smartapp gst solution for india

SMARTAPP GST

Goods and Service Tax for India

12/13/2016 Copyright 2016 SmartPhone Bizapps Ltd

GST / GSP / ASP

In GST system all Tax payers have to provide details of all invoices along with all line items in a particular format for various returns. This mandate will require some sort of automation at all Tax payers end. There will be an ecosystem of service providers including GSPs (GST Service Providers), ASP (Application Service Providers), Training partners etc.


CORE CAPABILITIES

1. GST core functionality like Registration, Returns etc.. 2. Additional tools to support return process example

matching of invoices with Purchase register,

additional approvals to ensure internal compliance are met.

3. Aadhaar based DSC / ESign according to Indian Govt requirements

4. Notification based on GSTN interaction and milestones

5. Alerts on filing status and deadlines 6. Secured access 7. HTTPS secured URL 8. Mobile interface 9. One App for all device (Web, Android, iOs) 10. Supports Cloud and On Premise Solution

11. Futuristic Tile based UX 12. Inbuild flexible workflow 13. Role Based App (Benefits to separate tasks based

on segregation of duties) 14. One account can manage data for multiple

companies (multiple GSTN scenario)


CORE GST FUNCTIONALITIES

At high level the core functionalities capability required by a tax payers are: • Able to load Sales register. • Match their purchases. • Filling of returns. • Tracking the historic returns and

payments. • Registration of entities.


SMARTAPP GST

Functional Overview


CHALLENGES FOR TAX PAYERS


Challenges for Tax payers

and opportunities for GSP and

ASP providers

• Most of the tax payers have to now file three returns in a month (amendments are not included). So automation will be the need of the hour for tax payers.

• There will be events like auto reversals etc so Tax payers have to keep a tab on different scenarios, which will be difficult without automation.

• Synchronization between Tax payer system and GST system will be a challenge. Automation using APIs will be required to do that.

SMARTAPP GST APPLICATION ROLE BASED ACCESS


SmartApp has Role based access to data, this allows user to see data specific to their context. For example a Tax payer can view data only specific to their GSTn Numbers, whereas a Tax consultant or a CA can view data for all their clients. In an enterprise scenario there can be different roles for Sales and Purchase professionals, Manager or Tax department can be approver / reviewer before Return is submitted.

For Tax Payer

Consolidated view of all accounts (In case of multi state operations there can be multiple GSTn numbers)

Ability to upload invoice data etc. from his/her dashboard (for one or more accounts)

Get update from GST System

For Tax professionals

Consolidated view of all clients

Ability to upload invoice data etc. from his/her dashboard for multiple clients

Get update on their taxpayers from GST System

GSTR1 AND GSTR2 RETURN PROCESS Se

ller

(GSP

1)

Bu

ye

r

(GSP

2)

Seller “A” uploads Sales Invoices (GSTR1 item data)

GSTn

Validate and store GSTR1 data from Seller

Purchaser “B” download GSTR2 data

Seller “A”

Purchaser“B”

Purchaser “B” Uploads Purchase Register

GSP do the matching between Purchase register and GSTR2 data

Based on matching results invoice data is accepted or rejected

Purchaser “B” uploads Purchase Invoices (GSTR2 item data)

Validate and store GSTR2 data from Buyer

Missing invoices are loaded as GSTR2A

Validate and store GSTR2A data from Buyer

Seller “A” GSTR1A data from Buyer

GSTn prepares Summary data for GSTR1, GSTR2, GSTR1A, GSTR2A for different Process types like B2B, B2C, B2CL etc…

Approval /

Rejection

Approval /

Rejection

Seller downloads the Summary Data, Performs OTP validation (if Required) and E-Sign and Submits Return

Buyer downloads the Summary Data, Performs OTP validation (if Required) and E-Sign and Submits Return

GSTR1 Return Completed

GSTR2 Return Completed

ERP

ERP

SMARTAPP GST

Application Screenshots


LOGIN SCREEN


Login page • User can login with userID password

maintained in the SmartApp application.

• If required additional authentication based on Pin number can be added.

• For enterprises who need single sign

on based on LDAP, Microsoft® active directory, Oracle® identity Manager etc. can be implemented as well.

USER DASHBOARD


Based on user Role dashboard tiles will appear.

UPLOAD SALES INVOICE DATA (GSTR1 DATA)


- Sales Invoices can be uploaded via Excel based file upload process.

- Alternatively the sales invoices can be integrated with ERP backend system to bring the sales invoices data automatically at fixed frequency (daily, hourly, weekly).

SUBMIT SALES RETURN (GSTR1 RETURN)


- User 1st connects to GSTn server and downloads the summary data based on Sales invoice data loaded earlier (GSTR1 data).

- Performs Review.

- Performs Esign.

- Submits the data to GSTn server

BUYER DOWNLOADS SUPPLIER INVOICE DATA (GSTR2 DATA)


- Buyer 1st connects to GSTn server and downloads the GSTR1 data loaded by Seller (this is GSTR2 data for buyer)

- Performs Review.

- This App will be used by Buyer to Accept/Reject the Sales invoice data proposed by Seller.

- Auto Matching can be performed by comparing this data with Purchase register.

- Approved/Rejected invoice data will be uploaded to the GSTn server.

BUYER UPLOADS PURCHASE INVOICE DATA (PURCHASE REGISTER)


- Buyer can upload their Purchase invoices via Excel.

