sip report guidelines

7/28/2019 SIP Report Guidelines

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SIP PROGRESS REPORT FORMAT

INITIAL REPORT: 3CET Report (15 days after joining the Company)

(Secondary Data)

AN OVERVIEW OF SIP COMPANY

This shall have two parts viz., (I) 3CET report, covering the company,

the customer, the competition , the environment and the technology

and (II) a detailed SWOT analysis of the company.

The Company

In the initial days of commencement of SIP, a Student Intern should

understand the company as a whole by going through various

departments of the company. In addition, the Student Intern should

also understand the position of the company vis--vis the industry in

which the company is operating. In trying to understand the company,

the following aspects may be studied :

Marketing: Product portfolio, Distribution network, Sales force,Pricing, Promotion strategies, Customer service, Market structure,Market share, Competition, Measurement metrics.

Human Resources: Organizationstructure , Organization chart,Senior management, Departments and Functions, Staff strength,

Recruitment, Training and Development, appraisal and Retention

practices etc. Retention issues, Measurement metrics.

Operations : Functions, Processes, Facilities, Measurement metrics. Finance : Capital structure, Financial ratios, Performance metrics. Any other relevant function.


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The Customers

During the initial period of SIP, the student Intern should understand

the products of the company and the customer profile. Effort should be

made on various aspects of understanding the customers, their

segmentation, product positioning , buying pattern, etc.

The Competition

A Student Intern is also expected to understand the competitors for

the products marketed by the SIP Company.

The Environment

It is essential for the intern to understand the micro economic

environment in which the SIP company is operating. The national and

international environment which has influence on Companys

performance also needs to be studied.

The Technology

Student intern should focus on the technology platforms and specific

ERP packages relevant for the Company. It is important to get insightsinto the pre and post-technology productivity of people, customer

service, grievance redressed, etc.

SWOT Analysis

A Student Intern is expected to study the economic environment in

which the company is operating, understand its progress in the past

and based on the same, analyze the strengths, weaknesses,

opportunities and threats to the company. The SWOT analysis should

provide insights into the companys future prospects and strategic

directions.


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Whos Who

The student Intern should know and prepare a report on (I) The

immediate operations term including the company guide and

supervisors, (II) departmental heads at the SIP Company and (III) the

chief Executive Officer/the Managing Director and the other top

management team members of the company.

Business Objectives

The Intern should clearly document the specific goals for SIP.

FINAL EVALUATION (AT THE END OF SIP)

Report

Successful SIP shall enhance placement opportunity for a Student

Intern. It is therefore essential that the student is result oriented and

marks value addition to SIP Company. In the final evaluation, the

student Intern should prepare a report on his/her SIP covering the

following aspects:

A. Target/ Task setB. Strategy adoptedC. Analysis of Performance vs. Target. Reasons for variance, if anyD.Problems/Constraints/LimitationsE. Learning during SIPF. Awards/rewards received during SIP including earnings

Presentation

The presentation on SIP by the Intern is an important component of

the SIP. Both the student Intern and the Faculty Guide must work to

make this final presentation.

Presentation should be planned for about 10-15 minutes.


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REPORT WRITING: GENERAL INSTRUCTION

The general structure of a project report should consist of 3 main divisions:

A. Preliminary SectionB. Main SectionC. Reference Section

A.THE PRELIMINARY SECTION SHOULD CONSIST OF THEFOLLOWING:

Title page Acknowledgement Approval of the faculty guide Declaration of the summer intern (trainee) Table of contents List of tables List of figuresB.THE MAIN SECTION OF THE REPORT SHOULD CONSIST OF THE

FOLLOWING:

Introduction Literature secondary data Including data collection methods etc. Sample and analysis of data Summary and conclusionC.REFERENCE SECTION Bibliography Appendix Index

MS Word and MS Excel should be used for composing the project report.

Page margin on all sides 2.5 cm Font Times New Roman (Size : 12pt for normal text, 14pt for

headlined/special)

Line spacing Single


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PGPM BATCH 2012-14

SIP Support expected from Faculty Guide

It is needless to mention that SIP is acritical learning component in the

entire structure of Post graduate Diploma in Management and Faculties are

expected to play a mentoring role to help the student and work in close

liaison with the project guide of the recruiting organization to ensure that

the deliverables are commensurate with expectation from both the

institution as well as the recruiting organization.

A. Each faculty will be allocated a limited number of students forguidance and handholding during the tenure of SIP.

B. Faculties are requested to touch base with the project guide on aperiodic basis (fortnightly is a recommended frequency) to make sure

progress in happening in desired direction and any issues can be

addressed without delay.

C. The interaction of the faculty with the project guide can be throughtelephone, e-mail or face-to-face meetings.

D.It is expected that the Faculty will visit the recruiting organizationonce, if necessary during the tenure internship the cost of travel will

be borne by the institution. These meetings will help to build a close

relation between the institution and its industry partners fostering

mutually rewarding engagements.

E. The faculty guide is requested to ensure that the students follow strictdiscipline and other rules of the recruiting organization so that the

goodwill of UWSB should be reported to the Director Academic

immediately and corrective measures may be taken with urgency in

consultation with the Director Academic. Any action taken on the

student should be mentioned in writing to the student and this should

be under the signature of Director Academic. The Faculty guide and

the Dean reserve complete right to take any measure and action as

deemed fit.


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F. The Faculty guide is requested to ensure that Utmost confidentiality of the company data/information is mentioned

throughout the internship period and thereafter.

Due diligence is done in the project work plagiarism, short cuts orclassification of reports to be dealt with appropriately.

Milestones of the project as mentioned in the part of the bookletunder STUDENTS are followed

Final evaluation of SIP is done based on confidential report of theproject guide, continuous assessment of progress, quality of report

submitted and quality of presentation made.

The final marks are forwarded to examination controller with adequate(The structure of evaluation and allocation of marks on each aspect

will be intimated separately to all the Faculty guides from the

Academic Director.

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