DAVID W. BUTLER HIGH SCHOOL JROTC

STANDARD OPERATING PROCEDURES

NOTE: Any section hereafter referring to “Policy Letter 1” or the “Merit/Demerit” System can be referenced at the end of this document.

1

DAVID W. BUTLER HIGH SCHOOL JROTC

1810 MATTHEWS MINT HILL ROAD

MATTHEWS, NC 28105

CMS-JROTC-B 1 December 2013

MEMORANDUM FOR ALL STAFF, CADETS, AND STUDENTS ASSIGNED TO THE BUTLER BULLDOG JROTC BATTALION, MATTHEWS, NC 28105

Subject: Battalion Standard Operating Procedures

1. Effective immediately, this Standard Operating Procedure, SOP, is in effect for all staff, cadets and students assigned to the Bulldog Battalion.

2. Any changes to this SOP must be approved by the Senior Army Instructor.

3. Recommendations for changes should be submitted through the cadet chain of command to an Army Instructor and then the Senior Army Instructor for approval.

RICHARD W. LAUGHLIN

LTC (R), USA

Senior Army Instructor

2

TABLE OF CONTENTSPAGE

4- 9 DUTIES AND RESPONSIBILITIES

4- CADRE

5-9 CADET CHAIN OF COMMAND

9-14 BATTALION OPERATIONS

9-13- TRAINING (SPECIAL TEAMS)

13-14- SERVICE LEARNING

14-16 LOGISTICS

16-20 ADMINISTRATION

16- INPROCESSING

16-17- OUT-PROCESSING

17-18- AWARDS PROGRAM

18- PROMOTIONS

19-20- COMMUNITY SERVICE

21-22 BATTALION POLICY LETTER #1

23-31 MERIT DEMERIT SYSTEM

32 ANNEX B Cadet Data Sheet

33-34 ANNEX B-2 PRIVACY ACT AND HEALTH STATEMENT

35-36 ANNEX C CADET CLOTHING RECORD

3

CADRE DUTIES AND RESPONSIBILITIES

SENIOR ARMY INSTRUCTOR

Overall responsible for everything the battalion plans and executes

Responsible for SY Training Schedule

Responsible for SY Class Master Training Plan

Budget (Army, School, and Booster Club)

JUMS REPORTS; Unit Report, PART Report, Intentions of Graduate Report

Department Chair for JROTC

Liaison with Booster Club

Assist with Special Teams as needed

Responsible for Unit SOP and Policy Letters

Teaches LET 3 and 4 Standard Curriculum and Honors Classes

Army Instructor

Special Teams Sponsor; Drill, Raiders, Marksmanship, Athletics

Color Guard Sponsor

Liaison with Army and Army National Guard Recruiters for support

Transportation Coordinator

Logistics Specialist

Storage Facility/Space Manager

Teaches LET 1 and 2 Standard Curriculum and Labs

Creates class master schedule IAW approved DAI Master Training Schedule

Supervises Promotion and Awards Board

4

Reviews all promotions and awards and initials

CADET DUTIES AND RESPONSIBILITIES(CADETS WILL ONLY HOLD ONE LEADERSHIP POSITION IN THE BATTALION)

Battalion Commander

Responsible for all battalion operations and activities

Oversees all battalion operations and activities

Determines dates for uniform wear

Makes final decision on all coordinated activities

Establishes Battalion Objectives

Approves all training for the battalion

Determines special staff(Special Team Commanders)

Delegates authority as necessary

Selects a speaker for the Award Ceremonies

Approves Promotion Standards

Approves all Promotions and Awards with signature

Determines following year Battalion Commander, XO, CSM and Coordinating Staff

Executive Officer

Leads the coordinating staff

Fills in for the Battalion Commander in his absence

Runs Staff Calls

Responsible for Award Ceremony Script

Monitors all JUMS entries and printouts

Understands the JUMS operations; Training, Administrative, and Logistics

Command Sergeant Major

5

Responsible for standards for all enlisted cadets

Runs Promotion/Awards Boards

Color Guard Commander

Administers Promotion Testing

Writes Promotion Test

Creates and administers promotion program

Forms the Battalion at Awards Ceremonies

Issues guidance for Promotion Test topics

Collects Merits/Demerits Before Promotion Board

Responsible for Uniform Wear in the Battalion

S-1

Maintains Secure Log in and Password for JUMS

In and Out processing of cadets

Entering all cadet information into JUMS; personal data information, events, awards, promotions, community service hours

Updates Cadet Records as necessary (address changes, phone numbers, ranks, etc.)

Runs all Award and Promotion Orders prior to the Awards Ceremony for review and signatures.

Updates Activities in JUMS no later than 5 days after the event

Prepares Awards for Award Ceremony

Inventories all Awards and Medals monthly

Maintain all cadet personnel documents

Maintains all cadet Rosters

Selects a staff assistant no later than 1 Septemeber of the current School Year

S-2

Permission slips for all events

Conducts or assigns responsibility for Monthly Rifle and Saber inventory

6

Maintains Monthly Security Inventories.

