SITE TESTING COORDINATOR TRAININGAIMS and CCSA 2004

Testing Dates

April 19 - 23 Grades 1,2,3,4,5,6,7,& 8 April 22 Grades 9, 10 and Retakers

April 26 Make-up for Grades 9,10 and Retakers

** EYOS Dates Only – April 26 -30

Testing Breakout

Test Grade ContentArea

Out-of-level (If Meet Conditions)

CCSA 1 & 2 Reading, Extended Writing & Math

Yes ML 1 for Grade 2 only

CCSA 9 Math Yes ML 1 ML 2

AIMS 3, 5 & 8 Reading, ExtendedWriting & Math

5 & 8 only

AIMS 4, 6 & 7 Reading, Extended Writing & Math

No

AIMS 10 Math(Reading & Writing out-of-levels only)

Yes

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What To Do When Tests Arrive At The Schools

Tests will arrive April 6 and 7

Take an inventory of all materials upon receipt

Report any discrepancies immediately to Accountability and Research

Secure all materials until testing begins

Save all boxes for returning your documents

For additional materials, fax or call Accountability & Research (phone: 617-8187, fax: 617-8188)

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What To Expect In Your Shipment

CCSA and AIMS Tests are packaged in separate boxes. In eachseparate shipment are the following:

Reading, Math, & Extended Writing Box Inventory Handling and Returning Information for CCSA 2004 and

AIMS 2004 (Cover Letter) Out of Level Testers Report Test Administrator’s Manual Test booklets - Forms A-L (3-8), Forms A-R (HS) Writing Draft Sheets (AIMS Grade 3) Answer documents Barcode Labels for Answer Documents Return Box Labels

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AIMS - Test Booklets & Answer Documents for 3, 5, 8 & HS AIMS 3rd Grade

2 Separate Consumable Booklets (Reading/Writing & Math) 2 Bar Code Labels Writing Draft Sheets

AIMS 5th and 8th Grade 1 Combined Booklet with Math, Reading, & Extended Writing (Forms A – L) 1 Answer Document 1 Bar Code Label

AIMS 10th Grade 1 Booklet ( Forms A – R) – Math 1 Answer Document 1 Bar Code Label

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AIMS - Field Test Booklets & Answer Documents for 4, 6, & 7

AIMS 4, 6, & 7 3 Separate Booklet (Forms A-L) for each content area (Reading, Extended Writing, & Math) 1 Combined Answer Document 1 Bar Code Label

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CCSA - Test Booklets & Answer Documents CCSA Grades 1, 2, & ML 1 2 Separate Consumable Booklets (Math &Reading) 2 Bar Code Labels

CCSA 9th Grade 1 Booklet (Math) 1 Answer Document 1 Bar Code LabelCCSA ML 2 2 Booklets (Math & Reading) 1 Combined Answer Document 1 Bar Code Label

CCSA Extended Writing Documents (District Quarterly Writing Assessment)

CCSA Extended Writing is an extension of the Quarterly Writing Assessment for Grades 1 and 2

Grades 1 and 2 will use the 4th quarter district writing prompt as CCSA prompt

Data entered for 4th quarter will be used as CCSA Extended Writing data.

Follow Writing Window and Data Entry dates for 4th quarter

Follow same district guidelines have followed all year for District Quarterly Writing Assessment

Use Six Trait Six Point Writing Rubric for collaborative scoring

Note: No CCSA drafts or final copies to be submitted to Accountability and Research.

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PROCEDURES PRIOR TO TEST ADMINISTRATION

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Preparing Test Administrators

Review test administration procedure at a staff meeting

scheduling timing of subtests reminding that AIMS & CCSA are NOT timed tests

Grades 3- 8 will take approx. 7 hrs. for all 3 sections HS will take approx. 2 hrs. for each section

room arrangements preparing students administrative procedures concerning secure materials completing student identification information proctoring

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CCSA TIMES Like the AIMS, CCSA is not timed

For Grades 1, 2, and ML 1 (Form 1), teacher needs to allot time for the reading of directions and/or questions & answer choices

