society bye laws

Sri Swetambar Stanakwasi Jain Educational Society

Established on 22nd November 1937 | Registered on 08th September 1938

Memorandum of Association | Rules and Regulations

As amended up to 25th April’2004

Regd. Office: 3, Madley Road, T. Nagar, Chennai – 600 017


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Memorandum of Association of Sri Swetambar Stanakwasi Jain Educational Society

1. The name of the society shall be Sri Swetambar Stanakwasi Jain Educational Society.

2. The object for which the Society is established is the educational advancement of the Jain

Community and to that end:

a. To establish and manage educational institutions, including Primary Schools, High Schools,

Residential Schools, Colleges, technical and academic, Research Institutions, Universities and

Deemed Universities, hostels and boarding homes for imparting general and technical

education; and Sri Swetambar Stanakwasi Jain Boarding Home, Madras for imparting

Swetambar Stanakwasi religious and general education to the youth of the Jain Community:

b. To manage the movable and immovable properties belonging to the Society including those of

the institutions established and managed by the Society;

c. To advance the cause of education by providing for the delivering of lectures and holding of

exhibitions, meetings, classes, conferences and symposia and to advance the cause of moral

and religious education among the youth of the Jain Community;

d. To establish Swetambar Stanakwasi Jain Religious Boards for imparting religious instruction to

the members of the Jain community and to confer degrees and titles to distinguished members

thereof;

e. To establish and maintain schools in different parts of the State with provision for the boarding,

lodging and clothing of poor deserving students of the Jain community;

f. To maintain Reading Rooms and Libraries;

g. To diffuse useful knowledge among the members of the Jain Community;

h. To render aid to or amalgamate or co-operate with other institutions in India, the aims and

objects of which are the same as or similar to those of the Society;

i. To grant scholarships and afford concessions and other facilities to deserving students to

specialize in any particular branch of study;


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j. To purchase, take on lease, hire or otherwise acquire any movable or immovable property and

rights or privileges which the Society may think necessary for the purposes of its activities and

those of its institutions;

k. To sell, develop, lease or mortgage, dispose of or otherwise deal with all or any part of the

property of the Society and its institutions and to construct, maintain and alter any buildings or

works necessary for the purposes of the Society and its institutions;

l. To invest and deal with the monies of the Society and its institutions, not immediately required,

in such securities as are approved under the Tamil Nadu Societies Registration Act and in

such manner as may from time to time be determined by the Society;

m. To raise funds by loans, secured or unsecured, subscriptions, donations or other means, for

the carrying out of the objects set forth herein; and

n. To do all such other acts or things as are incidental or conducive to the attainment of these

objects or any of them.

3. The properties owned by the Society and its institutions and the income derived there from shall be

applied solely towards the attainment of the objects of the Society as set forth in the Memorandum

of Association and no portion thereof shall be paid or transferred directly or indirectly by way of

dividend or bonus or otherwise howsoever as profit to the persons who are or at any time have

been members of the Society or to any of them or to any person claiming through any of them;

provided that nothing herein contained shall prevent the payment of interest on loans advanced by

any member or members of the Society.

4. If upon the winding up or dissolution of the Society there remains after the satisfaction of all its

debts and liabilities, any property whatsoever, the same shall not be paid to or disbursed among

the members of the Society or any of them, but shall be given to any other Society having objects

similar to those of the Society or any of them, but shall be given to any other Society in India,

provided that this hall be determined by the votes of not less than three fifths of the members

present at a General Meeting, held at time of the dissolution or in default thereof, by the High Court

of Judicature at Madras.

5. Names, Addresses and occupation of the members of the executive committee to whom, subject to

the Bye – laws of the Society, the management of its affairs is entrusted:


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Executive Committee for the Year 1938 – 1939