- Alternatively the purchase invoices can be integrated with ERP backend system to bring the purchase invoice data automatically at fixed frequency (daily, hourly, weekly).

- GSTR2 invoices data (Sales invoices data received from Seller) can be compared with this App data for auto matching.

Compare GSTR2 and Purchase Register

SUBMIT PURCHASE RETURN (GSTR2 RETURN)


- User 1st connects to GSTn server and downloads the summary data based on Purchase invoice data loaded earlier (GSTR2 data).

- Performs Review.

- Performs Esign.

- Submits the data to GSTn server.

SMARTAPP GST

Functionality deep dive


SMARTAPP GST APPLICATION –SALES INVOICE WORKFLOW


- Enterprise can define their own status for the Sales invoices according to their workflow requirements.

- Example status “To be Reviewed by Tax Team” will need a review by Tax team before the invoice data is uploaded to GSTn server.

- Only invoice data with certain status can be uploaded to GSTn server. Example invoice with status as “Ready for GSTN” or “Approved” can be uploaded to GSTn server.

GSTn and GSP Network

Status “Reviewed”

Status “To be Approve”

Status “Approved”

Status “To be Reviewed” Sales Invoice Data

Status “Ready for GSTn”

Reviewer

Approver

SMARTAPP GST APPLICATION –ALERTS AND NOTIFICATIONS


- Users can be informed about critical milestone using alerts and notifications.

- A Successful submission of Return will trigger a notification to the user.

- If Return deadline is missed or very close will trigger an alert.

- If invoices are pending for Review or Approval then it will trigger a notification to reviewer / approver.

Examples of Alerts and Notifications

Notification

Return Deadline Very close

Return deadline missed

Return Submitted Successfully

Approval Pending

Review Pending

Notification Notification Alert Alert

Email based Alert / Notification

Mobile Alert/ Notifications

Based on User settings

Alerts and Notifications

can be sent to the

registered Email address

or phone numbers

SMARTAPP GST

Deployment (On-Permesis or Cloud)


ON – PREMISES DEPLOYMENT WITH INTEGRATION


- This scenario covers integrated “On PREMISES” solution.

- If the enterprise is unwilling to put their

transactional data on the cloud server then this could be a way forward.

Enterprise

ERP Backend system

(SAP® / Oracle® /

InHouse etc..)

Sales and Purchase

Invoice Data

SmartApp GST

Application (On-

PREMISES ) GSP Server

(No Data Storage,

only Pass through)

GST Server

Sales Invoice loading,

reconciliation, Return

prep and filing etc

happens in SmartApp

Application

Internet

Fir

eWal

l

CLOUD BASED DEPLOYMENT WITH INTEGRATION


- This scenario covers integrated “Cloud” solution.

- If the enterprise is willing to put their

transactional data on the cloud server then this option can be a cost effective solution.

Enterprise

ERP Backend system

(SAP® / Oracle® /

InHouse etc..)

Sales and Purchase

Invoice Data

SmartApp GST

Application (Cloud)

GSP Server

(No Data Storage,

only Pass through)

GST Server



prep and filing etc

happens in SmartApp

Application

Internet

Fir

eWal

l

CLOUD BASED DEPLOYMENT WITHOUT INTEGRATION


- This scenario covers “Cloud” solution without any integration.

- This is the simplest and most cost

solution to implement

Sales and Purchase

Invoice Data via

Excel files

SmartApp GST

Application (Cloud)

GSP Server

(No Data Storage,

only Pass through)

GST Server



prep and filing etc

happens in SmartApp

Application

Internet

SMARTAPP GST ON MOBILE DEVICES


Screenshot from Android phone

ABOUT US SMARTPHONE BIZ APPS LTD


SMARTPHONE BIZ APPS LTD

Smartphone biz Apps is committed to drive the rate of innovation to high levels in the enterprise mobility space with strategic focus is to connect people, processes and devices through highly configurable pre-packaged software leveraging the capabilities of cloud, mobile, big data and internet of things (IOT).


SMARTAPP CONCEPT


•iOS (iPhone / iPad)

•Android

•HTML5 based web access

•Multiple Platforms

•Smart Phones

•Tablets

•Laptop/Desktops

•Multiple devices

•Single set of configuration data can be accessed by all OS and devices

•This will allows parallel roll out of changes on all devices

•The application has a strong list of features. These features can be turned on and off with central control.

•Smartphone biz Apps Rapid App Configuration Engine (Smart RACE) allows ability to "Instantly" create and deploy Apps over 100+ LOB Digital solutions.

•Central Control

SMARTAPP – BENEFITS


• For mobile users it delivers infinite possibilities of

information and action at their fingertips.

• For Managers it provides immediate access to the

information anywhere by any device, at anytime,

resulting in better decision capabilities.

• For organizations and businesses, it provides following

key benefits

• Empowers businesses to compete in global mobile

environment

•Increased employee productivity

•Reduced transaction/process cycle time

•Reduced cost

•Improved customer/user satisfaction

•Enable better business processes which can be

executed anywhere

• For IT department it is a platform, which provides quickly

customizable apps that run on the broad set of

operating systems and devices.

FOR MORE INFORMATION AND FREE DEMO..

[email protected] [email protected]


mailto:[email protected]

mailto:[email protected]

smartapp gst solution for india

Economy & Finance