shree vishwakarma navaratri committee 14:00 onwards date ... › images › docs › ... ·...

Volunteers SocialDate: Sunday 14 Sept. 2014

14:00 Onwards

Shree Vishwakarma Navaratri Committee

SouthLondonSuthars @slsutharswww.southlondonsuthars.com

Chairwoman’s Welcome

#SouthLondonSuthars9/14/2014

Your RepresentativesChairwoman: Prafula VadgamaSecretary: Neel VadgamaTreasurer: Ashvin Amrania


Committee buzz words

Transparency, Inclusive, Approachable, Growth, Transform, Technology , Thriving , Knowledge, NextGen, Fun

Committee Members:Keval Bharadia, Hasmukh Vadgama, Savan Chhaniyara, Bhavisha Vadgama, Paarik Bharadia, Divia Bakrania, Prakash Bakrania

Moving forward

• Building on the strong foundation laid by our founders, peers and elders

• To bring the current tech-savvy generation back to our Navaratri celebrations– New music bands

– Websites & Smart phone Apps

– Social Media promotions and interactions

– Photos & Videos

– Innovative channels for collecting donations (Next year)– Online donations

– Chip & Pin : Credit card payment on the day

– Sponsors and Advertisements (Promoting Community businesses)


Moving forward

• Re-grouping & building the sense of togetherness– Enhanced communications with our partners (Social group, Garbi team,

Sakhee sangam, Satsang Mandal, Music group etc.)

– Reinforcing good links with partner organisations ( SVA UK, SVA Midlands, Local council, Lanfranc School, Vaish Suthar group etc.)

– Develop strong team of volunteers particularly make it attractive for next generation

– Knowledge sharing & mentoring opportunities

– Publications – Online blogs (Opportunity for community members to write and publish)

– Annual digital magazine

– Community business and personal directory (Our Census)


Moving forward

• Education, Events and Team-building activities– Charity gala and Musical nights for fundraising

– Youth social and sport events

– Business related events and networking events

– Health, Social and Education related events for all generation

– Guest lectures by subject specialists, prominent personalities within and outside of our community

– Educational and skill workshops



• Logo competition

• Donations Information Sheet

• Contact Sheet

Tasks Ahead


Front Desk & Reception Control


• Committee Lead: Hasmukh Vadgama• Reception desk should be manned all time, it is a main hub for

number of things: welcome guests, accept donations, provide forms for database entries, offer prashad and facilitating take away food/prashad.

• Make sure reception decorations are in place if there is any issue or problem report to Prafulaben Vadgama.

• Crowd control, restrict entry to non-community members and daily counting

• Keep any eye on security of hall and coordinate with security team.

• Prakash and Hasmukh will be only point of contact with Lanfranc School caretakers.

• Checking toilets (flooding, lighting, loo rolls etc for caretaker)

• Volunteers • Prakash, Divia

Donations/ Treasury


• Committee Lead: Ashvin Amrania • We need knowledgeable people encouraging donations in an

appropriate manner, as in previous years at the main reception. Seeing familiar faces gives encouragement, sense of continuity and a guarantee of money prudently spent.

• We also need ‘old hands’ cajoling people amongst the crowd to sponsor a night, an item etc.

• Being a treasurer is a learnt art. As we pick up this expertise, we need previously experienced people to support our daily tasks

• Aatham gives us an opportunity to do something out of the routine, and also provides a good set income. We will need friendly faces to ‘sell’ the divas in the day. Divia Bakrania’s team will be co-coordinating this

• Daily Aarti collection (Thali) needs to be tallied. The committee may not have the luxury of carrying this out. Again, daily help would be very useful

• Volunteers • Pravinbhai

Garbi & Centre Area


• Committee Lead: Bhavisha Vadgama– need to set up daily from scratch around 6pm

– ensure all bowls are ready for prashad and pass them out to reception after arti

– ensure arti plates are ready and monies are collated and passed to treasure/Savan for counting

– keep a lookout for safety of divas and trips and falls especially with little children and keep first aid box / plasters at least handy

– collate all items and pack up in order to use for the next day

• Volunteers– Sakhee Sangam, Bhanuben, Rakshaben, Deenaben, Ranjanben,

Pushpaben

Decorations- Reception, Stage & Hall


• Committee Lead: Prafulaben Vadgama– need to set up daily from scratch around 6pm

