - Petty Cash Floats 735 735 735 735

3,009,647 2,204,096 47,804 739,115

953,501 659,546 1,000 1,000

Cash at Bank - Restricted - Unspent Grants 250,515 250,515 1,000 1,000

Cash at Bank - Restricted Reserve Funds 5,571,459 5,542,627 6,065,128 6,065,128

Sundry Debtors & Prepayments 133,314 627,831 150,000 150,000

Rates Debtors 571,617 394,528 219,181 219,181

ESL Levy (83) (1,036) - -

Inventories/Stock on Hand 120,292 132,074 82,074 82,074

GST - Refund from ATO 72,996 - -

TOTAL CURRENT ASSETS 10,683,994 9,810,916 6,566,922 7,258,233

Creditors and Accruals (35,075) (642,292) (517,535) (517,535)

(446,212) (501,917) (762,856) (762,856)

Employee Time in Lieu (23,884) (125,992) - -

Current Loan liability (0) 0 (83,552) (83,552)

GST - Payable to ATO (110,807) -

TOTAL CURRENT LIABILITIES (615,977) (1,270,201) (1,363,943) (1,363,943)

NET CURRENT ASSETS POSITION 10,068,017 8,540,715 5,202,979 5,894,290

Adjustments

Items not included in calculation of Surplus/(Deficiency)

Less Reserve Accounts (5,571,458.92) (5,542,627) (6,065,128) (6,065,128)

Add Trust Creditors 4,033 14

Add Reserve Creditors

Add Employee Provisions (Provided for within Budget)470,095 627,909 778,597 778,597

Add Long Term Borrowings (Provided for within Budget)0 (0) 83,552 83,552

REVISED NET CURRENT ASSETS POSITION 4,970,686 3,626,010 - 691,311

Employee entitlements

Cash at Bank - Municipal Fund - General monies

CURRENT ASSETS

CURRENT LIABILITIES

Cash at Bank - Post Office Monies

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These minutes were confirmed by the Committee as a true and accurate record of the meeting

Signed: ___________________________________ Date: _15 / 05 /2019______________________ Presiding Officer

Report of the meeting of the Cemetery Advisory Committee held in the

Shire of Halls Creek Council Chambers, 7 Thomas Street on Wednesday 14 May 2019.

The meeting commenced at 3.14pm.

PRESENT: Trevor Bedford, Rosemary Stretch, Lynette Craig, Musa Mono (Director Health and Regulatory Services) and

Jeannette Swan ALSO PRESENT: Craig Bate (EKJP to do a presentation) and Lorri

Dransfield (OSH Training Admin Officer- Minutes)

APOLOGIES: Dean Graham (EHO) The Chairperson, Councillor Bedford opened the meeting at 3.14pm and

acknowledged Craig Bate from EKJP. He then asked Craig Bate to make his presentation.

Craig Bate from EKJP did a presentation on previous works he had carried out on the cemetery in the Mornington Islands. They made concrete frames and

headstones with aluminium plaques. They also made a Memorial Plaque at the front of the cemetery, at an approximate cost of $127 per plot.

Mornington Peninsula Cemetery after the EKJP project

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Text Box

APPENDIX 9.5.1A

Minutes of the Cemetery Advisory Committee meeting held on 15 May 2019


Signed: ___________________________________ Date: _15 / 05 /2019__________________ Presiding Officer

Craig was interested in EKJP recommencing the work of making and keeping the cemetery in a clean and welcoming place. If the Shire is interested he would need

to have the go ahead or an Expression of Interest so that he can do his research for costing purposes.

He suggested that the work be done in stages commencing with Red Hill first as a Community Development Project.

If this project were to proceed, he said that EKJP would provide labour, expertise,

machinery and engraving. He was not sure if EKJP could provide cement and requested the Shire to provide cement if EKJP didn’t have the funds for it.

The Committee agreed to work with EKJP to improve the cemetery starting with Red Hill.

Moved: Jeannette Swan Seconded: Musa Mono

The Committee agreed to support EKJP in principle to commence with Red Hill Cemetery and to have EKJP produce a proposal for the Shire.

CARRIED: 5/0 Resolution: CAC2019/04

CONFIRMATION OF MINUTES OF PREVIOUS MEETING

The minutes of the meeting of 13 February 2019 were read and matters arising discussed.


That the minutes of the meeting of the Cemetery Advisory Committee held on 13 February 2019 be confirmed as a true and correct record of the meeting.

CARRIED 5/0 Resolution: CAC2019/05

3. MATTERS ARISING FROM THE PREVIOUS MINUTES

3.1 Musa Mono to put in the 2019/2020 budget funds for the purchase

of the pegs for numbering of the graves. 3.2 Musa Mono explained the workings of a budget and advised that he

would be requesting funds for the cemetery.

Moved: Jeannette Swan Seconded: Lynette Craig

That a budget of $20,000 be provided for the purchase of the pegs for grave numbering.

CARRIED: 5/0

Resolution: CAC2019/06

4. Update on Cemetery Maintenance

4.1 Reserved Plots

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4.1.1 It was advised that it costs $90.00 to reserve a grave then after 5 years it costs a further $30.00 to continue the

reservation

4.1.2 It was decided that a public notice be put out to advise the

requirements and costs of reserving a gravesite.

4.2 Survey of new section of new cemetery – Dean Graham has started on the new site at the cemetery.

5. Progress in mapping cemetery 5.1 Community consultation is ongoing in identifying unknown graves.

6. Memorial Wall 6.1 A discussion was held on the possibility of putting in a memorial

wall to cater for the placement of ashes for those choosing cremation over a burial.

Example of Niche Wall


That a budget of $20,000 be provided for the construction of a Memorial Wall for Cremated remains to be stored.

CARRIED: 5/0


7. Pet Cemetery and Budget

7.1 A discussion was held on the need for a pet cemetery in the Shire

and the Committee decided that this was a necessary requirement

for the humane disposal of deceased pets.

Moved: Lynette Craig Seconded: Jeannette Swan That a budget of $5,000 be provided for the construction of a fence for the

layout of the proposed pet cemetery. CARRIED: 5/0


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8. Next meeting

8.1 14.08.2019 at 3.00pm.

9. Closure of the meeting

There being no further business, the Chairperson

declared the meeting closed at 4.17pm.

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shire of halls creek minutes...shire of halls creek minutes of the ordinary meeting of council held...

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