simple ways to secure documents

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The Document Masters’ Digest Your regular guide to best practices in document systems There are simpler ways to secure your private documents. Discover the ITQ difference brought to you by

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Easy ways to provide secure private print & scan facilities

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Page 1: Simple Ways to Secure Documents

The Document Masters’ Digest

Your regular guide to best practices in document systems

There are simpler ways

to secure your private

documents.

Discover the ITQ difference

brought to you by

Page 2: Simple Ways to Secure Documents

Security is not

just an issue for

GCHQ.

ITQ’s solutions

ensure

appropriate

access to

documents.

Cost-saving is a

welcome by-

product of

secure printing.

Staff can avoid

offline printers.

Security can be

applied to scan,

copy and email

functions.

Using standard features: The printers and multifunctionals supplied by ITQ contain many standard

features that can improve security at no cost.

Exploiting security hardware: Several optional extras can be added to printers and multifunctionals

to protect printed documents, stored data and network transmissions.

Other Digests in our Document Security series...

Security, or just a desire for a little privacy?

While most documents fall short of being critically confidential, we all have valid

reasons for wanting to keep our output to ourselves. Despite shared departmental

printers becoming commonplace, there are easy ways to achieve this.

Easy identification

With ITQ Control Solutions, staff identify themselves

at a printer using a swipe card, PIN or fingerprint,

select the document they want to print and have it

delivered into their hands immediately. The

document never sits unattended in a paper tray,

inviting an unauthorised inspection.

It is a very simple and very secure solution.

But there are several more benefits:

Cost-saving

Document costs can be reduced by 30-40% by reducing misprints (staff do

not print documents that contain errors), applying optimal economy features

and, if desired, applying quotas.

Avoiding offline and busy printers

Because ITQ Control Solutions let staff collect their documents from any

printer, they are never stuck in a lengthy print queue nor delayed by a

tonerless or paperless printer.

Total control

Security affects more than just printed documents. With ITQ Control

Solutions you can also control who scans, copies and emails from an MFP,

plugging the security gap that an Internet connection would otherwise

expose.

© Forbes Baxter Associates Ltd.

Published in conjunction with Phone: 01635 874848

Email: [email protected]

Web: www.imagethroughquality.com