Maintaining security of government issued property and battalion property

Prepare risk assessment for all activities, and events of the battalion

Develops appropriate sign out procedures for all sensitive items (weapons, cameras, etc.)

Conducts Monthly Security Checks of Battalion areas on campus

Maintains back up of all JUMS log ins and passwords for cadets

Selects a staff assistant no later than 1 Septemeber of the current School Year

S-3

Creates and updates Battalion Master Training calendar

Conducts Training Meetings as necessary; monthly, quarterly, emergency

Assists the S1 for event management in JUMS

Maintains Secure Log in and Password for JUMS

Maintains all battalion calendar boards

Produces Quarterly Training Plan; all after school activities and special events

Selects a staff assistant no later than 1 Septemeber of the current School Year

S-4

Organizes all Uniforms in the Battalion

Assists cadets with uniform discrepancies

Maintains all assigned battalion equipment not being utilized

Issues all government equipment to cadets to maintain chain of responsibility

Conducts monthly inventories of uniforms and equipment

Submits shortages through Army Instructor

Consolidates all logistics requests for the battalion

Works with S1 on all awards orders and shortages

Maintains the Battalion Logistics SOP

7

Selects a staff assistant no later than 1 Septemeber of the current School Year

S-5

Maintains Battalion Website

In charge of Recruiting and Open House

Takes pictures of the battalion events

Creates battalion scrapbook for the whole school year (current year + two previous years)

In charge of communication within the battalion and outside of the battalion

Creates a monthly newsletter

Tracks Community Service Hours for the Battalion and makes sure cadets get credit

Selects a staff assistant no later than 1 Septemeber of the current School Year

Company Commander

Selects Company Leaders

Responsible for Company Promotions

In charge of Company activities assigned and approved by Battalion Commander

Selects cadets for activities

Responsible for Company Accountability

Responsible for Company Formations

Special Team Commanders (Drill, Raiders, Marksmanship, Academics, Book Study, Athletics)

Responsible for all team practices

Represents team at Training Meeting

Responsible for team tryouts

Determines which events or competitions the team will participate (excluding mandatory CMS events)

Monitors and ensures all team members receive appropriate ribbons, medals, and awards.

Selects MVP for event if appropriate

Responsible for all assigned equipment to their team

8

Staff Assistants

Works directly for assigned staff member

Represents Staff Member in their absence

BATTALION Operations Training

S3 is in charge of all training in the battalion.

Cadet in charge goes to the S3 to schedule any event, or training.

S3 puts event in the training calendar after approval by Battalion Commander

Team schedules are done by the team Commanders

Special Team Commander schedules team training beginning at 2:30pm after school and end by 4:00pm

Special team practices are limited to three days per week, except two weeks before the competition in which case the team commander can schedule training all week long. If a team has no competition scheduled in the current 60 day period, practices will be limited to twice per week.

Team Commanders can extend practice time beyond 4:00 PM, two weeks prior to a competition, with the approval of the battalion Commander. (Rifle Team may be scheduled to practice until 4:30 PM every day due to range set up). All team members should be aware of extended practices one week prior to training.

Team practices must be scheduled one week prior to the start of the practices.

Changes to the training plan/calendar must be made one week prior to the event; i.e. cancellations, additions, length of training.

All training will have a risk assessment completed prior to training

All training will be monitored by an assigned cadre member

S3 will determine frequency of training meetings

9

Rosters will be kept for all after school training by Special Team Commander or Cadet In Charge (these rosters will be filed in the S3 files in the staff room)

Training/practices are for team members only. Cadets not involved will be asked to leave the first time and then will be reported to the SAI for disciplinary actions.

Early dismissal or absences from training must be communicated to the Team Commander and Cadre member responsible for the team

Training Meetings

Will be run by the Battalion S3

All Special Teams and companies will be represented.

All Staff Members will be represented.

Will be conducted at a minimum monthly.

Try-outs

Every Special team must have try-outs during the school year.

Follow the Integrated Curricular Activity Policy (Policy Letter 1) see Annex A.

Event Schedule

Battalion Communication

The Battalion Commander briefs the principal at the beginning of the school year (no later than one month after school begins) with all known major events and objectives for approval and discussion.

Monthly Awards Ceremonies

Monthly Award Ceremonies will be determined by the first week of school for the entire year and recorded by the Battalion S3 on the master calendar (Sep, Oct, Nov, Jan, Feb, and Mar)

The Battalion will not conduct a Monthly Award Ceremony in April due to the CMS Awards Ceremony

The Battalion will not conduct a Monthly Award Ceremony in May due to the end of the year ceremony

Monthly Award ceremonies should be rotated monthly from A to B Days and morning and afternoon so cadets do not miss the same class for consecutive months.

