sip and annh april 10, 2012 10 am washington, dc time technical assistance webinar call-in and...

SIP and ANNH April 10, 2012 10 AM Washington, DC TimeTechnical Assistance Webinar

• Call-in and Login:• Call: 1-800-857-9866• Participant Passcode: 1217343• Login: • https://educat\e.webex.com

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• Meeting Number: 748 026 232• Password: OPE2012

Call 1-800-475-5000 for Audio Assistance. Note: The Federal Register is the official application submission guide. This webinar provides technical assistance only.

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SIP and ANNH April 10, 2012 3 PM Washington, DC Time

Technical Assistance Webinar

• Call-in and Login:• Call: 1-800-857-9866• Participant Passcode: 1217343• Login: • https://educate.webex.com/educate/j.php?ED=179637287&UID=1265774167&

PW=NODU3ODFjNWE4&RT=MiMxMQ%3D%3D

• Meeting Number: 744 594 675• Password: OPE2012


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OFFICE OF POSTSECONDARY EDUCATIONHigher Education Programs

Institutional Service (IS)Title III Strengthening Institutions Programs Part A

AndTitle III Alaska Native and Native Hawaiian Part F

Leonard L. Haynes, Ph.D., Senior Director, Institutional Service Nancy Regan, Ph.D., Director, Strengthening Institutions Division

http://connected1/po/opa/edseal/edsealcolor.eps

PARTICIPANTS:

•Two Question and Answer Sessions.

•Please ask questions in writing on the chat function. Do not ask questions “privately.” Post your questions for “everyone” to see.

•A staff contact list will be available to you. Please note the contact information for your state’s Program Officer.

•Shortly, you will see the presentation at: www.ed.gov/programs/iduestitle3a/index.html

•The Notice Published in the Federal Register is your official guide for submitting an application—Please do not view this PowerPoint presentation as the official

guide. •(THIS WEBINAR PROVIDES TECHNICAL ASSISTANCE AND GUIDANCE for your

•SIP OR ANNH GRANT APPLICATION).

Title III, Part A and Part FPre-application Technical Assistance Session Agenda

• Strengthening Institutions Program Background• Alaska Native and Native Hawaiian Program

Background• Types of Grants• Allowable and Unallowable Activities• Selection Criteria/Priorities• Application Process • Submission/Grants.gov• Final Questions & Answers Session


STRENGTHENING INSTITUTIONS PROGRAM

TITLE III, PART A


Title III, Part AStrengthening Institutions Program (SIP)

• SIP provides grants to eligible institutions of higher education (IHEs). Helps them:• become self-sufficient • expand capacity to serve low-income students• improve and strengthen the institution’s academic quality, institutional management

and fiscal stability. SIP Applicants Only: Two year preclusion period (if you have a Title III grant award, you

must wait two years until you can apply again).

• Important Dates --Designation of Eligibility: February 10, 2012 --Title III, PART A Application Announced: March 23, 2012

--Closing Date: April 23, 2012 (4:30pm Washington, DC Time)--Peer Review: May 7 – 18, 2012


Strengthening Institutions ProgramTypes of Grant Awards

Individual Development Grants (5 years)Cooperative Arrangement Development Grants (5 Years)

Estimated Total Available Funds $5,304,964The Department is not bound by any estimate in the March 23, 2012 Notice.

Individual DevelopmentEstimated number of awards: 13

Estimated Average Range: $350,000 -$403,500

• Estimated Average Award $377,000

Cooperative Arrangement Estimated number of awards: 1

Estimated Average Range: $300,000 -$500,000

• Estimated Average Award $400,000


ALASKA NATIVE AND NATIVE HAWAIIAN ROGRAM

TITLE III, PART F


Title III, Part FAlaska Native and Native Hawaiian (ANNH)

(2-Year) Program

• The ANNH program provides grants to eligible institutions of higher education (IHEs) to:• enable them to improve academic quality• increase self sufficiency• strengthen their capacity to make substantial contribution to the higher education

resources of the Nation

• ANNH does not have a wait out period.


Individual Development Grant (2 Year) Alaska Native and Native Hawaiian Institutions

The Department is not bound by any estimate in the Federal Register Notice.

• Estimated Total Available Funds: $17,360,518 • Estimated Range of Awards: up to $2,000,000

• Average Size of Awards: $826,691 • Estimated Number of Awards: 21

Note: This program does not offer Cooperative Arrangement Development Grants


Alaska Native and Native Hawaiian ProgramCompetitive Priorities

COMPETITIVE PRIORITIES:

1. Increasing Postsecondary Success 2. Enabling More Database Decision-Making 3. Improving Productivity

If you choose to address any or all of these Competitive Priorities, please include a separate heading in the program narrative that identifies the Competitive Preference Priority or Priorities. You may receive up to an additional 9 points.


