Simple, Integrated & Secure Enterprise Management Solution for Legal Entities

Track and increase productivity, manage case and client information comprehensively, enhance operational efficiency, and grow your bottom line.

Save time through automation and run better with LegalOneTime is money, and to legal entities, every minute saved is money made. Therefore, when you are running at your best efficiency, supporting operational tasks should not demand so much time that they put you off what is core to your business. Processes such as case and client management, schedule maintenance, financial management, logistics and supporting functions such as human resource management should not claim too much of your productive time. Ideally, what can be automated and electronically handled should be left to enterprise resource management systems.

LegalOne, which is our custom SAP Business One solution for legal entities, allows you to do just that by efficiently

and systematically handling all facets of your enterprise while you focus on your core business.

Why DBS?DBS is a wholly-owned subsidiary of Twenty Third Century Systems. It has vast experience in implementing value-adding solutions for small and medium sized businesses across multiple industries including agriculture, manufacturing, retail, financial services, medical, and import and export. Our focus is on delivering SAP solutions to provide cost benefits at full value.

www.ttcsglobal.com

LegalOne

WHAT IS LEGALONE?LegalOne is a state-of-the-art, simple, integrated and secure enterprise management solution for legal entities. The solution, which is based on SAP Business One, a leading solution for small and medium-sized businesses, is specially designed to cater for the functional aspects of legal practice through comprehensive case and client management, productivity management (time management) scheduling, billing, and administration functions. This combined functionality helps law firms track and increase productivity, manage case and client information comprehensively, enhance operational efficiency and grow their bottom lines. LegalOne enables firm-wide efficiencies by adopting best practice integrated processes, resulting in better controls, risk reduction, and informed management decisions through simplified real time information systems.

BUSINESS CHALLENGESLegal entities often face various challenges in their daily operations These include:

■ Absence of productivity and time tracking tools

■ Outdated and cumbersome manual paper-based records management systems for cases, clients, scheduling, billing and operations

■ Failure to acquire key reports which inform business processes on demand

■ Inefficiencies caused by fragmented systems comprising of many software systems intended to cater for different business functions

■ Lack of access to complete performance reports for business

health monitoring and diagnostics ■ Poor security of case, client and financial information

■ Absence of efficient scheduling and notification systems for daily activities

■ Lack of access to business or case related information on-the-go

SOLUTION VALUE: FEATURES & FUNCTIONSLegalOne is fully-featured in order to meet the day to day needs of legal entities. The solution features which solve the problems outlined include:

■ Client Management – helps administrators capture, validate and maintain client information. It maintains a single overview of the client’s present and future cases and data, resulting in efficiencies that save client interaction time and reduce wait times.

■ Case Management – users can record and maintain cases as well as track progress, while allowing categorising according to workload, type and nature, depending on need. Case Management has an advanced documentation system which allows for upload of attachments linked to cases.

■ Timesheets – capacitates specialised efficient timesheet maintenance within the HR module, while synchronizing them to cases and other areas of financial management such as computation of logged work hours against remuneration and incentives. The system also automatically generates invoices in a few steps.

■ Scheduling – allows systematic maintenance of appointments and meetings against clients and cases with automatic notifications and reminders – all done within the system

■ Document Upload and Search – both case linked and non-case linked documents can be added to the system. The search function allows for simple retrieval of documents and viewing on the go.

■ Financials and Billing – case cost entries, invoice generation, payment tracking, trust accounting, budgeting, and profit appropriation between partners can also be effectively handled inside the system – with standard reports available for variables

WHY LEGALONE? IT’S:

SCALABLELegalOne grows with your practice

COMPLETEThe solution covers enterprise management holistically: End-to-end

COMPLETEThe solution covers enterprise management holistically: End-to-end

CUSTOMISABLELegalOne is customized precisely for your business.

pertaining to financials and billing ■ Trust Accounting – allows easy management of trust accounts including reconciliation, movement of funds and production of reports. The system enables a firm to automatically generate payments to appear on billing statements.

■ Administration and back office – allows law firms to coordinate other critical back-end business functions inside the system such as human resource management, customer relationship management, procurement, and reporting and administration, while enabling easy change of terminology and streamlining of menu items for greater customization

INFO, ON-THE-GO: ACCESS YOUR INFORMATION FROM ANYWHERE, ANYTIMEMobility – the system enables users to gain access to the server even when off premise through a web based application, allowing remote accessibility to case information and documents.

COMMAND YOUR DATA - DEPLOY LEGALONE SECURELYLegalOne is deployed on your secure infrastructure and all data and transactions are executed and stored on your organisation’s servers. LegalOne offers world class data security – with user authorisations which determine who sees what information, and water-tight access control which galvanizes the solution from any vulnerability to access breach.

BEST-IN-CLASS EXPERTISETTCS provides a team of certified and experienced consultants before, during and post-implementation. As

your business solutions provider, TTCS delivers implementations with complete service and support capabilities.

BUSINESS BENEFITSIncrease profitability – LegalOne helps legal entities optimise time and resource usage through productivity tracking and process optimisation. LegalOne guarantees a quick return on investment towards improved business performance.

Run a connected practice - integrated information management in LegalOne improves information accessibility and relation. Cases are linked to clients, schedules and activities and financial records, to provide a comprehensive 360-degree view.

Know your performance. Increase your agility – The ready availability of information through comprehensive and flexible reports means decisions are well informed, even for complex business tasks. LegalOne will provide accurate reporting of revenue, time and expenses across the business – all easily understandable across business functions.

Stay compliant with robust data security – Legal entities have guaranteed security with LegalOne. The solution’s roles and authorisations ensure that all sensitive information is only accessible by the right people, at the right time.

NEXT STEPSFor more information on LegalOne, email us on marketing@ttcsglobal.com, or call us on our numbers: T: +263 4 782747/50/69.

LegalOne Solution Map: Functional areas and included functionality

ABOUT TWENTY THIRD CENTURY SYSTEMS

Twenty Third Century Systems (TTCS) is a Pan African business solutions provider. Since 1996, it has focused on implementing SAP based solutions across Africa and the Middle East in sectors such as government, mining, manufacturing, social security as well as tax and revenue collecting agencies. TTCS has a diverse pool of consultants who are both functional and technical experts in the scope of our various offerings. These include SAP’s various modules in financials, logistics and human capital management as well as analytics, mobility, cloud and database technologies. TTCS also offers SAP on the cloud for various market segments including Small to Medium Enterprises (SMEs). We successfully achieve this using up-to-date SAP approved methods for timely and effective product delivery and support. TTCS’ presence across Africa is in Zimbabwe, Zambia, Malawi, South Africa, Mozambique, Tanzania, Kenya, Uganda, Rwanda and Nigeria. Our philosophy is to collaborate with local partners to build local skills that then become part of our global skills pool but able to provide a local in-country delivery and support capability.

TTCS is the largest SAP Service Partner in Sub-Saharan Africa excluding the South African market and has over 20 years’ SAP experience.

OUR SAP PARTNERSHIP STATUS

TTCS is an SAP Gold Partner, an accolade awarded for excellent and diligent workmanship on SAP implementations. SAP Gold Partners are recognised by the programme as experts who deliver transformational, highly functional SAP solutions across the entire customer engagement lifecycle - through sales, implementation services and support, system design and operational support for their customers.