Slide n°1

LIFE09 Kick-off Meeting

Other LIFE Stakeholders

The Monitoring TeamRoles & Responsibilities

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°2

The Monitoring Team

An EEIG composed of :

- 9 partner companies- 9 regional offices- a Brussels based coordination office- a Torino based administrative office

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°3

The Monitoring Team: Structure

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°4

• Limited human resources at the LIFE Units =>too many projects for the Units alone ... At the 2011 horizon, some 1000 projects are expected to be active

• LIFE projects cover a broad spectrum of themes

• The need for technical advises to evaluate project performances and output

• The need for a national/regional knowledge and physical presence

The Monitoring Team: Why ?

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°5

Assistance to the LIFE Units

Advice to beneficiaries

But not to make decisions on the Commission’s

behalf (art. 9.2 of CP) and not involved in the

management of financial resources

Bounded by a confidentiality and independence

declaration

The Monitoring Team: Role ?

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°6

Monitoring and Assessment

Monitoring is :

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°7

Monitoring and Assessment

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°8

Report/output evaluations (IncR,PR,MTR,FR,...)

Monthly reporting to EC on individual projects

Visits to projects at least once a year

Technical and on site verification

CP compliance

Ex-post monitoring missions (closed projects)

Monitoring and AssessmentIncludes:

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°9

Support to LIFE Beneficiaries

Assistance and advice to projects on reporting, Common Provisions appliance and other issues

MoT acts as a ‘technical interface’encourages exchange of experiences and

stimulate creation of thematic networksBut are advisors - the Commission is NOT

bound by MoT opinions!

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°10

Communication support

Assessment of Communication compliance

with CP and Proposal duties

Assist in liaising with other LIFE projects with

similar objectives/themes => thematic

networks

Liaise with Communication Team for a wider

dissemination of project’s information.

Provides input for LIFE thematic brochures

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°11

•It is always necessary to send to the Monitoring Team copy of all correspondence sent to the Commission (same documents, same annexes).

• In case you need simple clarifications, it is better to send an email message only to the Monitor, without contacting directly the Commission. In case it is needed, the Monitor will involve the LIFE Units.

Dealing with the Monitoring Team

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°12

• It is advised to contact the Monitoring team by email.

•It is necessary to include always the project reference in the “subject” of the email messages, e.g.:

LIFE07/NAT/IT/000450 CENT.OLI.MED,

or LIFE07/ENV/IT/000388 CARBOMARK.

Dealing with the Monitoring Team

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°13

• monitoring visits:

make sure that all beneficiaries (at least the National ones) are represented;

prepare the needed documentation (updated summary of expenses, timesheets, etc.);

in case of joint visits with the EC Officers, foresee press releases, invite the media, etc.

Dealing with the Monitoring Team

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°14

Dealing with the Monitoring Team

• In case you foresee coordination meetings with all beneficiaries (also the foreign ones) or public events (conferences, workshops, etc.) please inform the Monitoring team in advance, to verify the possibility to carry out a monitoring visit at the same occasion.

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°15

• Please be reminded that the Monitoring Team is not entitled to take any decision on behalf of the Commission (Art. 9.2 CP).

• Please be aware that travel or accommodation expenses benefiting the Monitoring Team cannot be accounted for, as they are ineligible (Art. 26 CP).

Dealing with the Monitoring Team

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°16

Working with the Monitoring Team

Always keep the Monitoring Team informed =>

contact them whenever you feel it is needed

Always send one copy of everything that goes to

the Commission to the Monitoring Team (see CP !)

Send a draft copy of reports to the Monitoring Team

But note - the Monitoring Team provides support;

their approval does not mean acceptance by the

Commission services!

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw

Slide n°17

Your Monitors

See also: www.astrale.org

Dr. Kocsis-Kupper

Regional Coord.

Edyta Owadowska

Zbigniew Karaczun

Peter Bezak Lubos Halada

LIFE09 Kick-off Meeting, 13 January 2011, Warsaw