SOLE SOURCE PROCUREMENT REQUEST FORM

Sole source procurements of commodities and services are determined to only be available from a single source and cannot be competitively bid. Pursuant to law, sole source requests will not be processed without proper justification and compliance with the statutes, rules, and policy.

Instructions: This form is used for orders of items or services exceeding $20,000.00 and only available through one supplier. Complete all fields below, provide appropriate description/justification where applicable (i.e. who, what, when, where, why), along with additional confirmation statement from supplier concerning sole source stance, and attach to your requisition for approval.

SUPPLIER Supplier Name

Mailing Address

City, State & Zip

ITEM (S) REQUESTED Product Description

Quantity

Unit Price

JUSTIFICATION Brand name preferences, aesthetic design specifications, or price are not sufficient justification for sole source procurements.

1) Item or service is manufactured and/or sold by this supplier only: ___ Yes ___ No

2) Item and/or service needed due to compatibility of existing circumstance: ___ Yes ___ No If Yes, select the existing compatibility item below:

Accessories ___ Yes ___ No

Equipment ___ Yes ___ No

Replacement Parts ___ Yes ___ No

Technical/Networking Environment ___ Yes ___ No

3) This is purchase of repairs involving hidden damage: ___ Yes ___ No If Yes, provide the following information:

Brand _______________________

Model _______________________

UA Tag or Vehicle Number _______________________

4) This is a sole source based on performance specifications: ___ Yes ___ No

What is the unique performance requirement?

__________________________________________________________________________________

Why is this feature necessary?

__________________________________________________________________________________

5) Why is this service or commodity needed?

_________________________________________________________________________________________

_________________________________________________________________________________________

6) What method(s) were used to determine that a lack of responsible competition exists for this service orcommodity?

_________________________________________________________________________________________

_________________________________________________________________________________________

7) How was it determined that this service or commodity can only be provided by one source?

_________________________________________________________________________________________

_________________________________________________________________________________________

8) Can requirements be modified so that the services or commodity may be competitively bid? If not, why?

_________________________________________________________________________________________

_________________________________________________________________________________________

9) Are there patent, copyright or proprietary rights which make the required service or commodity unavailable fromother sources.

_________________________________________________________________________________________

_________________________________________________________________________________________

10) What would the agency do if the service or commodity were no longer available?

_________________________________________________________________________________________

_________________________________________________________________________________________

11) Detail any program considerations, which make the use of a “Sole Source” critical to the agency.

_________________________________________________________________________________________

_________________________________________________________________________________________

For questions, please contact the Procurement Department by calling (479) 575-2551.

Rev 7/10/2020

Supplier Name: Mailing Address: City State Zip: Product Description: Quantity: Unit Price: UA Tag or Vehicle Number: What is the unique performance requirement: Why is this feature necessary: Why is this service or commodity needed 1: Why is this service or commodity needed 2: How was it determined that this service or commodity can only be provided by one source 1: How was it determined that this service or commodity can only be provided by one source 2: Can requirements be modified so that the services or commodity may be competitively bid If not why 1: Can requirements be modified so that the services or commodity may be competitively bid If not why 2: other sources 1: other sources 2: Sole Supplier Yes: OffSole Supplier No: OffCompatibility Yes: OffCompatibility No: OffAccessories Yes: OffEquipment Yes: OffReplacement Parts Yes: OffTechnical/Network Yes: OffAccessories No: OffEquipment No: OffReplacement Parts No: OffTechnical/Networking No: OffHidden Damage Yes: OffHidden Damage No: OffBrand: Model: SS Performance Specs Yes: OffSS Performance Specs No: OffMethods for determining no competition 1: Methods for determining no competition 2: Explanation of options 1: Explanation of options 2: Detail any program considerations which make the use of a Sole Source critical to the agency 1: Detail any program considerations which make the use of a Sole Source critical to the agency 2: