site ion
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ASSIGNMENT NO: 30
COURSE NO: NCP 30
COURSE TITLE: SITE ORGANISATION AND
MANAGEMENT
ASSIGNMENT NO: NINE
DATE OF DESPATCH:
LAST DATE OF RECEIPT:
ASSIGNMENT:
Your company has been awarded a prestigious contract of building 500 M length
pre-stressed concrete bridge on a national highway crossing the major river. Due to
cultivation on both sides of highway, very restricted space of only 100 m in width
and 300 m in length is available on both sides of highway.
To mobilize the site, your management has asked you to house 350 t of cement,300 t of steel, 2 size II crawler-tractor dozer, one mobile crane, one JCB, ten
dumpers. Labour force of 100 men in addition to site office complete with
communication set up.
Discuss your plan to organize the site, draw layout sketch showing all details. Wind
direction is from west to east and bridge direction is east to west.
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Site Organization and Management
With the integration of above analyzed situation and main Project bar chart, analyze
the work heads / Sections and staff requirement for each section according to job
responsibilities.
Site Organization Chart as per Annexure 1
Sections
Planning
Execution
Administration, Accounts
Store
Safety
Quality Control
Job Responsibilities
Planning Section
Prepare Detailed Project schedule with reference to contractual periods. Take
approval from HQ and Client.
In depth study of contract documents, specifications and drawings.
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Take out Quantities of different activities based on available drawings
Prepare Work Methodology of different activities based on Specification,
drawings and site situations
Analyze requirement of labours based on type of work, quantities and project
schedule. Labour requirement contains skilled, semi skilled, unskilled and
specialized agencies
Analyze requirement of plan and machines based on quantities and project
schedule.
Analyze requirement of basic materials and specialized materials based on
drawings quantities and project schedule.
Prepare Monthly, weekly, daily planning of activities.
Major resources / Plant allocation based of work.
Prepare daily, weekly, and monthly progress reports.
Prepare Monthly and yearly project budgets.
Invites suppliers quotations for different materials negotiate with concerns
vendors and finalized after concurrence of top management. Generally
certain limits are abided by HQ to give such power for sanctioning up to the
limit, beyond that it comes in higher management authorities.
Invites sub contractors' quotations for different works, negotiate with
concerns vendors and finalized after concurrence of top management.
Maintain records of clients / consultants correspondence, Hindrances records
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Suppliers and sub contractors quotations with their negotiations, and
comparative statements.
Prepare client bill, its' checking with client representative, follow up for
payments.
Prepare sub contractors labor bills based on site measurement available from
execution teams.
Reconciliation of subcontractors vs client measurement, materials
reconciliation.
Updating and monitoring of project schedule /bar charts.
Check and prepare list of items, which are to be execute as per drawings but
not available original contracts. Get approval for such activities before start
of execution; put extra claims for such items.
Administration -
This section acts its multifunctional vital role for whole project. This section is
directly / indirectly connected with each site personnel, labours, vendors. Mainly
this Section is divided in following sub sections. Generally in this section operating
personnel common are same and integrated with other sections.
1. Administration / Human Resource
2. Accounts -
3. Time office.
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Administration / Human Resource:
Enlisted below is a brief job descriptions related to this section.
Maintain daily monthly attendance records of company staff and forward to
HO .
Maintain leave records of staff.
Avail Welfare facilities to staff as per company's predefining norms.
Staff accommodation facilities.
Staff conveyance facilities.
Staff transferred details, staff requirement details
Arrange internal/ external communication systems, like telephones, wireless,
mobile phones, etc..
Preparation of staff salary and other perks
Maintain site amenities such as site office, office furniture, toilets, news
papers, books and reception
Arrangement of site level functions and celebrations
Public relations with respect to the site level
Maintain the relation with local police, leaders, unions etc..
Arrange deployment of local staffs as per the site requirements with
approvals of the project manager
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Check details of purchase order and work order before making payment to
check the deduction made according to rules / terms and conditions
Forward all transaction details to HQ
Forward bills with MRN details for material ordered from HQ
Monitor the working capital involved the project
Prepare monthly cost statement for cost incurred till date
Time office
Prepare and maintain daily labour records and inform same to project
manager
Daily site visit for labour strength verification
Prepare monthly labour records
Prepare wage statement and make the payment after scrutinizing by
accounts and administration dept.
