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SHOREHAM-WADING RIVER CENTRAL SCHOOL DISTRICT 250B Route 25A, Shoreham, New York 11786 ~ (631-821-8100)

Dr. Steven Cohen, Superintendent of Schools

BOARD OF EDUCATION Regular Public Meeting Agenda - DRAFT

August 20, 2013

The Shoreham-Wading River Central School District Board of Education is the authorized agency responsible for setting educational policy in the District. It consists of seven members who each serve three-year terms and receive no salary or other financial compensation. The meetings, except for Executive Sessions, are held before the public. The Board of Education may convene to Executive Session immediately after opening the meeting. At the end of the Executive Session, the Board of Education will re-convene to the Regular Meeting. Arrival and departure times of the Board of Education members shall be noted in the minutes and within the order of events. A maximum of half hour will be allocated for agenda items “Statements of Residents” with a three minute limit per individual. Each speaker must be a resident of the District. Residents wishing to make comments or raise questions shall state their name and address. Public discussion is prohibited on matters relating to staff and students at which their reputation, privacy, or rights to due process or the rights of others to due process, could be in some way violated. Residents will be permitted to participate in Board of Education discussion and agenda item “Discussion,” however Board of Education members will speak first. Each resident will be limited to one input with a two minute maximum. A time limit for residents’ discussion will be no more than 10 minutes unless a majority of the Board wants to extend the time due to the nature of the topic. Residents will address the Board and not each other during this discussion. Each Board Member voting on a motion shall be permitted to state the reason for doing so and the statement shall be noted in the minutes. The public, in its comments, will refrain from making any direct references to student or staff members. Such references to individual students or staff members are inappropriate in a public forum and should instead be conducted in private conversation with an appropriate member of the staff. Please note: This is a tentative or draft agenda. Any item on this agenda is subject to change by addition or deletion.

Public Session Agenda Time: 6:30 PM Place: Middle School Home and Careers Room

Adjourn to Executive Session if needed and subject to Board approval

Time: 6:30 PM Place: Middle School Home and Careers Room

Resume to Public Session Agenda

Time: 8:00 PM Place: Middle School Auditorium

I Call to Order and Pledge of Allegiance II Approval of Agenda III Statements from Residents a. Field Renovation Committee Presentation – Chris Rosati IV Student/Staff Recognitions

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V Old Business VI Reports and Reviews

a. Superintendent’s Report VII Votes and Resolutions a. Approval of minutes * July 9, 2013 * July 23, 2013 * July 30, 2013 b. CPSE / CSE and 504 Meeting Summary – Memos dated July 19, 2013 and August 16, 2013 c. Financials – June and July 2013 d. Resolutions:

#1314-032 Approval of Payment for Litigation Support Services:

RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves an hourly rate of $135.00 for litigation support services performed on behalf of the District by Law Clerks employed by Guercio and Guercio, LLP, as more fully set forth in correspondence from Guercio and Guercio, LLP dated July 18, 2013.

#1314-033 Revision to Resolution #1213-282 (CSEA Memorandum of Agreement): WHEREAS, on June 27, 2013 the Board of Education of the Shoreham-Wading River Central School District approved Resolution #1213-282 which authorized a one-time stipend for a Lab Assistant for the 2012-2013 school year; and WHEREAS, the District has elected to amend Resolution #1213-282 to include an additional clause related to a step increase on the CSEA salary scale for the Lab Assistant; therefore BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby authorizes Resolution #1213-282 to be amended by adding an additional clause related to a step increase on the CSEA salary scale for the Lab Assistant; and BE IT FURTHER RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby authorizes the Board President to execute the Memorandum of Agreement.

#1314-034 Re-Assignment of Positions and Duties:

WHEREAS, on July 9, 2013, the Board of Education of the Shoreham-Wading River Central School District appointed Dr. William Bushman, Assistant Superintendent for Human Resources, to the following positions: Title IX Compliance Officer, Records Management Officer, Records Access Officer, Attendance Officer, Homeless Liaison; and WHEREAS, on July 9, 2013, the Board of Education of the Shoreham-Wading River Central School District appointed Dr. William Bushman, Assistant Superintendent for Human Resources the following duty: District-wide Coordinator of Dignity for All Students Act (DASA); and WHEREAS, effective close of business on August 16, 2013, Dr. William Bushman resigned his position as Assistant Superintendent for Human Resources with the Shoreham-Wading River Central School District; and THEREFORE BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby appoints Mr. Lou Curra, Interim Assistant Superintendent for Human Resources, to the following positions: Title IX Compliance Officer, Records Management Officer, Records Access Officer, Attendance Officer, Homeless Liaison; and ALSO BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby appoints Mr. Lou Curra, Interim Assistant Superintendent for Human Resources, the following duty: District-wide Coordinator of Dignity for All Students Act (DASA).

