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SKEENA-QUEEN CHARLOTTE REGIONAL DISTRICT REGULAR BOARD MEETING AGENDA

To be held in the Village of Port Clements at the Village of Port Clements Office (Council Chambers)

Friday, July 20, 2012 at 7pm

1. CALL TO ORDER 2. CONSIDERATION OF AGENDA (additions/deletions) 3. BOARD MINUTES & BUSINESS ARISING FROM MINUTES

3.1 Minutes of the Regular Meeting of the Skeena-Queen Charlotte Regional District (SQCRD) Board meeting held June 22, 2012

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4. STANDING COMMITTEE/COMMISSION MINUTES – BUSINESS ARISING

4.1 Minutes of the Mainland Solid Waste Management Committee meeting held May 8, 2012 4.2 Minutes of the Moresby Island Management Committee Regular meeting held May 10, 2012 4.3 Minutes of the Electoral Area Advisory Committee meeting held February 9, 2012

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5. DELEGATIONS

None

6. FINANCE

6.1 J. Musgrave, Administrative Assistant - Cheques Payable over $5,000 – June, 2012

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7. CORRESPONDENCE 7.1 UBCM – Major Industrial Property Taxation Study Released 7.2 Minister of Public Safety – Joint Emergency Preparedness Program (JEPP) 7.3 BC Government and Service Employees’ Union (bcgeu) – Provincial Government’s plans to privatize the BC Liquor Distribution Branch (LDB)

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Skeena-Queen Charlotte Regional District Board Meeting Agenda July 20, 2012

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warehouse and distribution system 7.4 Jack Thorgeirson – Treasurer, Dixon Entrance Maritime Museum Board – 2012-2013 Operating Grant 7.5 Office of the Premier – Tsunami Debris on the shores of Haida Gwaii 7.6 Minister of Fisheries and Oceans – Pacific North Coast Integrated Management Area (PNCIMA) Integrated Oceans Advisory Committee (IOAC) 7.7 The Village of Port Clements – PNCIMA (IOAC) Participation

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8. REPORTS / RESOLUTIONS

8.1 J. Merrick, Chief Administrative Officer – Park Land Policy 8.2 J. Merrick, Chief Administrative Officer – Tsunami Debris Update (Verbal) 8.3 Haida Gwaii Regional Recreation – Coordinator’s Report June 2012 (Verbal) 8.4 Rob Kidd, Islands Solid Waste Operations Manager – Landfill Update (Verbal) 8.5 UBCM – Meeting with Ministry Staff (Verbal) 8.6 Misty Isles Economic Development Society – Monthly Economic Development Report

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9. BYLAWS None

10. LAND REFERRALS / PLANNING None

11. NEW/OLD BUSINESS 11.1 J. Merrick, Chief Administrative Officer – Coastal Community Network (Verbal)

12. PUBLIC INPUT

Skeena-Queen Charlotte Regional District Board Meeting Agenda July 20, 2012

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13. IN-CAMERA THAT the public be excluded from the meeting according to section 90.(1)(c) and 90.(1)(k) of the Community Charter – “labour relations and other employee relations” and “negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages…”

14. ADJOURNMENT

NEXT MEETING: September 21, 2012

(There is no meeting scheduled for August)

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SKEENA-QUEEN CHARLOTTE REGIONAL DISTRICT

MINUTES of the Regular Meeting of the Board of Directors of the Skeena-Queen Charlotte Regional District (SQCRD) held in the Village of Queen Charlotte at the Community Hall (Eric Ross Room) on Friday, June 22, 2012.

