slide 1 of 42 alfa-auto 4 alfa-auto department tel.: +7 (495) 231-20-02, 223-04-04

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Alfa-Auto 4

Alfa-Auto Department

Tel.: +7 (495) 231-20-02, 223-04-04

www.rarus.ru

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Alfa-Auto 4

The software suite “Alfa-Auto” was developed on top of the “1C:Enterprise” platform and it offers comprehensive support of all business processes in motor shops, service centers and companies that specialize in spare parts trade.

Manager has access to information concerning different departments of the company. Our software suite offers information needed for decision making. Thanks to the reliable architecture of the “1C:Enterprise” platform document movement and specifications can be developed to fit any customers needs.

Alfa-Auto 4

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Alfa-Auto 4

The history of “Alfa-Auto” begins since 1997;

May, 2000 – Alfa-Auto 2 based on platform «1С:Enterprise 7.7», is sold more than 250 copies;

June, 2002 – Alfa-Auto 3 based on platform «1С:Enterprise 7.7», is sold more than 3500 copies;

May, 2005 – Alfa-Auto 4 based on platform «1С:Enterprise 8», is sold more than 3000 copies (more than 25000 licenses).

History of Alfa-Auto

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Alfa-Auto 4

Alfa-Auto customers are car business enterprises with various number or users.

Description of Typical Alfa-Auto 4 Customer

2190

18033 80

More than 70

From 40 to 70

From 20 to 40

Less than 20 users

Data is actual on 7/1/2009

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Alfa-Auto 4

The software suite Alfa-Auto 4 for auto business consists of following products:

Alfa-Auto 4 Product Line

Alfa-Auto 4

Car Shop + WorkShop + Spare PartsCar Shop + WorkShop + Spare Parts

WorkShop + Spare PartsWorkShop + Spare Parts

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Alfa-Auto 4

Alfa-Auto 4 Functional Modules

Warehouse accountingWarehouse accounting

Mutual settlementMutual settlement

Account of extra profits and losses

Account of extra profits and losses

Support of trade equipment

Support of trade equipment Cash flowCash flow

Data exchangeData exchange

Classificatory:Spare parts Autowork

Automobile

Classificatory:Spare parts Autowork

Automobile

Repair accountingRepair accounting

Gain of the performerGain of the performer

General system classificatory

General system classificatory

AdministrationAdministrationBudgetingBudgeting Reports Reports

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Alfa-Auto 4

The most important features are:Large number of spare parts nomenclatures;Identification of spare parts by its catalogue number (article);Information concerning interchangeable parts is very important;Information about the applicability of spare parts for various car models;Ability to specify additional specification for spare part;Ability to work with tires, rims and sets of spare parts;Support of barcodes scanning using OSG scanners and data collection terminals.

Spare Parts Accounting Module

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Alfa-Auto 4

Product card

Form of the Nomenclature Directory (Catalogue)

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Alfa-Auto 4

Typical spare parts price list contains thousands to millions of entries. Large enterprises usually process up to 10 000 entries per year. It is not effective to store such price lists in the “1C:Enterprise” database because of following reasons: it takes to much time to update data (e.g., after you received new prices), database size grows seriously in time. It is recommended to save data externally (for instance, in MS SQL or dBASE) when you’re using a database with over 50 000 entries. Plus, in addition to effective data storage you will receive flexible data access control system.

Large Volume Price Lists

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Alfa-Auto 4

The standard Alfa-Auto installation allows to input unlimited number of prices for each nomenclature position. This is archived by using the Catalogue “Price Type”. Prices can be kept in the database or calculated from a basic price type – this is defined by the catalogue settings;Prices can be given in any currency;It is possible to define interest margins for all the goods, by nomenclature groups or for each position;It is possible to carry out pricing on the basis of a price list;A flexible discount and interest margin system is in place;Supplier prices are also available;The price of goods is subject to change.

Spare Parts Pricing

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Alfa-Auto 4

The following types of trade are supported:Wholesale;Retail;Commission.

All necessary documentation was developed according to the Tax Law.Exchange of documents with other standard configurations such as 1C:Accounting is supported.

Spare Parts Trade

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Alfa-Auto 4

Spare Parts Order Scheme

Process of the order of spare parts is carried out from the order of the buyer till shipment. The program allows to correct existing orders and to replace spare parts.

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Alfa-Auto 4

It is possible to checkout buyer’s order as well as internal company orders (internal orders are the orders between departments of the company from one warehouse to another).Flexible mechanism of processing buyer’s orders for the supplier:

Manual selection;

Based on received orders;

By analyzing the minimal balance

of goods at the warehouse;

Calculating orders based on

sales within a given period.

Report “Carried out orders”.

The Buyer’s Order Form

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Alfa-Auto 4

Supplier’s Orders based on Buyer’s Orders

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Alfa-Auto 4

There are a number of variants to perform goods reservation:Manual reservations;Automated distribution of goods based on unclosed Buyer’s orders;

Goods Reservations

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Alfa-Auto 4

Alfa-Auto 4 allows to perform following automated operations of warehouse accounting:

Goods movement;Inventory;Goods write-off; Revaluation;Sorting.