– We will have a new design for reception hall decorations which will be led by Sushilaben & Charmi Bakrania

– Main hall banner and reception banner arrangements

– During weekends we will need hand in putting in place large back drop for the stage. (Minimum 4 people needed )

– Kamal Panchasra, Heena Vadgama, and Jayshree Vadgama will be decorating Radha/Krishna Murti for Sharad Poonam

– Ensure no damage is done to the hall or the halls' equipment

– Volunteers– Sushilaben, Charmi, Kamal, Heena and Jayshree

Catering


• Committee Lead: Ashvin Amrania– SLNC has been serving tea since it started 29 years ago, and the

present committee is promising to keep the tradition going

– We provide not only standard masala tea, but sugarless, English & Coffee on demand and of course, variety of cold drinks

– Over weekends, we provide snacks, usually donated. This requires looking after the Dinner hall, spillages, efficient movement of people

– Making Masala tea for a large group of people, on time, is a learned art. Luckily we have a number of people who can. We have built an enviable reputation

– We need volunteers to serve tea drinks, clean up the utensils and help serving snacks during the weekend

• Volunteers– Hitesh, Vanraj, Satish, Anit, Chetan

Hall Management


• Committee Lead: Prakash Bakrania– Seating - Set up and put away the chairs as needed.

– Ventilation – open / close the windows as needed.

– Garbi & Music setup – Assist with setting up

– Make sure Garba floor is clean

– Dining hall management

– Safety - Keep a lookout for people playing near the Garbi and any dropped items such as Dandias, Jewellery etc.

– Distribute and recollect all Dandias at the end. Clean the hall and keep an eye on any lost property.

– First Aider and first aid boxes

– Volunteers– Savan, Neel

Special Events


• Committee Lead: Divia Bakrania– Appeal to the younger generation

– Children’s Garbo (3rd October) - Encourage children to take part

– Ideas - How to make Navratri appealing for all children?

– Aatham Arti – 108 divas

– Logo competition brief

– Volunteers– Sonia

Music Band & PA System Setup


• Committee Lead: Neel Vadgama & Paarik Bharadia– Help setup the equipment for the band ie microphone stands,

tables, wiring, positioning

– Stage layout so the band can interact with each other via proper spacing in order for eye contact whilst playing music

– Learn how to play instruments, give the youth a chance to play a bit if they know how to already play an instrument.

– The music band have been working hard on perfecting singing and playing for the nine days and have received excellent feedback from other members of the community

– Volunteers– Jyoti, Nilesh, Jayesh, Savan

Marketing


• Committee Lead: Neel Vadgama– Website design, development and maintenance

– Community database management

– Social media promotions and engagements

– Media content management and dissemination

– Handling projection and display systems

– Advertisement campaigns & creative content generation

– Volunteers– Surendra, Paarik, Savan, Keval, Divia

Together We can Do this!


The New South London Suthar Team

- The beginning of a new era for Suthar identityDiversity and inclusivity

• The 2014 Election saw the community elect the most diverse set of representatives in our 30 year history

• The Committee is for the first time chaired by a woman – Prafulaben Vadgama

• The Committee has 3 women and half the team are under 30 years of age

• The team comes from an exceptional mix of backgrounds, academic disciplines and professions

Transparency, openness and communication

• The team is using technology to help the committee be as transparent and open as possible

• This enables efficient and effective communication between ALL Suthars


The New South London Suthar Team

- The beginning of a new era for Suthar identity

Relevant and Dynamic

• We want to build a Suthar community that is meaningful, strong and united as it once was when UK Suthar identity was first formed by our Forefathers and Foremothers decades ago but has since become fragmented

• To do this, we will encourage the Community to help actively shape Suthar identity TODAY, in the 21st century.


Our principles are designed with the aims to ensure Suthar culture evolves by becoming relevant and we leave a legacy to be proud of.


Mailings & Database


Questions

SouthLondonSuthars @slsutharswww.southlondonsuthars.com

shree vishwakarma navaratri committee 14:00 onwards date ... › images › docs › ... ·...

Documents