PRESENT Chair B. Pages, Village of Masset Prior to Adoption Directors A. Ashley, City of Prince Rupert G. Garon, City of Prince Rupert (Alternate) K. Bjorndal, District of Port Edward C. Kulesha, Village of Queen Charlotte

I. Gould, Village of Port Clements D. Robertson, Electoral Area D (Alternate) E. Putterill, Electoral Area E

Regrets D. Nobels, Electoral Area A K. Bergman, Electoral Area C M. Racz, Electoral Area D N. Kinney, City of Prince Rupert Staff: J. Merrick, Chief Administrative Officer J. Fraser, Deputy Corporate Officer Public: 3 Media: 5 1. CALL TO ORDER 7:10 p.m. 2. AGENDA

2.1 MOVED by Director Bjorndal, SECONDED by Alternate Director Garon, that the agenda be adopted as amended, with the addition of the following items:

7.5 Prince Rupert Rod and Gun Club requesting the Board’s support for amendments to the provincial Steelhead Stream Classification Policy;

8.1 J. Merrick, Chief Administrative Officer – Tsunami Debris Update (Additional information from Coastal Community Network);

10.1 Crown Land Application Request No. 59196810 (Additional information submitted by the Graham Island Advisory

Planning Commission); 10.2 Crown Land Application Request No. 59147392 (Additional information submitted by the Moresby Island Advisory

Planning Commission); 11.1 Sandspit Water System Update and Planning Grant Request; and

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ITEM 3.1

SQCRD Regular Board Meeting Minutes June 22, 2012

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11.2 Fisheries Act – Bill C38

246-2012 CARRIED

3. MINUTES & BUSINESS ARISING FROM MINUTES 3.1 SQCRD Regular Board Meeting – May 25, 2012

MOVED by Director Putterill, SECONDED by Director Ashley, that the minutes of the May 25, 2012 SQCRD Regular Board meeting be adopted as presented.

247-2012 CARRIED

4. STANDING COMMITTEE/COMMISSION MINUTES – BUSINESS ARISING None. 5. DELEGATIONS None. 6. FINANCE

6.1 J. Robb, Treasurer – 2011 Statement of Financial Information/Audited Financial Statements

MOVED by Director Kulesha, SECONDED by Director Putterill, that the staff

report entitled “2011 Statement of Financial Information/Audited Financial Statements” be received for information;

AND THAT the 2011 Statement of Financial Information for the Skeena-

Queen Charlotte Regional District be received and approved as presented. 248-2012 CARRIED

MOVED by Director Putterill, SECONDED by Director Ashley, that the 2011 Audited Financial Statements for the Skeena-Queen Charlotte Regional District be adopted as presented.

249-2012 CARRIED 6.2 Cheques Payable over $5,000 — May, 2012

MOVED by Director Bjorndal, SECONDED by Director Putterill, that the staff report listing cheques over $5,000 issued by the Skeena-Queen Charlotte Regional District for the month of May, 2012 be received as presented.

250-2012 CARRIED

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ITEM 3.1

SQCRD Regular Board Meeting Minutes June 22, 2012

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7. CORRESPONDENCE

7.1 Ministry of Forests, Lands and Natural Recovery Operations – Natural Resource Roads

MOVED by Director Bjorndal, SECONDED by Director Putterill, that the correspondence from the Ministry of Forests, Lands and Natural Recovery Operations regarding Natural Resource Roads be received and filed. 251-2012 CARRIED

7.2 Union of BC Municipalities – Nominations for UBCM Executive

MOVED by Director Ashley, SECONDED by Director Putterill, that the correspondence from the Union of BC Municipalities regarding Nominations for the UBCM Executive be received and filed. 252-2012 CARRIED

7.3 City of North Vancouver – Protection of Fish Habitat in Waterways

MOVED by Director Kulesha, SECONDED by Director Putterill, that the correspondence from the City of North Vancouver regarding Protection of Fish Habitat in Waterways be received and filed. 253-2012 CARRIED

7.4 Vancouver Island Regional Library – Borrowing through Regional Districts

MOVED by Director Putterill, SECONDED by Director Gould, that the correspondence from the Vancouver Island Regional Library regarding Borrowing through Regional Districts be received and filed. 254-2012 CARRIED

7.5 Prince Rupert Rod and Gun Club – Requesting support for amendments to the provincial Steelhead Stream Classification Policy