Sl.No Name Address Occupation

1 Sri Mohanmull Chordia (President) 103, Mini Street, Sowkarpet, Madras Banker

2 Sri Inderchand Galada (Tresurer) 3, Periyanayakran St., Sowkarpet, Madras

Banker

3 Sri Birdichand Marlecha (Vice-President)

123, mannarswami Koil St, Royapuram, Madras

Banker

4 Sri Tarachand Galada (Secretary) 89, Vathiar Subraya Mudali St., Saidapet, Madras

Banker

5 Sri Mangichand Bhandari (Jt. Secretary)

394, Mini Street, Sowcarpet, Madras Banker

6 Sri Jaswantmull Sethia (Accountant)

150, Strahans Road, Perambur, Madras Banker

7 Sri Jayasinghlal Bhai Of Messrs. Surajmull Lallubhai, Esplanade, Madras

Jeweler

8 Sri Surajmull Bhai Of Messrs. Bapalal China Bazaar Road, Madras

Jeweler

9 Sri Manilal R. Metha 1, Veerapan St, Sowcarper, Madras Jeweler

10 Sri Champalal Golecha 16, Maddox St, Vepery, Madras Banker

11 Sri Ssimbumull Baid Mutha 8, Bazaar Road, Mylapore, Madras Banker

12 Sri Roopchand Khivasara 2/2, Periyanayakaran St, Sowcarpet, Madras

Jeweler

13 Sri Jabarchand Galada 9, Periyanayakaran St, Sowcarpet, Madras

Jeweler

14 Sri Pratapmull Sancheti 371, high Road, Triplicane, Madras Banker

15 Sri Kamidan Bafna 28, Avadanampapier St, Choolai, Madras

Banker

16 Sri Jivantraj Khanted Poonamallee Banker

17 Sri Ladmull Bhandari 41, Kuppu Muthu St, Tiruvateeswaranpet, Madras

Banker

18 Sri Jaswantmull Kumbhat 13, Railway Qtrs, Egmore, Madras Employee S. Rly

19 Sri Bijairaj Mutha Bengali Bazaar, St. Thomas Mount, Madras

Banker


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20 Sri Champalal Sawabsuka Of Hazarimull Roopchand, Sowcarpet, Madras

Jeweler

21 Sri Dharamchand Golecha Tindivanam Merchant

22 Sri Sukhraj Dugar Bazaar Street, Villupuram Banker

23 Sri Anraj Sankla R. H. Line, Bangalore Cantonment Banker

24 Sri Sukhalal Sankla Kandappa Mudali High Road, Purasawalkam, Madras

Banker

25 Sri Kishanlal Lunia Of Kishanlal Roopchand, Godown Street, Madras

Merchant

We, the several persons whose names and addresses are subscribed hereunder, are desirous of forming

ourselves into a society under Act XXI of 1860 of the Governor – General of India – in – Council in

pursuance of this Memorandum of Association.

1. Mohanmull Chordia, 103, Mini Street, Sowkarpet, Madras.

2. Inderchand Galada, 3, Periyanayakran St., Sowkarpet, Madras.

3. Jabarchand Galada.

4. Tarachand Galada, 89, Vathiar Subraya Mudali St., Saidapet, Madras.

5. Roopchand Khivasara.

6. Mangichand Bhandari.

7. Jaswantmull Sethia.

WITNESS TO THE ABOVE SIGNATURES:

JASWANTMAL KUMBHAT

T/13, RLY QUARTERS, EGMORE, MADRAS

DATED: 5TH SEPTEMBER’1938


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Bye – Laws Sri Swetambar Stanakwasi Jain Educational Society

Preliminary

1. In these Bye-laws unless there is something repugnant to the subject or context:

“Society” shall mean Sri Swetambar Stanakwasi Jain Educational Society, registered under

Section 8 of the Societies Registration Act, No.XXI of 1860.

“Member” shall mean a member of Sri Swetambar Stanakwasi Jain Educational Society.

“The Committee” shall mean the Executive Committee elected under the Bye-laws of Sri

Swetambar Stanakwasi Jain Educational Society.

“Committee Meeting” shall mean the meeting of the Executive Committee of Sri Swetambar

Stanakwasi Jain Educational Society.

“Month” shall mean the English Calendar Month:

“Year” shall mean the year of twelve months ending with 31st March every year or such other year

as May from time to time be determined by the Executive Committee, and words importing the

singular number shall include the plural number and vice versa; similarly words importing the

masculine gender shall include the feminine gender.

2. The current address of the registered office is 3, Madley Road, T. Nagar, Chennai – 600 017.

3. The business hours of the Society shall be 10 am to 5 pm on all working days except Sundays and

Government Holidays

4. The objects of the Society are those mentioned in the Memorandum of Association


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Members

5. The Society shall consist of members of the Jain Community, except in case of Honorary

Members.

6. A. Any person who is not below 18 years of age and who belongs to the Jain community shall be

eligible to apply for membership of the Society provided that those who are employed by or

who had been dismissed from the service of or admonished for misbehavior during their

employment in the Society or its institutions, shall not be so eligible.