Warehouse Accounting Module

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Alfa-Auto 4

Reports:Remaining part of goods in warehouses;Movements of the goods;The minimum remainder of the goods;Orders of buyers;Condition of orders of buyers;Condition of orders of suppliers.

An Example of the Report

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Alfa-Auto 4

Preserves the history of post-sales servicing of automobiles;Accounts for the current, guaranteed and insured repairs;Integration with the module of the order of spare parts for the order of the spare parts necessary for repair;Calculation of the performers salary.

Services of the Auto-Service Module

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Alfa-Auto 4

General scheme of repair support

The workflow of Auto-service module can be described in following steps:

Request for repair;Job ticket;Movement into production;Movement from production;

The Auto-Service Module

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Alfa-Auto 4

The Document “Request for repair” is not compulsory and it can be used for preliminary entries for repair and the calculation of the value of repair.Preliminary entries for repair are needed to plan resources of the Auto-services and hence for increasing the quality of client service. In the standard configuration this task is performed by “Work day schedule” report and “Request for repair” document.

Request for Repair

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Alfa-Auto 4

Data from the “Request for Repair” report can be transferred to the “Job Ticket” document.Information of carrying out repair: spare parts, works, and performers are recorded using the “Job Ticket” document. This document includes other documents concerned with repair, such as client orders on absent parts, movement into production, payment document, bills, invoices. The number of these documents can be very big.“Document Subordination Tree”.

Job Ticket Document

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Alfa-Auto 4

Document Subordination Tree for Job Ticket

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Alfa-Auto 4

Job Ticket Document Form

Payer of Job ticket

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Alfa-Auto 4

There is a report which shows the history of automobiles.

Automobile Card

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Alfa-Auto 4

Job Ticket History Report

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Alfa-Auto 4

Choosing of details in the job ticket can be done at any stage until the document is closed. Alfa-Auto 4 allows to choose details from a warehouse, change client details in the job ticket and to order missing spare parts from supplier.

Spare Parts Accounting During Repair

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Alfa-Auto 4

A list of currently performing activities is displayed in a separate table on one of the tabs of the document.Work can be done by a number of performers. The distribution of time between them depends on the percentage work done.Work can be loaded from catalogues such as Silver Dat II, Audatex, AutoData.

Accounting for Work During Repair

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Alfa-Auto 4

During car registration for repair Alfa-Auto performs checking for factory service campaigns if any.

Service Campaigns

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Alfa-Auto 4

The certificate of disagreements allows to correct earnings for closed job tickets (e.g., insurance repairs or guarantee ones).

The Certificate of Disagreements

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Alfa-Auto 4

Auto-Work

Catalogue «Nominal-hours»

The catalogue «Nominal-hours» contains information about the value of one hours work done to repair the a car.

Auto-work card

The amount of time of work to do depends on the class of an automobile.

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Alfa-Auto 4

An Example of the Report

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Alfa-Auto 4

Properties of the car: Model; Complete set; VIN; # bodies; # the chassis; # the engine; Colour; The state number; Run; Owner; Options and the established equipment.

Automobile Card

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Alfa-Auto 4

The Scheme of the Order of Cars

The order allows to work not only with the cars which are available in a warehouse, but also with ones that are in manufacture or in a way.

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Alfa-Auto 4

Auto-Shop Reports

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Alfa-Auto 4

A mechanism for filling in client contact information.

CRM-Light

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Alfa-Auto 4

There are options to register different events (Calls, Meetings, Car Test drive etc.);There is a user notification option pertaining to different event;There is an automated working station to work with contact information.

CRM-Light : Additional Options

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Alfa-Auto 4

Accounting in three currencies makes available information of the state of the accounts in roubles, in contract currencies, and currencies for management accounting.Currency rates for mutual settlements and management currencies can be regulated in documents.

Mutual Settlements

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Alfa-Auto 4

Financial Reports:Profit and Losses;Assets and Liabilities;Debtors and Creditors;Trial Balance;Cash Flow.

Financial Reports

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Alfa-Auto 4

An Example of Debtors and Creditors Report

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Alfa-Auto 4

Sales reports:Sales analysis;Sales rating;ABC analysis;XYZ analysis;ABC-XYZ analysis;Price movement;Price list;Contactor’s Price list;Loss of profit.

Analytical Reports

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Alfa-Auto 4

Any document and report created in the system can be saved in the following formats: *.xls, *.mxl, *.pdf, *.html, and shared via E-mail.

The exchange of data between different information bases can be done using several methods:

Using the integration system directly - OLE, COMUsing intermediate files *.txt, *.dbf, *.xml

Integration with Other Information Systems

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Alfa-Auto 4

Address: 15, building 5, Chayanova Street, MoscowTel.: +7 (495) 231-20-02

+7 (495) 223-04-04 E-mail: [email protected]: www.rarus.ru

Contact Information

slide 1 of 42 alfa-auto 4 alfa-auto department tel.: +7 (495) 231-20-02, 223-04-04

Documents

auto slide

alfaauto customers

spare parts slide

alfaauto department

auto business

software suite alfaauto

spare parts trade slide

spare parts pricing