10

Monthly Award Ceremonies should be scheduled on a normal uniform wear day (Wed or Thu)

There will be only one uniform wear day the week of a Monthly Awards Ceremony. All cadets should be in uniform for the Awards Ceremony.

Battalion Commander is responsible for the all award ceremonies.

Battalion Commander will determine the appropriate uniform for award ceremonies

The January Award Ceremony will serve as the First Semester Award Ceremony and include all appropriate awards for the cadets

Competition

CMS Competition/Events will be treated as mandatory events and transferred to the Battalion Master Training Calendar after receipt of the CMS JROTC Activities Calendar.

Battalion Commander and Special Team Commander will determine the appropriate number of competitions per team by Sep 15th of the school year.

S3 will place all approved competitions on the Battalion Training Schedule

CMS events are determined by the CMS DAI office.

Additional competitions can normally be found on the 4th Brigade JROTC website under the competition tab; http://ajrotc.us/

An additional competition on the same day as a CMS event/competition will only be approved by the SAI.

Transportation

Transportation is requested via the CMS Intranet through non required field trips at minimum 14 days prior to event.

The primary means of transportation are CMS Activity Buses

POV’s may be utilized with the SAI approval

Event Entry Forms/Payments

Team commander and Cadre Sponsor are responsible for filling out entry forms by the desired due date

Payments for competitions will be done primarily through the JROTC CMS financial account.

Tax ID numbers are required from the sponsor of the event for all payments to be made.

In emergencies the SAI will request payment for events by the Butler JROTC Booster Club

11

Team Commanders and Cadre member are responsible for all special paperwork for the competition

Event Credits

Team Commanders/Cadet In Charge are responsible for rosters of all participants the day of the event.

Team Commanders/Cadet In Charge will provide rosters to the S3 no later than 2 days after completion of the event

The S3 and S1 are responsible for entering data into JUMS for event credits no later than 5 days after conclusion of the event.

Paper copies of submitted rosters will be stored in the S3 Training files for the entire SY. (Cadet rosters can be destroyed at the beginning of the following school year)

Uniform for Events

Team Commanders/Cadet in Charge are responsible for cadets being in the appropriate uniform

Team Commanders/Cadet in Charge are responsible for special equipment for the event (i.e. Battalion Banner for all parades)

Cadets attending the event as a spectator will wear appropriate uniform or battalion T-shirt after checking with the Cadet in Charge of the event.

Individual Awards/Team Awards

Team Commanders/Cadet In Charge are responsible for providing all awards to the S1 no later than second day after completion of the event

S1 is responsible for inputting all award information into JUMS no later than 5 days after completion of the event.

Awards will be recognized at the first available Monthly Awards Ceremony.

Special team recognition awards will be determined at the Monthly Awards Board.

Permission Slips

The S2 will prepare permission slips for all cadets participating in after school events which take place off campus at a minimum 4 days prior to the competition or event.

Permission slips must be turned in by all participating cadets prior to the event to the Cadet In Charge of the Event.

12

The Cadet in Charge of the event will maintain the permission slips until the event and transportation is complete.

A cadet with no permission slip is not authorized to participate in the event.

Teams

There are three main teams: Marksmanship, Raiders, and Drill.

-See policy letter 1.

Athletics/Academics/Orienteering competitions are open to all cadets.

-Commanders will designate try-outs and practices.

AI’s and SAI will be assigned to specific teams to mentor throughout the year as the team sponsor.

Service Learning

Requirements

The Battalion will perform a minimum of 1 Service learning project per School Year, which directly affects the Battalion, School, and community.

SAI is required to update the project status on JUMS throughout the project for proper credit

Approval

Approval of the Service Learning Project must be sought through the cadet Battalion Commander, SAI, principal, and appropriate community leaders if necessary.

Former Projects

1. Wall of Fame: An annual induction is conducted by the battalion for all Butler graduates who have provided photo and graduation dates from AIT, WO school, or commissioning source. Ceremony normally conducted during 1st semester awards ceremony.

Pictures must be received no later than the first week of January

SAI orders gold plate for service member

SAI orders 3x5 frames for cadet painting

13

2. Memorial Garden: The memorial garden must be checked at least once per month for needed updates and revisions. If an update is in order, a community service event must be scheduled by the community service coordinator, AI/SAI, an S3.

If an individual passes and is to be added to the brick walk, the SAI orders the brick from Polar Engraving

The Battalion will coordinate the appropriate time and date to add bricks to the walk

Battalion LogisiticsUniforms

Army Service Uniform

The preferred uniform and main uniform for cadets will be the Army Service Uniform or ASU.

The authorized headgear for the ASU will be the gray beret

Unless stated by the Battalion Commander, the uniform will be the complete ASU with necktie for boys and neck tab for girls(Class A Uniform).