B. An application for membership shall be made in the prescribed form appended to these Bye-

laws. The Committee may either accept the application or reject it at its discretion without

assigning any reason.

C. Any person who fails to secure admission as a member shall not be eligible to apply for

membership for a period of 6 months from the date of refusal of admission.

7. A. There shall be five classes of members:

i Hereditary Patrons,

ii Hereditary Members,

iii Life Members,

iv Ordinary Members and.

v Honorary Members

B. A person, who donates to the Society or for any project of the Society a sum of Rs. 5 lakhs or

more in lump sum, shall become a Hereditary Patron of the Society.

C. The Hereditary Patron member will become an Executive Committee Member automatically

after every election. After his demise his eldest son or his legal heir will be the Hereditary

Patron member.


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8. A. Any person who pays subscription in a lump sum of Rs.25000/- to the Society shall be eligible

to become Hereditary Member of the Society.

B. The Committee may admit a person who pays a subscription of Rs.5000/- in a lump sum to the

Society as a Life Member of the Society.

C. The Committee may admit a person who pays annual subscription of Rs.500/- in a lump sum

to the Society as an Ordinary Member of the Society. He will continue to be such Member as

long as he pays the subscription annually.

D. Any person who wished to apply for membership of the Society must submit his application in

the prescribed form.

E. The Committee, if it deems fit, may admit as an Honorary Member a person, whether or not he

belongs to the Jain Community, in recognition of his meritorious services to the Society or for

any outstanding contribution towards the objects of the Society.

9. Any donation made to any of the Society’s institutions, excepting that made direct to Sri S. S. Jain

Educational Society, shall not be deemed to be towards subscription for the purpose of

membership of the Society.

10. A complete list of all members shall be maintained in a Register called the Register of Members, in

which their full address and any change occurring therein from time to time shall be recorded by

the Secretary General. When an applicant for membership secures admission, his name shall be

immediately entered in the Register of Members and he shall be furnished with a copy of the Bye-

laws of the Society free of cost

Subscription

11. A. The subscription payable by an Ordinary Member shall be Rs.500/- per year.

B. The Society may accept donations from a person, firm, company, trust, association or Joint

family on behalf of any person connected with or related to them and in that event, the person


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on whose behalf the donation is made alone shall have the rights of Hereditary Patron ship or

hereditary membership.

12. Hereditary Patrons, Hereditary Members, Life Members and Honorary Members shall not be

required to pay any annual subscription to the Society.

13. Any member, who is in arrears of subscription for more than three months, shall cease to be a

member from that date and such member when seeking readmission into the Society shall be

required to pay all the arrears due by him till the date when he ceased to be a member.

14. Any Member may resign his membership by a written notice to the Secretary General but his

responsibilities as a member shall not cease until his resignation is accepted. In like manner, any

person who for any reason whatsoever ceases to be a member shall nevertheless remain liable for

and shall pay to the Society all monies due by him to the Society till the date of cessation of his

membership.

15. The affairs of the Society shall be managed by an Executive Committee consisting of hereditary

patron members and elected members. The elected members shall be twice the number of

hereditary patron members. From the members of the so constituted Executive Committee shall be

elected President, Vice-President, Secretary General, Joint Secretary and Treasurer. The

Secretary General and the Treasurer shall be Stanakwasi Jains only. Not less than Three-fourths

of the members of the Executive Committee shall be elected from among the members belonging

to the Stanakwasi Jain Community.

16. If any member of the Committee fails to attend three consecutive meetings, the Committee may

declare his seat vacant and he shall thereafter cease to be a member of the Committee and if he

holds any office, he will cease to hold that office. However, before declaring his seat vacant, a

show cause notice shall be issued with two weeks’ time for reply. The reply, if any, received shall

be considered by the Committee before declaring his seat vacant. It shall, however, be competent

for the Committee to reinstate him as such member or office-bearer.


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17. Any member of the Committee may resign his membership of the Committee by a written notice to

the Secretary General but his responsibility as such member shall not cease until his resignation is

accepted.

18. Election

a. The members of the Committee shall be elected once in two years from among the

members of the Society.

b. Election for the Committee shall be conducted on or before the 30th September.

c. The term of office of the elected members shall commence immediately after the election.

d. Members seeking election to the Committee shall have their membership current for at

least three years prior to the date of the election.

e. All Hereditary Patron members shall be elected as members of the Executive Committee

as provided in Bye-law 33 infra.

f. Members who have their membership current for at least two years prior to the date of

election shall alone have the right to vote.

g. I. Procedure: Nominations shall have to be filled in the prescribed form available at the

Society’s office. The proposer and seconded shall have their membership current at

least two years prior to the date of election.