MOVED by Director Bjorndal, SECONDED by Director Putterill, that the correspondence from the Prince Rupert Rod and Gun Club regarding the provincial Steelhead Stream Classification Policy be received; AND THAT a letter be sent from the Chair to the Honourable Steve Thomson, Minister of Forests, Lands and Natural Resource Operations, that when reviewing the Steelhead Stream Classification Policy, consideration be given to the return of retention opportunities for wild steelhead when they fall within the “Routine Management Zone” as outlined in the policy. 255-2012 CARRIED

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ITEM 3.1

SQCRD Regular Board Meeting Minutes June 22, 2012

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7.6 MOVED by Director Putterill, SECONDED by Director Ashley, that staff

arrange a meeting with the Minister of Forests, Lands and Natural Resource Operations at the 2012 UBCM Convention regarding steelhead retention issues.

256-2012 CARRIED

8. REPORTS – RESOLUTIONS

8.1 J. Merrick, Chief Administrative Officer – Tsunami Debris Update MOVED by Director Gould, SECONDED by Director Kulesha, that the staff

report from J. Merrick, Chief Administrative Officer regarding Tsunami Debris be received.

257-2012 CARRIED MOVED by Director Putterill, SECONDED by Director Ashley, that staff

prepare a report with detailed steps to keep the issues of Tsunami Debris in the forefront;

AND THAT staff arrange a meeting with Premier Christy Clark at the 2012

UBCM Convention to discuss the issue of Tsunami Debris. 258-2012 CARRIED MOVED by Director Ashley, SECONDED by Director Kulesha, that a letter be

sent by the Chair to Premier Christy Clark and Prime Minister Steve Harper requesting that contact be initiated with the United Nations and other relevant agencies regarding an international effort to respond to the Tsunami Debris resulting from the 2011 Japanese earthquake.

259-2012 CARRIED

8.2 R. Kidd, Island Solid Waste Operations Manager and J. Merrick, CAO – Recycling Queen Charlotte Village Update

MOVED by Director Gould, SECONDED by Director Putterill, that the staff

report entitled “Recycling Queen Charlotte Village Update” be received; AND THAT the Board supports continuing with an unmanned depot for

Queen Charlotte Village with a three to six month trial of processing cardboard on site.

260-2012 CARRIED MOVED by Director Kulesha, SECONDED by Director Putterill, that staff be authorized to apply for a grant for a Styrofoam processing machine. 261-2012 CARRIED

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ITEM 3.1

SQCRD Regular Board Meeting Minutes June 22, 2012

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8.3 Haida Gwaii Regional Recreation – Co-ordinator’s Report May 2012

MOVED by Director Putterill, SECONDED by Director Ashley, that the Haida

Gwaii Regional Recreation Co-ordinator’s May, 2012 report be received and filed.

262-2012 CARRIED

8.4 Misty Isles Economic Development Society – Economic Report from April 1, 2012 to May 31, 2012

MOVED by Director Putterill, SECONDED by Director Ashley, that the report

from the Misty Isles Economic Development Society regarding Economic Report from April 1, 2012 to May 31, 2012 be received and filed.

263-2012 CARRIED

8.5 J. Merrick, CAO – Advisory Planning Commission Structure MOVED by Director Kulesha, SECONDED by Alternate Director Garon, that

the staff report entitled “Advisory Planning Commission Structure” be received;

AND THAT the report be referred to the Electoral Area Advisory Committee

for their input; AND FURTHER THAT the draft bylaws be referred to a future Board meeting,

based on input from the Electoral Area Directors. 264-2012 CARRIED

8.6 J. Merrick, CAO and J. Fraser, Deputy Corporate Officer – SQCRD Board Policy Review

MOVED by Director Kulesha, SECONDED by Bjorndal, that the staff report

entitled “SQCRD Board Policy Review” be received; AND THAT staff be directed to act on Action Item Nos. 1 to 6 as presented in

the report.

