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School Information School Information Management System Management System

ImplementationImplementation

Joel OkomoliJoel Okomoli

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Introduction to Information SystemIntroduction to Information System Is arrangement of people, data, processes, Is arrangement of people, data, processes,

communications, and IT that interact to support communications, and IT that interact to support and improve day-to-day operations in a business and improve day-to-day operations in a business as well as support the problem-solving and as well as support the problem-solving and decision making needs of management and decision making needs of management and users.users.

The different types of Information Systems The different types of Information Systems include:include: Transaction Processing Systems (TPS)Transaction Processing Systems (TPS) Management Information Systems (MIS)Management Information Systems (MIS) Decision Support Systems (DSS)Decision Support Systems (DSS) Expert SystemsExpert Systems Office automation systemsOffice automation systems

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Introduction (MIS)Introduction (MIS) MISMIS is an information system application that provides is an information system application that provides

for management-oriented reporting to support decision for management-oriented reporting to support decision making. Reports are usually generated on a making. Reports are usually generated on a predetermined schedule and appear in a prearranged predetermined schedule and appear in a prearranged format.format.

MISMIS covers application of people, technologies, and covers application of people, technologies, and procedures — collectively called Information Systems procedures — collectively called Information Systems (IS) — to solve business problems. (IS) — to solve business problems.

MISMIS distinct from other IS in that they are used to distinct from other IS in that they are used to analyze other IS applied in operational activities in the analyze other IS applied in operational activities in the organization.organization.

The The rolerole of MIS is to convert data from of MIS is to convert data from internalinternal and and externalexternal sources into information that can be used to aid in making sources into information that can be used to aid in making effective decisionseffective decisions for planning, directing and controlling. for planning, directing and controlling.

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MIS and Decision SupportMIS and Decision Support

MIS are used to summarize information to aid in MIS are used to summarize information to aid in decision makingdecision making

Management uses MIS to recognize, monitor, Management uses MIS to recognize, monitor, measure, limit, and manage riskmeasure, limit, and manage risk

MIS must contain five elements: MIS must contain five elements: TimelinessTimeliness AccuracyAccuracy ConsistencyConsistency CompletenessCompleteness RelevanceRelevance

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The Interdependence between The Interdependence between Organizations and Information TechnologyOrganizations and Information Technology

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Basic Components of ISBasic Components of IS

HardwareHardware is a set of devices such as processor, monitor, keyboard, and is a set of devices such as processor, monitor, keyboard, and printer. Together, they accept data and information, process them, and printer. Together, they accept data and information, process them, and display them.display them.

SoftwareSoftware is a set of programs that instruct the hardware to process data. is a set of programs that instruct the hardware to process data. DataData is an essential part processed by the system and, if needed, stored in is an essential part processed by the system and, if needed, stored in

a database is a collection of related files, tables, relations, and so on, that a database is a collection of related files, tables, relations, and so on, that stores data and the associations among them.stores data and the associations among them.

A A networknetwork is a connecting system that permits the sharing of resources by is a connecting system that permits the sharing of resources by different computers. It can be wireless.different computers. It can be wireless.

Procedures are the set of instructions about how to combine the above Procedures are the set of instructions about how to combine the above components in order to process information and generate the desired components in order to process information and generate the desired output.output.

PeoplePeople are those individuals who work with the system, interface with it, or are those individuals who work with the system, interface with it, or use its output.use its output.

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Basic Components of ISBasic Components of IS

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Factors that affect ROI of ITFactors that affect ROI of IT

Adopting the right business modelAdopting the right business model Investing in complementary assets Investing in complementary assets

(organizational and management capital).(organizational and management capital).

THE ROLE OF INFORMATION SYSTEMSOshwal Academy N&M will invest heavily in information systems to achieve four strategic business objectives:

1.Operational excellence; reduce cost and add value to the operation

2. Customer and supplier intimacy - Collect customers history so as analyze customers information

and offer appropriate services

3. Improved decision making - Good decisions lead to better response times and improved

outcomes of processes

4. Competitive advantage; create innovation or do something different from competitors such as seamless operation etc.

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PROJECT MANAGEMENT

Topics covered•Initiation•Planning•Stakeholders•Management Risks•Conflicts – Teacher/parent/guardian•Escalation – SIMS Vs Oshwal Academies•Execution•Control and Reporting

PROJECT PLANNING STEPS

1. Identify project scope 2. Identify project infrastructure 3. Analyse project characteristics 4. Estimate effort for each activity 5. Identify activity risks 6. Allocate resources 7. Review plan 8. Execute plan 9. Lower level planning

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PROJECT ACTIVITIES

New Infrastructure outlay Migration of data Training Company time used during data input - Allocation Space and resources for consultants – skype call People issues – change management Interoperability (Manual to Automatic – student

performance rating/monitoring/actioning) Phase 1: Installation of Modules Phase 2: Fees Billing Processes Phase 3: Assessment, Analysis Reports out

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PLAN EMPLOYING CRITICAL CHAIN CONCEPTS

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FIRST 40 DAYS PROJECT RUN

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INSTALLATION OF MODULES

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BUDGET

1. Starter Workshops (Nairobi, Mombasa)2. Materials for Class Teachers (Desktops,

tablets)3. Telecommunications service charges4. Review Meetings (Nairobi, Mombasa)5. Official Launch 6. User Manuals production & distribution 7. PID preparation

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CATEGORIES OF RISK

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BOEHM’S TOP DEVELOPMENT RISKSRisk Risk reduction techniques

Personnel shortfalls / resistance Staff motivation & awareness creation; teambuilding; training and re-training; early scheduling of key personnel

Unrealistic time and cost estimates

Multiple estimation techniques; design to cost; incremental development; recording and analysis of initial steps; standardization of methods

Complex software functions Initial software evaluation after pilot stage; formal specification methods; user surveys; prototyping; early user manuals

Real time performance problems

Prototyping; task analysis; tuning; user involvement

MONITORING PROJECT IMPLEMENTATION

Monitor progress of projects Assess the risk of slipage Revise targets to correct drift Control changes to projects’ requirements

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THANK YOU!

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