Prepare PF calculation and submit in required PF forms to PF dept
Maintain wages records as per statutory requirements
Maintain all labour reports as per govt rules and regulations
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Allocate labour colony to workers and maintain room allotment records,
which contains room occupants name, address and belongs to which sub
contractor
Maintain labour colony safe clean and healthy
Prevent consumption of alcohol in the colony
Store
This section is a core project which supplies the requirement of each activity in each
department / sections. Material cost itself is largest component of the total cost of
the project. Store incharge should be fully aware of the stocks of the material he
ahs in the store and must able to lay hand on it when there is a demand store
personnel deals not merely with materials but people from different sources. He has
to deal with not only with colleagues of the material management department like
HQ/RO purchase department, accounts, but also with outsiders like suppliers
transport agencies, users, etc.. He should develop good relation with all concern.
This section involved numerous actions. Some of that are listed bellows
Standard codification and classification of various materials.
Maintain Requisition form from ~ to be submitted by the consumer center to
inventory controls
Advice note to the purchase; from inventory to the purchase with copy to
the accounts.
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Inviting Quotations for supply of materials and transportation. This action will
also involve planning department for material rate and quantity verification.
Scrutiny of quotation, comparative statements and preparing purchase order
for any Local purchase item, (This action does not come under the store
sections, generally separate purchase department at HQ level maintain the
matters.)
issue materials as per indent
Maintain records regarding the receipt, issue and balance
Prepare Monthly inventory and indenting quantity and cost
Prepare monthly stock statements
Maintain Safety Stock of essential materials at all time
Proper Housekeeping in store as well as outside open stock yard
Always keep separate perishables and non-perishables item stock and record
it separately
Safety
This is also a part of site administration but now a day it becomes an essential for
all projects.
To maintain site safety for overall project duration. So, High standards of safety
should be an objective pursued in the same way and as much vigor as other
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management objectives. Its always accident and illness means additional costs and
perhaps disruption of contract.
Here I had separated safety as a different department / section with its own
individual identity.
For this some of measures, which are necessary, are mentioned below.
** Effective Communication:
Communicate effectively with work force on accident prevention is often the key to
successful approach to safety. Internal site wireless system is more effective.
** Record Keeping:
Keeping of records of type of accident.
Keep daily safe man-hours working
Analyze accident causes and its preventive actions.
Analyze most frequent occurring Incidents I accidents
Work out site safety cost U
Safety related training records
Improve awareness for safety to workers and staff.
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**Motivation of Work Force
Organize safety programmes, bonus, and incentive for workers or gangs with
best nil accident performance records.
Use Safety equipments.
Make sure that safety equipment is available when and where it is needed,
insist that it always used, and take disciplinary action against workers who
refuse or frequently forget to use the equipment.
PPE (Personnel Protective Equipments) are must for all workers and staff.
Such as, Helmet, Safety shoes, Safety Belts for working beyond 2.00 m
height. Life jackets for working inside water lodged area.
Plant and machinery Section:
Now a days Plant and machinery / equipments are playing vital role to achieve
targets in time and cost measures with separate identity of each equipment with
specific activities. This section contains elaborate activities; some of those are short
listed here.
lts main objective will be minimizing break down of any equipment.
Attend break down equipment immediately and restart it within short
duration.
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Regular periodic service of each equipment, this will in upkeep the machinery
and increase life and productivity
Determine performance of each machinery,
Check and maintain Logbook for each equipment
Maintain repairs and maintenances cost separately
Maintain Machine History report.
Update licenses and insurance and its renewal.
Maintain Records of Purchase, Hired, and owned equipments.
Keep separate Depreciation of own equipment,
Determine Total Plant cost for the month.
Fuel consumption on plants and its reconciliation.
Follow for inventory of spares and consumables.
Maintain workshop, its equipments and frequent needed spares readily
available.
Compare cost of hired and own equipment in coordination with planning.
Quality Control:
Control gives confirmations regarding to all activities with required standard.
lt gives standards for construction methodology, material testing before its
use, product testing after commencement of any activities etc. We can say
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Quality Control refers to the technical process that gather, examine, analyze
and report the projects progress and conformance with % the performance
requirements.
Main Basic Elements for Q C. Actions:
Setting up of standards and specifications
Evaluating materials process and outputs through appropriate tests,
inspection
Appraising failures to these standards and acting when standards are not
being adhered
Planning improvements in the standards and specifications
Quality control functions:
Development of specifications
Interaction with project designers
Reliability and developments testing
Process capability studies
QC of incoming materials.
Vendor of QC and Vendor development.
Quality planning for control of construction process
Inspection and testing during construction.
