Disney Tour 2018 April 20-24, 2018

Initial Information

ESTIMATED COSTS:

Quad Room $1,399 + $122 meal plan = $1,521.00 (5 payments @ approx. $305)

Triple Room $1,444 + $122 meal plan = $1,566.00 (5 payments @ approx. $313)

Double Room $1,529 + $122 meal plan = $1,651.00 (5 payments @ approx. $330)

Single Room $1,779 + $122 meal plan = $1,901.00 (5 payments @ approx. $380)

Cost includes the following:

Non-stop, Direct airline flights from T.F. Green Airport to Orlando International Airport on Southwest & Jet Blue that gets us in the park one hour after opening (April 20 early morning / April 24 early afternoon) Equipment travels in plane

Transportation to and from Orlando International Airport and Walt Disney World Resorts

Transportation to and from all performance and workshop locations

5-Day Park Hopper pass for Walt Disney World Parks in Orlando, FL

5 Day / 4 Night accommodations at Pop Century Resort or All-Star Music Resort (still being negotiated)

Meal plan includes Breakfast and Dinner everyday including tax and gratuity

Workshops and Performances for each group

World Class Vacations, Inc. representative along with us for the duration of the trip to organize all logistics

2 security guards each night at the hotel working from 11:00 p.m. to 5:00 a.m.

Free use of a storage / box truck that is driven, secured, and maintained by World Class Vacation, Inc.

Associated costs not included:

Lunch each day

Personal Spending Money

Transportation to and from T.F.Green Airport and SBRHS (We will be asking SFOM or another sponsor to cover that price for the group.)

String Bass and Cello Rentals

Overweight Luggage Charges

Suggested amounts will be included in final paperwork to the group

Somerset Berkley

Regional High School

Music Department

David M. Marshall Director of Bands Somerset Berkley Regional High School

(508) 324-3115 ext. 1028 625 County Street

Somerset, MA 02726

HOTEL INFORMATION:

POP CENTURY RESORT or ALL-STAR MUSIC RESORT

This is still being negotiated based on our numbers, but we stay on property in order to use Disney

transportation for everything other than getting to and from performances and the airport for which World

Class Vacations provides bussing.

PRELIMINARY ITINERARY:

If approval is given, a detailed schedule will be immediately worked on based on travel times

Friday, April 20, 2018

Depart from T.F.Green Airport / Arrive in Orlando International Airport

Check into Hotel

Disney Park #1

Saturday, April 21, 2018

SBRHS Blue Raider Marching Band scheduled to march down a Disney World March Route

Disney Park #2

Sunday, April 22, 2018

Workshop Day for Concert Band / Symphonic Wind Ensemble, Concert Choir / Chorale, Orchestra / String

Ensemble, Electrify and Amplified Show Choirs

Disney Park #3

Monday, April 23, 2018

Performance Day for Concert Band / Symphonic Wind Ensemble, Concert Choir / Chorale, Orchestra /

String Ensemble, Electrify Show Choir

Time at Disney Springs Shopping

Time at Hotel

Dinner as a group at Planet Hollywood

Tuesday, April 24, 2018

Disney Park #4

Depart from Orlando International Airport / Arrive in T.F.Green Airport

NURSE / HEALTH FORMS / MEDICATION:

A few registered nurses will be attending the trip and along with myself, will monitor all of the attendees and care to their

medical needs. All participants (students, staff, parents, and family members) are required to fill out the SBRHS Music

Department Health Form (included in this packet for your review) so we are aware of any medical needs. These will be

copied and given to the SBRHS school nurse as well. Additionally, all students and children that are participating in the trip

that require daily medication will be required to submit a SBRHS Music Student Medication Identification Sheet (included

in this packet for your review). This sheet informs us of what medication is to be taken by the student/child, how it is to

be taken, and when it is to be taken. Any medications must be given to the trip nurse(s) during the check-in and he/she

will carry them on her person unless otherwise instructed by a physician. Students/children will be required to submit

medications (1) in an original pharmaceutical container and/or original packaging (2) place container / packaging in a zip

lock bag and (3) place the completed SBRHS Music Student Medication Identification Sheet in the bag with the

students/childs name and necessary directions / instructions, (4) be sure to only include the amount of medication needed

to be administered during the trip.

TRANSPORTATION / TRAVEL AGENCY:

World Class Vacations, Inc. is an exclusive Disney Performance Trip specialist that is the only performance group travel agent that will guarantee us non-stop/direct flight from T.F.Green Airport to Orlando International Airport which provides us that added measure of safety in not having to transfer from one flight to the next. They also provide us busses to and from Orlando International Airport and Walt Disney World. This gets the students in the parks only one hour after they parks open on the day of arrival and provides them with the most amount of time in the park the day we depart Orlando. They also transfer all luggage and equipment to and from the hotel with a storage / box truck that is driven, secured, and maintained by World Class Vacation, Inc. In addition, the performance and workshop locations are in places that Disney transportation does not provide access to and requires busing which World Class Vacations provides.

CHAPERONES:

All Chaperones will be CORI checked and will be asked to adhere to all rules and guidelines stated in the 2017-2018 SBRHS

Music Department Disney Trip Chaperone Responsibilities document. I will meet with all chaperones prior to the trip to

review said responsibilities in detail.

VENUE AND EVENT INFORMATION:

Walt Disney World Orlando, Florida

Magic Kingdom Park, Hollywood Studios, Epcot Center, Animal Kingdom, Disney Springs, Performance Hall at

Disneys Saratoga Springs Resort, and Costume and Auditions Building (Rehearsal Room 6) Walt Disney World

Service Area

more details are disseminated regarding the event as we get closer to April and Walt Disney World gives us more details

RULES AND REGULATIONS:

All students are subject to school rules and regulations while on this field trip which will be sponsored by Somerset Berkley

Regional High School. Any student who violates school rules and regulations will be subject to disciplinary action as

prescribed in the Student/Parent Handbook. The Director of the trip will follow all procedures as outlined by the Somerset

Berkley Regional School Committee and Somerset Berkley Regional High School Administration in regards to the rules and

regulations of the SBRHS Student/Parent Handbook. Additionally, students and parents are required to sign the SBRHS

Music Department Disney Tour 2018 Trip Contract which is part of the SBRHS Music Department Disney Tour 2018 Trip

Contract, Payment Schedule-Payment Slips, and Intent Form document (included in this packet for your review) prior to

participating in the trip.