Reading Test – Directions only are read for Grades 1, 2 & ML 1 (Form 1)

Math – Directions, questions, & answer choices are read for Grades 1, 2, & ML 1 (Form 1)

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ITEMS Per Test on CCSA

Test Number of Items

Grade 1 25 each for Math & Reading

Grade 2 35 each for Math & Reading

ML 1 & ML 2 36 each for Math & Reading

Grade 9 50 for Math

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Ensuring Proper TestAdministration

Any deviation from the procedures set forth in the Test Administrator’s Manual (AIMS) or Test Administration Directions (CCSA) could invalidate test results and needs to be reported immediately

Distribute Test Administrator’s Manual (AIMS) or Test Administration Directions (CCSA) to Test Administrators upon receipt in the building in order for teachers to review the information for each subtest prior to testing

Remind Test Administrators that the Test Adminisrator’s Manual (AIMS) is a secure document

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Ensuring Proper TestAdministration (Contd.)

All students should be instructed to bring personal reading materials or class work that they can do if they finish testing before the end of the testing session

Students who need more than the recommended time to complete the test may be relocated to a predetermined supervised test site

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TEST PREPARATION

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Test Preparation

Maintain all student test materials in a locked storage area before and after test administration

No student, teacher or parent should be allowed to examine a test booklet prior to testing nor should any part of a test booklet or the Test Administrator’s Manual (AIMS) or Test Administration Directions (CCSA) be reproduced. NO EXCEPTION

Have following supplies available: a sufficient quantity of No. 2 pencils with erasers copy of test booklet and answer document for demonstration

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PRE-ID LABELS (Barcodes)

YIPEE!!!!!!!!!!!

Last year you all did a fabulous job of applying Pre-ID labels in the

appropriate place!

There was less time spent when you returned the materials in having to bubble in incorrectly placed labels.

Let’s keep up the good work!!

Thanks!

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Specific to AIMS

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AIMS – Answer Documents

Reminder – Place Pre-ID Label next to the arrow in the box so that the bar code is fully within the box border (see slide 20)

Form Code must be filled in on answer documents for all AIMS Grades

Make sure bar code is fully within the borders of this box

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Where Form Code is Located on AIMS Test Booklet

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If Form Code Does Not Get Filled In

Teacher or Site Testing Coordinator will need to find the students test booklet to find out which form code was issued to that student and then fill in the form code grid on the answer document

VERY IMPORTANT --- have student fill in Name on back of test booklet (See slide 25)

For All Grades, please have studentwrite in first and last name (in case student or teacherforgets to fill in form code)

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Identification Information on the AIMS Student Answer Documents

IF A STUDENT HAS A PRE-ID LABEL: teacher does not need to complete the grids on the back cover of Answer Document with the exception of the “Other Information” grid – Column J and the “Accommodations (#14) “ grid – IF NEEDED teacher does not need to complete questions (1- 12) on inside back cover with the exception of indicating Braille or Large Print in Question 12 (if needed)

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Back Cover of Answer Document for High School

OTHER INFORMATIONGrid – Column J

New this year!!HS needs to fill in:

Class Standing #13

Accommodations #14

Retesting #15

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Back Cover of Answer Document for Grades 3 - 8

New this year!!

Accommodations ( #14) has to be filled in if applicable

OTHER INFORMATIONGrid – Column J(if applicable)

If there

Is a Pre-ID

Label, then only

Need to fill in where there is a green arrow

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Only J needs to be filled in with a 1 - 8

Other Information (Column J)

Codes for Column J can be found in Test Administrator’s Manual:

1 = Non-standard accommodation in reading2 = Non-standard accommodation in mathematics3 = Non-standard accommodation in writing4 = Non-standard accommodation in reading & mathematics5 = Non-standard accommodation in reading & writing6 = Non-standard accommodation in mathematics & writing7 = Non-standard accommodation in reading, mathematics, & writing8 = Home schooled student tested at your school

#12Braille or

Large Print

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INSIDE BACK COVER If there is a pre-ID

label, then only

need to fill in #7

and #12, if applicable

#7Title 1

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IF A STUDENT DOES NOT HAVE A PRE-ID LABEL The following information needs to be filled in at the top on the (back cover) of the answer document