Cadets will wear the uniform in accordance with all guidance stated in CC Reg 145-2.

Wear of ribbons, awards, and medals will be in accordance with CC Reg 145-2 and the CMS DAI Awards Guidance.

Army Combat Uniform

Raider Team cadets are authorized to wear the Army Combat Uniform (ACU) with Tan boots for practices after school, demonstrations, and competitions.

Marksmanship Team cadets are authorized to wear the ACU for practices and competitions.

Cadets attending JCLC will wear the ACU with Tan boots.

Color Guard members are authorized to wear the ACU for special ceremonies when approved by the SAI.

Battalion Special Clothing

T-shirts and Sweat shirts will be made available for cadet purchase each school year. Cadets are encouraged to purchase so that the battalion can wear similar clothing for special events.

Special Teams can purchase authorized (for certain competitions) uniforms or uniform parts for their team members.

14

Drill Team Cadets will be authorized to wear Drill Team Polo Shirts and/or Jackets the week of competitions and uniform inspections by the team so that dry cleaning costs are kept at a minimum for drill team members.

The battalion will provide athletic shirts for cadets during athletic competitions.

Cords for Uniform

Awarded annually to cadets after participation in the specified activity. The cord is worn during the SY when the cadet is an active member of the specified team/organization.

Cords will be administered IAW Cadet Command Regulation 145-2;

Color Guard WhiteDrill Team RedMarksmanship TanHonor Organization GoldOrienteering GreenRaiders BlackHonor Guard OrangeBattalion Staff Red/BlackBattalion Commander Double Red Cord

Arcs for Uniform

Awarded to cadets who have been selected for a specific team during the SY.

The ARC will be a permanent award once received by the cadet.

Arcs will be worn IAW with CC Reg 145-2 on the right breast of the Class A Uniform.

The following ARCs will be presented by the Bulldog Battalion

Color Guard (active member of the Color Guard) Flag Detail (part of the Field Flag Team) Drill Team (active Drill Team Member) Band (member of the school band/orchestra) Academic (member of JLAB teams or CMS Academic Bowl Team) Rifle Team (Marksmanship Team Member) Honor Guard (Honor Guard Team Member) Cadet Challenge (50% or higher on Cadet Challenge Score in all events) Physical Training Excellence (85% or higher on Cadet Challenge Score) Raider Team (Raider Team Member) JCLC (attended JCLC) Orienteering (Orienteering Team Member for competition) Staff (Principal Staff Team Member; Coordinating, Special, or Personal)

15

Honor Roll (attained semester or SY A/B Honor Roll status)

Battalion AdministrationIn-Processing

INSTRUCTOR

1. Directs new cadet to complete personal data sheet (see Annex B)

2. Must inform S1 of new cadet

3. Provides S1 with name, student ID, and personal data sheet immediately upon completion to the S1 In Box in room 519

S1

1.Provides each instructor with an in-processing packet for newly assigned cadets after the SY begins.

2.Gives instructor Privacy Act/Health Statement for new cadets to complete after entering personal data into JUMS. (see Annex B-2)

3.Informs battalion staff of new cadet (Admin update during staff call)

4.Assigns cadet to a company

S4

1.Issues new cadet a uniform within 5 calendar days

2.Enters information into JUMS

3.New cadet and parent/guardian signs hand receipt within 5 days of receipt of clothing (see Annex C)

Out-Processing

Instructor receives notification regarding dropped cadet

Instructor provides lists of dropped cadets to the S1 by COB of the school day.

S1 dis-enrolls cadet from JUMS, and Battalion Roster. Also eliminates Health Statement and Privacy Act from S1 files.

16

S4 does inventory of uniform for the dropped cadet, and settles discrepancies. Eliminates hand receipt from S4 files.

Uniforms turned into Registrar must be immediately inventoried for completeness by the S4 or Instructor if S4 unavailable.

School Financial Secretary is informed of all uniform shortages within one school day of dropped cadets so a financial hold may be put on their student ID.

Cadet Discipline

Discipline (School Punishment) (Merit/Demerit System)

If cadet gets disciplinary action at any point throughout the month, he/she is automatically not eligible for promotion/awards that month.

Instructors are responsible for monitoring and providing the list of all disciplinary issues of cadets to the Battalion CSM on promotion/awards board.

The cadet Battalion CSM will maintain the Merit/Demerit monthly status for all cadets.

Battalion Awards Program

All awards will be administered IAW CC Reg 145-2 and the CMS Order of Precedence guidance.

Awards will only be presented during Monthly/Semester/Annual Awards Ceremonies or by the direction of the SAI or Cadet Battalion Commander.

Monthly Awards Boards will be conducted by the Cadet Command Sergeant Major.

Criteria for earning awards is IAW CMS JROTC Cadet Award Precedence unless specified below:

N-1-7: Cadet of the month ribbon awarded monthly to top cadets approved by the Cadet Battalion Commander. Award can be received only once per year.