Two Types of SIP Grants

INDIVIDUAL DEVELOPMENT GRANTS AND

COOPERATIVE ARRANGEMENT DEVELOPMENT GRANTS


Which Institutions are Eligible to Apply?

Individual Development Grant•An eligible IHE with no current Title III, Part A Individual Development Grant (If applying for SIP Part A)

•An eligible IHE with no current Title III, Part F Individual Development Grant (if applying for ANNH Part F)

Cooperative Development Grant•Any eligible IHE(s) in cooperation with one or more other IHE(s)

• Exception: a main campus cannot partner with one of its own branch campuses.

•Note: SIP has a two-year waitout. If your SIP grant is in that two-year period, you are not eligible to apply.


DEVELOPMENT GRANTS• CHALLENGES

• GOALS• WORKING TOWARD

GOALS


Individual Development Grant The application must indicate that the institution will create efforts to address challenges identified in its Comprehensive Development Plan (CDP). The CDP:

-- designs specific strategies -- describes how it will implement one or more activities -- proposes activities that are not necessarily related to

each other -- specifies each activity’s expected outputs and outcomes


Activity Development

• Describe the possible solutions for the identified institutional challenges.– These solutions:

– are appropriate for your institution– could be an expansion of a piloted program– could reflect adaptations of models that worked at another institution

– Applicants should:

• Gather and present evidence to support proposed objectives that address identified needs.

NOTE: This information addresses the Comprehensive Development Plan (CDP) that will be worth 25 points in the selection criteria.

Please include a separate heading when you respond to the Competitive Preference Priority. You may earn up to an additional 5 points.


Results

• Provide expected results for each activity:– What will change if the project is implemented?– Can you measure this change?– Will you see results for proposed activities within five

years?• Your results must generate and integrate with your project

evaluation plan.


Project Evaluation

• Your project evaluation:– establishes baseline data– identifies outputs– quantifies when possible– provides formative data to measure progress– reflects timely progress – identifies outcomes and goals for each year


Output vs. OutcomeExample

Outputs

• 33% of the faculty integrated technology into

their respective courses

Outcomes

• Retention in the nursing program increased by 3%

over baseline data


Institutionalization

• Description of institutionalization plans make your application more competitive.

• Commitment to institutionalization reflects:

– commitment of institutional resources that accompany Title III funds

– the plan for sustaining the project after grant funds end.


Grant Management

• Management will support implementation, activities, and evaluation– Specify project administrators (key personnel)– Project Director– Activity Coordinator(s)

– Provide key personnel time commitments – Provide an organizational chart


Budget

• Provide a Budget summary (SF 524 Form) for each budget category

• Provide a detailed budget narrative for each budget year

– Develop your budget according to your institution’s requirements and then convert it into the Department’s format.

(You must also respond to the budget questions in the Selection Criteria).


COOPERATIVE ARRANGEMENTS


Cooperative Arrangements SIP ONLY

• Lead institution must be an eligible IHE• Any IHE can be a partner• Cooperative Arrangement Grants include the following: – A supportable partnership between two or more

institutions– That partners demonstrate and define the collaboration

(describe partners’ roles)– Description of enhanced activities– Description of project effectiveness– Cost efficiencies (elimination of duplication of effort)


Cooperative Arrangements (cont’d)

• The proposed cooperative arrangements must: – be geographically and economically sound– benefit the partner institutions– yield specific outcomes


Cooperative ArrangementGrant – Which Institutions or subsidiaries

of institutions cannot participate?

• An eligible IHE that submits a Cooperative Arrangement Development grant with a partnering branch campus that is a part of the same institution.


Cooperative Arrangement Grant Potential Challenges

• Increased probability of flaws in project design• Failure to express partners’ common concerns• Inadequate communication and management• Insufficient resource and information sharing• Unclear expectations;• Insufficient coordination and cooperation.


Endowment Fund SIP ONLY--optional ACTIVITY

An Endowment:

•Is an investment instrument established by the applicant institution. •Generates institutional income•Supports ongoing operations or other specified purposes with interest income generated by invested capital•Is funded by donations, which are tax deductible for donors. •Does not include real estate


Rules for Endowment FundOptional

• You may assign as much as 20% of that year’s grant funds to the Endowment Fund.

• Endowments must match (cost-share) federal funds dollar-for-dollar.

• You must invest both grant and matching funds for 20 years.

