shirley mortassagne cv feb 2016

Curriculum Vitae

Of

Shirley Mortassagne

Level: Managing Director CEO’s Chairperson – International and national organisations

Sectors: Pharmaceutical Mining Investment Insurance Financial services, banking Specialised chemicals Professional services Telecommunications

Shirley has 15 years’ experience as an Executive Personal Assistant. She has had the opportunity to work in various sectors of industries. This has honed her skills, and ensured that she is at the forefront of technology, providing her with tools to offer the individual she works with, a first class service. Shirley is a self-motivated, energetic and bubbly person that is approachable, accommodating, nurturing, and protective. Handling last minute changes is her speciality. Strengths: Organisation Deadline driven Relationship building Resolving conflict Time management Detail orientated Budget focussed

2 Shirley Mortassagne Mobile: 0763121416

PPEERRSSOONNAALL PPRROOFFIILLEE Surname Mortassagne

Full Names Shirley

ID Number 700419 0105 085

Nationality South African

Transport Own Transport

Languages English

Afrikaans

TTEERRTTIIAARRYY EEDDUUCCAATTIIOONN High School Rosen Hoff High School

Highest Standard Matric

Year Obtained 1988

Computer Packages

MS Office MS Word MS PowerPoint MS Excel Projects Outlook Goldmine Access Lotus Turbo Cash Quick Books Pastel

Tertiary Education Project Management – 2009 diploma

Skills

Corporate communications Project management Operations Event management


Company Industry Dates Position Reason for leaving

Vodacom (Pty) Ltd Telecommunications 1 April Executive Personal Assistant Completed temp assignment

Company Lanxess (Pty) Ltd Industry Speciality Chemical Group / Mining Dates 01/11/2011 – 03/02/2014 Position Exec PA to MD Reason for leaving Company downsizing

Company Virgin Mobile South Africa (Pty) Ltd Industry Telecommunications Dates 19/01/2011 – 31/07/2011 Position Exec. PA to CEO Reason for leaving PA returned from maternity leave

Company Maluleke Luthuli & Associates (Pty) Ltd Industry Professional Services – Town Planners, development

management Dates 22/08/2007 – 30/11//2010 Position Exec. PA to MD Reason for leaving Retrenched

Company Sentinelle Global Investment (Propriety) Ltd Industry Non-metallic mining & quarrying Dates 08/05/2007 – 20/08/2007 Position Exec. PA to CEO Reason for leaving Temp assignment, PA returned from sick leave

Company Deloitte & Touché South Africa Industry Professional Services Dates 12/02/2007 – 07/05/2007 Position PA to senior partners Reason for leaving Temp position, position offered but declined offer


Company First Rand Banking Group (Pty) Ltd Industry Banking, insurance & investment products Dates 15/01/2007 – 09/02/2007 Position Exec PA to CEO Internal Risk and Auditing/Head of

Banking Group Reason for leaving AA candidate was appointed

Company Afripalm Resources (Pty) Ltd Industry Mining company that develops minerals and mining

projects Dates 26/09/2006 – 23/12/2006 Position Exec PA to CEO Reason for leaving AA candidate was appointed

Company Jonah Capital (Pty) Ltd Industry Investment / Financial services / Mining & exploration Dates 17/05/2006 – 22/09/2006 Position Exec Ass to Chairperson, national and international

boards Reason for leaving Temp assignment, permanent offer made but

declined offer

Company Net care Limited Industry Investment Holding company, largest private

Hospital network in SA Dates 10/04/2006 – 16/05/2006 Position Exec Ass to GM of Finance Reason for leaving Temp Assignment, declined permanent offer


VODACOM Position: Exec PA to ME Duties: • managing email, responding on behalf of ME where applicable, handling of

personal and business diaries; • Assisting ME with time management and ensuring he leaves office or finishes

existing meeting timeously to be prompt for next meeting, ensuring he has relevant meeting material. Map, directions, parking information and contact details.

• Interaction with management team to ensure they provide required information for ME’s reporting.

• Setting up conference calls, providing dial in details and conference material, ensuring relevant parties are able to attend while keeping different time zones in mind.

• organization and co-ordination of meetings, i.e. board-meetings, briefings, lunches, functions, ensuring that the executive is well-prepared for meetings;

• liaising with Government departments, Partners, NGO’s, Clients, Suppliers and other staff members, building and maintaining relationships of the above;

• Travel arrangements: visas and the relevant supporting documentation, flights, accommodation, vehicle hire or transfers, travelling with the executive when required to take notes or dictation at meetings, or to provide general assistance;

• Event Management, conferences, management meetings, • Ensuring that vendors are opened and processed accurately • screening telephone calls, enquiries, requests, and handling of the afore-

mentioned when appropriate; • Implementation and maintenance of an efficient and effective filing system • typing – agreements, correspondence, opinions and presentations, including

the formatting of agreements and tracking of changes and the preparation of organograms and tables; board packs