N-1-8: Awarded annually to top performing cadet in specific event (i.e. CMS Volleyball) by Team Commander

N-3-14: Awarded annually for 12 hours of Community Service. Credits given in JUMS for every 6 hours of service.

N-2-5: Awarded annually to a cadet who performs in a staff role or function in an exceptional manner. Cadet does not have to be a Staff Member.

N-4-1: Awarded annually to cadets for marching in 2 parades.

17

N-4-4: Awarded to top 3 cadets who generate the most income during a battalion fundraiser. Award can be received only once per year.

BULLDOG AWARD: Awarded annually to the most outstanding Senior Cadet in the battalion. This cadet exemplifies excellence in the classroom, battalion operations, and the community. Voted on by the Awards Board and Instructors at the end of the SY.

Promotions

Battalion Commander will establish promotion criteria for cadet enlisted personnel prior to the beginning of the school year.

Battalion Command Sergeant Major will run the promotion program

Promotions will be done monthly in an organized Promotion Board

Enlisted cadets will not be promoted in consecutive months.

Promotions will be conducted during the monthly Awards/Promotion Ceremony. No promotion will take place otherwise unless the Senior Army Instructor and Cadet Battalion Commander approve.

Promotions and ranks will be done IAW CMS DAI Policy and CC Reg 145-2 as far as rank eligibility by LET Level. Highest ranks for LET Levels are as follows; LET 1—SGT (E5), LET 2—CPT (O3), LET 3—MAJ (O4), and LET 4—LTC (O5).

Cadets being moved into new positions at the beginning of the School Year (Squad Leader, Platoon Sergeant, Platoon Leader) will be promoted at the beginning of the SY by the Battalion S1 after the Battalion Commander approves. These promotions should take place prior to the first Awards Ceremony.

Demotions

The Senior Army Instructor is the only individual who will demote cadets.

School Communication

Principal:

Informed of all external agencies coming to the JROTC Battalion

Pledge:

18

S5 is in charge of morning announcements and pledge of allegiance for school.

A list should be made available to instructors and the cadet chain of command on who will be doing the pledge each day

The S5 will coordinate with the main office to find out what days the pledge will not be done; i.e. Finals, ACT Test Days, etc.

Cadets performing the pledge should take the pledge book with them the morning of the pledge.

Cadets performing the pledge should have materials and be ready by 7:10am

Battalion Newsletter:

Written by the S5

Goes out on the last day of the month and is emailed to all booster club members.

Appearance and material of the newsletter is left to the discretion of the S5

Website:

The S5 updates Weekly Announcements on the battalion WIKI page: http://butlerjrotc.cmswiki.wikispaces.net/

S5 receives signed/approved message(s) from the Battalion Commander or other Battalion Official

S5 Publishes the message to the Weekly announcements the day the message was received (ASAP)

S5 Receives information to be published (Pictures, etc.)

S5 publishes material on the correct page.

Community Service

Scheduling

Battalion Commander approves Community Service and dates.

Commander notifies S3 of date and Cadet in Charge

Commander notifies S5 to put on the Website

Leadership

19

Community Service falls under S5, but he/she can designate an assistant cadet to take authority of all projects

There will be a sign-up sheet for all community Service events, organizer picks and S5 puts on the Website under announcements so cadets will know who has been selected.

Recruiting

S5 is responsible for all recruiting events

The battalion will visit all feeder Middle Schools at least twice during the academic year.

Organizer gives to S1 to put into JUMS

Organizer must be present at Awards Board to present list of Participants

Outside JROTC

In order to receive credit for recent community service independent of the battalion, cadets must bring a signed document from the leader with the number of hours completed

Cadet must bring this to the S1

S1 reviews community service document with Battalion Commander and SAI for credit.

DAVID W. BUTLER HIGH SCHOOL

JROTC BULLDOG BATTALION

20

1810 MATTHEWS MINT HILL ROAD

MATTHEWS, NC 28105

CMS-JROTC-B 29 January 2013

Memorandum For Record

Subject: POLICY LETTER #1, Cadet Participation in Integrated Curricular Activities

1. The purpose of this memorandum is to clarify to all JROTC Cadets in the Bulldog Battalion the policy on cadet activities outside the classroom.

2. In accordance with JROTC Curriculum and US Army CC Regulation 145-2, the Bulldog Battalion will field teams in Drill, Marksmanship, and Raiders during the school year.

3. The instructors and cadet cadre will create an atmosphere to maximize cadet participation in all Integrated Curricular Activities.

4. It is now necessary with the best interest of the battalion, to increase cadet participation, and to make sure cadets do not “MAJOR” in JROTC that I will limit the number of teams cadets may participate during Integrated Curricular Activities to one team out of the three mentioned in #2. This policy does not include athletics, academic competitions, or book study events.

5. Cadet Team Captains will hold tryouts in a reasonable amount of time after the beginning of school, but not to exceed 60 days. Rosters will be verified by NCO Mentors, signed by Team Captains, and presented to the C/Battalion Commander for approval and the Senior Army Instructor. Team Captains can run two rosters for their teams, both an A and B Roster if it does not jeopardize filling another team within the battalion.

21

6. Cadets who make a team after tryouts are obligated to that team through the school year. Cadets should consider this commitment prior to trying out for any team. There will be no additional tryouts during the school year unless approved by the Senior Army Instructor and C/Battalion Commander.

7. Cadets failing to fulfill their obligation with one team will not be authorized to participate with another team without the Senior Army Instructor’s approval. Cadets who do not fulfill their obligation with one team will not be considered for any type of award, to include Varsity Letter, with the new team.

8. This policy is effective immediately.

9. Any questions or comments may be directed to the undersigned at richard.laughlin@cms.k12.nc.us, or 980-343-0609.

/Original Signed/

RICHARD W. LAUGHLIN

LTC (R), USA

Senior Army Instructor

MERIT/DEMERIT SYSTEMChain of Command Level of Authority:

22

Battalion Commander: Allowed to give merits or demerits to any cadet within the Battalion.

Command Sergeant Major/ Company Commanders: Allowed to give Merits or Demerits to any cadet within the Company level.

Executive Officer: Allowed to give merits or demerits to any cadet in the coordinating staff and at the company level.

Battalion Staff: Allowed to give merits or demerits to any cadet below the rank of Captain.

Company Executive Officer: Allowed to give merits or demerits to any cadet at or below his/her rank.

Company 1ST Sergeant: Allowed to give merits or demerits to any cadet at or below his/her rank.

Platoon Leader: Allowed to give merits or demerits to anybody at or below his/her rank, or at the platoon level.

Platoon Sergeant: Allowed to give merits or demerits to any cadet at or below his/her rank, or at the platoon level.

Squad Leader: Allowed to give merits or demerits to any cadet below his/her rank, or in his/her squad.

Team Commanders: Allowed to give Merits or Demerits to any cadet in his/her Team, at the time of practice or competition.

-IMPORTANT: Battalion Commander may pardon one cadet of all his/her demerits once per semester.

- A cadet is not allowed to give herself/himself a merit or demerit.

Distribution of Merits/Demerits

23

Battalion Commander: 50 merits and 50 Demerits monthly

Command Sergeant Major/ Company Commanders: 40 Merits and 40 Demerits monthly

Executive Officer: 40 Merits and 40 Demerits monthly

Battalion Staff: 35 Merits and 35 Demerits monthly

Company XO/ Company 1st Sergeant: 30 Merits and 30 Demerits monthly

Platoon Leader: 25 Merits and 25 Demerits monthly

Platoon Sergeant: 20 Merits and 20 Demerits monthly

Squad Leader: 15 Merits and 15 Demerits monthly

Team Commanders: 30 Merits and 30 Demerits monthly

- If by any means a cadet passes his/her amount of merits or demerits the CSM may choose which merit or demerit to delete so that the cadet doesn’t pass his/her amount of merits or demerits for the month.

Merit/Demerit Report Slip

24

Date:

Merit/Demerit (Circle one)

Report by: __________________ (Print: Rank, Last, First name & Position)

Reason: _______________________________________________

Name of cadet(s) receiving: ___________________ (Last, First name)

_____________ _____________ _____________ Signature Signature Signature(Reporting Cadet) (Instructor) (Witness) Optional Optional

Merit/Demerit Transference Chain of Command

Battalion Commander gives the report slips straight to the CSM, than to the S1

CSM gives the report slips straight to the CSM, than to the S1.

25

Battalion Executive Officer gives the report slips straight to the CSM, than to the S1.

Battalion Staff gives the report slips straight to the CSM, than to the S1.

Company Commanders gives report slips straight to the CSM, than to the S1.

Company XO, and 1st SGT. Give report slips to his/her respective Company Commander and then it is given to the CSM, than to the S1.

Platoon Leaders and Platoon Sergeant give report slips to his/her respective Company Commander and then it is given to the CSM, than to the S1.

Squad Leader gives report slips to the Company Commander and then it is given to the CSM, than to the S1.

Special Team Commanders give report slips straight to the CSM, than to the S1.

-The report slips must be given to the S1 before there is a promotion/award board meeting.

-If the report slips are not given before the promotion/award board meeting, the report slip is deleted. The report slips are not allowed to pass from one month to the other.

Uniform MeritsCorrection of uniform (2 merits) (Except on Check-Ins)

Outstanding appearance (3 merits)

26

All check-ins for the whole month (3 merits)

Cadet does pledge on the TV or Award Ceremony (1 merit) (Done by the Standards) (Given by cadet in charge)

-Description of correction of uniform: If a cadet sees another cadet fixing the uniform or helping another cadet with any uniform issues, if the cadet can, he/she must give the cadet a merit.