II. The last date for receipt of nominations shall be 10 days prior to the date of election.

III. 5 days time shall be allowed for withdrawal of nominations.

IV. Notice regarding date of election shall be given to the members at least 21 days in

advance.

V. All elections shall be conducted by secret ballot only.


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VI. The Committee shall appoint an Election Officer for conducting the election of the

members of the Executive Committee.

h. Where any necessity arises for formulating more detailed rules of election procedure, the

same may be done by the General Meeting.

19. A. The Committee shall, at the commencement of its term, elect from amongst its members the

President, Vice-President, Secretary General, Joint Secretary and Treasurer as provided in

Bye-law 15 supra. These office-bearers of the Committee shall propose the names of the

office-bearers and members of the Sub-Committees for all the Society’s institutions within 21

days. However, if any member proposes the name of any other person for any office or

membership of any Sub-committee, then the Committee may proceed to elect any person or

persons from among its members in lieu of the same.

B. The election shall be determined by majority of votes of members present.

C. Members who seek election for the post of President and Secretary General shall be members

of the Society for at least 5 years prior to the date of election and they must have served at

least two terms as member of the Committee.

20. A. The office-bearers of the Society and Secretaries of the Society’s institutions shall continue in

office till their successors are elected and take charge of their respective offices.

B. The office-bearers of the Society and its institutions shall be responsible for any irregularity

committed by them during their tenure of office. All the office-bearers and members of the Sub-

Committees shall serve at the pleasure of the Committee.

21. If any vacancy arises in the Executive Committee during its term, the vacancy can be filled by

election in a General Meeting from amongst members of the Society. When any office-bearer of

the Society or any office-bearer or other member of any Sub-Committee ceases to hold that

office/membership for any reason, the Committee may fill as expeditiously as practicable, the

vacancy by electing one of its members to that position.


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President

22. The President shall, if present, preside over all Ordinary or Extraordinary General Meetings of the

Society and the meetings of the Committee and conduct their proceedings.

23. The President shall have a second or casting vote in all cases of equality of votes.

24. When vacancies arise in the office of the Secretary General and the Joint Secretary simultaneously

the President shall, pending elections to those offices, possess and exercise the powers of the

Secretary General and attend to the duties of the Secretary General in addition to his own powers

and duties.

Vice – President

25. The Vice-President shall have all the powers and perform all the duties of the President in the

absence of the President.

Secretary General

26. The Secretary General shall convene all the meetings of the Society and shall give due notice of

these meetings to the members concerned. He shall record or cause to be recorded the minutes of

the proceedings of these meetings in the minutes book and shall get the minutes signed by the

Chairman of the meeting to which they relate. He shall carry on all correspondence in the name

and on behalf of the Society and shall promptly carry out the decisions of the Committee. All

communications intended for the Society shall ordinarily be addressed to him.

The Secretary General shall be entitled to obtain from Secretaries of the Society’s institutions

whatever information regarding the institutions he requires and where the information called for is

not forthcoming within two weeks he may call for the same from the heads of the institutions. He

may also render such advice as he deems necessary to the Secretaries of the institutions.


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The Secretary General shall be a member ex-officio of the Sub-Committees of all the Society’s

institutions. Where he deems necessary, he may direct the Sub-Committee to refer any matter to

the Executive Committee for its decision. He may depute the Joint Secretary to attend the

meetings of the Sub-Committees.

27. In all proceedings in any Court of Law, the Secretary General or the Joint Secretary, as may be

determined from time to time by the Committee, shall be the person to sue and be sued in the

name of the Society.

28. The Secretary General shall on receipt of a requisition signed by any member asking for

permission to inspect the proceedings book or other records of the Society permit him to do so

after obtaining the permission in writing of the President thereon, provided that the requisition is

received at least a week in advance of the proposed date of inspection. He shall not however allow

the member to take the records out of the registered office of the Society under any circumstances

whatsoever nor take copies thereof.

Joint Secretary

29. The Joint Secretary shall act for the Secretary General, during his absence. He shall assist the

Secretary General in the discharge of his duties and do such of the work as may from time to time

be prescribed by the Committee or the President or the Secretary General.