• handling mail, faxes, files, telefaxing and scanning; • Office administration • Dealing with correspondence and taking dictation and minutes; • devising and maintaining office systems to deal efficiently with paper flow; • organizing and storing paperwork, documents and computer-based

information;


LANXESS Position: Exec PA to MD Lanxess is an international organisation. Head Office is in Germany. In South we have four different sites: The mine in Rustenburg. Process plants in Isethebe and Newcastle, with SA’s head office based in Greenstone, Edenvale. The company’s core business is specialised chemicals which are sold locally and to the international market. DUTIES Communications duties: • producing documents, memorandums, briefing papers, reports, board packs,

business plans and presentations; • consistently assisting the executive to decide what to communicate and the

best forms of communication to use as well as getting the communication out as quickly and as accurately as possible;

• write draft speeches and review proposed speech with the executive when applicable;

Personal assistant duties: • managing email, responding on behalf of MD where applicable, handling of

personal and business diaries; • Assisting MD with time management and ensuring he leaves office or finishes

existing meeting timeously to be prompt for next meeting, ensuring he has relevant meeting material. Map, directions, parking information and contact details.

• Interaction with Management team to ensure they provide required information for MD’s report to Germany.

• Setting up Conference calls, providing dial in details and conference material, ensuring relevant parties are able to attend while keeping different time zones in mind.

• Liaising with German Board Members when necessary. I.e. MD is on leave, or indisposed.

• Organization and co-ordination of meetings, i.e. board-meetings, briefings, lunches, functions etc. and ensuring that the executive is well-prepared for meetings;


• liaising with Government departments, Partners, NGO’s, clients, suppliers and other staff members, building and maintaining relationships of the above;

• Travel arrangements: visas and the relevant supporting documentation, flights, accommodation, vehicle hire or transfers, travelling with the executive when required to take notes or dictation at meetings, or to provide general assistance;

• International guest relations: transfers to and from airports, sites i.e. Newcastle, Isithebe, Rustenburg Mine, Greenstone Offices, sourcing of accommodation and assisting with special requirements.

• greet and meet, of the aforesaid executives’ visitors; • carrying out specific projects and research; • Installation of In-house Travel Agent that reports internally to me • Arranging getaways for German and other international guests, as well as

relevant entertainment during their stay. • Event Management on a National Scale, conferences, Management

meetings off site every quarter. Ensuring that vendors are opened and processed accurately for sign off by Germany, for payment.

• Expat relocation, support, renewing of work visas for the entire family, sourcing a home, vehicles, school, gym, etc.

• SA Capex, tracking each sites capital expenditure, ensuring that paper work is accurate and relevant parties have signed. Assisting MD with decision making prior to submission to Germany

Secretarial duties: • screening telephone calls, enquiries, requests, and handling of the afore-

mentioned when appropriate; • Implementation and maintenance of an efficient and effective

filing/archiving system; • typing – agreements, correspondence, opinions and presentations, including

the formatting of agreements and tracking of changes and the preparation of organograms and tables; board packs

• handling mail, faxes, files, telefaxing and scanning; • Office administration: assisting with project procedures – WIP: reconciliations,

billing, costing, cash flow, payment plan/schedules, reporting, budgeting, forecasting;

• Dealing with correspondence and taking dictation and minutes; • devising and maintaining office systems to deal efficiently with paper flow; • organizing and storing paperwork, documents and computer-based

information;


VIRGIN MOBILE Position: Exec PA to CEO Duties:

• Manage and coordinate the CEO’s diary and appointments, • Screen appointment requests as well as calls for the CEO, • Ensure relevant documentation is prepared in advance of appointments, • Receive CEO’s visitors and direct appropriately, • Answer all incoming calls and make outgoing calls for the CEO’s office, • Take messages for the office of the CEO and handle as appropriate, • Attend to requests/queries from internal and external customers, general

public, etc. • Ensure that all queries/complaints are dealt with and followed through, • Function as a liaison in the office of the CEO, • Schedule necessary meetings, • ensure meeting venues are prepared and appropriate equipment and

meeting documentation is available, • Remind CEO in time of meetings, • Ensure meals and refreshments are arranged for meetings, • Ensure minutes are taken, typed and distributed, • Ensure all correspondence is typed and where appropriate drafted and

approved and ensure confidentiality, • Manage and distribute internal and external correspondence for CEO’s

office, • Ensure all documentation is kept in a safe and secure environment, • Ensure all filing is done and up to date, • Ensure accurate record keeping and relevant database input, Develop and

maintain a contacts data base, • Ensure leave forms copies are sent to HR and a copy filed, • Oversee use of CEO’s office equipment, • Manage maintenance of CEO’s office equipment, • Ensure ordering and maintain office refreshment levels, • Prepare and manage operational budget for the support staff, • Distribute mail within the office of the CEO, • Order flowers for the office of the CEO


