sos action board agenda fact sheet

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Submission of Weekly Report of On-going Public Works Projects.

BOARD AGENDA FACT SHEET

CLERK USE ONLYSOS ACTION

Public Works 5/24/2016

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INSTRUCTIONS: Back-up must be submitted 11 BUSINESS days prior to requested date. Back-up submitted mustcontain an Original and 6 copies. Copies must be submitted double sided and three (3) hole punched. Back-upmust be submitted in a PDF format to [email protected].

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IMPERIAL COUNTY DEPARTMENT OF PUBLIC WORKSACTIVE/ONGOING ROADS PROJECT LIST

Updated By C. Bautista (5.18.2016ITEMNo. PROJECT DESCRIPTION Supervisorial

District Project Number NOTES

BRIDGES1 Forrester Road Bridge at Westside Main Canal Guard rail Replacement District 3 58C-0014 Project awarded to Hazard Construction. Pre-Construction meeting was held on March 23,

2016. Nesting birds found under the bridge. Work may be postponed until end of nesting seasonthat is on August 30, 2016.

Forrester Bridge Replacement - Preapplication submitting to Caltrans for HBP funding. Awaiting response from Caltrans.

2 Gentry Road Bridge at Vail Canal District 4 58C-0007 Additional funds for project programmed - working on updated scope and cost, DRAFT UtilityAgreement and Maintenance Agreement between HD and County over at County Counsel .County to include preliminary design costs for keeping a 55 mph design speed and extendingvertical curve over bridge deck and approach roadway which will require additional funding.95% design drawings received from HD 2/18/16. RFA for additional PE prepared. Working tomove PE funds to 15/16 year instead of 16/17 year.

3 Anza Road Bridge over All American Canal District 1 58C-0105 Kleinfelder currently working on environmental documents for project. Alignment conceptshave been reduced to two alignments for review and final approval by Caltrans. Geotechnical

boring information to be obtained to choose final alignment. Boring to occur early spring 2016.

NEPA/CMAQ process will begin once preferred alignment is chosen.

4 Verde School Bridge Over East Highline Canal District 5 58C-0115 Temporary plates and reduced speed limit signs installed to limit impact loading on bridge toremedy critical finding from Caltrans in November 2015. CEQA clearance continues withCaltrans for future bridge replacement. Continue monitoring field visits. Modification No. 1with Quincy Engineering to be approved March. Extra funds needed for additionalenvironmental studies per Caltrans requirements.

5 Winterhaven Road Bridge at California Wasteway District 1 58C-0094 Approval of the seismic retrofit strategy report. Quincy Engineering is currently preparingCEQA/ NEPA analysis for bridge project. PS&E documents shall begin after CEQA/ NEPAcleared.

6 Lack Road Bridge and Van Der Poel Bridge Repair Project District 2 andDistrict 4

5934, 5935 Hazard started construction on Van der Poel Bridge and Lack on August 10, 2015. Contractorcompleted removing the existing bridge deck on both bridges. Inspection was conducted byDesign Engineer on October 6, 2015 and recommended changes to the original repair plans.Additional foundation work necessary for Van Der Poel bridge. HD encroachment amendmentsubmitted 11/12/15 to obtain approval to set new piles in Central Main Canal for Van Der Poel.RFI's No. 4 and 5 responses sent to the contractor on January 21, 2016. Received final estimateon costs related to additional piles to be replaced at Van Der Poel Bridge. Pile orderingexpected to be 8 weeks.

7 Bridge Preventive Maintenance Program 5775 Database created. Installed and ready for use.

8 English Road/Old Niland Rd. at "Z Drain"; Emergency Bridge Replacement. District 4 5824M Construction was substantially completed on March 21, 2015. Awaiting final documentationfrom Contractor in order to file Notice of Completion. Anticipate BOS to approve ModificationAgreement for the RE in June.

9 Bridge Replacement Feasibility Study at Dogwood/ Willoughby RoadDistrict 2

58C-0042 NV5 contracted to prepare the final design. Met with IID and Gas Company design memocreated to confirm width and double space length.