STUDENT NAME (use legal name, not nicknames) TEACHER SCHOOL DISTRICT GENDER GRADE DATE OF BIRTH

AND

The following grid fields also need to be filled in:

Student’s LAST NAME, FIRST NAME and MIDDLE INITIAL (MI) should be printed in the boxes above the name grid. Bubbles should be blackened to match the letters of the name. Left justify the last and first names

DATE OF BIRTH – month, day, and year. Day must be 2 digits (e.g., Third day of month = 03)

GENDER – Female or Male

STUDENT NUMBER – Matric (fill in ALL boxes)

SAIS Number – Is essential (number length varies- may not necessarily fill in all boxes

OTHER INFORMATION – Column J (according to IEP)

IF A STUDENT DOES NOT HAVE A PRE-ID LABEL(continued)

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Back Cover of Answer Document for High School

Note: New this year!!HS needs to fill in:

Class Standing #13

Accommodations #14

Retesting #15

Note: New this year!!SAIS Number-essential to fill in

If there is NO

Pre-ID label,

then need to

fill in all grids

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Back Cover of Answer Document for Grades 3 - 8

New this year!!

Accommodations ( #14) has to be filled in if applicable

OTHER INFORMATIONGrid – Column J(if applicable)

If there

Is NO Pre-ID

Label, then

Need to fill in all grids

plus those that are applicable

New this year!!

Essential to fill in

SAIS Number

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IF A STUDENT DOES NOT HAVE A PRE-ID LABEL (continued)

Teacher needs to fill in the following items on Inside of back cover:

Items 1-6 Item 7 (Title I) if applicable Items 8-11(ELLs), if applicable**** Item 12 (Braille or Large Print), if applicable

**** Info on intranet – Special Programs and Departments and then link to Alternate Language Programs

 

Fill Out Title I, If

applicable

Fill Out If Applicable

Fill Out Braille or

Large Print, if

applicable

Fill in 1-6

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Specific to CCSA

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CCSA – Answer Documents

Place Pre-ID Label in vertical box on right hand side that says:

Pla

ce lab

el here

CCSA 9th Grade

Answer Document –

For Spring Testing

Reminder

Be sure to fill in answers

Under the Mathematics

Section Only

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Exceptional Education Students

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Exceptional Education New Language this year – no longer use term

“modification”

Accommodations

• Standard Accommodations = changes in presentation or responses to test that do not change fundamental assessment

• Non-standard Accommodations = changes in presentation or responses to test that alter fundamental assessment

Accommodations must be used in daily instruction

Accommodations Overview

StandardNo “J” coding needed

Non-standardMust “J” code for AIMS

Must be identified on IEP Must be identified on IEP

504 Students Out-of-level testing

ELL Students Subject to meeting certain conditions for each content area – (see Exceptional Ed)

Braille & Large Print (answers must be transferred to standard answer document)

Please see Exceptional Ed Website for details: http://edweb.tusd.k12.az.us/exced/assessment.htm

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Out-of-Level Testing

Applies to a very small percentage

For students who have a primary disability category of

MIMR, MOMR, SMR, MD, or MDSSI with an MR component

Out-of-level testing can be done only if the student’s IEP requires this non-standard accommodation

AIMS – No out of level for grade 3, 4, 6, or 7 CCSA – Out-of-levels are ML 1 (Form1) and ML 2 (Form 2)

The “Other Information” grid (Column J) must be filled in for AIMS for out-of-levels

It is possible for a student to take one content area on level and another one out-of-level

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When to transcribe?

