Appendix  1.  Community  Consultation  Plan      

Land  North  of  London  Road,  Rayleigh  Community  Consultation  Plan    Draft  for  discussion  (V2)     October 2013 Prepared for Countryside Properties by Spring jessica.topham@springagency.co.uk

               

Contents     Section     Content             Page    

1.0 Introduction 3

2.0 Who will we engage with? 4

3.0 How will we engage? 8

4.0 When will we engage? 10

5.0 Next steps 12

1.0  Introduction   Spring delivers community consultation campaigns for development projects and is working with Countryside Properties to engage local communities and stakeholders in the masterplan for the development of Land North of London Road, Rayleigh. This document outlines our draft plan for pre-application community consultation on the residential masterplan. We are aware that consultation should not start until after the examination of the Allocations Submission Document has taken place and the Inspector’s preliminary report has been published. Initial consultation on the draft masterplan with officers and members will take place after the hearings and after feedback from this stage has been considered and incorporated, public consultation will commence. Our aim is to run a consultation process that is fair, inclusive and meaningful; and which engages with the right people in the right ways. We welcome your views on our plans in order to achieve this.

   

2.0  Who  will  we  engage  with?    We plan to contact a range of stakeholders to make them aware of the consultation process. These stakeholders can be broadly categorized by the groups below: Local  councillors   Essex County Council

• Leader • Deputy Leader • Relevant members of the

cabinet • County councillors for

Rayleigh North and Rayleigh South  

Rochford District Council • Leader • Deputy Leader

• All members of the executive

• All ward councillors • Planning committee

members MP for Rayleigh & Wickford Rawreth Parish Councillors Rayleigh Town Councillors

Interest  groups    We will research and contact local groups that we believe may have an interest in the development, including:  

• Rayleigh Town Football Club • Rayleigh Town Cricket Club • Rayleigh Action Group • Lady Bird Children’s Centre • Rayleigh Chamber of Trade • Rayleigh Civic Society • Rayleigh Chamber of Trade • Louis Drive Residents

Association

• Rayleigh Grange Community Association

• Essex Youth Service • Rawreth Flood Action Group • Local schools (Sweyne Park;

Fitzwimarc; St Nicholas; Our Lady of Ransom; Glebe; Downhall)

 Local  neighbours  –  residents  &  businesses    We have developed a ‘consultation zone’ and we intend to invite all those residents and businesses within the zone to take part in the consultation process.  This ‘Consultation Zone’ reflects the political boundaries of the following wards: Downhall & Rawreth (which includes Rawreth parish), Grange and Sweyne Park (see maps below), and comprises 5,217 properties in total.

                             

                                       

Wider  population   We will aim to ensure that the wider Rayleigh population is aware of the public consultation by placing advertisements in the local newspapers(s), issuing a press release to local media, providing a consultation website and placing posters in the local area.

3.0  How  will  we  engage?     Rochford District Council’s SCI (adopted 2007), states: “There are a number of techniques available to applicants in undertaking pre-application community involvement… The Council, will consider working in partnership with applicants in aiding their efforts in engaging with local communities prior to submitting an application” The table to the right “outlines a range of techniques that a developer should use in order to effectively engage with local communities prior to submitting a planning application. The type of proposal being considered will determine which techniques should be used. The list is by no means exhaustive or exclusive.” The draft approach below takes this guidance into consideration. Bearing this guidance in mind, it is likely use the following tools to engage the community in the draft masterplan:

• Newsletter to consultation zone providing information on the masterplan and inviting the community to take part in consultation.

• Briefing document to councillors and interest groups, enclosing a

copy of the newsletter. • Press release to local media (press, TV, radio, online) to introduce

the masterplan and publicise the consultation.

• Website with a sign up facility and project information. Visitors to the website will also be able to submit feedback online. The website will be updated throughout the planning process.

• Advertisement(s) will be placed in the local newspaper(s) to

publicise the consultation.

• Public exhibitions to be held across two venues to enable maximum attendance. The exhibitions will provide an opportunity for

the community to meet the project team, view the draft masterplan, ask questions and leave feedback.

Councillors will be invited to a preview session of the exhibition.

• Email address and a freepost address will be provided for the

submission of feedback or requests for information. We will offer and attend meetings and briefings with stakeholders as needed. The RDC SCI also states “The applicant should submit the results of pre-application consultation and public participation to the Council with the planning application”. We will provide a comprehensive Statement of Community Consultation to detail the activities carried out and how, were feasible, community feedback has influenced proposals. After the application for the development of Land North of London Road has been submitted, we intend to continue engagement with the stakeholders we have outlined in Section 2 and with any other interested parties who have participated in the consultation process. We will ensure all parties are aware of how to comment on the application.

 4.0  When  will  we  engage?    Overview  of  draft  timings  –  masterplan  consultation     Activity Proposed Timing Notes Present draft consultation plan to Rochford District Council for discussion

September 2013 We would welcome your feedback on this document by the 11th of October

Examinations 3rd & 10th September Inspector’s preliminary report published

18/10/13

Initial masterplan consultation with RDC officers and the Rayleigh Town Football Club

Late October / early November

Initial masterplan consultation with key members

Late November

Launch consultation process 25/11/13 Provides approx. 14 days notice of exhibitions

Hold public exhibitions w/c 9th December To be held during the evening

Consultation period 25/11/13 – 03/01/14 Allows 6 week consultation period

Target submission date for planning application

March 2014

Issue update to community on final masterplan and provide details on how public can comment on the application

March 2014

Please note, these timings are subject to the completion of required survey and assessment work in order to present comprehensive information to consultees. If there are any delays to this work and the timings above change, we will, wherever possible, avoid beginning or closing the consultation, or holding any consultation events, during holiday periods.

5.0  Next  steps   We invite your feedback on our planned consultation process for the development of Land North of London Road. We also invite your feedback as to any other locally elected representatives you recommend we discuss our plans for consultation with. Please let us know if you have any questions. We ask that you provide any feedback to us by the 11th of October 2013. Thank you.

Appendix  2.  Stakeholder  Briefing  Document      

                                                                                   

                                                                                   

                                                                                   

                                                                                   

                                                                                   

                                                                                   

                                                                                   

Appendix  3.  Website  Homepage  (as  at  09/04/14)