Uniform DemeritsImproper wear of uniform (3 demerits each)

- No Hat (In any Formation)- No tie- No belt

Cadet does pledge on the TV or Award Ceremony (1 Demerit) (Not done by the Standards) (Given by cadet in charge)

Poor Appearance (3 Demerits)

Awards for MeritsUniform pass (when cadet reaches 15 merits)

Promotion (wavering the monthly rule) (When cadet reaches 35 Merits) (up to C/MSG)

Most merits for the Year award (Undefined)

27

-Description of most merits for the year award: One cadet in each LET level with the most merits in his/her LET level class receives a commendation ribbon at the end of the year.

-Description for Promotion: The cadet is eligible to get promoted two months in a row but still has to comply with all the other promotion standards.

-Merits are not reset every month.

Punishments for DemeritsNo promotion for the month (When cadet reaches 15 Demerits)

Demoted one rank (Except Officers) (When cadet reaches 20 Demerits)

-Demerits reset every month.

RuleA cadet who falsifies a merit or demerit by giving it to himself/herself or someone else using the name of some other cadet without his/her consent, will get removed from his/her leadership position and demoted four ranks. If the cadet is not in a leadership position, the cadet is demoted four ranks and is not allowed to get promoted for the next two award ceremonies.

Extra-curricular Activities MeritsAttend New Cadet Orientation (3 Merits) (Given by cadet in charge)

Participate in parking (2 merits) (Given)

Assist an instructor (voluntary) (2 merits)

Try-out for a JROTC Special Team (1 merit) (Given)

28

Winning a Competition (1 Merit) (All Competitors)

-Description for trying out for a JROTC Special Team: Any cadet trying out for a team must be given a merit by the team commander, even if the cadet doesn’t make the team.

-Description for assisting an instructor: It is the cadet’s responsibility to describe the assistance given to the instructor and have the instructor signs off on it. Than the report slip is given straight to the S1 by the cadet.

Extra-curricular Activities DemeritsFailure to show to an event (3 Demerits)

Quitting a team (No Promotion)

-Description for failure to show to an event: If a cadet signs up to participate in an event (Service Learning Project, Christmas Party Decoration, Rifle Team Detail, EST.) and doesn’t show up, the cadet in charge of the event must give him/her a demerit. (This may be waived if the cadet has a reasonable excuse; this is at the discretion of the Cadet in charge.)

Behavior MeritsTutoring another cadet (2 merits)

Dedicated/Motivated cadet (2 Merits)

Outstanding Leadership (3 Merits)

29

-Description for Dedicated/Motivated cadet: A cadet that shows dedication or motivation in the program by trying out for many teams, doing community service repeatedly, staying after school to help out the instructors or another cadet in any way.

-Description for Outstanding Leadership: Any cadet that has accomplished a goal for the program by influencing others to follow him, and using teamwork as a way to achieve the goal.

Behavior DemeritsInsubordination/Disrespectfulness (3 Demerits)

Improper Conduct in uniform (2 Demerits each)- Cursing - Insulting

-Description for Insubordination: Within reason of the Battalion standards, and the conjunction with a witness, any cadet who provides an attitude harmful to the general welfare to the corps of cadets.

Accountability Merits A cadet takes over formation (2 Demerits)

30

-Description for a cadet taking over formation: If a cadet takes over a formation when the cadet in charge is not present, than the cadet suppose to be in charge must give the cadet that took over 2 merits

Accountability DemeritsCadet not in formation (2 Demerits)

CADET RECORDANNEX B

HIGH SCHOOLAddress

Matthews, NC 28105Name:

Student ID: Gender : Male Female

31

Race: African American, American Indian, Asian, Caucasian, Hispanic, Native Alaskan, Pacific Islander, Other

Birth Month: 1 2 3 4 5 6 7 8 9 10 11 12 Birth Year: 93 94 95 96 97 98

Status: ACTIVE Magnet Cadet: YES NO

Street: Apt :

City: ZIP CODE: 28

Contact Info: CELL PHONE HOME PHONE : (STUDENT)

Email Address: (STUDENT)

Battalion: Company: Platoon: Squad: School Year: 9 10 11 12Enrollment Date: August 2011 2012 2013 2014 2015 2016 Graduation Date: June 2012 2013 2014 2015 2016 2017

LET Level: 1 2 3 4 NOTE: (Instructors Name)

Class Period: A/B Schedule 1A 2A 3A 4A 4x4 Schedule: 1 2 3 4 1B 2B 3B 4B

Parent/Guardian Name: Relationship:

Street: Apt: Contact Info: CELL PHONE Home Phone: Email Address: City: ZIP CODE: 28

ANNEX B-2BUTLER HS1810 MATTHEWS MINT HILL ROADMATTHEWS, NC 28105

Name: CADET Date Entered JROTC: 2011.08.25

32

Medically Excused From Fitness Testing: YES NO

Let Level: 4Period:

1 School Grade: 12

TITLE OF FORM: PRIVACY ACT STATEMENT

PRESCRIBING DIRECTIVE:  AR 145-2

AUTHORITY:  Title 10 USC 2031

PRIMARY PURPOSE:  To maintain a record of leadership training progress and extracurricular activities of a Junior ROTC cadet.