30. The Treasurer shall maintain accounts and be responsible for the prompt collection of all dues and

subscriptions from the members. He shall submit to the Committee quarterly statements of receipts

and disbursements of the Society for adoption. He shall also place before the Annual General

Meeting the Income and Expenditure Account and Balance Sheet for the year signed by himself,

the President and the Secretary General and duly certified by the Auditors appointed for the

purpose.

31. The Treasurer shall not keep in his hands any amount exceeding Rs.15,000/- but shall deposit in

the name of the Society all sums in excess of that amount in any approved bank or banks, as may

from time to time be determined by the Committee.


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All withdrawals from the bank or banks shall be jointly made by the Treasurer and the Secretary

General/Joint Secretary. The Treasurer shall not admit any bill for payment unless it is signed by

the Secretary General and the item is included in the budget or payment is otherwise sanctioned

by the Committee.

Executive Committee

32. The entire management of the affairs of the Society and all its branches of activity shall be vested

in the Executive Committee who in addition to the powers vested in them may exercise all such

powers and do all such acts and things as may be exercised by or done by the Society.

33. A. Every Hereditary Patron not below 18 years or age shall be elected as member of executive

Committee.

B. A Hereditary Patron member will become an Executive Committee member automatically after

every election.

34. The Committee shall meet ordinarily once in 3 months and, if necessary, more often to transact

business and may adjourn or otherwise regulate its meeting as it deems expedient. These

meetings shall be called Ordinary Meetings of the Committee. Quarterly Statements of receipts and

payments of the Society shall be placed before the Committee for adoption as also the quarterly

statements of receipts and payments of its institutions, after they have been duly approved by the

respective Sub-Committees of the institutions.

35. Ten Members of the Committee including the Secretary General or the Joint Secretary shall form

the quorum for the transaction of business at any meeting of the Committee. If for any meeting

quorum is not available within half an hour of the scheduled time, then the meeting shall stand

adjourned to the same day and hour next week and for such adjourned meeting no quorum shall

be required.

36. Ordinary and Special Meetings of the Committee shall be convened by the Secretary General. A

Special Meeting of the Committee shall also be convened by the Secretary General on the written

requisition of not less than 15 (fifteen) members of the Committee, who shall state the object for


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which such meeting is required to be convened. If the required meeting is not convened within a

week from the receipt of such requisition, the requisitionists may themselves convene the meeting

and the business transacted at such meeting shall be as valid as transacted at an ordinary meeting

of the Committee convened by the Secretary General, provided that not less than three-fifths of the

members of the Committee are present at such meeting.

37. If neither the President nor the Vice President is present within ten minutes of the time fixed for the

meeting the members present may choose anyone among themselves to be the Chairman of the

meeting.

38. For every ordinary meeting of the Committee, members shall be given at least seven days notice

and for special meetings three days notice shall be given, and no subjects other than those

announced in the agenda issued for the meeting shall be transacted at that meeting, but other

subjects can also be taken on the agenda if allowed by the Chairman of the meeting.

39. Any question arising at any meeting of the Committee shall be decided by a majority of votes and

in the case of an equality of votes the Chairman shall have a second or casting vote.

40. The Committee shall after the close of every year prepare a report on the work of the Society and

its institutions for that year together with a Statement of Income and Expenditure and Balance

Sheet relating to that year and with the Auditors Report thereon shall place the same before the

members for adoption at the Annual General Meeting of the Society on or before 30th September.

Copies of the Statement of Accounts should be sent to the Executive Committee members along

with the notice of agenda for the Executive Committee meeting.

41. The annual budget of the Society and its institutions shall be placed before the Committee for its

approval before 30th June of every year.

42. The Committee shall maintain the necessary establishment to carry on the work connected with the

management of the Society and its institutions and the strength and the scale of pay of such

establishment shall from time to time be determined by the Committee.


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43. A. All the properties of the Society and its institutions shall be acquired in the name of the Society

and shall be vested in it. When documents have to be executed by the Society they shall be

executed in the name and on behalf of the Society by the President, the Secretary General and

the Treasurer for the time being, after the proposition for such a transaction has been finalized

at a meeting of the Committee and previous notice thereof has been given to the members.

B. The Committee may from time to time determine the administration charges etc. payable by the

institutions accommodated in the Society’s properties.