265-2012 CARRIED

8.7 J. Robb, Treasurer – Financial Software Update - Vadim MOVED by Director Putterill , SECONDED by Director Gould, that the staff

report entitled “Financial Software Update – Vadim” be received and filed. 266-2012 CARRIED

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SQCRD Regular Board Meeting Minutes June 22, 2012

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8.8 J. Fraser, Deputy Corporate Officer – Proposed Changes to Employment

Insurance Program MOVED by Director Ashley , SECONDED by Alternate Director Garon, that

the staff report entitled “Proposed Changes to Employment Insurance” be received for information.

267-2012 CARRIED 9. BYLAWS

9.1 Bylaw No. 543, 2012 Being a Bylaw to amend the Moresby Island Official

Community Plan Bylaw No. 236 (Sandspit Hatchery)

MOVED by Director Ashley, SECONDED by Director Putterill, that Bylaw No. 543, 2012, being a Bylaw to amend the Moresby Island Official Community Plan Bylaw No. 236 be given first reading. 268-2012 CARRIED

MOVED by Director Putterill, SECONDED by Director Ashley, that Bylaw No. 543, 2012, being a Bylaw to amend the Moresby Island Official Community Plan Bylaw No. 236 be given second reading. 269-2012 CARRIED

9.2 Bylaw No. 544, 2012 Being a Bylaw to amend the Moresby Island Interim

Zoning Bylaw No. 186 (Sandspit Hatchery)

MOVED by Director Ashley , SECONDED by Director Putterill, that Bylaw No. 544, 2012 Being a Bylaw to amend the Moresby Island Interim Zoning Bylaw No. 186 be given first reading. 270-2012 CARRIED MOVED by Director Bjorndal, SECONDED by Director Ashley, that Bylaw No. 544, 2012 Being a Bylaw to amend the Moresby Island Interim Zoning Bylaw No. 186) be given second reading. 271-2012 CARRIED

9.3 Bylaw No. 545, 2012 Being a Bylaw to amend the Moresby Island Official Community Plan Bylaw No. 236 (re: Sandspit Golf Course)

MOVED by Director Putterill, SECONDED by Director Ashley, that Bylaw No. 545, 2012 Being a Bylaw to amend the Moresby Island Official Community Plan Bylaw No. 236 be given first reading. 272-2012 CARRIED

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ITEM 3.1

SQCRD Regular Board Meeting Minutes June 22, 2012

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MOVED by Alternate Director Garon, SECONDED by Director Gould, that Bylaw No. 545, 2012 Being a Bylaw to amend the Moresby Island Official Community Plan Bylaw No. 236 be given second reading. 273-2012 CARRIED

9.4 Bylaw No. 546, 2012 Being a Bylaw to amend the Moresby Island Interim Zoning Bylaw No. 186 (re: Sandspit Golf Course)

MOVED by Director Ashley , SECONDED by Director Kulesha , that Bylaw No. 546, 2012 Being a Bylaw to amend the Moresby Island Interim Zoning Bylaw No. 186 be given first reading. 274-2012 CARRIED MOVED by Director Bjorndal, SECONDED by Alternate Director Garon, that Bylaw No. 546, 2012 Being a Bylaw to amend the Moresby Island Interim Zoning Bylaw No. 186 be given second reading. 275-2012 CARRIED

10. LAND REFERRALS

10.1 Crown Land Application Request No. 59196810 – Section 9 water approval for bank erosion protection (Location: TowHill Road in vicinity of Hiellen River)

MOVED by Director Gould, SECONDED by Director Ashley, that the Crown Land Application Request No. 59196810, Section 9 water approval for bank erosion protection, be received; 276-2012 CARRIED MOVED by Director Kulesha, SECONDED by Alternate Director Robertson, that Crown Application Request No. 59196810 be supported, with the following concerns registered by the Graham Island Advisory Planning Commission:

1. Stream Hydrology – Armouring one section of river means more erosion in adjacent sections of stream. This may include bridge abutments or riparian areas.