If student uses a word processor, tape recorder, scribe, Braille test book, Braillewriter, or a Large Print test book, student’s response MUST BE TRANSCRIBED into an answer document for scoring purposes

When transcribing, use exact words

Applies to both CCSA and AIMS

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PROCEDURES DURING TEST ADMINISTRATION

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Test Administration

Applies to both CCSA and AIMS

Provide dictionaries and thesauri for use on the extended writing prompt on the writing test ONLY

Calculators may NOT be used on any portion of the tests except as noted in an IEP Accommodation

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Test Administration (Contd)

Specific to AIMS

Use of scratch paper is prohibited (may write on their test booklets)

DO NOT allow students to use extra paper to answer their extended-response questions (they can not be scored)

Grade 3 Writing Draft Pages must be collected, separately bundled, and returned with the nonscoreables

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Test Administration (Contd)

Specific to CCSA

Use of scratch paper is allowed

Tests will be reused so please remind teachers to not have students write in the test booklets

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reading any portion of the reading subtests or translating or paraphrasing words on test items

leaving materials in view that are directly related to the standards and/or to the test or that would help students to get a correct answer (multiplication tables, synonyms, definitions)

If in doubt, ask yourself, “If the student looks at this material will it help the student get the correct answer?” If yes, then remove the material from view.

Improper Test Administration for CCSA or AIMS

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ELLs This year there are no Spanish versions of the CCSA or

AIMS

There are some accommodations that can be made if student meets LEP guidelines* as specified by the Arizona Dept. of Education

See TUSD Intranet, link Resources and then link to LEP Guidelines 2003(ADE) and find guidelines for AIMS

These guidelines apply to CCSA as well

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PROCEDURES FOLLOWING TEST ADMINISTRATION

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Preparation and Return of Scoreable Documents for AIMS Scoreable documents refers to: AIMS consumable test booklets for Grade 3 Answer documents (bubble sheets) for Grades 4 - 8, & HS Make sure barcode labels are properly oriented Answer documents need to be separated by on-level vs. off-level piles Then each pile needs to be grouped by the enrolled grade of the students (Keep 3rd grade

students together, 5th grade students, etc.) Bring all unused * answer documents sorted by test level

* Unused = leftover answer documents (for any reason)

AIMS consumable test booklets for Grade 3Answer documents (bubble sheets) for Grades 5, 8, & High School

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Preparation and Return of Scoreable Documents for AIMS (Continued)

Return materials in the original Harcourt Brace boxes Place a scoreable Label on the outside of each box Bring a copy of the inventory sheet Please do no band the answer documents

Dates for returning scoreable materials are April 26 – 30

Please sign up for a time slot with Bert (617-8187)

EYOS Schools – Call Bert for Special Sign-up

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Preparation and Return of Non-Scoreable Documents for AIMS

Separate the Test booklets and the “Test Administrator’s Manuals” and pack in boxes

Place a copy of the inventory sheet in the first box of non-scoreables

Place a Non-Scoreable Label on the outside of each box (please use originals)

Non-Scoreable materials will be picked up by a warehouse truck on May 3 & 4

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Preparation and Return of Scoreable Documents for CCSA Scoreable documents refers to:

CCSA test booklets for Grades 1, 2, ML 1, & ML 2 CCSA Grade 9 Answer documents (bubble sheets)

Make sure barcode labels are properly oriented

Answer documents need to be separated by test level ( Grade 1,

Grade 2, ML 1, ML 2, and Grade 9)

Bring all unused* answer documents sorted by test level * Unused= leftover answer documents, documents with barcodes but were never used, etc.

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Preparation and Return of Scoreable Documents for CCSA (Continued)

Place a scoreable Label on the outside of each box Bring a copy of the inventory sheet Please do no band the answer documents

Dates for returning scoreable materials are April 26 – 30

Please sign up for a time slot with Bert (617-8187)

EYOS Schools – Call Bert for Special Sign-up

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Preparation and Return of Non-Scoreable Documents for CCSA

Separate the Test booklets and the “Teacher Directions” and pack in boxes

Place a copy of the A & R inventory sheet in the first box of non-scoreables

Place a Non-Scoreable Label on the outside of each box (please use originals)

Non-Scoreable materials will be picked up by a warehouse truck on May 3 - 4

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Questions

This has been a lot of information – thanks for your patience and time this

year!

We at Accountability and Research appreciate all that you do!

This slide presentation is on the TUSDStats page: http://tusdstats.tusd.k12.az.us/ , click Resources, then click Test Administration Presentations

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