44. All acts done at any meeting of the Committee shall, notwithstanding that it be afterwards

discovered that there was some defect in the election of any of the members of the Committee or

that they or any of them were disqualified, be as valid as if every such member had been duly

elected and had been duly qualified to be a member of the Committee.

45. Powers of the Committee

Without prejudice to the generality of the provisions of Bye-law 32 supra, the Committee will have the

following powers:

a. To frame rules for the conduct of the business of the Society for prescribing the duties of the

several office-bearers, for the management of the properties and funds of the Society, for the

management of the Society’s institutions, for admission of members, for preparation of

budgets, for raising funds, for investing the monies of the Society in approved securities as

permitted by law, for purchase of properties, for the safe custody of documents and for other

things incidental or conducive to the working of these bye-laws.

b. To purchase, take on lease, hire or otherwise acquire movable or immovable property and any

rights or privileges which it considers necessary for the attainment or furtherance of the

Society’s objects.

c. To manage, lease, construct or alter any buildings or works necessary for the purposes of the

Society.


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d. To reimburse the Secretary General, the Joint Secretary, and any office bearer, any

conveyance or other incidental expenses actually incurred by them, for the purposes of the

Society.

e. To incur other expenses incidental to the carrying out of the objects of the Society.

f. To spend, not more than 25% over the budgeted figure of each of its institutions.

g. To appoint any member or members to wait in deputation on any officer of Government or any

other body or the members of the Legislature or other distinguished persons in order to submit

representation on behalf of the Society in connection with any proposals or legislative

measures likely to affect the objects of the Society.

h. To consult and appoint legal counsel for the purpose of advising the Committee on any

important matter connected with the Society and to authorize any member or members in

addition to or in lieu of the Secretary General or the Joint Secretary to represent the Committee

in any special case in a duly constituted Court of Law, either as Plaintiff or as Defendant and

before any officers of Government and to sanction and authorize payment of the relative legal

bills.

i. To appoint any members of the Committee as a sub-committee for any specific purpose

connected with the work of the Society.

j. To frame guidelines relating to all aspects of the administration of its institutions and the

working of its Sub-Committees.

k. To appoint, suspend or dismiss Heads of institutions managed by the Society.

l. To vest in the Secretary General full powers of control over the office of the Society.

m. To take steps for collection of subscriptions, if any, donations or other things for carrying out

the objects of the Society.


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n. To remove a member from the membership of the Society, if he is adjudged insolvent or

convicted by a court for any offence involving moral turpitude or is in the opinion of the

Committee guilty of any misconduct likely to reflect detrimentally on the Society or that his

continuance as member is likely to be prejudicial to the interests of the Society: provided that

no member shall be removed without being given an opportunity of being heard and further

provided that the motion for removal of a member must be approved by not less than 2/3

members of the Committee present and voting.

o. Any proposal either to establish institutions or to rename any of the institutions shall be placed

by the Executive Committee before the General Body Meeting for its approval except the

existing Institutions duly named after individuals.

p. To name any building, hall and block or to have any plaque bearing any name affixed to any

such property.

q. 1. To constitute Sub-Committees for all Society’s institutions as provided in Bye-law 19(a) above.

Each Sub-Committee will ordinarily consist of seven members including its Correspondent and

Secretary, (excluding Secretary General Ex-Officio and Headmaster / Principal)

2. If deemed necessary to dissolve the Sub-Committee of any institution and reconstitute it at any

time.

r. The Executive Committee shall have the power to raise loans by way of temporary overdraft

from any bank or banks for carrying out the objects of the Society, provided such a decision is

taken at the Committee where not less than 50% of the members were present, and for which

purpose previous notice has been given to members of the Committee.

s. To deposit all monies belonging to the Society and its institutions in such securities as are

approved under the Societies Registration Act and other relevant laws.

t. To determine from time to time the fees livable for furnishing the members with copies of the

bye-laws, annual accounts and the list of members.


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u. To appoint at the commencement of its term a Governing Council consisting of President,

Vice-President, Secretary General, Joint Secretary, Treasurer, Secretaries, Correspondents

and Associate Secretaries of all the Institutions of the Society with the primary objective of

improving the administration of the institutions, improving the standard of education, monitoring

the progress of all the Institutions and performing such other functions as may be delegated to

it by the Executive Committee. The Governing Council shall ordinarily meet once in 3 months

or as often as required.

