simple ways to secure documents
DESCRIPTION
Easy ways to provide secure private print & scan facilitiesTRANSCRIPT
The Document Masters’ Digest
Your regular guide to best practices in document systems
There are simpler ways
to secure your private
documents.
Discover the ITQ difference
brought to you by
Security is not
just an issue for
GCHQ.
ITQ’s solutions
ensure
appropriate
access to
documents.
Cost-saving is a
welcome by-
product of
secure printing.
Staff can avoid
offline printers.
Security can be
applied to scan,
copy and email
functions.
Using standard features: The printers and multifunctionals supplied by ITQ contain many standard
features that can improve security at no cost.
Exploiting security hardware: Several optional extras can be added to printers and multifunctionals
to protect printed documents, stored data and network transmissions.
Other Digests in our Document Security series...
Security, or just a desire for a little privacy?
While most documents fall short of being critically confidential, we all have valid
reasons for wanting to keep our output to ourselves. Despite shared departmental
printers becoming commonplace, there are easy ways to achieve this.
Easy identification
With ITQ Control Solutions, staff identify themselves
at a printer using a swipe card, PIN or fingerprint,
select the document they want to print and have it
delivered into their hands immediately. The
document never sits unattended in a paper tray,
inviting an unauthorised inspection.
It is a very simple and very secure solution.
But there are several more benefits:
Cost-saving
Document costs can be reduced by 30-40% by reducing misprints (staff do
not print documents that contain errors), applying optimal economy features
and, if desired, applying quotas.
Avoiding offline and busy printers
Because ITQ Control Solutions let staff collect their documents from any
printer, they are never stuck in a lengthy print queue nor delayed by a
tonerless or paperless printer.
Total control
Security affects more than just printed documents. With ITQ Control
Solutions you can also control who scans, copies and emails from an MFP,
plugging the security gap that an Internet connection would otherwise
expose.
© Forbes Baxter Associates Ltd.
Published in conjunction with Phone: 01635 874848
Email: [email protected]
Web: www.imagethroughquality.com