• Up to ½ of the interest may be spent during the 20 years.


How an Applicant Should Describe an Endowment Fund in the SIP Application

Optional

• If you propose an Endowment provide the following information:

– Name and title of:• the individual who will manage the endowment, • the individual(s) who will raise funds for the endowment

– The mechanism used for endowment management, endowment investment, proposed endowment fundraising plans and annual goals.

– Documentation of the applicant’s ability to create and sustain/manage an endowment.


Questions and Answers Session #1


ALLOWABLE AND UNALLOWABLE ACTIVITIES


Allowable and Unallowable Activities

Allowable and unallowable activities are listed in the application booklet under Statute and Regulations:

--- HEA Sections 311( c); 316( c); and Section 317 (c)

--- Regulations 607.10 (TITLE III, PART A PROGRAMS)

--- Title III, Part F, Section 371 of HEA (ANNH)


Allowable Activities

In general, any activity that meets the program purpose and contributes to the purpose of implementing the Title III Program:

• Purchase, rental, or lease of scientific or laboratory equipment for educational purposes, including instructional and research purposes.(SIP & ANNH)

• Construction, maintenance, renovation, and improvement of classrooms, libraries, laboratories, and other instructional facilities, including the integration of computer technology into institutional facilities that allows grantees to produce or design smart buildings. (SIP)

• Support of faculty exchanges, faculty development, and faculty fellowships to assist in attaining advanced degrees in their field of instruction;.(SIP & ANNH)

• Establishing or improving an institutional endowment fund. (SIP)


Allowable Activities (cont’d)• Purchase of library books or resources, periodicals, and other educational materials.

(SIP & ANNH)

• Development and improvement of academic programs. (SIP & ANNH)

• Tutoring, counseling, and student service programs designed to improve academic success. (SIP & ANNH)

• Funds management, administrative management, and acquisition of equipment for use in strengthening funds management. (SIP & ANNH)

• Joint use of facilities, such as laboratories and libraries. (SIP & ANNH)

• Establishing or improving a development office to strengthen or improve contributions from alumni and the private sector. (SIP & ANNH)

• Renovation and improvement in classroom, library, laboratory, and other instructional facilities. (ANNH)


Sample ActivitiesAcademic Quality•Internationalization of curriculum•Improvement of basic skills courses•Faculty development•Curriculum Development

Student Services•Counseling (career, peer, personal)•Tutoring/mentoring•Establishing learning communities•Improvement of student facilities

Student Outcomes•Improving student retention and graduation rates•Increasing academic achievement

Fiscal Stability•Establishing or improving a development office•Strengthening Alumni relationships and fundraising•Building an endowment•Increasing the capacity to secure research dollars

Institutional Management•Creating and maintaining Management Information Systems•Training and developing professional staff who do not serve as faculty•Construction and renovation•Improving the infrastructure for Internet access


Unallowable ActivitiesIn general, an activity that does not enhance thedevelopment of the institution: advertising & public relations cost alcoholic beverages alumni activities repaying bad debts commencement & convocation costs contingency provisions cost of legal, accounting and consultants service of criminal &

civil proceedings donations & contributions entertainment costs


Unallowable Activities (cont’d)

executive lobbying costs; fines & penalties; goods or services for personal use; housing & personal living expenses; costs of insurance on personnel; costs of insurance against defects; interest (only Endowment efforts allow the applicant

an exception to the interest prohibition), fundraising & investment management costs;

student activity costs.


Unallowable Activities (cont’d) Activities that are not included in the approved

application; Cost of organized fundraising; Cost for health fitness programs; Cost of student recruitment; Activities or services that relate to sectarian

instruction or religious worship; Developing or improving non-degree or non-credit

courses other than basic skills development courses; Developing or improving community-based or

community services programs.


Unallowable Activities (cont’d)

Purchase of standard office equipment; Payment of any portion of the salary of a

college/university official who has campus-wide responsibility;

Services to high school students; Indirect Costs; Activities that are operational in nature rather

than developmental.


SIP (ONLY)INVITATIONAL AND

COMPETITIVE PRIORITIES


INVITATIONAL PRIORITIES(SIP Only)

INVITATIONAL PRIORITIES:

1.Increasing Postsecondary Success, 2.Technology3.Improving Productivity

There are no points associated with the invitational priorities.

If you choose to address any of the Invitational Priorities, state specifically that you are addressing the Invitational Priorities in your CDP.


COMPETITIVE PRIORITY(SIP Only)

COMPETITIVE PRIORITY: Worth up to 5 additional pointsSupporting Programs, Practices, or Strategies for which there is Strong or Moderate Evidence of Effectiveness.