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10 Picacho Bridge Repair Over Yuma Canal Prepare HBP minimum application. Anticipate Application first week in May. BOR currentlyreviewing plans. Agreement between appropriate agencies to be updated prior to construction.Seeking to federalize bridge in order to find funding for repairs.

11 Coyote Wash Bridge Prepare HBP minimum application. Anticipate Application first week in May. NV5 designingplans 95% complete Seeking to federalize bridge with HBP moneys in order to fund repairs.

12 Ross Road Bridge Repairs

District 5

6221M Plans reviewed from Consultant and being forward to BOR next week. BOR has requested aseparate long term agreement with the County for Bridge. County has requested a draftagreement from BOR, draft Agreement sent to County Counsel.

ROADS1 Walters Camp Improvements New FLAP grant cycle opens on January 2017. Staff considering using California Consulting

to help facilitate grant.

2 Dogwood Road - SR 86 Intersection

District 2 3834

Plans and Technical Specifications Complete. Pending Right of Way purchase and CaltransPermit/IID Permits. Pending approval from County Counsel for Cooperative Agreement 11-8415 - Agreement requires board approval. Appraisals being completed by appraiser.

3 Board Request for the Traffic Signal Striping Issue on State Highway 86 at BorregoSalton Seaway/South Marina Drive in Salton City (Frontage Road).

District 4 Researching accident History to determine if upgrades are necessary.

4 LTA Phase II B - Cold in Place Road Reconstruction

Drew Road from 1-8 to Ross RoadForrester Road from McCabe Road to Kramer RoadHuff Road from Evan Hewes Highway to Boyle Road

McConnell Road from Evan Hewes Highway to Huston Road

District 2district 3 and

District 5

5663 Construction was substantially completed on May 26, 2015. Staff is working on the Notice ofCompletion.

5 LTA Phase II C - La Brucherie Road Improvements from 18 to West Side Main Canal District 2 56631 Construction was substantially completed on 2/25/2015. Staff is working on the Notice ofCompletion.

6 LTA Phase 111- Resurfacing of Various County Roads

Huff Road from Boley Road to tinier RoadImler Road from Huff Road to Approx. .50 miles East of Huff Road

Forrester Road from Keystone Road to Imler RoadForrester Road from Carter Road to Cady RoadForrester Road from Monte Road to Baughman RoadHovley Rd from Approx. .50 miles S. of Baughman Rd to Rutherford Rd

McConnell Road from Keystone Road to Schartz Road

District 3District 4 and

District 5

5663K, 5664A,5664B, 5664D,5664E, 5664F,

5664M

Construction was substantially completed on April 29, 2016. Pending final walkthrough with

Public Works.

7 IV Expo Parking Lot Improvements South Section District 5 6021 IVEXPO Construction was substantially completed on August 31, 2015. Anticipate 130S to approveNotice of Completion on May 24, 2016.

8 Pitzer Road Construction Project from Meridian to SR 86 District 2 5929 Project was substantially completed. Final walkthrough with Public Works was performed on

5/10/16.

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Undated By C. Bautista 5.18.2016ITEMNo. PROJECT DESCRIPTION

SupervisorialDistrict

Project Number NOTES

9 Aten Road Improvements from Dogwood Road to Highway 111 District 5 5483 Request for Bids posted - bid opening May 13, 2016. Request for Proposals for RE services andMaterial Testing Services posted - proposals for both due May 13, 2016. Anticipateconstruction start mid. summer 2016.

10 HSIP Cycle 7 District 3 andDistrict 4

5820 (Cady)6080(Sign Audit)6084 (Keystone

Road)

Three projects AWARDED HSIP funds: (I) Sign Audit (2) Intersection Improvements at CadyRoad at Wieman Road (3) Intersection Improvements at Keystone Road at Austin Road.Working on RFAs for PE for all projects.

11 ATP Cycle 2 District 2 and3

3 of 4 projects not awarded. Informed that Pedestrian Master Plan would be awarded funds.Waiting on official confirmation.

12 Forrester right turn lane at Worthington Road. District 3 4696 Construction has been substantially completed. Pending final documents to start filling the

Notice of Completion.