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Interaction with service engineers.
Records and Procedures;
QC record accumulation procedure
Document control procedure I
ln built drawing control procedure
Non-conformance control procedure.
Execution Team:
Execution teams have a vital role not only for site but for companies overall
establishment. These all are the frontline asset of company whom we call
Execution staffs.
Job responsibility;
Prepare working strategy according to available drawings and specifications.
Finalize the Methodology of each activity with concern to quality,
specilicationf and safety.
Determine the Quantities required for the work, prepare schedule of
material requirement according to drawing and bar chart
Raise the Material Requisition and take approval from sitemanagement.
Check the quality of materials as per required quality norms.
Give details of daily progress reports to planning section.
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Prepare sub contractors measurement and give it to planning section for
preparation of labor bills.
Prepare monthly reconciliation for sub contractor work done and material
quantity.
Keep record of chargeable materials given to sub - contractor.
Keep drawing available records its revisions, changes according to revisions.
Inform project manager and planning section for any new items which are
not mentioned in contracts BOQ schedule.
Maintain the safety and quality standards as prescribed in specifications and
contracts.
Site lay out plan
Due to cultivation on both sides of highway, very restricted space of 100X300 M is
available on both side of highway so plan the site layout as per annexure -2. The
considerations for planning the layout are as discussed bellow
Plot No 1
Labour camp :
Capacity -120 nos
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Size of one room -9X3 m (Portable cabin)
Nos of room- 36 nos
Nos of person in one room 4 nos.
Portable cabins use for toilet 8 nos
Total Nos of toilets 24 nos (16 Bath + 16 Vt/C)
Location of toilets Toilets are placed on east side of the plot because wind
direction is from west to east so that it should not spoil the climate inside the labour
camp due to bad smell coming out from sanitary block.
Recreation and Dinning Recreation and Dining hall of size 9X27 M is provided
between the labour accomodation for labours
Ventilation circulation space Proper ventilation and circulation space is provided
for all rooms of labour accommodation to maintain healthy and hygienic
environment
Plant, Machinery, Vehicle yard and workshop
Plant machinery and vehicle yard is planned as shown in annexure-2, which will
accommodate 10 nos. of dumpers, crawler, mobile crane, JCB and other equipment.
For movement of these equipment proper roads are provided.
Workshop of size 40X40 m for maintenance and repair of all above equipment are
provide inside the plant, machinery & vehicle yard
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Two nos (one for labour camp St one for PMV yard) of entrance gate are provided to
this plot with two security post
Plot no 2
Site office
Site offices will be of portable cabin of size 9x3M which will accommodate all staff
shown in organization chart. Site office will be located on west side of plot no.2 as
shown in attached annexure-.2 which will nearest to construction site for effective
monitoring & execution.
Covered car parking for 30 nos of car is provided for staff cars 8. for visitors car
between the site offices.
Steel yard
Size 40X25m
Capacity 3000 MT
Location Near the store & site office to keep proper watch on material transfer
from the yard.
Store
Size - 40X25m
Capacity For small miscellaneous material
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Location ln between steel yard & cement godown.
Cement yard
Size 25X25m
Capacity 350 MT `
Location Near the store & concrete batching plant area.
Mobilization
Take approval of site plan from higher authorities with proposed estimate.
Obtain the approval of local authorities if requires as per contractual conditions.
Also take clients concern for the temporary structures.
Start clearance of area of site for the work as well as for the site office and labour
camp.
Mobilization of staff as per planning schedule prepared as per Annexure-3 given.
Work out the quantities required for mobilization work as well as main work.
Invite different quotations for different items and works.
Prepare comparative statements for rate approval and analyze the matters work,
time for supply for completion of work Give work orders accordingly for construction
of temporary structures as well as main works preparatory related works.
Determine requirement of Plant and equipment required for the works.
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Prepare schedule of Plant and machinery requirement as per Annexure3
accordingly make inquiry for availability of plants in companys other sites or
surplus
Prepare rate analysis for hired plants Invites Quotation for hiring of equipment.
JCB, Crawler, Tractor Dozer, Dumpers. Finalize the vendors based on prepared
comparative statements and applicable different conditions.
Search queries nearby the work site, their production capacity, arrangement of
suppliers from quarries, determine logistics for transportation, Rate analysis for
supply, negotiation with vendors and finalization of suppliers. Give Purchase order
accordingly
Deploy some departmental staff form local source as per requirement of particular
section head with proper justification. Also record of performance of such staff.