Provide a separate heading that identifies the five additional pages that address the Competitive Preference Priority.


COMPETITIVE PREFERENCE PRIORITY(SIP Only)

The Competitive Preference Priority (CPP):

• Rewards applicants that propose grant activities based on research evidence

• Indicates that your project activities will be effective. • Need not reflect research evidence that your institution

produced • Indicates that you have cited research that has already been

conducted


Competitive Preference Priorities Resources

•What Works Clearinghouse standards– What Works Clearinghouse Procedures and Standards Handbook– IES/NCEE Technical Methods papers– Study Review Guide for the WWC (http://ies.ed.gov/ncee/wwc/StudyReviewGuide.aspx) – FY2012 i3 FAQs (http://www2.ed.gov/programs/innovation/13faq.doc) – See section G only; focus

on FAQs G-2 through G-11.•Here are some relevant resources that relate to the I3 Program—they will help you to further understand evidence requirements/definitions.

– http://i3.ed.gov-webinar.info/cid/ded/oii/i3/ – http://www2.ed.gov/programs/innovation/2011/evidence-and-evaluation-webinar.ppt – http://www2.ed.gov/programs/innovation/2011/webinar-script-2011-06-30.doc – http://www2.ed.gov/programs/innovation/2011/evidence-and-evaluation-qa.doc


Note: SIP will host an additional Technical Assistance Webinar

2012 Strengthening Institutions Program (SIP) Competitive Preference Priority Information Session

• Information provided by the Department of Education’s Institute of Education Sciences (IES).

• Offered on April 11, 2012 at 2:30 PM, Washington, DC Time• Featuring Ms. Marsha Silverberg, Project Officer IES• Providing specific technical assistance exclusively focused on

the SIP Competitive Preference Priority• Login and call in information will be announced in a

communication to all eligible applicants and posted on the SIP website.

Call 1-800-475-5000 for Audio Assistance. Note: The Federal Register is the official

application submission guide. This webinar provides technical assistance only.

SELECTION CRITERIA


SELECTION CRITERIA

• COMPREHENSIVE DEVELOPMENT PLAN (CDP) - 25 pts

• ACTIVITY OBJECTIVES - 15 pts

• IMPLEMENTATION STRATEGY - 20 pts

• KEY PERSONNEL - 7 pts

• PROJECT MANAGEMENT PLAN - 10 pts

• EVALUATION PLAN - 15 pts

• BUDGET - 8 pts

Total Possible Points - 100


COMPREHENSIVE DEVELOPMENT PLAN (CDP)

Analyzes institutional strengths, weaknesses, and challenges involves the institution’s major constituenciesThis is analogous to the IHE’s self-study for institutional accreditation

--- goals are realistic and well thought-out --- objectives are measurable and related to the institutional goals and contribute to the institution’s growth and self-sufficiency --- provide a clear plan for institutionalization of project achievements

Unrealistic objective: There will be 90% retention in the nursing program in the first year

Realistic objective: By August 28, 2004, retention in the nursing program will increase from 60% to 65%, a 5% increase over the previous year.

25 POINTS TOTAL Call 1-800-475-5000 for Audio Assistance.

Note: The Federal Register is the official application submission guide. This webinar provides technical assistance only.

ACTIVITY OBJECTIVES

• Quality of activity objectives --- objectives are realistic and defined in terms of

measurable results ---objectives are directly related to problems and

goals identified in the CDP

15 POINTS TOTAL


IMPLEMENTATION STRATEGY

• Quality of implementation strategy

--- strategy or strategies is/are comprehensive

--- rationale for the implementation strategy is clear and supported by research

--- activity timetables realistic

20 POINTS TOTAL


KEY PERSONNEL

• Quality of key personnel

--- is the past experience and training of key personnel directly related to the activity objectives?

--- is the key personnel time commitment realistic?

7 POINTS TOTAL


PROJECT MANAGEMENT PLAN

• Quality of project management plan

• Management procedures:– ensure effective and efficient project implementation

• Management authority: – key personnel afforded sufficient authority to conduct the

project effectively including access to the president or CEO?

10 POINTS TOTALCall 1-800-475-5000 for Audio Assistance.


EVALUATION PLAN

• Quality of evaluation plan

--- Data elements/data collection--- Data analysis procedures

Formative - provide data (feedback) in order to improveimplementation of the activity

Vs. Summative - provide data (qualitative or quantitative) on

the results of implementing the activity

15 POINTS TOTALCall 1-800-475-5000 for Audio Assistance.


Common Challenges

• Page limitation• Note the additional 5 pages if you address the Competitive Priority;• Each page on which there is Narrative text, will be considered a full page;• If your proposal exceeds the page limit—your application will not be read.