46. The Sub-Committees appointed for all the institutions shall be subject to the control and

supervision of the Executive Committee. Every institution shall send quarterly statements of

receipts and payments duly approved by the concerned Sub-Committee to the Registered Office of

the Society. It shall submit to the Committee its budget not later than 31st May and annual accounts

not later than 30th June. It shall regularly send the agenda for the meetings and the minutes of the

meetings to the Secretary General for placing them before the Committee. It shall also

communicate to the Secretary General the academic results pertaining to the annual examinations

including University and Board examinations taken by the students of the institution.

The Secretary of each institution shall, with the approval of the Committee, take such steps as are

expedient to make good the deficit, if any, in its working. The offices of the Secretaries of the

Society’s institutions shall function at the premises of the respective institutions or at the

Registered Office of the Society or at any other place approved by the Committee.

47. Where any institution proposes to upgrade or to diversity or to introduce co-education or otherwise

change the character of the institution, it shall be mandatory for it to seek prior approval of the

Committee. The Committee if it deems necessary may refer the matter to General Body Meeting

for its approval.

Accounts

48. The Committee shall cause true and accurate accounts to be kept of the sums of money received

and expended by the Society together with complete details of such receipts and expenditure and


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of the assets and liabilities of the Society, Every item of income and expenditure shall be supported

by a proper voucher.

49. The account books and other papers of the Society shall be kept at its Registered Office and those

relating to its institutions, at their respective offices or at the Society’s Registered Office, unless

otherwise permitted.

50. The statement of income and expenditure and the balance sheet for the year prepared by the

Committee in pursuance of Bye-law 40 supra shall be signed by the President, the Secretary

General and the Treasurer.

51. The General Meeting shall appoint one or more Chartered Accountants to audit the accounts of the

Society and its institutions and he or they shall be paid remuneration as may be fixed at that

meeting.

52. No auditor shall be a member of the Committee or an employee in the service of Society.

53. The Auditors shall conduct audit of the Society and its institutions and shall upon a careful scrutiny

and verification of their accounts certify as to their accuracy and submit a detailed report thereon to

the society.

General Meetings

54. General Meetings of the Society shall be either “ordinary” or “extra-ordinary”.

55. An ordinary General Meeting of the Society shall be held once a year at the Registered Office of

the Society or at any place mentioned in the notice issued for the meeting, not later than 30th

September, for adoption of the annual report in respect of the Society and its institutions for the

previous year together with the final accounts of the Society and its institutions and the Auditors’

Report thereon, for the appointment of the Auditors and for dispatch of other business, if any.

56. No proposition on any matter contained in the Annual Report or its appendices shall be moved at

the Annual General Meeting unless seven days previous notice in writing of such proposition has

been given.


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Any member who is desirous of seeking clarification in respect of the statement of accounts

presented for adoption in the General Body Meeting shall send his queries in writing at least one

week prior to the date of the meeting, to the Secretary General.

57. The Secretary General shall, whenever the Committee think fit, convene an Extra-Ordinary

General Meeting and he shall also upon a written requisition signed by not less than one sixth of

the members on the Register of Members at the time, convene an Extra-Ordinary General Meeting

within 30 days from the date of receipt of the requisition. The requisitionists shall specify the object

for which such meeting is required to be convened and the requisition shall be addressed to the

Secretary General and delivered at the Registered Office of the Society.

58. If the Extra-Ordinary General Meeting required to be convened under the preceding Bye-law is not

convened within the time referred to therein, the requisitionists may themselves convene the

meeting at the Registered Office of the Society and the business transacted at such meeting shall

be as valid as transacted at an Ordinary General Meeting convened by the Secretary General:

provided that not less than three-fifths of the number of Members of the Society are present at

such meeting.

59. Except for the Extra-Ordinary General Meeting which is convened by the requisitionists as per the

preceding Bye-law, at all General Meetings, Ordinary or Extra-Ordinary, 50 members shall from the

quorum.

60. In the case of a General Meeting, Ordinary or Extra-Ordinary, if a quorum is not present within one

hour from the time fixed for the meeting, the meeting shall stand adjourned to the same day the

next following week and at the same time and place and if at such adjourned meeting the required

quorum is not present within an hour from the time fixed, the Extra-Ordinary General Meeting shall,

if called in compliance with a requisition from members as provided in Bye-laws 57 and 58 supra,

be dissolved, while the other General Meeting shall be proceeded with, notwithstanding the fact

that the required quorum is not present.