2. Riparian Health – The removal of trees for this roadwork has reduced the shading and tree cover of this important salmonid river near the stream mouth. If possible, shrubs and alder should be allowed to rehabilitate the banks.

3. Spawning Salmon – Please work with Department of Fisheries and

Oceans in determining the appropriate window for the work so that impact to spawning salmon is reduced.

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ITEM 3.1

SQCRD Regular Board Meeting Minutes June 22, 2012

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4. Request a strategy be in place to monitor the rock work for erosion.

The possible exposure of the geo-grid/geotextile needs to be addressed as these materials are prone to being washed out and contribute garbage to the river system. A plan to monitor the work and maintain the geogrid either by re-covering it when it becomes exposed or removing the exposed sections before they are washed away or become an entrapment hazard for fish and other creatures is requested.

277-2012 CARRIED

10.2 Crown Land Application Request No. 59147392 – Aggregate – Sand and

Gravel (Location: Crown Land lying in vicinity of Blaine Creek, Moresby Island)

MOVED by Director Ashley, SECONDED by Director Bjorndal, that the Crown Land Application Request No. 59147392, Aggregate – Sand and Gravel, be received; AND THAT the Crown Land Application Request No. 59147392 be approved on the condition that, if the Copper Bay Lodge is within four kilometers of the site, the application and operating plan be amended to include the Lodge. 278-2012 CARRIED

11. OLD BUSINESS 11.1 Moresby Island Management Committee - Sandspit Water System Update

and Planning Grant Request MOVED by Director Kulesha, SECONDED by Director Putterill, that the

correspondence from the Moresby Island Management Committee regarding an update on the levels of trihalomethanes (disinfection by-products) in the Sandspit Water System be received;

AND THAT staff be authorized to apply for an Infrastructure Planning Grant

for funding towards a water treatment feasibility study for the Sandspit Water System.

279-2012 CARRIED

12. NEW BUSINESS 12.1 Fisheries Act – Bill C-38 MOVED by Director Putterill, SECONDED by Director Ashley, that a letter be

sent from the Chair to the Government House Leader (and copied to all Senators) to exclude amendments to the Fisheries Act out of Bill C-38 and consider them separately.

280-2012 CARRIED

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ITEM 3.1

SQCRD Regular Board Meeting Minutes June 22, 2012

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13. PUBLIC QUESTION PERIOD

There was one question from the public. 14. ADJOURNMENT

MOVED by Director Bjorndal, SECONDED by Director Putterill, that the Regular Board meeting of the Skeena-Queen Charlotte Regional District be adjourned at 9:03 p.m.

281-2012 CARRIED

Certified correct: Approved & adopted: ______________________ _______________________ Joan Merrick Barry Pages Chief Administrative Officer Chair

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ITEM 3.1

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ITEM 4.1

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ITEM 4.1

Minutes of the Moresby Island Management Committee Regular Board Meeting held on Thursday May 10, 2012 Members: Evan Putterill Kristi Schmitz Stanley Hovde Carole Bowler Heron Wier Staff: Deena Wilson Bob Prudhomme Public: Alex Renfew (observer) Constable Kenny Bob Ells Kathy Goalder Flavien Mabit

1. Agenda MOVED by Carole Bowler, SECONDED by Heron Wier to approve the agenda. CARRIED 2012-043 2. Delegations 2.1 Rob Knapton presented the RCMP Quarterly Report 3. Rise & Report – None 4. Public Input There was no public input at this time. 5. Dialogue/Strategy Session Notes – None 6. Old Business

6.1 Sandspit Recreation Committee – MIMC Representative Appointment

Chair Putterill announced his resignation from the Sandspit Recreation Committee Action Item #: Refer this appointment to the next MIMC Meeting

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ITEM 4.2

6.2 Amendment to Financial Plan

MOVED by Carole Bowler, SECONDED by Heron Wier to approve the amendment to the financial plan.