• Unsubstantiated statements.

• Inconsistencies between the narrative and the budget.

• Not addressing all components within any single criterion.• Note sub-criterion. Address each one separately.

• Do not assume that the readers can read between the lines of your proposal. Provide detailed, comprehensive material to substantiate your request.

• Grammar/Spelling

Call 1-800-475-5000 for Audio Assistance.


Application Submission


2012 Application

Electronic submission is required via: www.Grants.gov

4:30:00 PM Washington, DC TimePlease note that the system does not shutdown, it will

merely mark your application as late. If you submit your application after the 4:30:00 PM deadline,

your application will not be read.In order to avoid missing the deadline, you may want

to submit your application early.Call 1-800-475-5000 for Audio Assistance.


• If you have difficulty opening the application/instructions:– Use Mozilla Firefox instead of Internet Explorer 8– Ensure the document extension is “.docx” (If not,

save the document and change the extension to .docx)

– Use Microsoft Word 2007 or a later version– If you are still unable to open the application,

please contact your IT department.Call 1-800-475-5000 for Audio Assistance. Note: The Federal Register is the official

application submission guide. This webinar provides technical assistance only.

Helpful Hints for Submission

Page Limits for Individual Development Grants

Individual Development Grants – 50 pages– Application narrative (Part III) – [55 pages if you choose to address the Competitive Priority

Only]Include a separate heading when responding to competitive preference priority-provide

information addressing the CPP required evidence standards in Appendix D, under “Other Attachments Form” If you choose to address any or all of these Competitive Priorities, please include a separate heading in the program narrative that identifies the Competitive Preference Priority. You may receive up to an additional 5 points.

Your application will be rejected if the page limited is exceeded.


Page Limits for Cooperative Arrangement Development Grant

Cooperative Arrangement Development Grant–Application narrative (Part III) = 70 Pages

–[75 pages if you choose to address the Competitive Priority Only]

–Include a separate heading when responding to competitive preference priority-provide information addressing the CPP required evidence standards in Appendix D, under “Other Attachments Form”

If you choose to address any or all of these Competitive Priorities, please include a separate heading in the program narrative that identifies the Competitive Preference Priority. You may receive up to an additional 5 points.

Your application will be rejected if the page limited is exceeded.


Important Dates

Title III FY 2012 competition:– Technical Assistance Webinars:

Today, March 29, 2012 (10 AM and 3 PM), and April 10, 2012 (10 AM and 3 PM)

– SIP Application deadline: April 23, 2012– SIP Peer Review: May 7 – 18, 2012

– ANNH Application deadline: TBD– Peer Review: TBDVisit www.ed.gov/programs/iduestitle3a/index.html

regularly for updates and news.


Final Preparation• Make sure you:• Include the signed cover page – ED Standard form 424• Provide complete and correct contact information for

a person knowledgeable about your institution’s application on the cover page– Name– Phone number with extension – Fax number– Email address

• Include the assurances and certificates been submitted by your president or CEO?


Call for Peer Reviewers

Register today at:http://webprod.ebmiweb.com/edfrs

http://opeweb.ed.gov/frs/


Strengthening Institutions DivisionContact Information

www.ed.gov/programs/iduestitle3a/index.html Nancy Regan, Ph.D., Division Director Strengthening Institutions Program

LaTonya BrownOK, UT, ME, CT, OR, AZ, NE, NV, CO, IN, MO, MN, WY, VT, IL, WA, NM, FL, PR

[email protected] 202-502-7619

Kelley HarrisAR, LA, AK, MD, AL, Guam, Hawaii, Micronesia, American Samoa, Trust Territories, College of the Marshall Islands, and Northern Marianas


Bora MpinjaPA


Robyn WoodTN, KY, MT, CA, MS, GA, IL, MA, WI


Christopher SmithSD, ND, SC, NC, RI, NH, OH, ID,, TX, IA, KS


Pearson OwensDC, NJ, NY, VA, WV, MI, Virgin Islands


Maxine [email protected]

202-502-7573


FINAL QUESTIONS AND FINAL QUESTIONS AND ANSWERSANSWERS

THANK YOU !!!!THANK YOU !!!!


sip and annh april 10, 2012 10 am washington, dc time technical assistance webinar call-in and...

Documents

audio assistance

official guide

federal register

institutions division

institutions programs

annh grant application

sip applicants

institutions academic