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61. The Chairman may, with the consent of the members present at a General Meeting adjourn any

such meeting from time to time and from place to place: but no fresh business except that left over

at the previous meeting shall be transacted at the adjourned meeting.

62. The Secretary General shall place before the General Meeting any proposition to be moved by

members at that meeting: provided that a written notice of such proposition shall be addressed to

the Secretary General and delivered at the Registered Office of the Society not less than seven

days before the date of the meeting.

63. For every General Meeting of the Society, members shall be given at least 21 days notice,

specifying the place, the date and the time of the meeting. This notice shall be delivered to

members either in person or sent by post to the address recorded in the Register of Members and

a notice sent to a member by post to such address shall be deemed to have been served on him at

the time when it would be delivered to him in the ordinary course by post.

64. No business transacted at a General Meeting shall be invalid by reason only of any irregularity in

the issue or service of the notice convening the meeting.

65. Every question coming up for consideration at a General Meeting shall be decided by a majority of

votes. The voting shall be by show of hands in the first instance and unless a poll is demanded by

at least one-fourth of the members present at the meeting, a declaration made by the Chairman

that a resolution has been carried shall be final. In the event of equality of votes the Chairman shall

exercise the casting vote.

66. All classes of members, except Honorary Members, shall have the right to vote at General

Meetings. These members can however attend such meetings and take part in the discussions

carried on at these meetings.

67. The Memorandum of Association and the Bye-laws of the Society shall be altered, amended or

deleted only at a specially convened General Meeting. The Secretary General shall give 21 days

notice to the Members for such meeting. Copies of proposition for amending the Bye-laws can be

obtained by members from Society’s office during business hours on any working day.


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In case any member desires to propose any modification to the proposed changes, he should send

intimation to that effect to the Secretary General and deliver it at the Registered Office of the

Society not less than 10 days before the date of the meeting. The copies of those suggestions or

modifications shall also be sent to members before three days of the date of the meeting.

68. A. Any dispute arising out of any decision of the Committee or in respect of interpretations of the

Bye-laws of the Society, shall at the first instance be referred for arbitration to a committee of

three persons chosen from among the members of the Society in accordance with the

Arbitration act and its verdict shall be final and binding on all the members.

B. Any other dispute about the rights of a member or about any matters of procedure pertaining to

any meetings including general meetings may also be referred to arbitration as above.

69. All surplus funds of any of the Society’s institutions. i.e., funds other than those required for its day-

to-day operations, shall e invested in the joint names of the Society and that Institution. The

interest earned shall be utilized for the benefit of the respective institutions.

70. The Society may collect from its various institutions administrative charges as may be determined

by the Committee from time to time.

71. Any property of the Society or its institutions shall not be leased out whether for rent or otherwise

without the prior approval in writing of the Committee.

72. Any property of the Society or its various institutions subject to availability and without causing

inconvenience to the students may be allowed to be used for religious, social and cultural

purpose/functions by the Secretary or in his absence by the Correspondent of the institution

concerned at his discretion.

73. The Committee may lay down guidelines for permitting use of the properties of the Society and its

institutions for cultural or social purposes/functions, if necessary.


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CERTIFICATE OF REGISTRATION OF SOCIETIES

Act. XXI of 1860

(No. S. 5 of 1938 – 1939)

I hereby certify that Sri Swetambar Stanakwasi Jain Educational Society,

Madras, has this day been registered under the societies Registration Act, XXI

of 1860.

Given under my hand at Madras this Eighth day of September, One Thousand

Nine Hundred and Thirty Eight.

The Seal of the

Ast – Registrar of

JOINT STOCK

COMPANIES,

CHINGLEPUT.

VENKATRAMA IYER

Ast – Registrar of

JOINT STOCK

COMPANIES,

CHINGLEPUT.


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APPLICATION FORM

To

The Secretary General


3 Madley Road, Chennai – 600 017

Sir,

I shall thank you to enroll me as a

of your Society. The membership fee of Rs. _______________________________

is being sent herewith by Cheque no. _________________________ dated ________________________

drawn on ________________branch. I shall abide by the rules and regulations and bye – laws framed

thereunder.

Yours faithfully

(Signature)

Date :

Name (in Block Letters) :

Age :

Occupation :

Full Address :

(in Block Letters)

Telephone Number : (O)

(R)

Hereditary Patron Hereditary Member Life Member

Annual Member

/ /

society bye laws

Documents

jain community

educational institutions

research institutions

religious education

educational advancement

technical education

general education

cause of education