smartglasses in the sterile supply process - hfs.scot.nhs.uk · receipt and transportation times...
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Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Timely and efficient sterile goods supply without stress
Smartglasses in the sterile supply process
Dr. Mirco Vitr (IT4process)
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
OR
planning & management
IT4process - Process consulting services and software solutions
Sterile supply
planning & management
Quality management
photo documentation
Forms / checklist
management
Training documentation
according to MPBetreibV*
OIM
OIM
* Medical Device Operating Regulations
Bed occupancy
planning
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
RWTH Aachen University Hospital - Maximum-care teaching hospital
34 speciality clinics and 27 institutes
7.000 employees
1.420 beds
48.000 stationary patients and
183.000 outpatients per year
Central OR: 33 operating theatres
CSSD: 54 employees
Up to 700 sets / day
Foto: UKA
CSSD OR / stations
Image: UKA
Image: Google Maps
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Reprocessing of medical products - „Classic“ flow of sterile goods
CSSD
sterilized delivered
(AGV station / corridor)
in storage in OR
opened
(in use)
usedwaiting for
return shipment
packed
used
(arrival)prepared
outgoing
in interim storage
use-by date
expired
cleaned &
disinfected
OR / stations
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Reprocessing of medical products - Initial situation
actual needs / priorization
depending on operating schedule ?
location / state of surgical trays
inside and outside of CSSD ?
assignment to
case / patient ?
(traceability,
cost accounting)
complaints ?
use-by date ?
number of available surgical trays too large / too small ?
many phone calls
alternative
sets /
instruments ?
incomplete
sets ?
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Management of sterile supply orders (OR nursing staff)
Display of current surgical schedule
from HIS and corresponding sterile
supply needs
Automatic ordering of surgical sets for
planned surgeries
Consideration of sets already available
in stock
Information regarding current
reprocessing-/shipping status of sterile
goods (from CSSD)
Used; not in CSSD, yet
in decontamination area
sterile / ready for shipping
shipped
received
available
completed
Color-key:
in clean area
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Management of sterile supply orders (OR nursing staff)
Display of current surgical schedule
from HIS and corresponding sterile
supply needs
Automatic ordering of surgical sets for
planned surgeries
Consideration of sets already available
in stock
Information regarding current
reprocessing-/shipping status of sterile
goods (from CSSD)
Used; not in CSSD, yet
in decontamination area
sterile / ready for shipping
shipped
received
available
completed
Color-key:
in clean area
Priorization that
adapts to changes
in real-time
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Display of orders of sterile goods on overview panel (CSSD employees)
photo: Uniklinik Aachen
Overview of all current orders prioritized
according to surgery begin time
(or like defined by shift managers)
Elective OR-schedule-related-orders
and minimum-stock-orders
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Tracking of sterile goods
Seamless tracking of location and
state of every surgical tray or item
(inside and outside of the CSSD)
Documentation of shipping,
receipt and transportation times
Detection using barcode or RFID
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Sterile goods overview (state and location of every set / item)
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Messaging system
Automatically warn certain users if expected process times are exceeded
or any problem occurs
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Assistance in the OR (picking & instrument table set-up)
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system
Usage tracking und batch documentation
Patient-/case-related usage tracking
and batch documentation
(cost unit accounting)
– Surgical trays / instruments
– Im-/explants (with photos)
– Consumables
Automatic generation of orders
after usage
Digital sterile goods OR documentation
(print / export)
Complaints management
(with webcam)
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system – Report example:
Types of surgical trays that were used for a certain type of surgery
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Realtime planning and information system – Summary
location & state of surgical trays
inside and outside of CSSD ✓
actual needs & priorization
according to operating schedule ✓
assignment to
surgery & patient ✓complaint information ✓
number of available surgical trays too large / too small ✓
Realtime planning and
information system
shelf life
monitoring ✓
less phone calls ✓
Missing quantities /
alternatives ✓
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses in the
sterile supply processpublicly-funded joint research project
05/2017 – 05/2019
https://smartglasses-aemp.de
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses in the sterile supply process
Publicly-funded joint research project
SYSTEM PROVIDERS
RESEARCH
USERS
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Image: forbes.com (Google Glass)
Side display
(Assisted Reality)
Smartglasses in the sterile supply process
Project idea: use of smartglassesSee-through display
(Augmented Reality)
Image: microsoft.com (HoloLens)
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses in the sterile supply process
Software platform
Process planning and controlsoftware platform
Washer/Disinfectordevices
Sterilizers
Storage systems
Instrument management software
Hospital Information System (OR schedule)
Transportation systemsMaterials management
software
…
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses use-case: show dismantling instructions/video
Image: Frank Deinet
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses use-case: show dismantling instructions/video (storyboard)
- +
Images: Fraunhofer FIT
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses use-case: Videotelephony
Image: Frank Deinet
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses use-case: Packing – storage location of a required item
Image: Frank Deinet
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses use-case: Warehouse - storage location of a required item
Image: Frank Deinet
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses use-case: Information regarding sets (incomplete,
complaint, urgent, infectious, …)
Image: Frank Deinet
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
Smartglasses use-case: Machine state / error messages
Image: IT4process
Combined Decontamination Services and IRIC Event | Clydebank | 2 & 3 May 2018www.it4process.de
+49 241 - 412 506 20
www.it4process.de
Dr. Mirco Vitr
Consulting & Software
Timely and efficient sterile goods supply without stress
Smartglasses in the sterile supply process
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