#1314-035 Annual Professional Performance Review Plan (APPR) for 2013-2014:

WHEREAS, the Shoreham-Wading River Central School District’s 2012-2013 Annual Professional Performance Review (APPR) Plan, that was approved by the Commissioner of Education, remains in effect and there are no other agreements that prevent, conflict or interfere with full implementation of such APPR Plan; therefore

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BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District, upon recommendation of the Superintendent of Schools, approves and/or ratifies the execution of any and all required APPR certification documents by the Superintendent and the President of the Board of Education for submission to the Commissioner of Education pursuant to Education Law Section 3012-c for the 2013-2014 school year.

#1314-036 Re-Certification of Lead Evaluators (APPR) for 2013-2014:

RESOLVED, that the following staff have received appropriate training in teacher and/or principal evaluation in accordance with the regulations of the Commissioner of Education, and such individuals are hereby re-certified as qualified lead evaluators for the purpose of conducting and completing evaluations.

Mr. Alan Meinster - Assistant Superintendent for Curriculum, Instruction and Assessment Mr. Charles Althoff – Interim Director of Student Services

Mr. Daniel Holtzman – Principal of Shoreham-Wading River High School Mr. Kevin Vann – Assistant Principal of Shoreham-Wading River High School

Dr. Michael Winfield – Assistant Principal of Shoreham-Wading River High School Dr. Linda Anthony – Principal of Albert G. Prodell Middle School

Mr. Daniel Ackerman – Assistant Principal of Albert G. Prodell Middle School Mr. Stephen Donohue – Principal of Wading River Elementary School Ms. Patricia Nugent – Principal of Miller Avenue Elementary School

Mr. Louis Parrinello – Principal of Briarcliff Elementary School #1314-037 Brown University Cross Country Meet:

RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby approves a request by the Athletics Department for an overnight trip to Brown University, Providence, Rhode Island, on October 18 and 19, 2013 for Varsity Boys and Varsity Girls Cross Country teams to compete in the Annual Brown University Northeast Cross Country Championship at a total cost to the District of $1,000.00 ($450.00 for the entry fee and $550.00 for transportation).

#1314-038 Obsolete Equipment:

WHEREAS, the Board of Education of the Shoreham-Wading River Central School District hereby classifies the below list of items as being obsolete, irreparable, no longer in use, and / or of no monetary value; therefore BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves the below list of items to be disposed of in accordance with District Policy #5250.

ITEM SCHOOL/DEPT QTY MAKE/MODEL SERIAL # TAG/INV # REASONComputer Monitor Miller Avenue 1 Apple Xb817ovgct9 102279 Irreparable Wet Vac Miller Avenue 1 Sprite 302065 499936 N/A Irreparable Wet Vac Miller Avenue 1 Sprite x112a 227601 N/A Irreparable Fax Machine Miller Avenue 1 HP 900-c3510a Jpa4610770 N/A Irreparable Stilts Wading River 40 Wooden Irreparable Unicycles Wading River 20 Miyataandmore Old and broken Library Books Miller Avenue See attached list Old and outdated Shoulder Pads Athletics

(Middle School) 22 10+ years old/do not meet current safety standards

Various Helmets Athletics (Middle School) 25

Do not meet current safety standards

Gloves Athletics (Middle School) 2

10+ years old/do not meet current safety standards

Soccer Balls Athletics (Middle School)

12 20 years old-not usable

Basketballs Athletics (Middle School)

12 15 years old-not usable

Gymnastics Leotards Athletics (High School) 13

15 years old-no longer have program

Basketball Cart Athletics (High School)

1 Broken/not repairable

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#1213-039 T-Shirt Printing Bid Award: WHEREAS, requests for bids were advertised for T-Shirt Printing in our two (2) official newspapers and opened on August 5, 2013 at 11:00 AM; and WHEREAS, requests for bids were mailed to three (3) vendors and requests for bids were received from two (2) vendors; and WHEREAS, such bids have been reviewed by the Assistant Superintendent for Finance and Operations, the Purchasing Agent, and the Coordinator for Community Programs; and WHEREAS, the Assistant Superintendent for Finance and Operations, the Purchasing Agent, and the Coordinator for Community Programs have recommended award to the lowest responsible bidder meeting the specifications, therefore

BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District approves the bid for T-Shirt Printing be awarded to the below vendor at a total bid award of $8,417.85 for 2,000 T-shirts:

Port Jefferson Sporting Goods Port Jefferson Station, New York

#1213-040 Printing of School Newspaper Bid Award:

WHEREAS, bids were advertised for Printing of School Newsletter in our official newspaper and opened on August 5, 2013 at 11:15 AM; and WHEREAS, bids were mailed to three (3) vendors and a bid was received from one (1) vendor; and WHEREAS, such bids have been reviewed by the Assistant Superintendent for Finance and Operations and the Purchasing Agent; and WHEREAS, the Assistant Superintendent for Finance and Operations and the Purchasing Agent have recommended award to the lowest responsible bidder meeting the specifications; therefore be it RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District awards the bid for Printing of School Newsletter to: Tobay Printing, Copiague, New York at the following rates:

$978.00 for an eight (8) page newsletter $1,496.00 for a six (6) page newsletter $715.00 for a four (4) page newsletter

#1314-041 Donation(s) from the SWR Football Club:

RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts the following donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:

1. To Shoreham-Wading River Central School District from SWR Football Club: a. Temporary field lights for the boys varsity football game on September 27, 2013 b. Temporary field lights for the girls and boys varsity soccer games on September 28, 2013 (items a and b valued at approximately $6,000.00) c. 70 pairs of blue workout shorts for the JV and varsity football program

d. 70 blue workout shirts for the JV and varsity football program e. Eight (8) Rawlings Quantum football helmets with mask attached f. Eight (8) Rawlings Titan shoulder pads g. Three (3) Rawlings A77 Aims QB/Kicker shoulder pads (no rib pads) h. Four (4) Rawlings team B1 football bags with embroidery “SWR Football” on end

#1314-042 Donation(s) from the Wildcat Athletic Club (Monetary Donation) (included in 8/9/13 Update): RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts the following donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:

1. To Shoreham-Wading River Central School District from Wildcat Athletic Club (WAC) on behalf of the Field Renovation Committee: Check #126 in the amount of $5,000 to be applied to the BBS Architect invoice related to the attached agreement.

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#1314-043 Donation(s) from the Wildcat Athletic Club (Press Box): WHEREAS, the Wildcat Athletic Club (WAC) (on behalf of the Field Renovation Committee (FRC)) is donating the purchase of a Prefabricated Press Box and all services related to same valued at $68,246.09; and WHEREAS, the Board of Education of the Shoreham-Wading River Central School District has previously accepted donations totaling $7,638.09 related to the Prefabricated Press Box; and WHEREAS, the Board of Education of the Shoreham-Wading River Central School District has accepted a donation at tonight’s Board meeting totaling $5,000.00 related to the concession stand and toilet facility; therefore BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby accepts a donation from the Wildcat Athletic Club (WAC) (on behalf of the Field Renovation Committee (FRC)) in the amount of $55,608.00 for the purchase of a Prefabricated Press Box and all services related to same.

#1314-044 Donation(s) from Pirraglia Contracting, Inc. (Press Box):

RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts the following donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount: 1. To Shoreham-Wading River Central School District from Pirraglia Contracting, Inc.:

$25,000.00 in services for the installation of a Prefabricated Press Box at the Shoreham-Wading River High School, including but not limited to supplying, installing and delivering of the following: heavy equipment and machinery, scaffolding and hoisting, as well as intensive field labor and due diligence of their office staff.

VIII Personnel As per Personnel Recommendations for: APPOINTMENTS: Substitute Director of Physical Education; Teacher(s); Maintenance Mechanic III;

Custodial Worker I; Groundkeeper I, Groundskeeper II, Food Service Worker(s); Security Guard(s); Clerk Typist(s); Teaching Assistant(s); Monitor(s); Special Education Aide(s); Coach(es)

APPROVALS: RESIGNATIONS: Assistant Superintendent for Human Resources; Tutor(s); Coach(es); Special Education

Aide(s); Teaching Assistant IX Communications X Discussion a. Strategic Planning XI Additional Comments from Residents