slide number
DESCRIPTION
Group Committee Woodbadge I Nov 30/Dec 1, 2012 Conducting a Meeting. 1. Slide Number. Conducting a Meeting. Conducting a Meeting. Why do we hold meetings? What is the point of a meeting?. Conducting a Meeting. Why do we hold meetings? What is the point of a meeting? - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/1.jpg)
Slide Number1
Group Committee Woodbadge I
Nov 30/Dec 1, 2012
Conducting a Meeting
![Page 2: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/2.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
![Page 3: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/3.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
Why do we hold meetings?
What is the point of a meeting?
![Page 4: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/4.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
Why do we hold meetings?
What is the point of a meeting?
Exchange/Share information Determine/Evaluate needs Set Goals Develop plans of Action (includes Action Items) Build the Team Support and encourage our volunteers (Scouts) Good opportunity to focus on program and evaluate same (Scouts)
![Page 5: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/5.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
What makes for a good, relevant, and productive meeting anyways?
![Page 6: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/6.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
What makes for a good, relevant, and productive meeting?
There are two Key ingredients :
An Agenda, and Record Keeping (minutes, or notes, and record any Action Items, etc.)
An Agenda keeps the discussion focussed
The Records become a key part of the 'paper trail' for your Group, eg. Finances and COAA requests, etc..
![Page 7: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/7.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
What makes for a good, relevant, and productive meeting? ... Other factors ...
• Make sure that only attendees are people who really need to be present (respect everyone's time)
• Establish objectives for the meeting, especially if not a regular meeting
• Have the attendees prepare in advance, eg. Treasurer and/or Section Reports
• Keep it Short. The longer a meeting runs past a certain threshold, the less productive each additional minute becomes.
• Record Key Points and decisions (record keeping again)
• Create Action Items and assign them (record keeping again)
• Report Progress and follow-up ...
Post-meeting communication is simply another tool to help keep your meeting attendees accountable for implementing the decisions made during the meeting and it also helps eliminate future, unnecessary "progress meetings”
![Page 8: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/8.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
About that Agenda ...
It can and should be concise(please see example)
![Page 9: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/9.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
Minutes and/or meeting notes should likewise be concise
No need to be long-winded
Just capture the facts
(please see example)
![Page 10: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/10.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
Role of Committee Members -
Who needs to attend anyways?
![Page 11: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/11.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting
Role of Committee Members – Who needs to Attend?
• Group Commissioner
• Group Committee members, eg. Group Administrator, Group Treasurer, Group Registrar and Group Secretary, etc.
• Section Representatives – Ideally at least one representative per active section – but only one vote per section
• Others, eg. Parents, are welcome to attend to keep themselves informed – but they do Not have a vote on any motions during the meeting
• If a volunteer has more than one role, then their vote is with their senior role
![Page 12: Slide Number](https://reader036.vdocuments.net/reader036/viewer/2022062519/56814ea4550346895dbc4f30/html5/thumbnails/12.jpg)
1-888-SCOUTS-NOW | scouts.ca | 1-888-SCOUTS-OUI
Conducting a Meeting