ROUTINE USES:Used to comply with U.S. Army requirements to provide a chronological record of the cadet's progress in Junior ROTC.Information is used to prepare the following:  school transcripts, promotion/reduction orders, awards and decorations.  It is also used as a record of positions held, extracurricular activities, parental permission, and physical condition.

Information is used as the basis for preparing Cadet Command Form 134-R (Certificate of Training)

MANDATORY OR VOLUNTARY DISCLOSURE AND EFFECT ON INDIVIDUAL NOT PROVIDING INFORMATION

Disclosure of some information is voluntary, other is mandatory; failure to provide mandatory information would result in disenrollment from the program.

A COPY OF THIS PRIVACY ACT STATEMENT WILL BE MADE AVAILABLE UPON REQUEST

I have read this Privacy Act Statement.  I further agree to accept responsibility for safeguarding, maintaining, and accounting for any government property issued to me. If applicable to this unit, I have also been briefed and understand my responsibilities when in possession of Marksmanship Program equipment.

(Signature of parent or guardian also required if cadet is under the age of 18.)

_________________________________________ ________________________________ ___________________

PARENT/GUARDIAN (Print Name) SIGNATURE DATE

CADET NAME_________________________________________ ________________________________ ___________________

CADET(Print Name) SIGNATURE DATE

HEALTH STATEMENT

MY (OUR) SON/DAUGHTER: CADET has no medical condition or impairment (except as noted below) that would preclude

33

his/her full participation in the Army Junior Reserve Officers' Training Corps, and has my (our) permission to participate in any and all JROTC sponsored classes, training, and activities.

LIMITATIONS: ______________________________________________________________________________________________________

_________________________________________________ _____________________________________________________

TYPED OR PRINTED NAME OF PARENT OR GUARDIAN  (Health Statement)         SIGNATURE OF PARENT OR GUARDIAN (Health Statement

ANNEX C CLOTHING RECORD

BUTLER HS1810 MATTHEWS MINT HILL ROAD

MATTHEWS, NC 28105Cadet Clothing Instructional Material Record

As of 10 Dec 2013

34

Name: CADET NAME Student ID: 88888888 Total: 303.00

Description Size NSN LIN Cat Tag Issued Returned Price

BELT, TROUSERS WITH GOLD PLATE CLIP

8440014800639 B90890 08 Sep 2011

3.00

BUCKLE, BELT, MENS GOLD PLATED

8315014659018 C32182 08 Sep 2011

5.50

CAP, GARRISON, MENS AG-489

6 7/8 8405013341497 D01489 08 Sep 2011

4.40

COAT, MANS POLY/WOOL AG-489

38R 8405015034274 E44261 08 Sep 2011

103.88

NECKTIE 57 INCH

8440011717571 M97044 08 Sep 2011

5.10

SHIRT,MANS SHORT SLEEVE AG-415

15 8405013748890 T03089 08 Sep 2011

13.50

SHOES, MANS, DRESS, POROMERIC

10D 8430014344789 S09339 08 Sep 2011

39.05

SOCKS, MENS, COTTON AND NYLON BLACK, DRESS

M 8440005437774 NOLIN 08 Sep 2011

0.70

TROUSERS,MENS POLY/WOOL AG-489

32R 8405013419986 X36906 08 Sep 2011

37.05

BADGE, QUALIFICATION HONOR UNIT W/

8455000822332 NOLIN 24 Oct 2012

0.49

35

DIST YEL STAR

INSIGNIA, BRANCH, TORCH OF KNOWLEDGE

8455001216847 83805N 24 Oct 2012

0.69

INSIGNIA, BRANCH, TORCH OF KNOWLEDGE

8455001216847 83805N 24 Oct 2012

0.69

COAT, ALL-WEATHER, MANS BLACK

30R 8405013088674 NOLIN 24 Oct 2012

88.95

Cadet Acknowledgement:

I acknowledge receipt of the clothing and equipment listed above and hold myself responsible.  I understand that the clothing and equipment are the property of the U.S. Government, and that they are to be returned to the Army.

Date: _____________________ Cadet Signature: ____________________________________

Date: _____________________ Parent/Guardian Signature:

____________________________________

* JUMS Cadet Clothing Record (In Lieu Of DA 3645-1)

* Prices are subject to change.

36