MALULEKE LUTHULI Position: Exec PA to MD Communications duties:

• producing documents, memorandums, briefing papers, reports, board packs, business plans and presentations;

• consistently assisting the executive to decide what to communicate and the best forms of communication to use as well as getting the communication out as quickly and as accurately as possible;

• write draft speeches and review proposed speech with the executive when applicable;

Personal assistant duties: • managing email, personal and business diaries; • organization and co-ordination of meetings, i.e. board-meetings, briefings,

lunches, functions etc and ensuring that the executive is well-prepared for meetings;

• liaising with Government departments, Partners, NGO’s, clients, suppliers and other staff members, building and maintaining relationships of the above;

• travel arrangements: visas and the relevant supporting documentation, flights, accommodation, vehicle hire or transfers, travelling with the executive when required to take notes or dictation at meetings, or to provide general assistance;

• greet and meet, of the aforesaid executives’ visitors; • carrying out specific projects and research;

SENTINELLE GLOBAL INVESTMENT Position: Exec Ass to CEO Duties:

• General: Screening of visitors and access to premises, screening of calls, diary management, handling of all incoming/outgoing post. Liaising with personal banker regarding company and personal accounts, correspondence, typing etc. Co-ordinate meeting material, handling of personal matters i.e., security at home, capuchin enclosure design, I.T. and office automation issues. Liaise with Presidential offices, CEO’s, MD’s, Chair people, etc. both international and local.

• Local travel arrangements: Only paper tickets, prepaid accommodation – Executive/Presidential suite, chauffeured vehicle – driver on call 24hr

• Sub-Sahara travel arrangements: Charters, visas, flight plan and landing permits, passenger listing, revising of menu, special dietary requirements – food and beverages for duration of flight, receiving party details, preparation of meeting material, chauffeured vehicle – driver on call 24hr, prepaid


accommodation for C.E.O. – Presidential suite, and his guests Executive suites, transfers and accommodation for flight crew,

• International travel arrangements: travel routings, flight duration, carriers, visas, class. Only paper tickets, chauffeured vehicle driver on call 24hrs, prepaid Executive suites, preparation of meeting material

• Sentinelle’s international guest arrangements: Travel routings, flight duration, carriers, visas, class. Transfers to and from airport, available driver on call, whilst in South Africa, accommodation, arrange spending money for guests.

DELOITTE & TOUCHE Position: Exec PA to Partners (Enterprise Risk Serv. & Corporate Fin). Duties:

• Co-ordinate meetings & conference calls, minutes, manage diaries, handling of all incoming / outgoing post and email. Correspondence, typing, screening of calls, co-ordinate meeting material, handling and arranging of personal matters, International and local travel arrangements

FIRST RAND BANKING GROUP Position: Exec PA to CEO Internal Risk and Auditing/Head of Banking Group Compliance Duties:

• Co-ordinate board meetings, minutes, event management, managing diary, handling of all post and email, correspondence, typing, screening of calls, co-ordinate meeting material

AFRIPALM RESOURCES Position: Exec PA to CEO Duties:

• Co-ordinate and assist staff with the running of residence, assist international guests and co-ordinate their travel arrangements and requirements, assist international business associates when in the country,

• Co-ordinate board meetings, event management, assist the family with travel arrangements, manage personal and business diaries, handling of incoming/outgoing post and email, local and international travel arrangements, chartering of aircraft, accommodation, transfers, and meetings. Liaise with Presidential offices, CEO’s, MD’s, Chair people, etc. both international and local, visa applications, co-ordinate banking affairs locally


and internationally, implemented new filing and archiving system, petty cash, correspondence, Typing, building and maintaining of relationships, overall office administrator and office management

JONAH CAPITAL Position: Exec Assistant to Sir Sam Jonah (Sir Sam and I were based at the Jonah Capital office I worked entirely for the individual. Sir Sam sits on 15 different boards internationally as the Chairman and has various other interests)

• Duties: Co-ordinate and assist staff with the running of his residence, assist his international house guests and co-ordinate their travel arrangements and requirements, assist international business associates when in the country, co-ordinate board meetings, minutes, event management, assist the family with travel arrangements internationally, manage his personal and business (local and international) diaries, handling of Sir Sam’s email, local and international travel arrangements, chartering of aircraft, accommodation, transfers, meetings. Liaise with President’s offices, CEO’s, Chair people, etc. both international and local, visa applications, letters of Invite – supporting documents for visa applications,

• co-ordinate his banking affairs locally and internationally, implemented new filing and archiving system, petty cash, housekeeping, correspondence, typing, building and maintaining of relationships, overall office administrator

NETCARE Position: Exec Ass to GM of Finance (National Hospital Division) Duties:

• Screening calls, diary management, minutes, typing, correspondence, power point presentations, assist with management reports.


shirley mortassagne cv feb 2016

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