13 Salton City Roadway Improvement Project. District 4 5664J, K & L The Bid Opening was on October 9, 2015. The Project has been awarded to Granite onFebruary 9, 2016. Construction on February 9th, 2016. Material Testing and RE Servicesawarded 12/22/15. Material Testing = Krazan & Associates RE Services = DynamicConsulting. - Granite agreement has been executed. Pre-Construction meeting was held onMarch 22, 2016. Granite to start work in May 2016 with anticipated completion by earlysummer 2016.

14 RsTp - Dogwood Reconstruction - Villa Rd. [0 112 Mile south of Aten.District 1 Project funds AWARDED....RSTP Funds = $2,067,000 (Construction 16/17 and 18/19). Staff

to prepare task orders on April 6, 2016 for survey and Geotech to begin design work.

15 CMAQ Parking Lot - Sun Beam Lake Rear EntranceDistrict 1 Project funds AWARDED...CMAQ funds for all four (4) lots = $1M + PE 16/17 Const. 17/18

16 CMAQ Parking Lot - Sun Beam Lake Front Entrance District 1 Project funds AWARDED..PE 16/17..Construction 17/1817 CMAQ Parking Lot - Sun Beam Lake Playground Entrance District 1 Project funds AWARDED...PE 16/17...Construction 17/1818 CMAQ Parking Lot - Seeley District 1 Project funds AWARDED..PE 16/17...Construction 18/19

19 Walter's Camp Drainage Review Preliminary Study District I

Staff to review wash area across Walter's Camp Rd. at south end of Walter's Camp to determinefeasibility of replacing portion of existing bermed area through wash. Staff completed initialsite visit.

20 Intersection of Brewer Road and Austin Road District 3 6033

Dynamic Consulting submitted a quote to provide Design services. Fund request letter sent toICTC 1/6/15. Requested construction funding. LTA tabled funding request. Pending review byTraffic Engineer.

21 Silsbee Road Grade Crossing Improvements - Section 130 Program District 3 5007V

Received fully executed Service Contract between County and State. Working with Railroad toobtain any required documentation to begin work. UP preparing improvement agreementbetween UP and County.

22 Clark Road (North 8th Street) Grade Crossing Improvements - Section 130 Program District 3

Project Package fully executed. ADA Compliance and Right of Way Certification sent toCaltrans. UPRR agreement set for Board approval May 147, 2016. Service Contract withCaltrans pending board date.

EARTI IQUAKEI Various Road Damage Repair Projects in Imperial County Evan Hewes at New River District 3 5183 Notice of Completion accepted on March 19, 2015. Resident Engineer Construction Binders

pending to be completed (Bureau Veritas). Staff is working on invoices.

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DistrictProject Number NOTES

STORM WATER AND WAS •EWAT ER1 Storm Water Compliance Program County Wide 5808 Storm Water Ordinance No. 1508 approved August 25, 2015, Minute Order No. 31. Year 3

Task Order approved. Will be meeting with consultant to discuss deliverables.

2 Water/Waste Water for Poe Colonia, Gateway and Barbara Worth CC. District 4,District 5

Consultant = PERC - to provide monitoring/maintenance/etc services (ongoing till contractexpiration)

3 RFP for Hydrology Manual County Wide 5809 Consultant = West Consultants, Inc. Agreement approved by Board of Supervisors on 8/11/15.Consultant has begun first three sections of report (precipitation, rational method, and NRCSmethod for small watersheds) - approximately 10% complete with sections.

4 Industrial General Permit Order County Wide Geosyntec tasked to provide assistance under their as needed on call agreement(s). Eleven (11)facilities enrolled under the 1977 IGP. Geosyntec completed all draft IGP SWPPPs. Staffuploaded into SMARTS and continues monitoring sites per approved SWPPP documents.

5 Wastewater Treatment Facility at Unincorporated Area (Gateway) in Imperial County(Sludge Removal). District 1 5956GTW

Pre-Construction meeting held on April 27, 2016. The project has been temporarily suspendeddue to coordination with Regulatory Agencies. Looking at options to dispose sludge.