2012 –044 CARRIED

Action Item: Investigate the possibility of paying a lump sum yearly fee to the hall in for all MIMC Regular meetings and other meetings when the hall is available for those other meetings.

7. New Business

7.1 Alternative Approval Process

MOVED by Heron Wier, SECONDED by Stanley Hovde to invite the Fire Department Board to join a closed meeting with MIMC members to discuss finances and what they would like MIMC to do. 2012-045 CARRIED

MOVED by Heron Wier, SECONDED by Stanley Hovde that Carole Bowler will arrange for a joint meeting between MIMC members and the hall committee to discuss and brainstorm on how to fund the hall.

2012-046 CARRIED

7.2 MIMC Request for Incorporation Study

MOVED by Heron Wier, SECONDED by Kristi Schmitz to request that the Regional District provide a resolution supporting an incorporation study, by the Province, for the community of Sandspit. 2012-047 CARRIED

8. Follow Up Action Item List (FUAL)

MOVED by Kristi Schmitz, SECONDED by Heron Wier to receive and file the May 2012 Follow Up Action Item List.

9. Reports 9.1 Water System Operator’s Report – none 9.2 Gwaii Trust Director’s Report – Kristi Schmitz provided a verbal report. 9.3 Electoral Area E Director’s Report 9.3.1 VIRL Report March 31, 2012 9.3.2 SQCRD Regular Board Meeting Minutes March 23, 2012

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ITEM 4.2

MOVED by Carole Bowler, SECONDED by Kristi Schmitz to receive and file the VIRL Report and the SQCRD Meeting Minutes. CARRIED 2012-48

9.4 Sandspit Recreation Committee Report 9.4.1 Sandspit Recreation Committee April 24, 2012 Meeting Minutes – PTA MOVED by Kristi Schmitz, SECONDED by Heron Wier to receive and file Sandspit Recreation Committee Meeting Minutes. CARRIED 2012-049 9.5 Community Hall Committee Report – Carole Bowler presented a verbal report 9.6 QCI Recreation Report (on basecamp)

9.7 Sandspit Emergency Preparedness – Carole Bowler presented a verbal report. 9.7.1 SEPP Meeting Notes April 18, 2012

MOVED by Heron Wier, SECONDED by Carole Bowler to receive and file the SEPP Meeting Notes. CARRIED 2012-050 9.8 Community Futures Report – no report

10. Correspondence

10.1 Incomming Correspondence

10.1.1 Letter from Ministry of Transportation re Canada Post 10.1.2 Letter from Marcy Mathers requesting a Letter of Support 10.1.3 Letter from Canada Post 10.1.4 Letter from Gwaii Trust re Food Security Program Application

MOVED by Heron Wier, SECONDED by Carole Bowler to receive and file 10.1.1 through 10.1.4. CARRIED 2012-051 MOVED by Carole Bowler, SECONDED by Emmy O’Gorman to write a letter that MIMC supports Marcy Mathers writing of a business plan for a Sandspit daycare and that MIMC may provide further support upon presentation of the business plan to the Board. CARRIED 2012-052

11. Approval of Previous Meeting Minutes

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ITEM 4.2

11.1 MIMC Regular Meeting Minutes April 12, 2012

MOVED by Carole Bolwer, SECONDED by Stanley Hovde to adopt the April 12, 2012 Regular MIMC Meeting Minutes. CARRIED 2012-053 12. Upcoming Dates

12.1 Regular MIMC Meeting Thursday June 14, 2012 7:30 pm

13. Public Input

There were four comments/questions from the public

14. Adjournment

Moved by Heron Wier to adjourn the meeting at 9:59 pm and to move to an in camera meeting.

Certified Correct Approved & Adopted

______________________ ______________________ Deena Wilson, Administrative Clerk Evan Putterill, Chair

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ITEM 4.2

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ITEM 4.3

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ITEM 4.3