single-board leadership structure proposal from hamline church united methodist fall 2015 committee...
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Single-Board Leadership StructureProposal from Hamline Church United Methodist
Fall 2015
Committee on Lay Leadership and Nominations
Why are we here?
To explore the single-board or simplified structure
Our present structure…
Church Council (Ad Board)
Trustees
Staff Pastor Parish Relations
Finance
Lay Leadership (Nominations)
Committees/Teams—Worship, Missions, UMW, Spiritual Formation etc.
Church Council/Pastor (22+ members)
Mission and Ministry Teams
Worship
Dining Hall
Membership & Outreach
Spiritual Formation
Social Justice & Missions
Hamline Women/UMW
Ministry of Memory (History)
Bread Oven
Finance
(10)Trustees (10)
Staff Parish Relations
Committee (9)
Committee on Lay Leadership
and Nominations
Staff
Church Council is the primary administrative bodyAll other teams report to Church CouncilOwnership and communication can be unclear and ineffectiveAs the church has grown, competing demands have grownHCUM members are stretched to attend more meetings and read/respond to more emails to stay up to speed
What can be unified…
Church Council (Ad Board)
Trustees
Staff Parish Relations Committee (SPRC)
Finance
Nominations and Leadership Development
Committees/Teams—Worship, Missions, UMW, Spiritual Formation etc.
What would that look like?
The new entity could be called the Church Council
There would officially still be the four committees, each with their own chair, but they would share a common membership (13-15 people) and meet at the same time.
Membership
Membership: 13-15 people Council Chair/Lay Leader Council Vice Chair/Lay Leader Elect 3 SPRC (one serving as Chair) 3 Trustees (one serving as Chair) 3 Finance (one serving as Chair) Lay Member of Annual Conference Secretary At-Large Member Sr. Pastor
Church Council details
3‐year terms of service, staggered classes of 4-5 members each
First class will include 4 members elected to 1‐year terms, 4 to 2‐year, and 4 to 3‐year
Elected by the Charge Conference, proposed by Nominations Committee
How’s it work?
Council chair and pastor set the agenda in consultation with the chairs of the other committees.
When the agenda is the purview of a certain committee, like SPRC, its chair opens the meeting, deals with the agenda and closes that part of the meeting.
Committees can have task groups under them. For example the Trustees, could have a building & grounds team. Finance, could have stewardship and audit.
Church Council
Nominations Pastor
Staff
Ministry Team
Staff
Ministry Team
Staff
Ministry Team
Staff
Ministry Team
What its role would be…
Carry out the duties of the unified committees
Focus of the Church Council is on governance
It wouldn’t be… Managing ministries Supervising staff Hearing ministry reports Micro managing
How do the parts of the church relate in the new structure?
Hamline Church:
Mission & Core Values
Congregation (mission & ministry)
Church Council
Pastor
Staff
ACCOUNTABILITY LEADERSHIP
Members = Role is ministering
Staff (paid & unpaid) = Role is managing
Pastor = Role is leading
Church Council = Role is governance
All games have rules or boundaries
Ministering within the boundaries
Mission, Vision, and Values
Budget
Policies and Procedures
Goals
Governance includes…
Focusing the church on its mission, vision, and values
--Making sure all ministries, staff, building utilization, budget, and calendar are aligned to the above
Setting needed policies & procedures
Setting the budget and providing financial oversight
Setting strategic goals
Holding the pastor accountable to the management of the above
Communication is Key
Annual All Church Meeting: State of the church, goals, officer elections
Occasional “town hall” meetings or other “listening” processes to obtain insight and input from the congregational
Minutes and agenda are published
Pastor’s responsibility
Supervising those managing the ministries (paid and unpaid servants) Monitoring the setting and achievement of goals Making sure goals align with the mission, vision, & values Making sure ministry respects their budgets, policies and
procedures
Pastor makes sure…
Each ministry understands and embraces its part in the overall mission of the church
Ministries are not necessarily competing with or limiting one another
Gaps in ministry are addressed
Mutual support and synergy are built between all the ministries of the congregation
Communicates the vision and direction
The pastor leads a Mission & Ministry Core Team, made up of ministry representatives, to accomplish this.
Managers—Paid & Unpaid Staff
Oversee those doing the ministry—recruit, train, and reward them
Report to the pastor
Monitor their budgets
Set and implement goals that are aligned with the mission, vision, and values
Share the stories of their ministry’s results; makes sure communication is flowing between the church & ministry
Members = Freed for Ministry
Members are disciples of Jesus Christ for the transformation of the world
Purpose of members is to do ministry.
Every member fulfills the vows: Prayers, Presence, Gifts, Service, Witness
Ministries of members may be within or outside of “church” work!
Ministry Teams Bread Oven, Ministry of Memory, Reconciling Ministries, Social
Justice & Outreach, Member Care, Membership and Outreach, Dining Hall, Loaves and Fishes, Hamline Women/UMW, etc.
What’s attractive about this?
Frees people to be in ministry instead of sitting on committees
Empowers people for ministry instead of micromanaging them
Helps the church to focus vision, mission and values
It expedites/streamlines decision making
Ministry/Mission Teams
There may be as many ministry teams as there are ministries. A ministry may be a regular, ongoing program (such as a weekly worship service or the youth group), an annual event (like the Dining Hall or family retreat), or even a single major event (a one-time mission trip).
Every ministry will have a ministry team. Ministry teams may be any size, depending on the demands of the ministry they are carrying out and each ministry team will have a ministry team leader.
Staff members support and resource the work of ministry teams.
Ministry Core Team
A Ministry Core Team consisting of ministry team leaders (or their chosen representative) will convene two - four times per year to coordinate ministry (scheduling, building use, communications, ensure ministries are not unnecessarily competing with or limiting one another) so that ministry teams are mutually supportive and well aligned with the mission of the congregation as a whole.
Is it Disciplinary?
The Discipline first allowed such a structure in 1996
This way of structuring your church has been vetted by annual conferences across the US
A decision to go to a new structure will require Charge/Church Conference action, our District Supt will preside at a Church Conference on Wednesday, Nov 4th 7pm
Timeline Town Hall (October 18 2015)
Perfection (October/November 2015): Congregational leadership may amend the proposed structure to address concerns if that seems advisable. Another town hall meeting may be held if necessary. Sign off from District Superintendent.
All-Church Conference (Wednesday, November 4 7pm): Following approval of the proposed structure by the District Superintendent, the District Superintendent will call an All-Church Conference to consider the adoption of the new structure. No amendments will be allowed at this meeting. The congregation may debate the proposal, but it must vote up or down on the proposal as presented by church leadership. Pending outcome of the vote, an additional vote will be taken to elect the leadership slate for 2016 at the Annual Church Conference on Tuesday, November 17th.
Implementation (January 1, 2016): The new model is in place and the newly elected leadership team begins their terms.