6 Azure Storm Water CrossingDistrict 4 6047 Bid opening April 1, 2016 @ 2:30pm. Material Testing and RE proposals received March 24,

2016. Need to be scored, ranked and services assigned. Anticipate award May 2016.7 Oligiby Rd. Storm Water Crossing

District 5Agreements for design services awarded to NEI, MC2 and Dynamic. Design NTPs mailed out3/29/16. Anticipate design to be completed late Spring 2016. Design Started.

8 Storm Water Drainage Improvements at Lee Road and Ironwood RoadDistrict 3 5983M

Right of Entry documentation approved as to form by Counsel .Insurance amounts for projectapproved. Specifications approved as to form by Counsel on 3/23/16 - to be advertised withinthe next few weeks. Anticipate BOS adoption of Plans and Specifications May 2016.

SAFE ROUTES TO SCHOOLS1 Fort Yuma Safe Routes Project #2 District 5 5511 Review completed on Right of Way. Project to be constructed along School frontage and BOR

right of way only Requires BOR Encroachment Permit. Staff to submit to BOR. Sent RIWinformation to Planning - waiting on CEQA CE approval.

2 Drainage Agreement for San Pasqua( School District and County of Imperial PublicWorks.

District 5 Staff met with School District consultants and they recommended entering into an agreementwith San Pasqual School District memorialize road drainage being allowed on school property.(Existing road drainage currently flows onto the school site).

OTHER1 Desert Shores Preliminary Engineering Study and Design. District 4 6068 Plans and Specifications approved and authorized for advertising May 10, 2016. Request for

Bids posted - bid opening set June 3, 2016. RFP for RE and Material Testing to be postedwithin a week.

2

Indirect Caltrans Cost Study County WideStudy completed and approved by Caltrans and State Department of Finance. Stall working oninvoices for review by Caltrans.

3 QAP Update County Wide Awaiting final approval by Caltrans.

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Updated By C. Bautista 5.18.2016ITEMNo. PROJECT DESCRIPTION Supervisorial


4

APWA Accreditation County Wide

Ongoing. The purpose of the accreditation program is to provide a means of formally verifyingand recognizing public works agencies for compliance with the recommended practices set forthin the Public Works Management Practices Manual. Main objective of the program is tooptimize resources in all aspects of management.

5 IC Active Transportation Plan Grant - STP Program County Wide 6001 Application submitted 12/29/15. Awarded pedestrian master plan.6 Menvielle Public Safety Gateway Parcel Map District 1 Map completed ready for BOS final approval pending resolution of conditions of Map. On hold

until further notice from applicant.7 Relinquishment! Abandonment of Mandrapa Rd.! Lyons Bridge District 2

Ongoing Meetings with IID and Farm Bureau. Awaiting Petition to abandon from land owners.8 CMAQ Various Unpaved Roads. District 4 Obligation paperwork sent in for PE. Preliminary engineering started to complete RFA.9 Planning Dept. Parking Lot Improvements. District 2 5781 Contractor was substantially completed on May 3, 2016. Pending NOC.

10 Drainage at Holtville Solid Waste. District 5 5958SW Construction was substantially completed on December 17, 2015. Anticipate BOS to approvethe NOC in May.

11 Drainage and Access Improvements at the Palo Verde Solid Waste Site in Imperial. District 5 5977SW Pre-Construction meeting held on April 26, 2016. Contractor started Construction on May 9,2016. D.J. Miller finished grading the access roads and the placement of the rip rap. Project is80% completed.

12 Site closure of the Cruickshank Road illegal disposal site in Imperial County. 5680SW Bids opened April 1st. Bids under review.

13 Systemic Safety Analyst Report Program (SSARP) 6252 Grant application submitted 3/24/2016

FIELD OPERATIONS

1 Inmate Crew County Wide Crew will be working on trash removal around county road shoulders3 Misc Pothole Repairs County Wide Crews filling potholes throughout County Roads.4 Grading County Wide Crews grading and water various roads throughout County ROW.5 Shoulder Backing/ Grading County Wide Road Crews working on various roadways grading road shoulders.6 Stencil and Stripe Evan Hewes thru Seeley.

7 Public Works Week May 16 to May 20

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